Loading...
HomeMy WebLinkAbout04-01-1964 City Council Minutes SARATOGA CITY COUNCIL SU~ta~RY OF MINUTES TIME: ~edne~da~, April 1, 1964 - 7~30 P, M. PLACE: Saratoga High Schooi Library, Herrl~a~ A~enUe & Highway 9, Eararoma TYPE: Regular ~eeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:35 P. ~. A. ROLL CALL Present: Counci'l~en. iTGtennon, Brazil,'Drake, Harman, Tyler Absent: None B. MINUTES It was moved by Councilman Hartman, seconded by Councilman Tyler, and unanimously adopted to approve the minutes of the March 18, 1964 meeting, as written, subject to changing the second word of Item IV.C.(2) from "Tyler" to "Harman". II BIDS AND CONTRACTS A. CONSIDERATION OF AWARD OF CONTRACT FOR CONSTRUCTION OF COUNCIL CHA~!BERS Councilman Drake, Chairn~an of the P{anagement Committee reported that the Committee had met on Thursday, March 26 and Tuesday, ~larch 31 to Council review and analyze in detail the bids and alternates on the Council Chambers Chambers in the light of all pertinent factors - present building Award of space needs, prudent budget and cost control, present and future Bid status of the General Fund reserve, and other future needs that may require reserve fund financing. Councilman Drake further reported that all structural and site development cost alternatives were explored with the architect and the low bidder prior to the Committee's final recommendation and that the committee felt that the total program should be held to a maximum of $215,000 to $220,000. In order to meet this total budget and in view of the fact that approximately $39,000 remains to be spent in order to provide seating and other furnishings, parking, sidewalks, lighting and landscaping, the Committee recommends eliminating the conference room wing and awarding the net lo~ bid on Alternate ~1, the Cnuncil chambers only, to It~ard Haldeman for $162,541. This would result in a total construction and development program of approximately $214,000. After extended discussion, during which it ~as made clear that the award on Alternate #1 would not determine the nature of the plot plan and site improvements, it was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously approved to accept the low bid and authorize the Mayor to execute a contract with the low bidder, Howard Haldeman, for alternate #1, in accordance with the specifications. Transfer It was moved by Councilman Brazil, seconded by Councilman Tyler, and of funds unanimously approved to authorize the transfer of $20,000 from General Fund unallocated reserve to the Civic Center Improvement Fund. With no objection, Mayor Glennon ordered the minutes to show that none of the action taken at this time affects the plans for parking, landscaping, etc. and that the matter of such exterior work was referred to the Planning Committee for study and recommendation. B. AGREE}~NT WITH COUNTY FOR IMPROVEr~NT OF PORTION OF PROSPECT ROAD ADJACENT TO ILANSEN S~{OOL SITE AND AUTHORIZATION TO GO TO BID. Mr. Hanley reported that the Cupertino School District has received authorization from the State to expend funds for 10' of paving on Prospect Road adjacent to the Hansen School/Site and that the County Prospect has indicated it would pay a pro-rata share of the cost of the improve- Road merits, on ~n ~ctual cost basis, for that 10' portion of the proposed Improvements improvements which lies within County Jurisdiction. Mr. Hanley -1- indicated that the City would then finance the remaining 20' of improvements, an~ that it is hoped that the low bidder for this work will be the successful bidder for the school site improvements. and will result in a lower overall cost and completion of the entire paving Job at one time. It was moved by Councilman B~azil, seconded by Councilman Hartman, and unanimously approved to authorize the Mayor to execute the agreement with the County for the ProSpect Road improvements, and to authorize the City Administrator to advertise for bids. III PETITIONS, ORDINANCES AND FO~.