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HomeMy WebLinkAbout06-16-1965 City Council Minutes SARATOGA CITY COUNCIL SUMMARY OF MINUTES TIME: Wednesday, June 16, 1965 - 7:30 P.M. PLACE: Saratoga City Council Chambers, 13777 Fruitvale Avenue, Saratoga, California TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:40 A. ROLL CALL Present: Councilmen Glennon, Drakes Hartman, Burry Absent: Councilman Tyler B, MIIP-.JTES It was moved by Councilman Drake; seconded by Councilman Burry; to waive the reading and approve the minutes of the Jun& 2, 1965 me~ting Minutes as x~citten, subject to correction in line 4, page 7, changing 8:00 to 3:00 P.M.; motion carried unanimously. II CONTRACTS A. COINTRACT WITH RILEY & CUFFE, ENGINEERING SERVICES, PIKE ROAD The Clerk reported this is a standard contract on a contingency basis with maximum fee limitations in terms of percentage with Riley & Curie Pike for engineering services in connection with the proposed improvement Road of Pike Road. The fee will become a part of the assessment if the district is formed, with no cost to the City if no district is formed, He explained that the contract has been approved by the City Attorney. It was moved by Councilman Hartmaa that the Mayor be authorized to execute the contract with Riley & Curie; seconded by Councilman Drake; motion carried unanimously. B, CONTRACT WITH FABER L. JOH~]STON, JR. FOR SERVICES AS CITY ATTORNEY RESOLUTION NO. 5-E The Clerk presented Resolution 5-E, re-establishing the same basic terms for retainer services of the City Attorney in existence for the Res.5-E past two years, but modified by an increase in the amount from $8500 to $9500. Councilman Drake reported the matter had been reviewed and endorsed by the Management Committee. Motion by Councilman Drake; seconded by Councilman Hartman, authorizing the Mayor to execute contract Resolution 5-E; motion carried and so ordered. C, AGREEMENT, SHERIFFwS DEPARTMENT FOR FISCAL YEAR 1965-66 The Clerk presented the basic agreement with the Santa Clara County ' Sheriffss Department, amended to cover an increase in patrol car rates Agrment from $6.46 per hour per car to $9.86 per hour per car. The Council Sheriffws expressed reservations as to the Countyfs cost accounting system but Dept. agreed that the cost of establishing a separate department was still 1965-66 significantly greater than the cost of contracting with the County for Sheriffts Department services. Motion by Councilman Burry; seconded by Councilman Hartmen, authorizing the Mayor to execute the contrast with Santa Clara County Sheriffss Department for services for the 1965-66 fiscal year; motion carried unan/u~ously. III pETi~flOMS, ORDINANCES AND FORMAL RESOLUTIONS A. RESOLUTION NO. 252 The Clerk presented Resolution 252, authorizing execution of agreement Res. 252 for maintenance of State Highways in the City of Saratoga, and explained this is a basic standard agreement which is entered into by the State Division of Highways with all cities through which State Highways pass and on which there is any signalization or safety lighting installed. It distributes the maintenance responsibility between the State and the City end provides that the maintenance responsibility of the City extends solely to that portion of the costs related to the signalization and safety lighting at the intersection of Saratoga Avenue and Highway 9 upon its completion~ SUMMARy OF MINUTES - SARATOGA CITY COUNCIL.- JUblE 16, 1965 A. RESOLUTION NO. 252 (Continued) One City street enters the intersections so one-fourth of the cost Res. 252 of the lighting and crosswalk maintenance is to be borne by the City, the rest remains the responsibility of the Division of _Highways~ with the estimated cost to the City approximately $800. The Clerk explained the a~reemant contains detailed information as to the lienits of the mainte~ nance provided by the Division of Highways pertaining to s~eeping, land- scaping and structural maintenance. There was some discussion of requ~st- ing the Division of Highways for proper landscaping on the Saratoga-LoS Gatos portion of Highway 9' and the staff was directed to inquire into the availability of funds for such a purpose. Motion by Councilman Hatthem; seconded by Councilman Drake; approving adoption of Resolution No. 252~ motion carried unanimously. B. RESOLUTION NO. 85-4.2 Resolution No. 85-4.2, a resolution relative to salary ranges and benefits for employees of the City of Saratoga. The City Clerk said this resolu- tion embodies the salary recon~end~t'ions of the Management Committee and Res. the two fringe benefit recommendations as reviewed by the Council durihg 85-4.2 the Budget discussions. Present and proposed salary ranges were dis- cussed and Councilman Drake stated the changes had been reviewed and · endorsed by the Management Committee. The change in total of accumulated sick leave from 60 to 90 days also has been endorsed by the Management Conznittee. The Clerk explained that the policy toward accumulated sick leave has not been changed since that section of the Resolution was adopted; and also, that the provision governing employees~ health insur- ance has not been amended for two years. Motion by Councilman Drake for approval of Resolution 85-4.2; seconded by Councilman Harman; motion carrie~ unanimously. C. RESOLUTION NO. 263 Resolution No. 263 authorizes transfer of funds between and/or among accounts. The Cit~ ~a,.