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HomeMy WebLinkAbout02-16-1966 City Council Minutes SARATOGA CITY COL~CiL SU~KY OF MINUTES TIME: Wednesday, February 16, 1966 7:30 P. M. PLACE: Saratoga City Council Chambers~ 13777 Fruitvale Avenue, Saratoga~ Califo TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:35 P. M. A. ROLL CALL - Present: Councilmen Glennon, D~ake~ Hartman, Tyler, Burry Absent: None B. MINUTES Minutes Councilman Drake moved, seconded by Councilman Hartman to waive the ~eading of the minutes of the February 2, 1966 meeting as written; motion carried unanimcusly~ II BIDS AND CONTPACTS A. REPORT OF BIDS RECEIVED ON CIVIC CENTER LANDSCAPING PLANS Civic The Clerk reported that six bids were received for the Civic Center Center Landscaping Project, ranging from the 10w bid of Pale Alto Landscapi.mg Landscaping Company of $19,771. to the high bid of Collishaw Sprinkler Company Bids for $28~982. All bids were based on Landscape Architect Gil Rovianek's plans, exclusive of tile pool~ and P~o Han!ey stated that the architect's estimate was $20,000 and that the staff recommends acceptance of the low bid. Mr. Henley further stated that Mr. Revianek will supervise and inspect the installation of the land- scaping. It was m6ved by Councilman Tyler, seconded by Councilman Bhrry and unanimously carried to award the bid to Pale Alto Land- s~aping Company. B. PROPOSED AGREEMENT FOR ENGINEERING SERVICES TO ESTABLISH PLAN LINES FOR QUITO ROAD The Director of Public Works reported that he had contacted a hal~, Quite Road dozen engineering firms regarding the establishment of plan lines on Plan Lines Quite Road and based on their approach to establishing plan lines Agreement and with his experience of their work with the City in the past~ he recommended that Jennings, Mcdermott and Heiss be selected on a time and material basis. Mr. Huff estimated that the work will cost approximately $2500. It ~,;as pointed out that engineering firms do not bid competitively and that the Director of Public Works reported that the City had a fine working relationship with the firm of Jennings, b~Dermott and Heise on the Thetma Avenue job. Councilman Drake questioned the selection of any one fi~qnversus another with no documentation on which to base the selection and the Mayor agreed~ with the observation that it is difficult for public agencies to fairly select professionals when they will not enter into competitive bidding. The Council agreed that a maximum cost should be authorized for the project and with no objection, Mayor Glennon directed the Staff to draw up written documentation of its recommendation for Council consideration at the next meeting. III PETITIONS, ORDINANCES AND FORFAL RESOLUTIONS A. RESOLvEION 312 Res. 312 Mro Henley reported that this resolution had been dream by the City Land Attorney as a result of ~e Council discussion and decision regarding Acquisition Hakone Gardens and Wilds-cod Park at the last meeting and that it would Fund establish a special fund known as the Land Acquisition Fund in an amount of $227,000. In answer to a question from Councilman Drake Mr. Henley indicated that the establishment cf this fund would in no way impede the City's investment n procedure. It was moved by Councilman Drake, seconded by Councilman }Iartman and unanimously carried to adopt Resolution 312, SARAT. OGA CITY COUNCIL MINUTES - FEBRUARY 16, 1966 B. ORDINANCE NS-5.11 Mr. Hanley read Ordinance NSob.ll which was introduced at the last meeting, providing that curbs and gutters not be required automatically in R-1-40~000 zoning districts but may be required when the physical circumstances make it necessary in the opinion of the Plarming~Com- mission and the Director of Public Works. Councilman Burry moved, seconded by Councilman Hartman to adopt Ordinance NS-5.11. Councilman Ord. NS~5.11 Curbs and Tyler questioned the discretionary clause whereby curbs and gutters Gutters may be required in some areas and not in others and indicated that it was his belief that the type and color of curb and gutter makes R-l~40,000 quite a difference in the appearance and that curbs and gutters are Zones a minor aspect of ruining rural atmosphere, The relative benefits the City would receive in reduced maintenance costs were discussed and Councilman Hartman stated that the Planning Committee had discussed at length whether or not curbs and gutters were needed and that it had concluded that they should be required in higher densities but that in many areas of the city it is not necessary in R-1-40,O00 zones. The Director Of Public Works indicated that he favored curbs and gutters on the edge of all reads to control drainage, support the edge of the road and cnntrol run aways and that he felt the initial cost is off-set in the long run by reduced maintenance costs. Councilman Drake indicated that although he appreciated the Committeets extensive study of this matter, he w~s inclined to move cautiously in view of Councilman Tyler~s observations until the Council can take a look at the areas which exemplify specific types of construction and those which have n~ curbs and gutters at all, Councilman Burry withdrew his motion, Councilman Hartman withdrew his second, and with no objection, MayOr Glennon deferred the matter to the next meeting. C. RESOLUTION NO. MV-8 Res.MV-8 Crosswalks The Clerk outlined the areas proposed for the establishment of pedestrian crosswalks ~nd reported that these areas have been investigated and recommended by the Director of Public Workss Chief of Police and Sheriff's Department. kt was moved by Councilman Drake~ seconded by