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HomeMy WebLinkAbout04-05-1967 City Council Minutes 8ARATOGA CITY COUNCll SUmmARY OF TIME: Wednesday, April 5, 1967 - 7:30 P.M. PLACE: Saratoga City Council Chambers, 13777 ~ruitvale Aven~e, Saratoga C~l~fornia TTPE: Regular meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:40 P.M. A. ROIJu CALL Present: Councilmen Qlenmon# I(ar~mam~ Burry, Tyler, Robbins Absent: None B. MINUTES Yt was moved by CoumCilm_~_n Robbins; Bacondad by Councilman Burry, and MInutes unanimously carried to waive the reading of the March 15, 1967 minutes a~d approve ~bem as written. BIDS AND CONTRACTS A. YOUTE CEETER T.~SE AC~ Discussion of this matter was )Ostpo~etpendlng arrival of the City Atto~ney~ B. MAXONE C~kRDENS IMPROV~ Mr. Muff reported four (~) bids ~bad been received for construction of tIako~e restrooms at Eskome Oardens, ranging from $9390 to $11,3~0. The engineer's Rest- estimate was $8500. Councilman Bertman moved; seconded by Cou~cilmmn Tyler~, rooms to authorize the Mayor to execute a contract for construction of the rest- rooms at BakOne Cardens to the low bidder, Edwin Willlama, i~ the amount of $9390. A. YOUTIt CENTER ~8E AO~EE~IT This matter was continued fxNmm earlier in the meeting. Mr. Muff reporte~ that an agreement with mo4ification~ re~uested hy the Management Committee had been prepared ~y the City Attc~-~.ey for au~mission to the Council. Three chaBges discussed at the previous meeting; a cba~ge fro~ ~0 to year term of the lease; right of first refusal upon renewal of the lease; ~ requirement of Council approval for any use of the building other th~n ' "~.. youth oriented activities; were incorporated in the revised lease agree. Youth me~t. The City Attorney explained the problem of whether Baratnga reel- Center dens not in the Los Oatos-Saratoga Recreation District w~uld be allowe~ ~.ease to participate in such programs without additional fees ha4 been referred Agrment to in the change to Paragraph 6 am1 would be covered hy the Use Permit, which has been issued by the Planning Comnt SSion. Councilman Burry re- ported that the approximate cost of including these residents in the recreation progr~ would be $2,800 per year, and this money could be paid by the City# or contributed by the school districts of the residents i~volved. Mayor Glennon ~aaintained that the Youth Cel)ter should be a method of unifying the City and ~o lease which excluded a~y residents from participation in the programs conducted in the building should be approved. Baker BeGinrole, Chairman of the Los Dates~Saratoga Recreation District; Mrs. J. Sitnay, Dr. Warren 8turla, representing the Youth Center, Inc., and Robert Meusor, representing the Saratoga Park Woods Improvement Association; were present and participated in the discussi.uu. The Council agreed that $~500 maximum cost of maintenance am~ utilities was a reasonable sum to be paid by the City for operation of the Youth Center building. The City Attorney clarified that City control over the premises was covered in Paragraphs 1 am1 ~ of the lease. Motion by Councilman Bertman; seconded by COunC)lm~n RObbins, authorizing the Ms~or ~o execute the Youth Center Lease Agreement subject to cba~ee in Para- grapb~ 6 a:d 10. Council ngree~ that plans and space for the huildi~ award of ~he construction contra~t ~M s~perv~sio~ of the should ~e the sole responsibility of the Youth Canter Committee. Mr. Walker repo~.ted that the City staff has elevations, floor an~ site plaus~ and the Plmnning Commission has plans f~ preliminary design review. Dr. Stuxla said the Committee anticipates a completion date tn November, 1967, if the work starts in M~y and prOceeds without delay. 8U[.~ARY OF MINUTES; SARATOGA CITY COUNu"IL~ APRIL 5~ 1967 Pg 2 II A. YOUTH CEFI~R LEASE AGREEMENT (Continued) Previous motion was %~ithdra~m by Councilmen Hartman. Councilman Hartmen then moved; seconded by Councilman Robbins; to authorize Mayor to execute Youth the Youth Center Lease Agreement subject to changes in Paragraphs l, 6, Center lO, and ll, and additional language in Paragraph 10 permitting use of the Lease building by the Los Gatoa-.S~atoga Recreation District provided District Agreement programs in the building are open to all Saratoga residents on an equal basis; and addition of Paragraph 18; subject further to receipt by the Mayor of information pertinent to the commencement and completion dates, and