~L RESOLUTIONS A. PdZSOLUTION NO. ~V-1 R~s.MV-1 Traffic It was moved by Councilman Drake, seconded by Councilman Brazil, and Regulations unanimously approved to adopt Resolution No. ~{V-1, consolidating motor vehicle and traffic regulations heretofore governed by separate ordinances and resolutions to conform to the new municipal code. B. RESOLUTION NO. 180 Res. 180 Councilman Drake moved~ seconded by Councilman Brazil to adopt Changing Resolution No. 180, changing the name of the north-south portion of Street Name - Pierce Road at its easterly terminus to Pierce Court. ~Iotion carried Pierce Ct. unanimously. IV SUBDIVISIONS AND BUILDING SITES A. SDR-373 - GEORGE G. MOUSTAKAS SDR-373 Moustakas It was moved by Councilman Itartman, seconded by Councilman Brazil, and unanimously approved to adopt Resolution No. SDR-373T1, approving three lots on Vessing Road as buildin~ sites, subject to recordation of the survey map. B. SDR-452 - GENE C. BUTHENUTH SDR-452 It was moved by Councilman Brazil, seconded by Councilman Hartman, and Buthenuth unanimously approved to adopt Resolution No. SDR-452-1, approvin~ one lot on Palomino I~ay as a building site, on the apDlication of Gone C. Buthenuth. C. SDR-467 - 3OYCE HENDRY The City Administrator reported that the original conditions of SDR-467 tentative building site approval had required the dedication and Hendry - improvement for 60' right-of-way with 26' full street improvements Change of along the entire frontage of the Hendry property on Canyon View Drive Conditions and had also required full underground facilities. The Planning Commission, Mr. Hanley continued, considered an appeal of these conditions and, as a result of their findings, as set forth in the Building Site Committee report dated March 23, 1964, the P~anning Commission recommends that the requirement for underground facilities be deleted and the Canyon View Drive improvement requirements be changed to require an offer of ded~cation for a 60' right-of-way across the front of the property with Canyon View Drive to be improved to a width of 18 feet using double seal coat oil and screenings or better on 6 inch base rock. After discussion, during which it was pointed out by the City Attorney that thirty days had not elapsed since the Plannin~ Commission action and the Planning Connisslon therefore had ]urtsdictlon to change time conditions, it was moved by Councilman Harman, seconded by Council- man Drake, and unanimously approved to direct the Planning Commission to change the conditions of tentative approval for SDR-467, as indicated in the above referred to report. V PUBLIC HEARINGS A. ORDINANCE NO. 38 - ORDINA}]CE ADOPTING A COMPILATION AND CODIFICATION Ord. 38 OF THE ORDINANCES OF THE CITY OF SARATOGA Adopting City Code Mayor Glennon declared the public ~earing opened at ~:4D P. M. on proposed Ordinance 38 adopting a compilation a~d Codification of the ordinances of the City of Saratoga and the City Clerk indicated that no communications had been received, either for or against the proposed ordinance and that notice of public hearing was published according to law. It was moved by Councilman Drake~ seconded by Councilman Brazil, and unanimously approved to close the public hearinS at 8:41 P. M. It was moved by Councilman Itartman, seconded by Councilman Brazil, and unanimously approved to adopt Ordinance 38, as introduced at the meeting of March 4, 1964. VI ADMINISTRATI~ ~L~TTERS A. r.~AYOR (1) Mayor Glennon reported that the General Plan Committee comments, d~ted March 26, 1964, regarding the Rinconada Hills Development Rinconada proposal in Los Gatos~ adjacent to the eastern boundary of Hills Saratoga, had been transmitted to the Los Gates Planning Commission Development for consideration at its meeting tonight. The ~ayor indicated that the General Plan Committee has no objection to the proposed development provided an assured reasonable transition is provided from the one acre residential zoninK along Quite Road into the proposed development and, provided adequate road improvements and pathways or sidewalks are installed along Pollard Road and Quite Road. (2) Mayor Glennon reported that PlanninS Director Stanley l. Yalker Garrod appeared before the Santa Clara County Plannin~ Commission to Farms protest the proposed Garrod Farms development on Mr. Eden Road Development and that the Planning Commission approved the application for riding stables and academy~ etc. but did not approve the gas station and restaurant at this time. B. FINANCE It was moved by Councilman Drake, seconded by Councilman Hartman, and Bills unanimously adopted to approve the disbursements on the list dated April 1, 1964 for a total amount of $14,438.54, and authorize that warrants be drawn in payment. C. COUNCIL COrE{ITTEES (1) Councilman Tyler reported that after review