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HomeMy WebLinkAbout02-19-1964 City Council Minutes SARATOGA CITY COUNCIL SU~.~iARY OF MINUTES TIME: Wednesday, February 19, 1964 - 7:30 P. M. PLACE: Saratoga High School, Highway 9 and Nerriman AVenue, Saratoga, Calif. TYPE: Regular ~!eeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:35 P. ~[. A. ROLL CALL Present: Councilmen Glennon, Brazil, Drake, Hartman, Tyler Absent: None B. MINUTES Councilman Tyler moved, seconded by Councilman Brazil, to waive the reading and approve the minutes of the February 5, 1964 meeting, as written. Motion carried unanimously. II BIDS AND CONTRACTS None III PETITIONS, ORDINANCES/~ID FO~-~L RESOLUTIONS A. RESOLUTION NO. 178 Res. 178 County It was moved by Councilman Hartman, seconded by Councilman Brazil and Registrar~s unanimously approved to adopt Resolution No. 178, requesting the services Services of the Santa Clara County Regtstrar's office for the April 14, 1964 Municipal Election. IV SUBDIVISIONS AND BUILDING SITES A. SDR-435 ~ CLARENCE J. TOY SDR-435 The City Administrator read a letter, dated February 13, 1964, from C.~. Toy Clarence J. Toy requesting the City Council to rescind its final Building approval of his building site application No. SDR-435 and to release Site the bond posted for site imnrovements and refund the storm drainage Approval' and inspection fees paid in connection with this building site. Rescinded ~Ir, Hanley explained that the City Attorney has advised that the Council has the legal authority to ~rant this request and that if it chooses to do so the building site approval would revert to tentative approval and Dir. Toy would be required. to re-deposit the necessary fees and either meet the specific site improvement conditions or ~ost bonds to guarantee compliance with these conditions in order to obtain final site approval. The Planning Director stated that final building site approval must be obtained within one year from the date of tentative anproval or the tentative approval lapses and the applicant must then re-file for tentative site approval. It was moved by Councilman Drake, seconded by Councilman !~artman, and TO's unanLmously adopted to grunt fir, y request for rescission of final building site approval of SDR-435 and to refund the storn~ x~ater. and inspection fees paid by Mr. Toy.~ B. SDR-360 - WESTMORELAND CONVALESCENT !!OSPITAL The City Administrator reported that construction of the hospital has SDR-360 been delayed because of rain and, accordingly, the applicant has Westmoreland requested an extension of time in which to construct the street improve- Convalescent ments required as a condition of building site approval. Hospital Extension It was moved by Councilman Brazil,. seconded by Councilman Drake, and unanimously approved to grant the requested 60 day extension of time for Compliance with the Conditions of the building site approval agree- ment for SDR-360. C. SDR-448 - DR, ~{OMAS Eo PA~CER SDR-448 Parker Councilman Dr~ce mvoed+ seconded by Councilman tlartmsn to approve Resolution No. SDR-448-1, granting building site approval to Dr, Thomas E. Parker for one lot on Fourth Street. }:forion'carried unanimously. D. SD-414 - TRACT 3438 - KIP~!OMT OF SARATOGA UNIT #2 The City Administrator submitted the final map for Tract 3438 for Council action and reported that the subdivider, Mr. Kirkorian, has agreed to sub- SD-414 mit an offer of dedication and to post a bond to provide for a temporary Tr. 3438 access through Lot 29 till De Sanka goes through on the condition that, Kirkmont as originally required by the Planning Conmission ,Mr. Galeb provide a Unit #2 similar temporary access to connect this to Seagull Way at Ted Avenue, Final map Mayor Glennon reviewed the history of this matter and pointed out that after extensive study · and discussion the Planning Co~ission had finally decided to require that De Sanka be extended through permanently when the abutting land develops but that Ted Avenue be extended only as a temporary access until such time as De Sanka was installed. The Hayor asked for comments from the audience and ~[r. John Thorne, attorney representing Mr. B. T. Galeb, urged reconsideration of this matter and extension of Ted Avenue into Tract 3438 on a permanent basis in order to provide the access originally set out in the Countyts street pattern for this area. ~irs. Greene, Mrs. Ficovich and ~Ir. Roy Sheets all spoke in favor of the permanent extension of Ted Avenue. Councilman Brazil pointed out that this matter had been considered by the Planning Commission and the City Council in great detail over a period of several'years before the Planning Commission's conditions were finally imposed on Tract 3438. He further pointed out that once the Planning Commission conditions have been set on the tentative map the Council's sole function at the time of review of the final map is to determine whether or not the Planning Commission conditions have been met. Since the Planning Caml~ission conditions have been met and in view of the fact that the City Council has no alternative but to approve the final map it was