plans and specifications; motion carried unanimousl~y and eo ordered. III PETITYONS, ORDINANCES AND ZONINO I~UE~TS A. RESOLbTION NO. 353 Resolution No. 353 iea resolution to change the name of Kodiak Cou~t Res. to Verde Vista Court. Mr. Huff reported that this request had been gen- ~5~ erated by all the property owners of this street, with no objections. Councilman Burry moved for adoption Of Resolution No. 353; seconded by Councilman Robbins; carried unanimously. B. RESOLUTION N0. Resolution No. 35~ is a resolution requesting the Board of Supervisors Res. tO pay delinquent tax penalties to cities. Mayor Glennon explained that, ~54 up to this time, monies collected b~ the County for delinquent tax penal- ties, had been kept by the County. Motion by COunCilmmn_ Robbins; seconded by Councilman Burry~ for adpption of Resolution No. ~5~; motion carried unanimously. ~IIBDXVISIONS, BUILDING SITES, AND ZONING REQUESTS A. SDR-681 ~ JACK H. PLATO This is a request for final building site approval for one lot on Saratoga- SDR-681 Los Oatas Road for Jack H. Plato. Mr. Huff .presented plans tO the Council,.. Plato and reported all conditions had been met except the filing of a recorded map with the County. Motion for approval Of SDR-681, subject to filing of recorded map, by Councilmen Hartman; seconded by Councilman Tyler~ motion carried unanimously and so ordered. B. SDR-665 - WESTHOPE UNITED PRESBYTERIAN CHURCH An appeal was made by the Westhope United Presbyterian Church of Planning Com~ssion denial of a request for waiver of requirement to construct a SDR-665 six-foot wide concrete sidewalk along the Saratoga Avenue frontage of Westhope the Church property. Mr. George Heiser appeared, representing the West- United hope United Presbyterian Church, to request a waiver of this re quireu~nt Proshy- or a defermerit until construction of the new unit. He cited examples terian throughout the City where other churches had not been required to install Church sidew_mlks. Motion by Councilman Tyler; seconded by Councilman Hartman; to uphold recommendation of the Planning Cornm~ ssion for requirement of a six foot sidewalk; u~ion carried unanimously. The Director of Public Works and the City Attorney suggested possible aleferment Of the sidewalk construction until further construction of the new sanctuary~ or until development of adJacen_t property. T~e~[C~a~'~e£e~'d ~b~ C, SDR-6?3 - CHURCh4 OF JESUS C~RIST OF LA~%';~-~ DA~ SAINTS - ALLENDAtE AVENOE A request for approval of modification Of Condition II.H. of SDR-673, 8DR-6?3 was made by the Church of Jesus Christ Of L~tter Day Saints. The Plan- Church of ning Commiselen recommended, in its report d~ted March S?, 1967, thnt this of .Iesue eoadition be changed to read~ "Conve~ drainage water to watercourse Christ of through anderEround storm drain system between site and ermek in accord Latter with Master 8term Drain Plan as approved by the Director of Public Works." Day Councilman Tyler moved; seconded by Councilman Bua. ry; to adopt the Plan- Saints ning Comm_~ssion's recommendation for approval of change in Condition II.H. 8DR-673; motion carried unanimously. SUMwARY OF MIlr0T~, SARATOGA CITY COUt~CIL, APRIL 5s 1967 Pa6e 3 IV D. TRACT 3171 - UPLAR~S UNIT ~2 Mr. Huff reported that construction of the pedestrian walkw~y along Tr 3171 Highway 85 in Uplands Tract 3171, Unit ~2, had been deferred until com- pletion of the highway construction. The work has now bean satisfactor- ily completed and recommendation of its acceptance and release of the bond was made by Mr. Huff. Counci~mmn Hartmmn moved; secnn~ed by Coun- cilman Burry; that pedestrian walkway in Tract 3171 be accepted and band released; motion carried unanimously, E. TRACT 3942 - JOANIE"8 VILLA TR 3942 Councilman Bt~ry moved; seconded by Councilmen Robbins for acceptance of improvements for Construction in Tract B9~2, Joehie s Villa; motion carried unanimously. F. C-81 - PAUL MASSON, INC. Mr. Walker presented a request from Paul Masson for a two year extension C-S1 to the two year completion requirement for development of specific feel- Paul lities on the Paul Masson property and said the Planning Commission voted Masson to recommend approval of this request to the City Countil. Motion by Councilman Burry; seconded by Councilman Hartman; approving two year ex- tension for two year completion requirement in the matter of C-81, Paul Masson, inc.; carried unanimously