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HomeMy WebLinkAbout11-20-1963 City Council Minutes SARATOGA CITY COUNCIL SU~4ARY OF HINUTES TIME; Wednesday, November 20, 1963 7:30 P. PLACE: Saratoga High School, Herrimen Ave. & Highway 9, SarstoEam Calif. TYPE Regular Meetln~ I ORGANIZATION Mayor Glennon called the meeting to order at 7:30 P. M. A. ROLL CALL Present: Councilmen Glennon, Drake, Tyler Absent: Councilmen Brazil, Harman B. MINUTES Councilman Drake moved, seconded by Councilman Tyler, to dispense with the reading and approve the mlnutes of the November 6, 1963 meeting, as written. Motion carried unanimously. II BIDS AND CONTP~CTS A. AG~%EEMENT WI~t WARREN B. HEID FOR ARCHITECTURAL SERVICES Agreement Warren Heid City Administrator Han!ey outlined the provisions of the agreement for Architect. architectural services for the council chambers and reported that it Services contains the major ~tems which were discussed by the Policy Conmittee and Mr. Heid at a meeting held last week. Council questioned whether or not Mr. Heid would be able to proceed with ~eneral design work if the agreement Were held over to the next meeting for study and City Attorney's review, and Mr. Henley indicated that he felt Mr. tteid would continue his architectural work if actlon is deferred on the agreement at this time. With no objection, Mayor Glennon directed the City Attorney to check the agre~aent and continued the matter to the next meeting. III PETITIONS, ORDINANCES AND FOI~L P~SOLL~IONS A. ORDINANCE NS-4-1.3 Ord. No. NS-4-1.3 The City Attorney read Ordinance NS-4-1.3, an emergency ordinance Upgrading amending Ordinance No. NS-4.1 to upgrade requirements for underground Underground installation of electrical services to dwellings and the City Admtnis- Utility trator explained that at the present time the ~Jniform Mlectrieel Code requirements provides for a minimum of 11/4" conduit to dwellings and that, to insure adequate future electrical service, it is recu~,~ended that the minimum size for such conduit be established at 2 inches. It was moved by Councilman Tyler, seconded by Councilman Drake, and passed to adopt Ordinance NS-4-1.3 as read. IV SUBDIVISIONS ~ID BUILDING SITES A. SD-445 - TRACT 3617 - FLOYD W. DAVIS SD-445 City Administrator reported that all conditions of tentative approval Tr.3617 of SI}-445 had been met and it was moved by Councilman Drake, seconded Final by Councilman Tyler and unanimously passed to adopt Resolution No. Map SD-445-1, approving the finnl map of Tract 3617 for a nine lot subdivi- sion off Allendale Avenue. B. SDR-456 - 456 - L. D. FULLERTON SDR-456 Councilman Drake moved, seconded by CounciLman Tyler, to adopt Fullerton Resolution No. SDR-456-1, granting building site approval to L. D. Bullding Fullerton for one lot on Wardell Road. r~otion carried unanimously. Site V PUBLIC HEARINGS None -1- " VI ADMINISTRATIVE MATTEKg A. MAYOR Mayor Glennon announced that the Saratoga City Code has been received City from Michie City Publications and that it appears to be excellently Code compiled. The Council agreed that the City Administrator should contact $25.00 the local university law libraries and provide them with a copy of the code if they want After brief discussion, it w~s moved by Councilman Drake, seconded by Councilman Tyler, and carried unanimously to establish a selling price of $25.00 for the Saratoga City Code. B. FINANCE Bills (1) It was moved by Councilman Drake, seconded by Councilman Tyler and unanimously carried to approve the disbursements on the list dated November 20, 1963, for a total amount of $11,150.43 and authorize that warrants be dragon in payment. Finance (2) The October, 1963 Treasurer's report was distributed and the City Reports Clerk's October financial report was deferred until the next meeting. (3) The first quarter budget report was distributed and the City Budget Administrator pointed out that the City Clerk's Department capital Report outlay expenditures exceeded the ~mount orlRinally budgeted because of the type~riter and chair which were authorized recently for a clerk-typist. Iie also noted that the previously approved major repairs to the scraper had depleted the amount budgeted for maint- enance equipment repair. Councilman Drake requested the City Administrator to consider development of a budget report _format that might provide more directly comparable data than the present one. C. COUNCIL CO~{ITTEES Ross Hall (1) Councilman Tyler reported that the Planning Committee had again reviewed 'the request of Ross Hall Corporation that the Citymake Request re up the difference between the original cost estimate for the costs of deceleration lane and the storm sewer line for the Deerpark Tract improvements and the current cost estimate for this work, and that the Cuf~ittee makes the following recommendations: (1) that the request of Ross Hall Corporation be denied (2) that the balance of the imprOve- ments be accepted for construction, and (3) that the bond remain in effect for the uncompleted portion of the work which continues to be the responsibility of the developer. Mr. ~ike Splitstone, representing the engineers for Ross Hall Corporation, discussed