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HomeMy WebLinkAbout07-19-1967 City Council Minutes SARATOGA CITY COUNCIL SUM~t4RY OF MINUTES TIMe: Wednesday, July 19, 1967 -- 7:30 P. M. PLACE: Saratoga City Council Chambers, 13777 ~rultvale Ave., Saratogs TYPE: Regular bIecting I OR~NIZATION Mayor Glennon called the meeting to order at 7:35 P. M. A. ROLL CALL Present: Councilmen Glennon~ Robbins, Hartman, Tyler, Burry Absent: None B. MINUTES (1) Councilman Burry moved to waive the reading and approve the minutes Minutes of the regular meeting of July 5, 1967 as written. Councilman Regular Hartman seconded the motion which carried with Councilman Robbins Mtg.7/5/67 abstaining as he was not present at that meeting. (2) It was moved by Councilman Robbins and seconded by Councilman Minutes Tyler to waive the reading and approve the minutes of the Special Special meeting held on July 10, 1967, as written; motion carried with Mtg. 7/10/67 Councilman Burry abstaining because he did not'attend the special meeting. II BIDS AND CONTRACTS A. STREET RESURFACING SCHEDULE Street Mr. Huff presented a list of streets proposed for 1967-68 resurfacing Resurfacing and asked for Council authorization to advertise for bids for the work, Bids which totals approximately one million square feet of resurfacing to be done at a cost of about $35,000. Scotland Drive is to receive a 2" asphalt ccncrete surface. Some of the streets are proposed for oil and screenings surfacing and part of them for a resurfacing with Gilsonite, a natural asphalt in suspension. After discussion, it was moved by Councilman Burry, seconded by Councilman Robbing, and Unanimously carried to authorize the staff to advertise for bids for the resurfacing work outlined on the list presented. B. AGREEMENTS FOR PROPERTY ACQUISITION - VILI~GE PARKING DISTRICT NO.1 Vilh ge Park. Dist. The Clerk reported that no agreements are to be presented at this No. 1 time and, with no objection, Mayor Glennon directed the item removed from the agenda. C. AGREMeNT AUTHORIZING PARTICIPATION IN NELSON AMENDMENT WORK MINING PROGRAM Nelson Mr. Huff explained that, under the sponsorship of the Economic Oppor- Amendment tunity Commission of Santa Clara County, the City has been invited to Work participate in the Nelson Amendment Work Training Program. The program Training is designed to aid chronicelfy unemployed persons over the age of 22 Program years who are potentially skilled in work to be performed under approved work projects. Saratoga, Mr.' Huff stated, could use two to four trainees in the Street Maintenance Department and the only cost to the City would be the cost of supervisory time and use of materials and equipment. It was explained that the program is similar to the Neighborhood Youth Corps~ which is also sponsored by the E.O.C. and is a werk training program for persons who are between the ages of 16 and 22 and who qualify under the E.O.C. maximum family income requiremenCs~ During the past year one or two Neighborhood Youth Corps trainees were employed in the Street Maintenance Department and Mr. Huff stated that regular employees on the City maintenance crew accepted the trainees well and were aware that it was one of their duties to supervise and try to train the young men. If the Agreement iS. authorized, Mac. Huff indicated, the City need not employ any trainees but may use up to 6 (4 under the Nelson Anendment and 2 under the Neighborhood Youth Corps) SAI~.TOGA CITY COUNCIL MINU~S - JULY 19, 1967 - Continued II. C. NELSON AMENDMENT - Continued if it is of benefit to the City and the trainees. Nelson It was moved by Councilman Robbins, seconded by Councilman Tyler, to Amendment authorize the Mayor to execute the agreement as outlined. Councilman Hartman advocated a consistent method of reporting to the Council regarding the success of the program, f tom the standpoint of the t=ainees as well as that of the regular employees. After discussion, the Council agreed that the City Administrator be requested to report to the Counci!