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HomeMy WebLinkAbout12-03-1969 City Council Minutes SARATOGA CITY COUNCIL MINUTES TIME: WF.,DNESDAY, DECEMBER 3, 1969 - 7:30 P.M. PLACE: SARATOGA COUNCIL CHAMBERS, 13777 FRUITVALE AVE., SARATOGA, CALIP. TYPE: REGULAR MEETING I. ORGANIZATION - The meeting was called to order at ?:J0 P,M. A. ROLL CALL - All Councilmen were present. B. MINUTES - Moved by Councilman Sanders, seconded by Councilmen Robbins that the minutes of November 19, 1969 be approved with the' following amendment: Page 5, Line 1 should read "City proposes" rather than "City forms". Carried and so ordered, II. BIDS & CONTRACTS A. PROSPECT ROAD IMPROVEMENT Prospect Rd. Mr. Ruff reported tha~ bids for this project will be received in Improvement January. The e~penditure required by the city is $55,000.00; Moved by Mr; Robbins, seconded by Mr. Smith that the plans be approved subject to review and approval of the Public Welfare Committee. III. PETITIONS, ORDINANCES & FORMAL RESOLUTIONS A. RESOLUTION NO. 516 - COMMENDING ORGANIZATIONS PARTICIPATING IN NOVEMBER 22 TREE PLANTING IN SARATOGA VILLAGE, Moved by Councilman Robbing, seconded by Councilman Dwyer for Resolution adoption of Resolution No. 516 commending the Rotary Club of 516 Tree Saratoga, Saratoga Beautiful, Saratoga Horticultural Foundation, Planting Interact Club of Saratoga High School, and the Saratoga Volunteer Big Basin Way Fire Department who joined in the contribution of time, materials, and labor to enhance the beauty of the village area by planting trees along Big Basin Way. Carried and so ordered. B. RESOLUTION NO. MV-21 - DESIGNATING COX AVENUE, BETWEEN SARATOGA- SUNNYVALE ROAD AND SARATOGA AVENUE, AS A THROUGH HIGHWAY Resolution Fir. Huff stated that the need for this has been increased due to M~-21 the extension of Miller Avenue through to Cox, The City Attorney Designating explained that term "through highway" is a technical one in order Cox Ave. as to permit stop signs to be installed. Moved by Mr. Smith, second- through ed by Mr. Dwyer for adoption of Resolution No. MV-21. Carried and highway so ordered. IV, SUBDIVISIONS, BUILDING SITES & ZONING REQUESTS ' NONE V. PUBLIC HEARINGS ' Mayor Tyler opened the Public Hearins at 8:07 P.M. A. GENERAL PLAN REVIEW - PARK ELEMENT - CONTINUATION Mr. Robbins read aloud the Plannin~ Committee report of December 2., Park Element 1969. The Committee had reviewed certain parts of the Parks plan of General in the context of the extensive study and work previously reported Plan by the consultant, Royston, Hanamoto, Beck and Abey, the Parks and Recreation Commission and the Planning Commission. The report con- tained the committee~s recommendations and reasons as well as a summary of all areas and a map. Mr, Martin, 12524 Miller Avenue spoke with regard to the 5ellwood site and noted that the subdivision plan and street had been approv- ed. He wondered if the closing of this street would conflict with the traffic pattern that will exist in the area when the subdivision is developed. Mr. Robbins replied that Brookglen would still be a through road. Kenneth wilton, 20405 cox Avenue, Saratoga who lives across the street from the proposed Cox Avenue and Saratoga-Sunnyvale Road site stated that this area is very heavily travelled and he is Saratoga City Council Minutes December 3, 1969 Page 2 concerned that the park would generate an findue mount of traffic. He suggested that if the entrance to the park were off the High- way this might eliminate the problems: He noted also that people use the creek bed as ingress and egress. Mr~ wilton has the only house fscing on Cox Avenue. MayorsTyler explained that the Council is only considering park sites at the present time and that development plans are not ~vsilable. He added that this parcel is also bein~ considered as a library site. Nr. W~lia~d Heig~t~ of-Fredericksburg Drive expressed his approval of the overall park element of the General Plan. Moved by M~ Sanders, seconded by Mr. Smith t~at the pubiic hearing be cloSed~ Carried an~ i so ordered. Noved by Mr. D~er, seconded by Hr. Smith for adoption of Res01ution Resolution No. 51? approving the 1969 modifications to