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HomeMy WebLinkAbout02-05-1964 City Council Minutes SARATOGA CITY CODICIL S~ARY OF ~ilNL~ES TIME: Wednesday, February 5, 1964 - 7:30 P. M. PLACE: Saratoga tligh School Cafetorium, Herriman Ave. & Highway #9 TYPE: Regular ~leeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:45 P. M. A, ROLL CALL Present: Councilmen Glennon, Brazil, Drake, Tyler Absent: Councilman Bartman B. MINUTES Councilman Drake moved, seconded by Councilman Brazil, to waive the reading and approve the minutes of the January 16, 1964 meetings as written. ~iotion carried unanimously. No C. The City Administrator announced that the Ittgh School Board has passed .Smoking a resolution prohibiting smoking in any enclosed area and therefore at School persons attending City Council or Planning Commission meetings are no longer at liberty to smoke. II BIDS AND CONTP~A~TS None III PETITIONS, ORDINANCES AND FOP~L~L RESOLUTIONS Ord.. A. ORDINANCE NS-3.4 -A~ND~NT TO THE ZONING ORDINANCE RELATING TO NS-3.4 SITE AREA REQUIREMENTS, CONSTRUCTION SIGNS AND PUBLIC INTEREST SIGNS Site Area, Signs The City Administrator briefly reviewed the contents of this amendment to the zoning ordinance which was introduced and read at the last meeting and it was moved by CounCilman Drake, seconded by Councilman Brazil, and unanimously carried to adopt Ordinance NS-3.4 B. RESOLUTION NO. 172 - CNA~NGING N~E OF PORTION OF GLEN BRAE DRIVE TO ARGONNE DRIVE R es. 172 The. City Administrator explained that this resolution has been proposed Street to avoid an impossible conflict in numbering houses along the section Name of Glen Brae Drive beginning between lots 80 and 81 of Tract 3171 and Change extending north from this point to the north tract boundary. Mr. Glen Brae- Nanley noted that this portion of the street has no homes occupied at Argonne Dr. the present time so the name change will not affect existing residents. It was moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously approved to adopt Resolution No. 172. C. RESOLUTION NO. 173 Res. 173 Mr. Hantey indicated that the amended budget for expenditure of additional Gas Tax Gas Tax funds (in c0nformance with a revised estimate of the apportion~ amended ment of major street construction funds) would provide for Seagull lla[ Budget improvement without in any ~ay affecting the previously approved projects for Cox, Fruitvale and Herriman Avenues. Councilman Drake moved to approve Resolution No. 173, adopting First Amended Budget for expenditure of funds allocated from the State' Highway Fund for the 1963-64 fiscal year. Councilman Brazil seconded the motion which carried unanimously. D. RESOLUTION NO. 174 Rea. 174 It was moved by Councilman Brazil, seconded by Councilman Drake, and Gas Tax unanimously approved to adopt Resolution No. 174, adopting and submitting Engineering a budget for expenditure of State Allocated Engineering Funds for the Budget fiscal year 1964-65. -1- E. RESOLUTION NO. 175 The City Administrator reported that Resolution No. 175, being a Resolution determin'ing to undertake proceedings pursuant to special ~es. 175 assessment and assessment bond acts for the acquisition and construction Determining of improvements on Saratoga Avenue and Cox Avenue, i~ the first step to Undertake in the Cox-Saratoga Avenue improvement project which was discussed at Proceedings the last meeting. ~fr. Hanley indicated that the petition had been Saratoga- amended to include only those parcels which were originally included Cox Ave. in the proposed district and to delete the four parcels located between the railroad tracks and Fruitvale Avenue in accordance, with the Council's previously expressed approvel of this deletion. In answer to a request from W. K. Broom, of 19079 Cox Avenue, the Director of public Works stated that no additional right-of-way will be required for the Cox Avenue portion of the project west of Saratoga Avenue and that although some re-surfacing may be required to provide for 40"of paving, the 10' right-of-way on the north side will not be affected nor will the abutting property o~,mers on the north side be assessed for any improvements. ~tr. W. Md. Iillan of 19349 Portos Court was informed that the area from the railroad tracks to Fruitvale Avenue will be improved to minimem four-lane standards at this time but will be realigned ~nd improved to full four lane standards, at the expense of the State, when the West Valley Freeway is constructed. It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously approved to adopt Resolution No. 175, as presented. G. RESOLUTION NO. 176 Res. 176 It was moved by Councilman Drake, seconded by Councilman Tyler and Appointing unanimously approved to adopt Resolution No. 176, appointing the firm Engineers of Creegan & DtAngelo as engineers for the Saratoga-Cox Avenue project & Attorneys - and the firm. of Wilson, Harzfeld, Jones & Morton to provide legal Saratoga - services for the project. Cox Ave. H. RESOLUTION NO. 177 Res.