Councilman Hartman and unanimously carried to adopt ResOlution No. MV-8. IV SUBDIVISIONS, BUILDING SITES AND ZONING REQUESTS None V PUBLIC HEARINGS None VI ADMINISTRATIVE MATTERS A. MAYOR Unified (1) Mayor Glennon announced that Mr, Holt, Santa Clara County County- Assistant Civil Defense Director has asked the City to act on City the recommendation that a Unified County-City Civil Defense office Civil be established to provide a coordinated emergency preparedness Defense program throughout all political jurisdictions, specifically in the administration, ptannings training and educational elements of Civil Defense. It was reported that three cities in the County have asked the Board of Supervisors to consider the establishment of such an office and Mr. Holt suggested that the other 13 cities consider adopting a similar resolution for presentation to the Board by the end of this mouth. The Council and Staff discussed the benefit and possible advantages or dis- advantages to the City and the City Administrator indicated that the unified offices are not proposed to supplant the operational facilities in each city but to provide unified services and administration which would include a single administrative staff at the County level to handle the volume of paper work. SARATOGA CITY COUNCIL MINUTES - FEBRUARY 16, 1966 After brief discussion the Council agreed and the Mayor directed that the matter be deferred and the Council furnished with copies of Mr. Holtms speech to the Inter-City Council along with any other supplementary i~ormation which may be available. B. FINANCES (1) Mro Henley reported that in order to bring the warrants for Bills the purchase of the options for Wildwood Park and Hakone Gardens into the framework of the new park lands acquisition fund warrants Nos. 6553 and 6554 have been deleted from the Feb- ruary 2, 1966 list of disbursements and are~ instead, presented for ratification at tonight~ meeting. It was moved by Council~ man Drake, seconded by Councilman Hartman and unanimously carried to approve the disbursements on the list dated February 16, 1966 for a total amount of $25~549o81 and authorize that warrants be drawn in payment, With the understanding that Warrants Noo 6553 and 6554 have been deleted from the prior list of dis- bnrsemants, Finance (2) The City Clerk's Financial Report and Treasurer's report for Reports the month of January, 1966 were submitted and approved. C. COUNCIL COMMITTEES (1) Conncilman Drake reported that the Management Committee reviewed the records of ~evenue and expenses on subdivision engineering Subdivision and that these records show that the current fee schedule for Engineering subdivision engineering services does not recapture the cost of Fees these services ~ncurr~d by the City under its contract with the Santa Clara County Department of Public Works. Additionally, Councilman Drake indicated that the basis upon which the fees are calculated does not, always relate to the cost 6f the service ~endered and the Committee has therefore asked the Staff to accumulate more data in this regard to see if a new fee schedule can be developed which wo~ld be more equitable in relating ~he costs 6f each job to the fees charged for that specific job, Meanwhile the Ccmmittee recommends that the subdivision engineering fee schedule set out in the Subdivision Ordinance be increased as follows: (1) From 6% to 8% on the first $10,000 of public improvement (2) From 4 1/2% to 6% on the second $10~000 and (3) from 3 1/2% to 4 1/2% on the next $30,000 of public improvement° It was moved by Councilman Drake~ seconded by Councilman Hartman and unanimously carried to authorize the Staff to draft an amendment to the Subdivision Ordinance as recommended. C-S zone (2) Councilman Hartman asked and the Mayor directed that the Planning uses Committee report regarding uses in the C-S zone be deferred until after the recess, (3) Councilman Hartm~n reported that the Planning Committee had Planned reviewed the recommendation of the Planning Commissicn that Community Lackey and Associates be hired to prepare and print a brochure Brochure setting out the desired standards~ development techniques and objectives that the City is trying to achieve through the Planned Community DistriCt, This brochure would be made available to engineers and, developers as a means of orionring them to the City~s objectives. The Planning Committee recommends that the preparation and printing ef the brochure be authorized at an estimated cost of $1800 to $2000. It was moved by Council- man Bnrry~ seconded by Councilman Tyler and unanimously carried to authorize Lackey and Associates to prepare and print the brochure at a cost not to exceed $2000. SARATOGA CITY COUNCIL MINUTES - FEBRUARY 16, 1966 (4) Councilman Burry reported that the Public Welfare Committee, after reviewing during several meetings the matter of providing stacking lanes for left turns at Seagull Way and Kirkmont Drive, has concluded that the most desirable solution would be to reconstruct the section of Highway 85 ~ortb. of the railroad right of way to Highway 85 - a divided fo~ lane at an estimated cost of $52,000. The Seagull Way Committee recommends that the Staff be authorized to prepare the ].eft turn necessary material for an application to the State Division of stacking Highways for a Joint project under which the City would provide lanes the right of way (estimated at $27,000 and proposed to be financed out of Gas Tax Matching Funds) and the State would do the construction at an estimated cost of $25,000. With no objaction~ Mayor Glennon directed the Staff to approach the State as recommended. D. DEPARTMENT HEADS AND OFFICERS (1) Planning Director Stanley Walker reported that the cost of General revising and printing the General Plan map would be $1,000 for Plan Map 1,000 copies of the map printed in all the colors presently used Printing and $500. for 1,000 black and white copies. The Council agreed that it is not practicable to spend that much money for reprinting the map so near to the time for the general comprehensive review of the General Plan. E.CITY ADMINISTRATOR No reports. Mayor Glennon announced that the Council is honored by the presence of Council three candidates for the April 12 municipal election, Mrs. Gloria Scharf~ Candidates Mro Robert Ewing and Mr. Frank Finlay, Jr.