~ on a quarterly basis, relative to advancement of trainace and the effect of the program on the staff. Nayor Glennon called for the questi6n and the motion to authorize execution of the Agreement was carried unanimously and so ordered. III PETITIONS~ ORDInaNCES AND FORNAL RESOLUTIONS A. RESOLUTION NO. The City Clerk reported that this resolution would amend the compensation Res.5-G rate for the City Attorney by changing the hourly rate for non-Court City additional services to an amount equal to the Santa Clara County Bar Attorney Association minimum hourly fee, less $5.00 per hour and establishing Fees the rate for Court work at the minimum fee set by the Santa Clara County Bar Association. After discussion, it was moved by Councilman Burry, seconded by Councilman Tyler, and unanimously carried to adopt "er Resolution No. 5-G, subject to the addition of the words p hour" after ~'...the minimum hourly fee, less $5.00"...in Paragraph B (1) relative to rates for non-court additional work. B. RESOLUTION NO. 366 The Clerk presented Resolution No. 366, authorizing the institution Res. 366 of eminent domain proceedings for the acquisition of two parcels ~minent needed for Village Parking District No. 1. The ~ners of both parcels, Domain - Mr. Huff stated, are willing to sign agreements for the appraised value Parking but one parcel is ~ned by Councilman Tyler and must therefore go District through eminent domain proceedings and the other, ~.zaed by Mr. Green, No. 1 will be acquired by this procedure because of a technical problem. Councilman Hartman questioned whether or uot eminent domain proceedings should be authorized prior to actual formation of the district and was advised that a Court date to hear the case would not be available before the August 16 hearing on the district formation and, if necessary, the case could be withdrawn if the district does not go through. It ~as moved by Councilman ltartman, seconded by Councilman Burry, and carried to adopt Resolution No. 366, with the notation that in the event the Parking District is abandoned or disapproved, then this resolution will be rescinded and the City Attorney will be authorized to withdraw the eminent domain suit. Nayor Glennon directed the record to show that Councilman Tyler abstained from votingon this resolution. C. RESOLUTION NO. 36-B-92 Re,. It was moved by Councilman Tyler, seconded by Councilman Hartman,. 36-B-92 and carried unanimously to adopt Resolution No. 36-B-92, accepting Tr.3822 the streets in Tract 3822 and releasing the improvement bond. IV SUBDIVISIONS, BUILDING SITES AND ZONING REQUESTS A. SDR-676 - ROBERT A. HUCH SDR-676 Huch It was moved by Councilman Hartman, seconded by Councilman Tyler, and unanimously carried to adl~pt Resolution No. 676-1, subject to . receipt of recorded survey map. - B. SDR-632 - ROBERT M. LEEPER SDR=632 Leeper Councilman Hartman moved, seconded-by Councilman Burry, to adopt Resolution No. SDR-632-1, granting final site approval to Robert M. Leeper for one lot on Palemino Way; motion carried unanimously. -2- ~akRATOGA C!TY COUNCIL MINUTES - JULY 19, 1967 Continued IV. - Continued C. SDR-697 - L. R. GUIST SDR-697 It was mo~,ed by Councilman Robbins~ seconded by Councilman Burry, Guist and unanimously carried to adopt Resolution No~ SDR-697-Is granting final site approval to Lo R. Guist for one lo~ on Belnap Drive, sub- 3oct to receipt of recorded survey mop, D. TRACT 4165 Tr.4165 Councilman Tyler: moved: seconded by Councilman Robbing, to release mont=~ent the monument bond posted in connection with improvement to Tract 4165; bond. motion carried unanimouslye V PUBLIC HEARINGS - 8:15 P. M. A. C-108 - WALTER SEAGRAVES The City Clerk explained that this is an application to fezone approx- C-108 imately 31.5 acres of land on Saratoga Avenue from A to R-1-12:500 Seagraves and that the Planning Commission advised that the requested zoning is Rezoning in accord with the General Plan and the Commission therefore recomm-nds approval. The Council briefly discussed the subdivision map which has been filed for this property and the condition of the Via Monte Drive entrance. The Planning Director was instructed to request Mr, George Day to include the improvement of the Kentfield entranceway in conjunction with maintenance district plans for the Via Monte Drive access to Saratoga Avenue° Mayor Glennon opened the public hearing at 8:24 and directed that the City's file be introduced as evidence, The Clerk stated that no counnunications had been received in response to the published notice of hearing and no one present addressed the Council