- 177 Councilman Brazil moved, seconded by Councilman Drake, to adopt Resolution Resolution No. 177, being a resolution of intention to acquire and of Intent. construct improvements for the Saratoga and Cox Avenue Improvement Saratoga- project. Motion carried unanimously.' Cox Ave. IV SUBDIVISIONS AND BUILDING SITES ' A. SDR-435 - CLARENCE TOY SDR-435 Toy The City Administrator reviewed the previous council expression of approval to the modification of a condition of tentative building site approval to provide that the applicant post a bond in an amount satisfactory to the Director of Public Works and the building site approval agreement require that the improvemehts to St. Charles Street be completed within two years (instead of the usual one year) or at the time the abutting parcel is developed, whichever is sooner~ Mr. Hanley stated that the Director of Public ~.Yorks will check the improvement plans before the work begins and that due care will be taken to save the oak tree in front of the site. It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously carried to adopt Resolution SDR-435-1, granting buildin~ site approval to Clarence Toy for one lot on St.-.Charles Street, subject to modification to the condition requiring. improvement to St. Charles Street as outlined above. B. SDR-464.- LUELLAMURPIIY SDR-464 It was moved by Councilman ~razil, seconded by CounciI~an~ Tyler' and Murphy unanimously approved to' adopt Resolution No. SDR-464-1, granting building site approval to Luella ~urphy for one Iot oH Kittredge Road. -2- C, TItAC~ 2835 - ARROYO SARATOGA #2 Tr. 2835 Construction Councilman Drake moved, seconded by Councilman Brazil, to accept Acceptance the improvements in Tract 2835, Arroyo Saratoga Unit #2, for construction only, ~fotion carried unanimously, D. TRACT 3171 Tr. 3171 Construction It was moved by Councilman Brazil, seconded by Councilman Tyler, and Acceptance unanimously approved to accept the improvements in Tract 3171 for construction only. E. SDR-316 - ALFRED DUMAS SDR-316 Dumas The City Administrator reported that although this item is not on the agenda all conditions have been met or bonds posted and fees paid and the applicant has requested consideration at this time as the tentative approval will lapse on February 13, 1964. It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously approved ~o adopt Resolution No. SDR-316-2, granting building site approval to Alfred Demas for two lots on Palomino Way. V PUBLIC HEARINGS - 8:00 P. M. None Recess: 8:35 P. M. Reconvened: 9:00 P. M. VI ADMIMISTRATIVE MATTERS A. MAYOR (1) · Mayor Glennon reported that the State Division of Highways has tentatively agreed to share in the installation of an additional Storm Drain- section of storm drainage along Highway #9. He explained that Highway #9 the original plans provided for storm drainage facilities from Thelma north to Blauer Drive and that this additional section would include that section from Thelma south to the Deerpark Subdivision. The Mayor briefly discussed ~he complexity of this matter and suggested that although the County and State would like an inkedlate answer from the City it might be best to refer the matter to the Public l.~lfare Committee for study and recom- mendation by the next regular meeting. l~ith Council approval, the matter was referred to the Public Welfare Committee. (2). Mayor Glennon announced that several requests~had been received, asking the Council to take a position on the bond proposal for West Valley the West Valley Junior College District and stated that it was Jr. College his personal opinion that the Council should adhere to its long Bond issue standing policy of taking no position on measures or bond pro- policy posals that are not directly related to matters of City Juris- diction. The Council concurred with the Mayor's views and the City Administrator was directed to advise the interested parties of the Council's policy regarding such matters. (3) The Mayor indicated that ~r. George Coakley, who prepared the Annual material for presentation to the State ltighway Conmission witho~ Report - cost, has agreed to provide 7500 copies of the annual report at G.Coakley a cost not to exceed $2,000. This cost, the Mayor stated, Would' allow the City to continue to issue an annual report for no more than the $2,000 budZeted for 5,000 copies of the first report which was produced some five years ago. It was moved by Councilman Drake, seconded by Councilman ~razil, and unanimously approved to authorize the City Administrator to employ Mr. George Coakley to produce 7500 copies of the annual report at a cost not to exceed $2000, the details to be worked out by the Staff and ~layor in accordance with standards used in previous reports. Hayor Glennon requested the Council to s~y thorough outline of items to be considered for inclusion in the annual report and to contact him or Mr. Henley regarding their comments or suggestions for additional or other items for the report. B. FINANCE Bills (1) It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously adopted to approve the disbursements on the list dated February 5, 1964, for a total amount of $15,415.35 and to authorize that warrants be drmfi~ in paJnnent. (2)' The budget report for the quarter ending December 31, 1963 was Budget presented and Councilman Drake questioned the charges