and so ordered. o. ~ESOLU~OS ~O. B6-B-90 - TRACT B145 - BROWS & KAUFMANN l~es. Cou~ci]m~n Hartman moved; seconded by Councilman Burry; for acceptance B6-B-90 far maintenance of improvements in Tract Bl~5; and a~option of Resolu- Tr 314~ tion No. 36-B-90; motion carried unanimously. RECESS: 9:O~ P.M. RECONVENE: 9:25 P.M. V I~3BLIC HEARINGS C-102 - ~EC~GE OLDF~ C-lO2 is a request for Change of Zoning from P-A to C-C, Saratoga Avenue C-102 and 8aratoga-Sunnyvale ROad, by George Oldham. Pursuant to a request by Oldham Edward Hinshaw, attorney for Mr. Oldham# the Mayor deferred the public hearing to the next Council meeting. B. C-10B - SARATOGA FOgEBILLS DEVELOPmeNT COMPANY C-lOB is a request for Change of Zoning from A tO R-l-12,~OO at Cox Avenue and CumberlaM Drive by the Saratoga Foothills Developmen~ Company. C-lOB Mr. Huff said that this is the time set for a public hearing in the mat- tar of C-lOB and the zoning change has been recommended by the Planning Ord. N8- Commission as in accord with the General Plan. The Mayor declared the B-ZC-36 Public Hearing opened at 9: B5 P.M. and directed all correspondence made part of the file. No one was present to speak for or against the request Saratoga for change o~ zOning. At 9:~0 P.M. Councilman Burry moved to ~lose the Foothills l~ublic hearing; seconded by Coancilm~n Robbins; carried unanimously. Day. Co. Councilman Hartman moved for introduction of Ordinance No. NS-3-ZC-36; seconded by Councilman Burry; motion carried unanimously and so ordered. '~'~ ADI.EA~iSTRATIVE MATTF~S A. MAYOR ICC MtE (] ~' M~yor Glennon announced u meeting of the Inter-City Couacil in Gilray On April (~). The name of James R. Huff ~as placed ira nomination for the position of City Administrator for the City of Saratoga at a salary of City yearly, on motion of Counci]m~- Hartman; seconded by Co~cilmen Burry; Administrator motion carried unanimously and so ordered. -3- SUMMARY OF MINUTES - SARATOGA CITf COUNCIL, APRIL 5# 1967 Page 4 VI R o FIII.~CE It was moved by Councilman Tyler; seconded by Councilman Robbins, and Claims unanimoHsly carried to approve the list of disbursements dated April 1967, and authorize that warrants be drawn in payment for a total amount of ~22,566.70. ~. COUNCIL CO~ITi~EE8 AND BEPORTS (~,) CATV Committee Report Councilman Burry reported on the progress of the Management Committee in studying the CATV franchise and recummended that CATV transmission lines be required to be underground, as aboveground facilities would constitute a substantial visual nuisance. Messrs. E. Delmas, General Electric Cable Corporation; Vic Sharar, California Cable TV; Kester CATV Kr~ Pacific Telescription Company; and Rod Gibson and Robert Crespi, General Electric Walnut Creek representatives; were present and of the unanimous opinion that location Of CATV lines underground would nec- essitate relocation of all utilities underground, at ~n ififlat~d cost to the applicants. 'The Mayor ordered the matter held in abey- ance until further study and directed the Pl_ann_ing Director to contact the City Of Walnut Creek for further in£ormation on the change over to underground Utilities in cooperation with the utility companies. The Mayor ordered the matter ~ropped from the a6enda until completion of the staff re~. (2) SDR-675 - CAMP~m,~ HIGa ~C~OOL DXSTRXCT Councilman Tyler said a request for a change in CoDditione IX ,~, ~ and ~ in SDR-67~ had been received from the Campbell Eigh School District. SDR-675 A review Of the conditions by the Plsn~i:~ Commission with the City Campbell staff resulted in rec~ndation by the PUblic Welfare Committee High School that the requirements Of the Planning Commission be upheld. Motion District by Councilman Tyler; seconded by Councilman Hart_mmn; tO affirm re- quirements in Conditions D, ~ and K~ ~DR-675; motion carried unani- mously. (B) PSOS~EC~ ROAD EAST O~ ~AWSENCE EXPRESSWAY CoUnsilm~_._n Tyler presented a report dated April 5, 1967 considering a request from Ruth & Coing for clarification of City policy on co~- Prospect Hd tribution to improvements of Prospect Road. Councilm~n Hartman moved; seconded l~y Councilman Tyler; to adopt the Public Welfare Report dated April 5, 1967 and information therein transmitted to Ruth & GOing; motion cerried ~manimously and so ordered. D. DEP~d~ BEADS AND OFFICEBS (1) Mr. Huff reported that inspection of Sarahills Drive at the inter- section of Serehills Court reveals