~tstrator explained this is a routine transfer Res. of funds between Unappropriated Surplus to Government Buildings, Capital 263 Outlay, General Fund, for the City contribution to the Beginners~ Fool· at the Saratoga High School, as approved by the Council at its meeting on March 3, 1965. Motion approving adoption of Resolution No. 263 by Councilman Drake; seconded by Councilman Hartman; motion carried unani~ mously. D. RESOLUTION NO. 264 The Clerk stated Resolution No. 264s a resolution abandoning public Res. utility easement, is a routine matter whereby the Pacific Telephone Co. 264 and Pacific Gas & Electric Co. have approved abandonment of easement sho%m on final subdivision map of Tract 1321, Metrick Villa. It was moved by Councilman Harman; seconded by Councilman Burry; for adoption of Resolution 264; motion carried unanimously. IV SUBDIVISIONS AND BUILDING SITES A. RESOLUTION SD-536-1 - TRACT 3946 - BELL SCOT[ DEVELOPERS Tract 3946, SD-536, a 51 lot subdivision on Big Basin Way was presented for final map approval. The Clerk s~ated that all fees have been paid, Res bonds posted and conditions met, including bonds covering the formation SD-536-1 of a mutual water company to provide water service in the area. The Dir- Tr 3946 ector of Public Works reported there is a storm drainage problem requiring an easement from an a~.]oining property owner and the developers understand they cannot proceed with any work to tie into Big Basin Way until an En- . croachment Permit is received from the Division of Highways, which will be accomplished when the final map is filed. Councilman Hartman moved for adoption of Resolution SD-536-1, subject to solution of'the storm drain problem; seconded by Councilman Drake, motion carried unanimously. SUMI~RY OF MINUTES - SARATOGA CITY COUNCIL ~- JUNE 16, 1965 B, RESOLUTION SDR-551-~ - ~MANUELLUTI~RAN CHURCH -' SARATOGAAVENUE Imman, The Clerk reported that all fees have been paid, conditions met and a Lutheran warrant in the required nmount to provide cash bond is en route from the Church American Lutheran Church headquarters. Motion by Councilman Drake; Res. seconded by Councilman Burry; granting final building approval for SDR-551-1 SDR-551s one lot on Saratoga Avenues I~nanuel Lutheran Church, subject to receipt of cash bond; motion carried unanimously. C. KESOLUTIO~] SDR-553-1 - I~4ANUEL LUTHERAN CHURCH - LOMARIO DRIVE Immnn, The Clerk stated that these four lots adjoining the Immanuel Lutheran Lutheran Church on Loma Rio Drive are being developed sep.arately from the Church Church parcels with the same conditions prevailing. All fees have been paid,. Res. conditions met with the exCepeion of receipt of the cash bond. It'was SDR-553-1 moved by CouncilmanHartman; seconded by Councilman Burry; for approval of final building site approval of SDR-553, four lots, Loma Rio Drive, subject to receipt of the cash bond; motion carried unanimously. D. ~RESOLUTION SDR-570-1 - MONTESSORI SCHOOL - NORTON ROAD Res, Final building site approval is requested for SDR-570, one lot, Norton SDR-570-1 Road for the Montessori School, The Clerk stated all fees have been Montessori paid, bonds posted and conditions met, Councilman Drake moved adoption School of Resolution SDR-570-1; seconded by Councilman Harman; motion carried and so ordered. V PUBLIC HEARINGS A, V-255 - JOSEPH & KIRSTEN KP~JESI(A Public hearing on the appeal from the Planning CommiSsion of Joseph and Kitsten Kra]eska was continued f~om the meeting of J~ne 2, 1965, This was an appeal f~om denial of a variance to allow front yard setback to extend to the front property line for one structure and the other to . within five feet of that line, for proposed additions to existing resi, dence on Pierce Road. The Mayor declared the public hearing opened at 8:45 P.M. V-255 Councilman Hartman reported the matter had been reviewed by the Planning l{rajeska Committee and the City Attorney determined that if the conditions outlined in his opinion dated June 3, 1965 were met, building could proceed. George Tobin~ attorney, appeared in behalf of Mr. and Mrs. I(rajeska and stated the wall would be reduced to 6 ft, in height and the carport pro- jected from the westerly side of