regardivg this Ord. application, It was moved by Councilman Berry: seconded by Councilman NS-3-ZC-40 Robbins~ and unanimously carried to close the public hearing at 8:25 P.M. Mayor Glennon directed the ordinance, No. NS-3-ZC-40~ introduced and placed on the agenda of the next regular meetiDg for second reading and Council action° VI ADMINISTRATIVE MATTERS A. MAYOR No reports B. FINANCE (1) it was moved by Councilman Tylers seconded by Councilman Hartman, Bills and unanimously carried to approve the disbursements on the list dated July 19, 1967, for a total 'amount of $39,271o97, and authorize that warrants be drawn in payment° Finance (2) The City Clerk~s Financial Repo~t and Treasureris Report for Reports the month of June, 1967, were accepted: with the observation that interest rates increased t~ ~ o on July 17: 1967. C. COUNCIL CO~IITTEES AND REPORTS (1) Councilman Tyler reported that the Piannin~ Committee met July 17 Neale's with the Subdivision Committee of ~e Planning Comm~ssion regarding Hollow - ~he Neelees Hollow-B.~:ooksidc Glen entra~me and recommends that Brookside the City request the County to relinquish the excess property to Glen Apt, the City and th~ the city in turn negotiate final disposition Excess of this property with the inte~ested property owners. It was property moved by Councilman Tyler, seconded by Councilman Hartman, and unanimously carried to accept the Committee report and proceed as recommended. SARATOGA CITY COUNCIL H!~JTES - JULY 19, 1967 - Continued Vi. - Continued C. (2) Councilman Hartman reported that the Plannin~Comnittee reCc~nends that Ordinance NS-3 be amended to reinstate the requirement for mailed notice to owners of property within 500 feet of the boundary of property proposed to be rezoned. I~is n~tice to adjoining and Hailed nearby property o~mers would be in addition to published notice in Notices the local newspaper. The Comittee also recommended that the staff of Rezoning determine the resultant increase in the cost of processin~ rezoning Applications applications and that a resolution be prepared to accomplish the necessary increase in the filin~ fee. Councilman Hartman moved to accept the report and direct 'the City Attorney to prepare the amend- ment and resolution. Councilman Tyler seconded the motions which carried unanimously. D. DEPARTMENT IF/DS AND OFFICERS (1) Mr. Huff called the Countills attention to a letter from G. F. Percolation Dodsons Executive Administrator of the Santa Clara Valley Water ponds - Conservation Districts relative to the percolation ponds on Saratoga Saratoga Creek. The letter was informative in nature and the Creek Council took no action. Res. (2) It was moved by Councilman Hartman, seconded by Councilman Burrys MV-12 and unanimously carried to adopt Resolution No, MV-12, establishing crosswalks 270 feet westerly of the intersection of the center lines of Cox Avenue and Paseo Presadas subject to the approval of the Chief of Police. (3) The Council discussed a proposal from Cuetin and Olmsted to repair Hakone the Hakone Gardens entrance road at a cost of approximately Gardens $1500o Mr. Huff reported that the road was damnEed during the Entrance winter storms and that the work proposed would not change the Road slope but would repair and reinforce the road. With no objections Repair Mayor Glennon directed the CityAdministrator to check further with the Contractor as to how he proposes to decrease future problems and also to obtain a firm quotation for the work. (4) Mr. Huff reported that the Afiministrative Aide ~d checked with the Private City Attorney regarding possibilities of the city maintaining Street private streets without bringing them up to standard, Communica- Maintenance tions from the City Attorney regarding this subject and regarding assessment of properties other than those immediately adjacent to the street to be maintained were distributed for Council study. With Council approvals Mayor Glennon referred the matter to the Public Welfare Committee for recora~endation. Hakone (5) It was moved by Councilman Hartman, seconded by Councilman Robbinss Restrooms and unanimously carried to accept the construction of the rest- Const.Accept. r~ms at Hakone Gardens. Completion (6) Upon the recommendation of the Public Works Dlrector~ it was Notices - moved by Councilman Tylers seconded by Councilman Robbins~ and Hwy.85 walkways carried unanimously to authorize the filing of notices of completion 1966 Sealcoating~ on the Highway 85 walkways the Argonaut gutter lines and the 1966 Argonaut gutter seal coating projects upon correction of existing m~nor deficiencies. E. CITYADMINISTraTOR (1) The City Administ~ator reco.