the Saratoga General #51~ Plan. Carried and so.o~daled. ~topting 1969 B. ORDINANCE NS-3-22 - SECOND READING - PUBLIC HEARING ON PROPOSED ~eneral P,~ENDNENT TO THE SARATOGA ZONING ORDINANCE PERTAINING TO ACCESSORY Plan STRUCTURES IN REAR YARDS IN R-1 RESIDENTIAL DISTRICTS. Ord. NS-3-22 Mayor Tyler opened the Public Hearing at 8:43 P.M. There being no Accessory comments or questions from the audience the Public Hearing was Structures closed. Moved by Mr. Robbins, seconded by M~. D~yer for Adoption of Ordinance NS-3-22. Carried and so ordered. C. NANOR DRIVE PARK/~AINTENANCE DISTRICT Mr. Huff stated that this hearing was scheduled as a result of the Manor Drive City Council~s determination that subdivision entrance landscaping Park should be the responsibility of the residents of the area involved. Maintenance Mr. Assaf from the firm of Wilson, Jones, Morton and Lynch was District present to answer any questions. Mr. Huff yes in possession of a letter from ~ichard E, Cardella, Attorney requesting that the lands of Lyngso not be included in the Maintenance District. The Lyngso propertyi~no=~of~d adjacent to Manor Drive but is not a portion of the subdivision. Mr. Clifford Sack, 20590 Nanor Drive, S~ratoga addressed the Council, Re felt there was inequity with regard to taxation of land and improvements and that the people in the Manor Drive area were carrying more than their share of the tax burden. He wondered abou~ overlap of monies and felt the city should assume responsibility for the maintenance of this area. He noted that they were unaware that they would be required to take on this responsibility when they purchased this property. He added that the total street area in relation to the number of lots was small and the yield for this particular subdivision was high. He s~ated ~hat they were paying more than other areas in town and questioned that they might be paying double. He felt this should be a part of the general tax responsibility because the property owners were not the sole users. He asked about the city~s responsibility for maintenance. Mr. Huf£ explained that the city maintains the streets, curves, gutters and storm drains. The normal procedure is not to assume responsibility for subdivision landscaping. Mr. Sanders noted that city policy was that this was a limited-service city. Dwyer wondered whether the property owners would be willing to maintain this on a voluntary basis, Mr. Prank Shore, 12905 Meadow Lane, Saratoga spoke from the audience stating that 'the developer had informed him that the. median was -2- Saratoga City Council Minutes Page 3 December 3, 1969 deeded to the city and not the responsibility of the property owners. The property owners are considerin~ the formation of a homeowners g~oup and are requesting a time extension in order to discuss these matters. 1~. Assaf stated that notice of this hearing had been posted, mailed and published according to law and that affidavits of posting, mailing, and publishing are on file with the City Clerk. Moved by Mr. Robbins, seconded by Mr. Dwyer that we continue the Public Hearing to February 4, 1970 at 8:00 P.M. Carried and so o~dered. CityClerk instructed to post notice of continued hearing. D. FREDERICKSBURG DRIVE PAR~ MAINT~NAI~CE DISTRICT FP~DERICKS- Mr. Huff explained that this was a similar proposal. In this case BURG DRIVE the landscaping has not been installed. The Developer asked the PARKMAINT. City if he could post a cash bond in lieu of landscaping along Cox DISTRICT until provision had been made for maintenance. Several residents have asked that landscaping be installed. The required notices have been posted, mailed and published as'required by law and affidavits of posting!, mailing, and publication are on file with the City Clerk. Daniel Hoffman, 20276 Williamsburg Lane, Saratoga addressed the Council. A resident and attorney he had been asked to serve as spokesman for a group of 45 property owners in the Saratoga Creek Tract, who had met with the City Manager on November 24. This group is studying forming a homeownerts association and presented a petition requesting a sixty day postponement of action by the Council to allow time for the group to