the problem of obtaining an encroachment permit from the State and agreed that although the situation is unfortunate it is not essentially the fault of any one involved. It was moved by Councilman Tyler, seconded by Councilman Drake, and unanimously approved to accept the recommendations of the Planning Co~m~ittee as outlined above. Herranen- (2) Councilman Tyler moved, seconded by Councilman Drake, to accept the Caleb recommendation from the Planning Conmittee that, subject to the Garage approval of the City Attorney, ?ft. Thorne be advised that the loca- tion and use of Mr. Herranen~s garage and its relationship to the abutting land of ~f~. Caleb is not a matter of City liability. Motion carried unanimously. (3) Councilman Tyler reported that the Planning Co~uittee has reviewed Titus Ave. the street improvement problem raised by the Titus Avenue school School of the Cupertino Elementary District. He explained that the Prospect Rd. District will, in compliance with conditions of building site Improvements approval, improve the full half of Titus ~,venue aloha the eastern boundary of the site but, because of State Department of Finance limitations, will only ~e able to improve 23' of paving on Prospect ~ad. Inasmuch as Prospect Road is a 120' street this will leave a strip of approximately 17' of paving to be c~pleted of which about half is in the City and half is in the County. In the interest of cooperating to solve a mutual problem, Councilman Tyler reported, the Planning Committee recommends that the Council authorize improvement of the City's portion of the extra paving at a cost of $2000 to $2500 if the County will cover its share. After discussing the possibility of requiring a sidewalk on Prospect Road, it was moved by Councilman Tyler, seconded by Councilman Drake and unanimously adopted to approve the reco~uenda- tion of the ~laaning Co~ittee, x~ith the understanding that the City will not proceed with the street x;ork until both the County and School District have satisfactorily fulfilled their obligations regarding this improvement. (4) Councilman Tyler reported that the Public Welfare Coamittee has reviewed a recormnendation from the City Administrator that $2065 Cennunications of the savings in the budgeted Public Works equipment fund be added Equipment to the $2500 already budgeted for con~.uuications equipment in order to equip all City vehicles so that the City could more effectively utilize men and equipment, particularly in emergency situations. It was pointed out by Councilman Tyler that this would not increase the total budget and it was the Public l~lfare Committee's reconnendation that the City Administrator be authorized to use the additional $2065. for communications equipment. The City Administrator explained that by entering into an agree- ment with the County the City could obtain communications equip~ent at a voleme price for considerable savings. The City, Mr. Henley indicated, would tie into the County system, use equipment approved and maintained by the County and would have a frequency solely for .use by Campbell, Los Gates and Saratoga Public Works Departments and Sanitation District 4, but tied in with the overall network, along with County Communications, Sheriff's Department, Flood Control and other units. Councilman Drake requested further ~tudy of alternate systems and, with no objection, Nayor Glennon continued the matter until the next meeting. D. DEFART}~NT HEADS ~D OFFICERS (1) The Director of Publlc Works submitted a schedule, dated November 20, Fruitvale 1963, of the preliminary work planned in connection with the Avenue Fruitvaie Avenue improvement project, and reported that the current Improvement schedule calls for advertising this project in April, 1964. After brief discussion, ~iayor Glennon referred the matter to the Public Works Committee for study of the proposal in relation to trees which may be involved. Saratoga (2) City Attorney reported that he had submitted a written report Fire Dist. to the City Administrator regarding the proposed annexation of the Saratoga Fire District. E. CITY A~.fINISTRATOR No reports VII C~fUNICATIONS A. HRITTEN The City Administrator read a letter from Ceun~tssioner Baker ~cGinnis Saratoga of the Saratoga Fire District, requesting a resolution of the City Fire Dist. Council annexing to the District that portion of the City currently Annexation served by contract. ~lext, ~ir. Henley read a report from the City Attorney, dated November 20, 1963, regarding the proposed annexation and suggesting that the matter be referred to the County Counsel as the responsible legal adviser for the Fire District. ~3- Hayor directed the City Attorney to contact the County Counsel for his opinion in this matter and asked the City Administrator to send a copy of the City Attorney~s report to Mr, ~.icGinnis with a letter advising him of the Council*s action, B. ORAL .' ~.'? · ' Mayor Glennon acknowledged~ with pleasures the presence of Planning Commissioner Crisp. VIII ADJOURNmeNT Councilman Tyler moved, seconded by Councilman Drake, to adjourn the meeting, }lotion carried m~auinously 9:06 P. M. P~espectfully sub~nitted, WILLIAM C, HANLEY, CITY CLE -4-