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HomeMy WebLinkAbout03-17-1965 City Council Minutes SARATOGA CITY COUNCIL SUFE4ARY OF MINUTES TIME: Wednesday, March 17, 1965 - 7:30 P. M. PLACE: Saratoga City Council Chambers, 13777 Fruitvale Avenue, Saratoga, Calif0 TYPE: Regular Meeting I ORGANIZATION Mayor Pro Tem Drake called the meeting to order at 7:30 P. M. A. ROLL CALL Roll Call Present: Councilmen Drake, tlartman, Tyler, Burry Absent: Councilman G].ennoa Saratoga B. The Mayor Pro Tem welcomed ;Saratoga High School Civics class students High who were present in the audience and informed them that background School information relative to items on t~e agenda had been prepared for their Civics convenience in following the order of business and invited any one who Class wished to ask questions regarding any of the procedures to feel free to do so. C. MINUTES Minutes bIT. Hanley stated that Paragraph 8 on Page 6 of the March 3, 1965 minutes of 3/3/65 had been inadvertently omitted from the copies which were mailed to the Council members and that corrected copies had been placed in their file folders. It was mgved by Councilman Burry, seconded by Council- man Tyler a~d unanimously carried to waive the reading and approve the March 3, 1965 minutes as mailed and corrected. II BIDS AND CONTRaCtS A. AGREEMENT WITH GREEN VALLEY LANDSCAPING, INC. FOR GROUNDS MAINTENANCE Agreement AT CIVIC CENTER re Civic Center I At the request of the City AdministratOr~ the Mayor Pro Tem,.with no Grounds objections deferred this item to a later meeting so that additional Maint. bids may be reviewed. III PETITIONS, ORDINANCES AND FOt~LRESOLUTIONS A. ORDINANCE NS-3.9 Ord. The City Administrator indicated that this is the second reading of NS-3.9 an amendment to the Zoning Ordinance to re-define "site area" to allow "site area" flood control easements to be included as a part of minimum site Flood area in R-1-2Os000 and R-1-40,O00 zoning districts. Other zoning Coht~ol districts, Mr. Hanley emphasized, will not be affected by this Easements amendment and site area for these higher density zones will continue to be calculated exclusive of flood control easements. It was moved by Councilman Burry, seconded by Councilman Hartman~ and unanin~3usly carried to adopt Ordinance NS-3.9 as introduced and read at the last meeting. B. RESOLUTION ACCEPTING OFFERS OF DEDICATION ON ETHEL ANN WAY Ethel Ann Mr. Hanley requested deferral of this item until the next meeting as a Way legal question has arisen which needs to be resolved by the Staff. The Dedications City Attorney noted that Fir. Poleritz and other interested. parties were present and explained that the City must resolve this 'legal question before procesding with this matter. With no objection, Mayor Pro Tem Drake deferred the matter unti~.the next meeting. -1- IV SUBDIVISIONS AND BUILDING SITES A. SD-498 - TRACT 3822 ~ DOS ROBLES, INCORJORATED SD-498 Tr.3822 The Council studied the final map for a 24 lot subdivision located ca Dos Roblos Saratoga-Sunnyvale Road, south of the SP railroad tracks, north of Final Wardell Road~ and east of the creek° Mr. Uanley stated that all Map conditions have been met with the exception of the app!icant~s obtain- ing an encroachment permit from the State Division of Highways° Mr~ Hanley and M~. Huff discussed with the council the flood control requirement for a bermalong the top of the bank and advised that no creek work is to be donel Also, the applicant must check with the Planning Director prior to removal of any trees in connection with the creek. After questions ~egarding the zoning on the portion of the subdivision ironring on Saratoga-Sunnyvale Road and the requiremant for dedication on Wardell Road, the matter was deferred until after recess so the Director of Public Works ean check the file and clarify the conditions lusted. B. TRACT 2965 ~ ARROYO DE SARATOGA, UNIT#4 Tr~2965 Unit #4 Mro Joseph Sweany, representing the applicants, explained that although Extension approximately 3/4 of this subdivision has been c0mpleteds unexpected delays have prevented the construction of this final unit of about 80 lots and that a one year extension of the Contract and bonds will permit the comple~ion of this unit. After brief discussions during which the City Administrator advised that the Staff has no objection to the requested eXtenSion, it was moved by Councilman Hartmans seconded by CounCilman.Tyler and unanimously approved to grant the extension as