against the Report Civic Center Improvement Fund for the water line to be installed by San Jose Water ~rks. Mr. Henley indicated that from an accounting standpoint any site improvements should be charged to this fund in order to keep an accurate record of site development costs and that it would appear reasonable for the Council to add to the fund to insure that the entire mount budgeted for the Council chambers building would be available. It was moved by Councilman Tyler, seconded by Councilman Brazil, and uuanimously adopted to approve the budget report as submitted. A. }fAYOR - Continued (4) Mayor Glennon submitted~ with pleasure, two persons whom he Planning recommended for appointment to the Planning Commission: (1) Commission Edward McFall, Retired F~ar Admiral of the U. S. Navy and Appointments - (2) Eugene OtRorke, General Manager at Vallecitos Atomic Energy Mc Fall & Plant at Pleasanton. OtRorke It was moved by Councilman Brazil, seconded by Councilman Drake, and unanimously approved to appoint as Planning Comnissioners: Edward McFall for a four year term ending January 21, 1968, and Eugene O*Rorke for the unexpired term of O. W. Johnson (term ending January 21, 1965). Mayor Glennon administered the oath of office to the new appointees a~d introduced Commissioners McFall and O'Rorke to the Council and City officials present. C. COUNCIL COI~{ITTEES (1) Councilman Tyler read a report, dated February 4, 1964 from the Public Welfare Committee reco~ending that the City enter into a Master Storm contract with Frank Pisano and Associates for the preparation of Drainage Plan - a Master Storm Drainage Plan at a cost not to exceed $11,700. and Pisano & Assoc. listing the elements to be contained in the plan. After brief discussion, during which the City Administrator indicated that $11,600 has been budgeted for a master storm drainage plan, it was moved by Councilman Tyler, seconded by Councilman Brazil, and unanimously carried to accept the report from the Public Welfare Committee and authorize the Mayor to execute a contract with Frank Pisano and Associates for a master storm drainage plan as outlined in the report. D. DEPARTmeNT HEADS A~D OFFICERS Herriman Ave. The Director of Public Works recommended that the Herriman Avenue Acceptance improvement project be accepted for construction, with the usual 35 da~ of Const. retention of 10% of the total cost of the project. It ~as moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously approve~ to accept the improvements as recommended. -4- E. CITY ADMINISTRATOR (1) Mr. tlanley submitted two items which Councilman Harman had Fencing suggested for the Council to consider referring to the Planning alternatives - Conmission for study and recommendation: (1) Possible mnendment proposed ord. to the Subdivision Ordinance to allow for planting or a combination regulating of rail-type fences and planting as alternatives to the solid excavations,etc. board fencing that may now be required along major thoroughfares abutting subdt~isions. (2) Creation of an ordinance regulatinR excavations, cuts and fills, etc., and setting standards requiring maximum possible conformance to natural terrain for home construction. With no objection, Mayor Glennon referred the first item to the Planning Connnission as a guide to establishing some alternative standards to developers and the second item to the Staff to draft an ordinance for consideration. (2) The City Administrator reported that the Chief of Police has indi- School cated that he found no justification for changing the location of Crossing the school crossing sign on Glasgow Drive on the City right-of-way Sign - in front of the Holme property and that he felt it is properly Glasgow Dr~ located to warn motorists of the school Cross-walk. However, he suggested that the sign be lowered and this has been done. The Council accepted the recommendation from the Chief of Police and directed the City Administrator to notify Mr. Holme of this action and to advise him again that the matter of the children using the MilJevich lot adjacent to the Holme property as an access to Argonaut School is not within the City's Jurisdiction and that Mr. Holme should contact Mr. MilJevich and the School District regarding this matter. VII CO~.iUNICATIONS A. WRITTEN Santa Clara (1) Mr, ltanley announced that the Council has been invited to attend Municipal the dedication of the new City of Santa Clara municipal buildings Buildings on Saturday, February 29, 1964, and requested that any Council Dedication members who plan to attend notify him so he can advise the City of Santa Clara of the expected representation from Saratoga. M. Shaw - (2) A letter from Mason Shaw regarding the placement of the parking Third St · limit signs on Third Street was referred to the Director of Public Signs Works to determine whether or not the signs are on City right-of- way or not. ORAL Mayor Glennon acknowledged, with pleasure, the presence of Planning Commissioners Crisp and Chairman Norton. IX ADJOUP~.~NT It was moved by Councilman Brazil, seconded by Councilman Drake, and unanimously approved to adjourn the meeting at 10:00 P. M. Respectfully submitted, -5-