the property setback to 8 ft. Mr. and Mrs. Krajeska asked assurance that when they submit such plans in accord- ance ~rith this ruling that they would be issued a building permit. The Clerk stated that with this modification of the plans, there would be no difficulty in obtaining a building permit if all other conditions are properly met, Councilman Drake moved the public hearins be closed; seconded by Council- man Burry; motion carried unanimously, and the Mayor declared the public hearing on V-255 closed .at 9:50 P.M. Motion to dismiss the appeal of V-255 in accordance with the opinion of the City Attorney dated June 3~ 1965 by Councilman Burry; seconded by Councilman Drake; motion carried and so ordered. B, SARATOGA & COX AVENUES IMPROVEMENT PROJECT SARATOGA & COX AVENUE STORM DRAINAGE & SANITARY SE~ERAGE PROJECT With no objection, the Mayor stated this public hearing will encompass both the Saratoga-Cox Avenue Improvement Project and the Saratoga-Cox Avenue Storm Drain and Sanitary Sewer Project and declared the public hearing opened at 9:52 P.M. Mayor Glennon ordered all files in these matters introduced into record. -3- SUMMARY OF MINUTES - SARATOGA CITY COUNCIL - JUNE 16, 1965 B. SARATOGA & COX AVENUES IMPROVE%ZNTPROjECT SARATOGA& COX AVENUE STORI~.DRAINAGE & SANITARY SEWERAGE PROJECT (Cont) The Clerk reported he has received no ~rttten protests to date on either of the two proposed districts. The Director of.Public Works exhibited a map outlining the improvement district and storm drain and sanitary sewer district~ explaining the properties within each district and de-' scribed the proposed improvements and the locations of these improve- ments. The Clerk outlined the cost distribution of each project, stating that the estimated spread on the assessment for street work on Saratoga Avenue represents 50% of the cost of that portion of Saratoga Avenue, the remaining 50% being borne by the City or County out of other funds. Mayor Glennon called for commentB from the audience. Responding was Mr. John Smith, representing the Smith properties on Saratoga Avenues known as Parcel ~9s 4}~ acres ~rlth a 360 foot frontage on Saratoga Ave. He asked explanation of the cost figures, how they wore determined and: what totherl funds ~ere involved; alsos explanation of the manner of land acquisition. Sara- Cox The Clerk explained these districts are a part of a larger project, which Improve. includes divided four-lane of Saratoga Avenue from Kosich to Fruityales & Storm installation of a trunk line by Sanitation Di strict ~4 and sanitary ~ Drain facilities on Cox and storm drain facilities to drain properties oUtli~ed Projects on the maps with a modification of the SP railroad crossing. The tots! estimate was arrived at by the Engineer-of-work by unit analysis of th~ total project. The estimated cost for land acquisitions engineering, legal and incidental fees, reconstruction of the railroad crossing, sur- vey, design, landscaping and construction of all elements totals $770,Q00. Of that totals the assessment district for the street portion of'SaratOga- Cox is estimated at $354s000; 50% of the cost to be borne by the district. The sanitary trunk sewer work by Sanitation District ~4 i~ estimated a~ . $104s000; the entire cost to be borne by Sanitation District #4.' The storm and sanitary sewer work in the assessment district is.estimated at $66,000. The City estimates receipt of $204,000 in urban extension funds for street work under an agreement~ith the County and the State, The' net cost to be spread is $177s000 for the street portion; $66,000 for the storm drain lines, assessed only against those benefitring. TEe total' front footage is divided into the total estimated cost of the district for street purposes. The Clerks Director of Public Works and Jack SteWart representing Creegan & DtAngelo, outlined planned reconstruction of Saratoga Avenue, installation of the median strip; and Ken Jones, re- presenting the bonding attorneyss explained the method of land acquisi~ tion for right-of-way purposes. John Hatwards an attorney representing Mr. Rodriquess stated his client was opposed to the widening of Saratoga Avenue and doubly opposed to the creation of the assessment districtss on the basis that he would i derive no benefit from this improvement. He requested on behalf of his client that the City give strqug consideration to disapproving these : assessment districts, Mr. Teresi stated that he f~svored the ~idening of Saratoga Avenue but objected to the manner of the assessment. Mr. Pasantino protested the manner in ~hich the two assessment districts ~ere presenteds stating that no advance notice ~as given of the storm; se~er project in addition to the road improvement. The Clerk stated that the bids for the two projects are to be opened at 3:00 P.M.s June 23s 1965s and a special meeting is scheduled for Thurs- days June 24, 1965 at 5:30 P.M.s to award the contracts and adopt resolutions. Mayor Glennon ordered the public hearing continued to June 24s 1965 at 5:30 P.M. and invited all interested parties to attend. Councilman Drake left the meeting at 10:00 P.M. RECESS: 10:00 P.M. RECONVENE: 10:15 P.M. -4- SUMMARY OF MINUTES - SARATOGA CITY COUNCIL - JUNE 16s 1965 VI ADMINISTRATIVE MATTERS A. MAYOR No reports, B. FINANCE 1. Motion by Councilman Hartman; seconded by Councilman Burry; to approve disbursements on the list dated June 16, 1965, in the amount Claims of $49,732.66 and authorizing issuance of warrants; motion carried unanimously. 