requested, C. SDR-447 - L. M. SNOW SDR-447 Mr. Hanley indicated that all fees have been ;paid, bonds posted and Snow conditions met for building site approval for two lots on Lomita Avenue. At the request of the Mayor Pro Tem~ the City Attorney explained to the students present the procedure for obtaining sub- division or building ~ite approval. It was moved by Councilman Hartman, seconded by Councilman Burry and carried unanimously to adopt Resolution No. SDR-447-1, granting building site apprevai to L. M. Snow for two lots on Lomita Avenue. VI ADMINISTRATIVE MATTERS A. MAYOR No reports B. FINANCE Bills (1) It was moved by Councilman Tyler, seconded by Councilman Burry and unanimously carried to approve the disbursements on the list dated March 17, 1965 for a total amount of $18,567.31 and authorize that warrants be drawn in payment. Finance (2) With'no objections the TTeasurer's report and City Clerk~'s Reports Financial Report for the month of February, 1965 were approved as subuLitted, C. COUNCIL COP~ITTEES (1) Councilman Burry reported that the Public Welfare Cou=nittee has SD-53; no report yet regarding the Ray Jones subdivision matter which Ray Jonas was referred to it at the last meeting as they are awaiting the legal findings which are being prepared by Attorney Joseph Bonatins who was selected to provide this service because of the City Attorney's financial interest in the subdivision, He stated that it is expected that a report and reco~nendation will be ready for the next meeting and, with no objection, }~yor Pro Tom Drake ordered the matter held over until that time. (2) Councilman Burry reported!regarding the highlights of the Planning Report Commission meeting of March 8, 1965. He reported that the maps of FIanning for Mason Shawls Architectural & Site Approval applications Commission were not satisfactory ~o the Planning Commission and because ~eting of Mr. Shaw was not willing to have the'matter continueds the 3/8/65 Planning Commission had no recourse but to reject the applications because of the time limit prescribed by ordj.nance~ The proposal for the Rachael Day Nursery Schools to be located at Quito and Paseo Tierras Councilman Burry reported, was continued for further study and a petition opposing the proposed nursery school was presented to the Planning Comm{ssion, · D. DEPAR~4ENT HEADS AND OFFICERS ~eso36-B-57 Streets in (1) Upon the recou~aendation of the Director of Public Workss it was %~.3035 moved by Councilman Hartman~ seconded by Councilman 1~ler, and unanimously carried to adopt Resolution No. 36-B-57, accept!mg the streets in Tract 3036s-and releasing the Improvement Bond. E. CITY ADHINISTRATOR (1) Mro Henley reported that the County Board of Supervisors at Sheriff's its March 8 meeting conducted a final review of the charges for Department- traffic patrol car services for contract cities, Mr,,Manley Rates for stated that the present rate of $6.46 per patrol car hour was Traffic established at 80% of direct operating costs in late 1961 and patrol car has not been increased since that time~ The Board adopted a Services new rate per patrol car hour of $9.86 ~hi~hlrepresents direct operating costs on the basis of actual costs for last year, Mr. Henley, at the request of the Mayor Pro Tem~ explained for the benefit of the students present, the basic criminal law services which are provided without cost to those cities within the County which have no police department of their own and to all unincorporated areas .of the County. The Council discussed the increase in burglary offenses for the past year and Mr. Henley indicated that the Sheriff's Department recognizes this as a County-wide trend and will submit any useful recou~zendations they may have after completion of their study of the crime reports, C-80 (2) Mr. Manley reported that a, question arose concerning the intent C.Neale of the Planning Commission when the Clarence Naa~ (C-80) Conditions conditional rezoning was established and that the Commission of Rezoning recommends that the conditions be amended to clarify its intent, Or~.NS-3-ZC-25 Mr, Henley explained that the Planning Commission had originally intended to grant temporary use of the existing residence without requiring it to be brought up to code and when this was abandoned for legal reasons the result was that Condition ~3 now implies that the building must be brought up to compliance with the Building Code but would be limited to 18 months temporary use. It was the intent of the