moved by Councilman Brazil, seconded by Councilman Hartman and '.". unanimously carried that SD-414-1 be approved. Mayor Glennon announced that the scheduled public hearin~ on C-62 will be held after a brief recess and invited any one who had further complaints regarding the Kirkmoat subdivision map approval to voice them to the Council members during the recesS. Recess: 9:10 P. ~. Reconvened: 9:35 P. M. V PUBLIC HEARINGS A, C-62 - I~ARREN D. PORTER, JR. C-62 The City Administrator read the report, dated January 27, 1964, from the W.D.Porter Planning Commission, recommending that the property located at 20660 Fifth Street be rezoned from R~-3,000 to Conditional C-C. Ord. N S-3-ZC-19 Mayor Glennon opened the public hearing on the rezoning application No. C-62 at 9:42 P. M, and no one present responded to his invitation to speak for or against this application . The Hayor then ordered the file C-62 admitted as evidence and it ~as moved by Councilman Drake, seconded by Councilman ltartman, and unanimously approved to close the public hearing at 9:43 P. M. With no objection, Mayor Glennon directed that the minutes indicate that Ordinance NS-3-ZC-19, conditionally rezoning property on the application of Warren D. Porter, Jr. was introduced. VI OLD BUSINESS A. Proposed planned community district zoning Planned Co~unity The City Administrator distributed copies of a draft of a proposed Zoning amendment to the Zoning Ordinance to establish a planned community dist- rict zoning classification and reported that the Planning Commission has requested the Councit's informal comments before the scheduled ~arch 9 Planning Commission public hearif..r~ on the matter. -2- VII ADMINISTRATIVE ~IATTERS A. MAYOR No reports B. FINANCE gills (1) It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously adopted to approve the disbursements on the list dated February 19, 1964 for a total amount of $6,603,83 and to authorize that warrants be dra~.m in payment. Finance (2) The Treasurer's report and City Clerk's Financial Report for the Reports month of January, 1964, were submitted and accepted. C. COUNCIL CO?~IITTEES (1) Councilman Tyler reported that the Public l~lfare CoF~nittee has Highway 9 studied the Highway 9 storm drainage proposal and recorfanends that Storm the City share the cost of installation of the drainaZe pipe along D rainage the west side of }lighway 9 from Thelma Avenue to Deerparkwith the State on the same basis as that agreed to for the northern portion of the line - i.e. 1/2 of the cost to be borne by the State and 2/3 to be provided out of local funds. He stated that, based on the highest design criteria that might be required by the State, the City's share of the estimated $60,000 total cost would be paid by approximately $6,000 from Deerpark and the remaining $34,000 from the Storm Drainage Fee Fund and that the City would recapture this capital investment in storm drainage fees as the 37 acres which would be served by this line are developed. Mr. Henley reported that the Staff is seeking approval of lower design criteria then the 50 year storm capacity proposed by the State and that it is felt that the State may agree inasmuch as the 11ighway will eventually be turned over to the City. It was moved by Councilman Tyler, seconded by Councilman 1tartman, and unanimously adopted to approve the Public Welfare Conmittee's recoA~endation relative to the storm drainaSe along Highway 9. (2) Councilman Tyler reported that the Public Welfare Committee has studied the proposed formation of an assessment district to pay Quito Area for the installation of a storm line in Cox Avenue from Saratoga Assessment Avenue to Quito Road where it would connect to the San Jose storm District - drainage system. He stated that the Committee feels that the Drainage formation of the district is feasible if the City will allow full Fee policy credit against future storm drainage fees in the area and will utilize fees already collected from properties within the proposed district to cover a portion of the cost. Cnuncilman Tyler indicated that, while the Committee feels that the 25% maintenance portion of the acreage fee should normally be retained by the City as a reserve against future repair and maintenance of the drainage system, it regards the partial solution of a long standing drainage problem and the resulting reduction in street maintenance costs in the Quito area to be sufficient Justification for a departure from the normal rule and a reco~m~endation that full credit of the assessment sgainst the acreage fee be allowed. The Committee further rec..