of the Staff study ~treet on street construction financing, the Public I.?elfare Committee ~onstruction recommends that the Committee's final report on the overall [inanctng problem be deferred until the staff study can be supplemented by the results and recommendations of the Master Storm Drain Study but that the committee feels that this study presents a feasible proposal for expenditure of city funds on cooperative projects. It was the Co~ittee's further recommendation~ Council- man Tyler indicated, that on the basis of the study, the Council Azule area authorize a cooperative project in the Azule area, financed by Improvements two dollars of City funds (gas tax and/or storm drain) for each dollar of local improvement district funds. The total cost of the proposed repaying and storm drainage program is estimated at $129,000, and after discussion, it was the unanimous opinion of the Council that the City contact the Azule Improvement Association regaldinE their willingness to cooperate on'this basis. Select (2) It was moved by Councilman Tyler, seconded by Councilman Nartman, Street and unanimously adopted to approve the addition of DouElas Lane, System Chester Avenue and Saratoga Hills Read for approval by the State as additions to the select system of streets eligible for State gas t~x funds for im~ro~enent. (3) Councilman Hartman reported that the Planning Committee recommends Maude Ave. that a section of Quito Road in the vicinity of ~Iaude Avenue be improvem~nt~ reconstructed with gas tax funds to eliminate the existing hazardous situation. The proposed reconstruction would consist of reducing the grade of 500 linear feet of Quito Road to provide a sight distapce of 275 feeti the minimum stoppin~ sight distance required for 40~H design speed in rolling terrain and would co~t approximately $9150~ After discussion, the matter was referred to the Director of Public Works for possible inclusion in the 1964-65 budget after analysis of the priorities involved in the various street projects that will require Gas Tax financing. Recess: 9:15 P. M. Reconvened: 9:45 P. M. D. DEPARTMEI.]T I~ADS AND OFFICERS Saratoga (1) With Council approval, ~,Iayor Glennon directed the City Attorney Ilills Road - to investigate the matter of the locked gate across Saratoga Hills gate Road at the Broomset property in view of the safety hazard it presents to other residents of the area. (2) The Council discussed a report from the Design Review Committee which indicated that the Committee feels that the present ordinance gives the Commission sufficient authority to examine each case Subdivision individually and require the type of fence most appropriate for Fencing the particular area and that ~he Committee is also of the opinion that open design fences would be desirable in many instances and that under no circumstances should painted or stained fences be required because of the rapid deterioration from an aesthetic point of view. Councilman }!artman suggested and, with council approval, the Mayor directed that the Design Reveiw Committee be advised of the Council's feeling that consideration should be given to open design fencing with plant material which will ultimately shield and soften the appearance. plan Line (3) The City Attorney reported that the Planning Commission is Ordinance presently reviewing the proposed plan line ordinance and it will be available for council consideration very soon. (4) The .Director of Public l~orks reported that the necessary documents Non-expressway covering the use of non-expressway funds on the Saratoga Avenue funds for urban extension project had been prepared after negotiation ~aratoga Ave. with the County and were ready for Council consideration. The ~rban Extension Mayor indicated that the Council had previously approved the EroJect project and authorized execution of the necessary agreements,and that remaining action was administrative in nature. In response to questions of the ~ayor the Director of Public Works reported that most of the residents effected by the project were aware of it and that it would be divided 4-lane for its entire length. Stop Sign (5) The City Administrator reported that the stop sign recommended Mt.Eden by the Chief of Police for Mr. Eden end Pierce Roads was included & Pierce in the resolution MV-1, adopted earlier this evening. F. CITY AD~IINISTRATOR (1) The City Administrator presented