2, City Clerk's and Treasurer's Financial Reports were received and reviewed by the Council. C. COUNCIL COMMITTEES Councilman Burry reported the Welfare Committee had reviewed the proposal Argonaut for an assessment district for curbs and gutters on Argonaut Drive~ Drive a total amount of $10,000 to $12,000. He suggested the staff contact these residents, recommending the handling of this matter by the City w~thout setting up a district. Councilman Hartman reported the Planning Committee had reviewed the Hillside costs involved in the printing of the Hillside Development Guide and Dev. had considered the request of the Black Mountain Conservation District Guide to contribute to the cost. He stated the Committee did not consider this expenditure appropriate for the City of Saratoga, and, without objections the matter was tabled. Bus. The City Attorney reported that a draft of the proposed ordinance for License Business Registration and Peddlers and Solicitors License had been sub- Ord. mitted to the Management Comittee for study. D. DEPARTMENT HEADS & OFFICERS Res. 36-B-65 The Director of Public Works presented Resolutions 36-B-65, 36-B-66, end 36-B-66 36-B-67 for acceptance of streets and release of bonds for Tracts 3066~ 36-B-67 3318 and 3483 for approval. It was moved by Councilman Hartman; second- Tr 3066 ed by Councilmnn Burry, to adopt Resolutions 36-B-65, 36-B-66 and 36-B767 3318,3483 motion carried and so ordered. E. CITY ADMINISTRATOR The City Administrator presented a request from the County Planning Department for the City~s participation in an actual census for the coming year. He stated that such a census would be useful from the standpoint of the General Plan review and also for percaplta payment Census of gas tax and MVL funds. He explained the cost is approximately $3509 but it is not compulsory that the City participate.. The Plaaning Dir- ector stated the census would provide useful data other than simply the total population, The Mayor ordered the matter referred to the Planning Commission to determine if the usefulness of the data obtained merits the cost. The City Administrator presented Ordinance No. 41, approving the 1965-66 Preliminar~ Budget as previously revie~Ted by the Council. Councilman Ord 41 Burry moved adoption of Ordinance No. 41; seconded by Councilman Hartman; motion carried unanimously. VII CCI~tUNICATIONS A. WRITTEN A request from Hupf, Hubba~'d & Etcheverry for franchise and permits to TV construct and operate a co~nnunity antenna television system within.the Franchise City of Saratoga was referred by the Nayor to the Plaaning Committee for review and suggested study of an article in "Nations Cities" issue of ~ay, 1965s as related subject matter, -5- SUI~ARY OF MINUTES - SARATOGA CITY COUNCIL - JUNE 16, 1965 VII COI~iUNIGATIONS (Cont) The Mayor acknowledged communications from Mr. and Mrs. Felix Surmont re- lating to a refuse collection complaint; Jay F. Haight concerning the Thelind Avenue improvement; Governmental Research Council conceding that Saratoga maintains the lowest "true" tax rate in Santa Clara County; and from the Mayor of the City of Santa Clara complimenttng our Annual Report. B. ORAL Among the several citizens objecting to the locatin~ of the proposed West Valley Junior College at the Fruitvale-Allendale site were Andrew McFarland, WVJC Dick Atchisons D. Parkera Dan Sousas and Messrs. Sullivans Trains and Anderson. The Mayor answered their questions and concluded that, at the present times no response has been received to the individual offers of the Mayors of Monte Sereno, Los Gatos, Santa Claras Saratoga and Supervisor Mehrkens to serve on a comittee to develop an alternative program for campus location and development. Mayor Glennon acknowledged the presence of Planning Commission Chairman Norton and thanked the Good Government Group for the servin~ of coffee. VIII ADJOURNMENT · It ~as moved by Counqilman Hartman; seconded by Councilman Burry; and unani- mously adopted, to adjourn the meeting until 5:30 P.M., Thursday, June 24s 1965. Respectfully submitteds/j~/~/ u. / WILLIAM C. HANLEY, CITY CLERK/ ms -6-