~ and he advised them that he will be in touch with them shortly to arrange a time to discuss with them the City~s current policy and ~o provide them with all the data now available to current Council members. Mayo~ Glennon then declared a ~ece~ at 9~i0 P. M~ and i~vited those present to have coffee which is provided by the Good Government Group. Reconvened: 9:20 P. M. VI ADMINISTRATIVE MATTERS - continued C. COUNCIL COMMITTEES Councilman Hartman reported that although the Planning Committee had planned to submit a report and recommendation regarding proposed C-S district additions of conditional uses in the C-S zoning District, it has uses decided after further consideration~ that the area should be more thoroughly studied and, in themeantime, make no change in the current uses permitted. Councilman Hartman indicated that the Committee feels that it may well be that the commercial service uses originally contemplated are not the best type of development for the area and that, rather than add uses at this time which would not solve the basic problem~ the entire C-S zone should be reviewed and the Committee recommended that this be done at the earliest opportunity. }~yor Glennon agreeg and~ with council approval~ the matter was defertad until further $tndies have been made. VII COmmUNICATIONS A. WRITTEN State (1) The Council discussed a request for support of the establishment College of a new State ccliege site in the City of Mountain View. Council- Site - man Drake indicated that he felt the Council should take no Mountain View position and Councilman Hartman stated that it was his belief that the City~ through the resolution of the inter-City Council supporting SARATOGA CITY COL~CIL MINbTES - FEBRUARY ].6, 1966 the site selection, had already expressed its approval and need not do so again° Mayor Glennon commented that he felt the college would be of benefit to the County and that he personally favored adding the Council's support. It was moved by Councilman Tyler to adopt a reso~ lution supporting the position of the City of Mountain View and the Inter-City Council regarding the proposed college. After further discussion and there being no second to the motion, Mayor Glennon passed the item and directed that the communication be filed. (2) The City Clerk read a letter signed by approximately 62 members of Wildlife the Saratoga Audubon Socie=y requesting that Saratoga be designated Sanctuary as a sanctuary for birds. Dr. Lloyd Case, Verde Vista Lane~ Chairman Request of the Audubon Society in Saratoga~ spoke in support of the request and added that he felt that the City should become a sanctuary for all wildlife and indicated that he felt that such a sanctuary would be well suited to the conmaunity in the interest of preserving natural beauty. Mayor Glennon asked what steps the City would have to take if the Council were to approve the request and Dr. Case indicated that he would be willing to investigate ~he matter further and submit a report and form of resolution for Council consideration. With Council approval~ Mayor Glennon requested Dr. Case to determine the necessary procedure and report back to the Council. Hakone (3) Mr. Hanley read a letter from Mrs. E. Welch advocating the preserva- Gardens tion of Hakone Gardens as a cultural area of beauty and setting forth use a number of suggested dses which would not detract from the unique nature of the area. Mayor Glennon directed that the communication be filed with the material already on file relative to Hakone Garden use, (4) The Council ackn~.~iedged a letter from Mr. Charles McLean regarding C. McLean- traffic enforcement in the City and specificallyrecommendldg Traffic several traffic sign installationS. ~. Hanley indicated that the Recoma~endations Director of Public Works is investigating the recommendations regarding traffic signing. Mayor Glennon stated that he felt Mro McLean's recommendation for increased traffic patrol by the County sheriff's Departmeh~ is ~ot JUstified at this time. Mayor Glennon pointed out that the monthly reports which the Council receives, as well as a recent crime rate study, indicate that Saratoga has a lower incidence of crime than other areas which have their olin police departments and that continuing and frequent examination of the effectiveness of the level of traffic patrol indicates that the City is adequately covered at this time. He added however~ that the City Council would give this matter thoreugh review at budget time as it does each fiscal year. B. ORAL Mayor Glennon asked if anyone present wished to address the Council and there being no one the Mayor acknowledged, with pleasure, the presence of Planning Commissioner Cowley. VIII ADJOURNMENT It was moved by Councilman Burry, seconded by Councilman Hartman and unanimously carried to adjourn the meeting at 10:05 P. M. Respectfully submitted, ,4 " WILLL4~4 C. }L~NLEY, CITY CLE~