~onded that the F4~yor be authorized S. P. Co. to execute an indenture from the Southern Pacific Company for an Indenture easement for the installation of the storm drain pipe along the for storm Railroad property Just east of Cumberland Drive. The $1,938o drain line fee was posted by the Developer of Tract 4300~ Hr. Huff stated. I~ was moved by Councilman Robbins, seconded by Councilman Burrys and unanimously carried to authorize the Mayor to execute the Indenture and to authorize the Clerk to record it on behalf of the City. SARATOGA CITY COI]NCIL MINUTES - JULY 19s 1967 - Continued VII COMMUNICATIONS A. WRITTEN C. Reels - (i) A letter from Clarence Neale, dated July l2s 1967~ relative to excess the excess property bet~xeen Neale~s }Iolle~ and Highway 85~ adjacent property to the Brookside Glen Apartments, was directed to file with the by H~q.85 material relative to the request to the County for relinquishment of this property to the City, (2) 'Ihe Council acknowledged Copies of a letter, dated July 15s 1967~ Hakone relative to the caretaker at Hakone Gardens and Mr. tlnff advised Gardens that he had notified the caretaker of the complaint and called Caretaker his attention to the necessity of maintaining fb:m but pleasent relationships with the public regarding the preservationOf the park. ~xe Council discuSSed the problem ands in addition to cautionlug ~he' caretaker regarding his responsibiiit~es, iagreed that rules of conduct i~ the park should be posted at the entrance and in places where particular care is needed to pra~ent damag~ Planning Commissioner Kasner commented regarding this matter and stated that he had also observed parents allowing their 'children to run through areas where delicate plants may be damaged. (1) Fmrgaret Shetrill asked if the Council would consider installin~ Microphones microphones as it was difficult for the audience to hear the at Council discussion and was informed that public address equipment has been meetings budgeted and will be installed in the near future. The staff was requested to provide the presently owned equip~nt in an effort to alleviate the problem in the interim. (2) Mr. Clarence Neale stated that he had arrived after the Council Clarence had considered his couEaunication regarding the excess property Neale - between Neale's Hollow and Highway 85 and asked what action the excess Council had taken relative to his letter. Mayor Glennon informed property Mr. Neale that his ce~unication had been directed to file with by I~.85 the other material pertaining to future use of this property until the County approves relinquishmeat to the City. Mr. Neale ' objected to any restrictions which might be placed on the property regarding his use of it as a parkin~ area and was advised that the Council has no jurisdiction over the property at the present time and could therefore take no action unless and/or until it does have jurisdiction. Mr. Neale stated that his objectlouse as set forth in the communication of July 12~ 1967s were based on his interest in protecting his investment in Neale~s Hollow and his belief that the excess property was rightfully his. Player Gleanon explained that Mro Neale's protests were premature as the Council has no jurisdiction regarding this proper~y at the present time. Mr. Neale agreed that he had been treated fairly by the City up to this time add Mayor Glennon assured him that if and %;hen the Council does have control of this property his proposals and objections will be carefully considered befor~ actiort is taken on the final disposition of the property° VIII ADJOURNMENT Mayor Glennon acknowledgeds wi~'h pleasure:} the presence of Planning Commissioner Kasner~ Good Government Group zepresent~tive Dorothy Parkera and Chamber of Commerce =epresentatlve Stewart It was moved by Cc~nclhn~l Bur~y~ s~cended by Comzilmau Robbins~ unanimously carried to adjourn the ~a~inB at 9:10 Po M. Respectfully submitted~ .~, ~o ~I~uFF, CITY CLE~(