Planning Commissions Mr. Henley indicated~ to require full compliance with the building code end parking ordinance hut to grant permanent use of the structure when it has been brought up to Code. After d~scussion, it was moved by Councilman Hartmans seconded by Councilman Tylers and unanimously approved to direct the City Attorney to prepare an amendment to Ordinance No. NS-3-ZC-25 to clarify the conditions of rezoning in accordance with the Planning Connnission's intent. (3) The City Administrator stated that he and Mayor' Glennon have Annual reviewed the proposal presented by Georg~ Coakley for the Annual Report Report and outlined the scope of the work included in Mr. Coakley's 1965 proposal to prepare 7500 copies of the report at a cost of $3250. Mr, Henley indicated that this cost is approximately'S600. over the cost for last years report but that the increase is considered justified as the specifications call for higher quality and sufficient funds exist in the budget to cover the cost. G,Coakley- It was moved by Councilman Hartman~ seconded by Councilman l~ler~ Annual and unanimously carried to authorize the City Administrator to Report retain [~'o Coakley for preparation of the annual report as proposed. (4) Mr. llanley reported that the County Engineering Department, after Oak ~ree - review of the plans for the four-lane Saratoga Avenue improvement Saratoga Aye° project, strongly feels tht' the Oak tree on the West side of a' a~ Mellon Dr. Saratoga Avenue at Mellon Drive constitutes a hazard which they should not leave. They indicated, Mr. Hanley continued, that if the City wishes they will present this issue to the Board of Supervisors so the City may have the opportunity to object but that they will recommend to the Board that the tree be removed° After discussion of the time limitation involved, the Mayor Pro Toms with council approval, referred the matter to the Planning Committee for consideration with the understanding that the Planning Committee'e recommendation will be final and communicated through the Staff to the appropriate County officials. (5) City Administrator Hanley reported that he had met today with W.Smith Mitchell Baird of Wilbur Smith and Associates and representatives Traffic of the West Valley Junior College District regarding the traffic Survey survey which is being compiled by the traffic analysis firm as a Joint project of the City and the Junior College District. The Council expressed concern that the survey has not been completed and Mr. Hanley assured the Council that the final data is presently being gathered and that the report will be ready by March 29, 1965. Mayor Pro Tom Drake invited all present to have coffee during the recess, courtesy of the Good Government Group. W.Valley In reply to a question from a student the Mayor PrO Tom stated that both J.C. the Saratoga Planning Commission and City Council have clearly gone on Campus record in opposition to locating a West Valley Junior College Campus in site Saratoga, and particularly at the proposed Allendale-Fruitvale Avenue site. Recess: ~:00 P. M. Reconvened: 9:20 P. M. IV - A - SUBDIVISIONS AND BUILDING SITES - continued SD-498 A. SD-498 - TRACT 3822 - SARATOGA MANOR Tr.3822 Final The Director of Public Works announced that the conditions previously Map distributed to the Council for Tract 3822 were actually for a tract in the same general vicinity and that the SD number was actually 498, instead of 525 as listed on the ageode. Specific conditions were discussed and the Director of Public Works reported that permission was granted for the removal.of ll trees to allow the construction of the bermon the creek hank top, It was moved by Councilman Hartman, seconded by Councilman Tyler, and unanimously approved to adopt Resolution No. SD-498-1, approving the final map for Tract 3822, Saratoga MAnor, subject to the applicant's obtaining an encroachment permit from the Division of Highways. VII COMMUNICATIONS A. WRITTEN Memorial Council acknowledged copies of a card received from Agnes Wood urging Arch preservation of the Memorial Arch in Blaney Plaza. B. ORAL Mayor Pro Tom Drake thanked the representatives of the Good Government Group for serving coffee and particularly acknowledged Planning Commissioner O'Rorke's attendance on St, Patrick's Day as representa- tive of the Planning Commission. VIII ADJOURNMENT .It. was moved by Councilman Burry, seconded by Councilman Tyler and carried unanimously to adjourn the meeting at 9:45 P. M.