HomeMy WebLinkAbout03-21-1984 HPC Minutes CITY OF SARATOGA
HERITAGE PRESERVATION COMMISSION
MINUTES
DATE: Wednesday, March 21, 1984, 5:30 P.M.
PLACE: Saratoga Community Library, 13650 Saratoga Avenue, Saratoga
TYPE: Regular Meeting
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ROUTINE ORGANIZATION
Roll Call
Present: Commissioners Cameron, Henderson, Kvamme, McArthur, Voester
and Chairman Landsness
Absent: Commissioner Held
MINUTES
Commissioner Voester wished to have the minutes of February 15, 1984
corrected to reflect the discussion on the History program that was
being eliminated in the Saratoga Union School District. She indicated
that the Commission should go on record as supporting the reinstate-
ment of this program. With this correction the reading of the minutes
for the meetings of February 15, 1984 and February 29, 1984 were waived
and the minutes approved unanimously.
I. OLD BUSINESS
A. Preparation of Budget
Staff introduced Mr. Robert Shook, Community Development
Director, who spoke to the Commission about its budget
request. Mr. Shook indicated that a special fund of $6,000
had been set aside for the support of all Commissions for
this fiscal year. He indicated that the cost of the inven-
tory binders prepared by Commissioner Kvamme would be covered
by this fund.
Mr. Shook indicated the Commission needed to meet with the
City Council to get direction from that body. He recalled
that the Commission was to be self-contained with limited
staff support from the City. Commissioner Cameron pointed
out that the Heritage Preservation Ordinances mandated some
Commission activities and agreed a joint meeting was neces-
sary. Discussion then followed on how the general plan
relates to historic preservation. The Commission also in-
dicated it was unaware of the existing Commission support
fund.
Heritage Preservation mmittee Minutes Page 2
3/21/84
Chairman Landsness stated a big public relations job was
ahead. Mr. Shook stated that the Commission would need
to justify what it wanted to do with the money from the
City. Discussion then followed on when the Commission
should meet with the Council. It was determined that
April 10th or 24th would be the most likely dates.
Chairman LandshesS mentioned that the Commission was
planning a fund raising. Mr. Shook stated that the
Commission should talk to the Council before doing any
fund raising. Chairman Landsness said the Commission
should also go over its goals with the Council and get
direction. Commissioner Cameron suggested that they talk
to the Council about the major things the Commission is
working on, like the Historic District, and other general
ideas. Discussion then followed on the problems with, and
possible changes to, the ordinance.
Mr. Shook indicated he would relay the Commission's request
for a joint meeting. He also stated the Commission might
want to suggest to the Council that it needs to talk with
the new Commissions it creates.
Detailed discussion on the budget the Commission would
propose to the Council then followed. The Commission pro-
posed the following tentative budget:
Consultants $300
Printing 500
Noticing 100
Conference 200
Town Meeting 100
Mileage 100
Office Supplies 200
Publications 300
TOTAL $1,800
Discussion then followed on what flexibility the Commission
would have if this budget were included as part of the
general Commission Support Fund. Commissioner Henderson
stated that the Commission should describe to the Council
what the money would be spent on and see if Council agrees.
She suggested fund raisers could be used to generate money
for items the Council does not wish to spend money on.
Commissioner McArthur suggested that the Commission keep
track of its volunteer hours to show the Council what the
Heritage Preservation nmittee Minutes Page 3
3/Zl/84
Commission donates to the City. Commissioner Cameron stated
the Commission should make its case by describing its goals
and then mentioning the money needed to accomplish those
goals. General discussion then followed on the nature of
the Commission's goals. Chairman Landshess wanted a state~
ment from each committee as to its goals and how they are
to be achieved.
B. Committee Reports
1. Commissioner Voester asked about the status of the
Montalvo designation application. Staff indicated that
it would be before the Council at its April 4th meeting.
Commissioner Voester then indicated the Tappans (owners
of the Luther Cunningham House)are likely to apply. The
conditions and additions to the house were discussed.
Commissioner Kvamme stated that people seemed to be more
receptive to preservation.
Chairman Landshess showed photographs of houses on Quito
Road she thinks should be added to inventory. Commis-
sioner McArthur suggested an inventory expansion committee
be created. Commissioner Henderson indicated she was
keeping track of the items to be added. Commissioner
McArthur indicated she would do the research on the
structures' history. She also discussed the need to begin
work on the designation of the Brolly property.
2. Commissioner Kvamme discussed the Education Committee's
work on the Town Meeting for those property owners on
the inventory and others. The Commission needs to work
on an information brochure for those people. She sug-
gested that designation forms be available at the meeting.
The Commission will attempt to have the meeting at the
Foothill Club and get publicity for the meeting in Septem-
ber.
She also suggested that if the Tappans decide to have
their house designated, they might be willing to speak
at the Town Meeting and tell why they applied. A tour
of historic houses was planned for April 28, 1985 to
make people aware and to generate funds. The tour would
be done in conjunction with the California History Center.
3. Chairman Landshess brought up the issue of an 180 day
delay on demolition permits for structures on the City's
Heritage Inventory. The Commission asked staff to work
on the wording for such an ordinance amendment. Dis-
cussion then followed on City Council approval of the
inventory list which would be made part of the ordinance.
Heritage Preservation L. ~mittee Minutes Page 4
3/Zl/84
4. The Commission then discussed expanding the Oak Street
Historic District. Roy Cameron indicated that someone
from the State Office of Historic Preservation was to
come out and review the proposed district. Staff
indicated that it had not received any notice from the
State about this visit.
5. Chairman Landshess stated that a newspaper article on
the Saratoga Foothill Club would be released after the
designation was formally adopted by the City Council.
Commissioner Kvamme showed the Commission a sample of
a certificate which could be given to property owners
of designated Heritage Resources. Some discussion
then followed on this matter.
The Commission then reviewed possible Commission logos
proposed by Chairman Landshess and Commissioner Voester.
Further discussion on these logos then followed
with the Commission indicating a need for simplicity in
whatever logo is developed.
II. ADJOURNMENT
The meeting was adjourned at 5:45 P.M.
Respectfully submitted,
Michael Flores
Secretary
Mr/jp