at the surface it appears that a large fill section is slipping due to underground water. Soil angin- gerahills eers have done explOratory drilling and they have recommended t~o Drive immediate actions: Xnstall horizontal drains into hillside to drain out water and dig a trench behind the curb on norahills Drive to in- tercept additional water coming out Of the hill and direct that water to the horizontal drains which are of limited effectiveness. Anderson Drilling Co. of Petalurea will do the drilling for $1.50 per linear foot, plus $1.OO for encased lines. The staff estimates approxi- mately 1,O00 ft. Of drains. ~1~is would be a cost of between $1,500 end $2,500, based on an estimate of 4000 linean feet. Additional lines could be required and the staff estimates $B,OOO for the trench and backfilling with drain rock. Mr. Ruff said it is difficult to establish responsibility for this slipping without first x~eceiving the engineer's report and said the City will close off the gtreet to prevent accidents. Councilman Tyler moved~ seconded by Co~mcil~n Hartman; to authorize expenditure of funds in the smo~ht for emergency ~ork on Sarahills Drive; motion curried unanimously. SUI~RY OF MINUTES~ S~i~A~0GA CITY COUNCIL~ APRIL 5, 1967 Pa~e ~ D. DEPARTME~ HEADS AND OFFICERS (2) Mr. Huff presented a proposal from Riley & Cuffs to design plans fc~ installation of water lines at Hakone Gardens for hookup to San Jose Hakone Water Works system, for 6% of the contract price. He recommended Water Line acceptance of the services, as theCity staff cannot complete the plans by the time the restroom will be in service. Councilman Burry moved; seconded by Councilman Hartman; that the Mayor be authorized to exe~ cute an agreement with Riley & Cuffe for design of water lines at Hakone Gardens; motion carried u~animously. (S) Mr. Huff reported that the contractor for the repairs at Hakone Hakone Gardens had recommended replacement of the wallboard and the ceiling Repairs in the kitchen and outbuildings due to damage by rats and other ver- min and asked authorization of expenditure of an additional $186.O0 for this ~rk. Noti~ by Councilman Burry; seconded by Councilman Robbins, and nnanimously carried, to authorize additional necessary repair at Rakone Gardens at a cost of $186.00. (4) Mr. Ruff said a request had been received from the Pacific Telephone Pacific Company for an encroachment permit to enlarge the manhole on Saratoga Telephone Co. Avenue, north of Fruitvale, as the existing manhole is too small to Manhole handle additional lines proposed for the West Valley Junior College, and the company had assured the street surfacT would be restored equal to or better then the present condition. (5) A soil report on Fruitvale Avenue by Gribaldo, Jacobs & Jones was 8oil rapt referred by the Mayor to the Public Welfare COmm_~ttee. E. CITY ADMINISTRATOR (1) Councilman Hartman saved; seconded by Councilman Burry and unanimously Rothermal carried, to deny accident claim of Betty J. Rothermel vs City of vs City Saratoga, and refer the claim to the City Attorney. COMNIINICATIONS A. WRIi'I'~:N Titus Ave (1) A letter from residents of Titus Avenue requesting street sweeping Street services for both sides of the street d~rectly adjacent to Hensen Sweeping SchoOl was referred by the Mayor to the Policy Committee. (2) A request from the Saratoga Chamber of Commerce for extension of the Big Basin two hour parking zone on Big Basin Way south to 'Fifth Street was re- Way Parking ferred by the Mayor to the Chief of Police. The Mayor extended congratulations to Mr. Huff on his appointment as City Administrator welcomed Jerry Rasher, Planning C~,,.-!ssion representative; the representative of the Saratoga-Los Gatos League of Women Voters, to the meeting and acknowledged the con- sideration of the Good Government Group representatives, Mrs.Dorothy Parker and Miss Ruth 0~en, for serving of coffee at the recess. Upon advice of the City Attorney, the Mayor, without objection, ordered James R. Huff appointed City Clerk in conjunction with his duties as City Administrator. The posi- tion of Director of Public Works was declared vacated and Mr. Huff was directed to take steps toward filliDg the vacan~ and was 'appointed Acting Director of Public WorF~ in the interim. VIII ADJC~qI~T Y~tion to adjourn ~t lO:~O P.~4. by Councilman Durry; seconded by Councilman Robbins~ motion carried unanimo~sly s_~ so ordered.