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HomeMy WebLinkAbout03-21-1984 HPC Minutes CITY OF SARATOGA HERITAGE PRESERVATION COMMISSION MINUTES DATE: Wednesday, March 21, 1984, 5:30 P.M. PLACE: Saratoga Community Library, 13650 Saratoga Avenue, Saratoga TYPE: Regular Meeting .................................................................... ROUTINE ORGANIZATION Roll Call Present: Commissioners Cameron, Henderson, Kvamme, McArthur, Voester and Chairman Landsness Absent: Commissioner Held MINUTES Commissioner Voester wished to have the minutes of February 15, 1984 corrected to reflect the discussion on the History program that was being eliminated in the Saratoga Union School District. She indicated that the Commission should go on record as supporting the reinstate- ment of this program. With this correction the reading of the minutes for the meetings of February 15, 1984 and February 29, 1984 were waived and the minutes approved unanimously. I. OLD BUSINESS A. Preparation of Budget Staff introduced Mr. Robert Shook, Community Development Director, who spoke to the Commission about its budget request. Mr. Shook indicated that a special fund of $6,000 had been set aside for the support of all Commissions for this fiscal year. He indicated that the cost of the inven- tory binders prepared by Commissioner Kvamme would be covered by this fund. Mr. Shook indicated the Commission needed to meet with the City Council to get direction from that body. He recalled that the Commission was to be self-contained with limited staff support from the City. Commissioner Cameron pointed out that the Heritage Preservation Ordinances mandated some Commission activities and agreed a joint meeting was neces- sary. Discussion then followed on how the general plan relates to historic preservation. The Commission also in- dicated it was unaware of the existing Commission support fund. Heritage Preservation mmittee Minutes Page 2 3/21/84 Chairman Landsness stated a big public relations job was ahead. Mr. Shook stated that the Commission would need to justify what it wanted to do with the money from the City. Discussion then followed on when the Commission should meet with the Council. It was determined that April 10th or 24th would be the most likely dates. Chairman LandshesS mentioned that the Commission was planning a fund raising. Mr. Shook stated that the Commission should talk to the Council before doing any fund raising. Chairman Landsness said the Commission should also go over its goals with the Council and get direction. Commissioner Cameron suggested that they talk to the Council about the major things the Commission is working on, like the Historic District, and other general ideas. Discussion then followed on the problems with, and possible changes to, the ordinance. Mr. Shook indicated he would relay the Commission's request for a joint meeting. He also stated the Commission might want to suggest to the Council that it needs to talk with the new Commissions it creates. Detailed discussion on the budget the Commission would propose to the Council then followed. The Commission pro- posed the following tentative budget: Consultants $300 Printing 500 Noticing 100 Conference 200 Town Meeting 100 Mileage 100 Office Supplies 200 Publications 300 TOTAL $1,800 Discussion then followed on what flexibility the Commission would have if this budget were included as part of the general Commission Support Fund. Commissioner Henderson stated that the Commission should describe to the Council what the money would be spent on and see if Council agrees. She suggested fund raisers could be used to generate money for items the Council does not wish to spend money on. Commissioner McArthur suggested that the Commission keep track of its volunteer hours to show the Council what the Heritage Preservation nmittee Minutes Page 3 3/Zl/84 Commission donates to the City. Commissioner Cameron stated the Commission should make its case by describing its goals and then mentioning the money needed to accomplish those goals. General discussion then followed on the nature of the Commission's goals. Chairman Landshess wanted a state~ ment from each committee as to its goals and how they are to be achieved. B. Committee Reports 1. Commissioner Voester asked about the status of the Montalvo designation application. Staff indicated that it would be before the Council at its April 4th meeting. Commissioner Voester then indicated the Tappans (owners of the Luther Cunningham House)are likely to apply. The conditions and additions to the house were discussed. Commissioner Kvamme stated that people seemed to be more receptive to preservation. Chairman Landshess showed photographs of houses on Quito Road she thinks should be added to inventory. Commis- sioner McArthur suggested an inventory expansion committee be created. Commissioner Henderson indicated she was keeping track of the items to be added. Commissioner McArthur indicated she would do the research on the structures' history. She also discussed the need to begin work on the designation of the Brolly property. 2. Commissioner Kvamme discussed the Education Committee's work on the Town Meeting for those property owners on the inventory and others. The Commission needs to work on an information brochure for those people. She sug- gested that designation forms be available at the meeting. The Commission will attempt to have the meeting at the Foothill Club and get publicity for the meeting in Septem- ber. She also suggested that if the Tappans decide to have their house designated, they might be willing to speak at the Town Meeting and tell why they applied. A tour of historic houses was planned for April 28, 1985 to make people aware and to generate funds. The tour would be done in conjunction with the California History Center. 3. Chairman Landshess brought up the issue of an 180 day delay on demolition permits for structures on the City's Heritage Inventory. The Commission asked staff to work on the wording for such an ordinance amendment. Dis- cussion then followed on City Council approval of the inventory list which would be made part of the ordinance. Heritage Preservation L. ~mittee Minutes Page 4 3/Zl/84 4. The Commission then discussed expanding the Oak Street Historic District. Roy Cameron indicated that someone from the State Office of Historic Preservation was to come out and review the proposed district. Staff indicated that it had not received any notice from the State about this visit. 5. Chairman Landshess stated that a newspaper article on the Saratoga Foothill Club would be released after the designation was formally adopted by the City Council. Commissioner Kvamme showed the Commission a sample of a certificate which could be given to property owners of designated Heritage Resources. Some discussion then followed on this matter. The Commission then reviewed possible Commission logos proposed by Chairman Landshess and Commissioner Voester. Further discussion on these logos then followed with the Commission indicating a need for simplicity in whatever logo is developed. II. ADJOURNMENT The meeting was adjourned at 5:45 P.M. Respectfully submitted, Michael Flores Secretary Mr/jp