~r~ended that this policy only be applied in situations like 0uito where tengive development took place prior to incorporation without any provision for sub-surface drainage and where application of the policy will contribute to the solution of a serious drainage problem inherited by the City. It was moved by Councilman Tyler, seconded by Councilman Drake, and unanimously adopted to approve the report and recommendations of the Public Welfare Committee relative to the Quito area drainage, as outlined above. -3- (3) The Cnuncil briefly reviewed the plans and specifications for the Council City Council Ch~L~bers building az~ Mr. Henley indicated that the Chambers architect~ Warren Held, has a!lowe~ ~or a variety of alternatives plane - for bid proposals and that this ~11 be a~vantegeous, depending on the range of the bids. Mr. Henley also advised that the final plans conforu~ to the original drawings which were reviewed extensively by the Management Committee and the Council as a whole, Adv. for except for minor chan~es which do not affect the original design. bids It was moved by Councilman Drake, seconded by Councilman. Hartman, and unanimously adopted to approve the final plans and specifications as presented and to authorize the City Administrator to advertise for bids. D. DEPARTMENT HEADS AND OFFICERS (1) The Director of Public Works recommended that the fee for the Creegan & firm of Creegan and D'Angelo (previously appointed as engineers for D'Angelo the Saratoga-Cox Avenue Assessment District by resolution of the fees for City Council) beestablished at 8 1/2 % of the contract construction Saratoga- cost plus 1% of the cost in the assessment district area for the Cox Avenue special engineering work involved in setting u~ the district. Assessment District The City Administrator indicated that approval on this basis would be consistent with the County'schedule of fees on the expressways program and with the Civil Engineers schedule of fees at that range. He also reported that the form of agreement conforms to that used by the County for expressways program projects. It was moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously approved to authorize the Mayor to execute the contract for engineering fees as outlined. E. CITY ADMINISTRATOR (1) }{r. Hanley reported that it has been suggested that the Council S~rvice consider approaching service clubs in Saratoga ~ith the project Clubs - of planting the center strip of the Saratoga-Los Gatos Road. He Planting ~ stated that the S~ate has advised that they have no funds to plant Sara-L.G. or maintain the area but that it will grant an encroachment permit Road median to the City to do so at its own expense. Mr. Hartman noted that the problem is not in planting the area but ' in maintaining it and, after discussion, ~e Council i~d~c~ed that this might be a worthwhile project to pursue. (2) The City Administrator indicated that several problems have arisen Business in connection with defective control of contractors and solicitors License working in the area and it appeared that it might be worthwhile to consider establishment of some sort of business license to enable the City to more effectively control the unfavorable aspects of these activities within the city limits. After discussion, during which Councilman Hartman expressed reservations about the idea of a business license ~he ma~ter was referred to the Public lYorks Committee for consideration and recommendation. Chester (3) Mr. Hanley presented the report of the Planning Con~uission on the Avenue Chester Avenue Improvement District, which indicated that (1) there Improvement does not appear to be any legal problem with regard to the access District off of Sobey Road into the By~ater and Jaegger's parcels and (2) that the Commission believed that effective long range development would require the installation of a standard collector street in the area and that the proposal of ~astin & Kingston was an acceptable means of meeting these long range needs. Without objection the Mayor referred this matter to the Planning Cormnittee for further consider- ation and report. -4- Fruitvale (4) The recormmendation of the Planning' Conmission that plan lines for Ave. plan Fruitvale Avenue be adepted, in a~{~Qrdance with the plans prepared lines by the Director of Public Works, was presented,to the Council and this matter was referred to the City AEtc~ney to draft the necessary ordinance or resolution to establish the plan lines as approved. VIII C~UNICATIONS A. WRITTEN Sat. Union (1) The City Administrator reported that the letter, dated February 4, School Dist. 1964, from the Saratoga Union School District relative to stop Stop signs signs on streets leadin~ to Argonaut School, had been referred to the Chief of Police and that his report has not been received yet as he wants to observe the areas in question under operating conditions. Traffic- (2) With City Council approval, Mayor Glennonreferred a letter, Maude & dated February 18, 1964 from J. R. Sweet re~arding traffic Quito conditions et Quito Road and Maude Avenue to the Planning Committee. (3) Mr. Hanley outlined a reconm~ended amendment to the Subdivision ordinance regarding the basis of assessment of minimum access road costs and, with no objection, the Mayor referred the matter to the Management Committee for study and recommendation. B. OgAL Mayor Glennon acknowledged, with pleasure, the presence of Planning Conmissioner Cowlay. IX ADJOURi~NT It was moved by Councilman Dr~{e, seconded by Councilman Hartman~ and unanimously approved to adjourn the meeting at 10:45 P. M. Respectfully submitted, WILLI~.I C. H~LEY, CITY CLERK/~~ -5-