to the Council a proposal from Wilbur Smith end Associates for a study of pedestrian and vehicular Pedestrian traffic safety in the vicinity of Saratoga elementary schools. Vehicular The proposal called for conduct of the entire study including traffic .gathering all necessary field data, analyzing it and preparing safety written reconmendations at a total cost of $2500 to $3,000. As an study alternative the proposal suggested that, if the City of Saratoga handled the collection of field data, Wilbur Smith and Associates would do the remaining portion of the work for a fee of $1000. It was moved by Councilman Drake, seconded by Councilman Hartman, and unanimously approved to authorize retaining Wilbur Smith and -4- ASsocia o conduct the p;gpOsed study he alternate basis provided the parents groups at the various elementary schools would cooperate by providing the nec'essary manpower to handle the collection of field data under the:Supervision of the consultant and the City engineer, In response to the HayOr~s inquiry, the City Administrator reported that the Chief of police and'the Sheriff*s Department both recommended strong!y against stop signs in the Argonaut area on an interim.basis. After extended discussion on the part of the City Council and members of the audience, includin~ Hr. Jerry Briney and Mrs~ Gaddis, it was recommended that the concerned parents in the area take steps to supervise the children during the interim period while the study was being conducted. It was agreed by all that the .comprehensive study would constitute the most effective approach to the development of reliable, permanent solutions'. .. ~ (2) The City Administrator reported that the City has had little FruitVale succes~ in acquiring the necessary right of Way for the proposed Avenue Fruitvale Avenue improvements and it was moved by Councilman right'of~waY tiartman, seconded by Councilman BraZil, and unanimously approved to authorize the City Attorney to proceed with any necessary legal steps for c.ity acquisition of the required right of The City Attorney advised that a formal resolution would be required only if it becomes necessary to obtain an order of immediate possession~ : Audit- (3) It was moved by Councilman Drake, seconded by Councilman llartman, Peat,Mar~ick and unanimously approved to authorize the firm of PeatsMarwicks Hitchell Co. Mitchell & Co. to conduct the ·annual audit for the City at a . cost not to exceed $1,000. (4) The Council discussed the need for ~larification of the require- Ted Ave. ment that Mr. Kirkorian guarantee his share of the proposed Extension temporary extension of Ted Avenue, as a condition of final map approval of Tract 3438 and agreed thata reasonable time limit should be established for this condition. It was moved bY councilman Brazil, seconded by Councilman Ty!er, and unanimously approved to establish a time limit Of six months from the date of final map approvalof Kirkmont Unit No. 2 (until Au~us~ 1964) and that if agreement to extend Ted Avenue north into Kirlanont Unit No. 2 on the temporary basis'prescribed by the Planning Commission and set .out in the conditions imposed on Tract 3438 is not reached by Augustlg, 1964 then the City will relinquish the offer Of dedication and the bond posted by Kirkorian to guarantee his share of this proposed temporary extension. . CO~IU~ICATIONS . A. WRITTEN (1) SARATOGA UNION SCHOOL DISTRICT .. After consideration of a letter dated March 31, 196~ from ~a~er line Daniel Ungaros DistriC~ Superintendent of the Saratoga Union Civic Center SchOol District regarding reimbursement to the District by the City for water used by the City during the time the Civic Center has been sen, ed by the Fruitvale School ~ater ~tne~ ~he Mayo~ d~recceds with counci! approval, thac the school district be advised that the City Council acknowledges that the City should reimburse the District for the water used by the City and that as soon as the.proposed new water line has been installed to the Civic Center anda reasonable btllin~ history is available as a basis ~or computing the ~noUnt o~ed td the'district, a warrant .will be dra~n for the City*s pro-rata share of the costs borne by the district for water supply. B. ORAL - none· IX ADJO~T ~t was moved by Cou~c~l~a~ Brazi1~ 3econde~ by Cou~;c~l~an ~yie~: an~ approved ~o adJourr, 'th~ meettn~ ~t 10:55 P, M. . . . · WILLIAM C. HANLEY, CITY CLERK -5-