study the proposal and make a reco~nendation representing the wishes of thepeople in the district. He noted that conceivably Resolution MV-21 may affect their decision in part. Moved by Mr. Robbins, seconded by Mr. Smith that the public hearing he continued to February 4, 1970 at 8:00 P.M. Carried and so ordered. VI. ADMINISTRATIVE MATTERS A. MAYOR 1. It has become apparent that we are going to have to appoint a new Parks & Recreation Connnissioner and Mayor Tyler asked for suggestions from the Council. FINANCE 1. Payment of Claims Moved by Mr. Smith, seconded by Mr. Robbins for approval of the disbursements as listed for a total of $35,965.13 and that the Mayor be authorized to sign them. Carried and so ordered. 2. 3ohn Williams, 15000 Springer Avenues Saratoga. John Willjams Mr. Huff referred to a letter from Mr. Williams submitting a Springer Road bill in the amount of $299.18 for repair of the road at 15000 Repairs . Springer Avenue. This represents damage to the road caused by a wash=out. Moved by Mr. Smith, seconded by Mr. Dwyer that the letter be referred to the Cityts insurance carrier. Carried and so ordered. C.COUNCIL CC~4MI'IT~ES & COPfi~ISSION REPORTS l, Management Committee Hr. Robbins reported that the Management Committee has recom= mended that drapes be purchased for the entire City Hall Saratoga city council Minu~ea december 3, 1969 Page 4 Drapes building in accordance with the architect's recommendations at a for City total cost of $2,306.43. Moved by Mr. Dryer, seconded by Mr. Smith Hall for adoption of the Management Committee report. Carried and so ordered. D, DEPARI~4ENT HEADS A~ OFFICERS C-117 1. C-117 - Dr. Isaac N. Abrsms - Request for Extension Dr. Abrams Request for Mr~ Walker reported t~at at the September 8 meeting the Extension Planning Cou~uission voted to recommend to the City Council that C-117 be granted a one (1) year extension from the original expiration date in accordance with the Staff Report dated S~_ptember 8, 1969. Moved by Mr. Robbins, seconded by Mr. D~ryer that C-117 extension be granted to November 1, 1970. Carried and so ordered. 2. C-106 - M.V.S. Company, Saratoga Ave. - Request for ExtenSion C-106 Mr. Walker reported that at the October 14, 1969 Planning M.V.S. Commission Meeting ~he Commission had voted to recommend Co Company the City Council that C-106 be granted a six (6) month exten- tion to July 1, 1970 in accordance vith Staff ~eport dated October 14, 1969. Moved by Mr. Robbins, seconded by Mr. Dryer that C-106 extension be granted to July 1, 1970. Carried and so ordered. 3. A proposal by Nr. Rovianek for landscaping the areas that ~ere created by the nay addition and a proposal to locate and plant the oak tree in memory of Nayor Hartman o£ a cost estimate of approximately $1200. was referred ~ithout objection to the Planning Csmmittee. 4. Mr. Shook recu,~uended that the Council authorize filing notice of completion on the following three contracts ~nich the city 'has let. All three have been completed in accordance with the Notice of terms of the contract, Completion P.W. Contracts (a) 1969 Oil and Screen sealing of city streets. (b) Completion of the asphalt cap on Fruitvale between Allendale and Highray 9. (c) Via Escuela in front o£ Congress Springs School. Moved by Mr. l)~yer, seconded by Mr. Robbins that the Council authorize filing of notice on the above mentioned contracts. carried and so ordered. E. CITY MANAGER 1) Street Lighting Requests (a) Walnut Avenue and Alta Vista (b) Springer Avenue Mr. Shook stewed that both Chese requests are within lighting Street districts. The staff has reviewed them and finds they are in Lighting order. Saratoga's general philosophy has been that lights are Requests unnecessary, however, in these particular areas we find that with the requests as strong as they are, ~he lights ere vatranted. Mr. Shook recommended that the City Council request that P.G. & E. install street lights on their ovn poles. He noted there would be no capital cos~ to the city - only maint- enance costs. Without objection the matter was referred to staff Co determine the reaction of others in these areas ~no did not request the lights VII. Ca~1dUNICATIONS Saratoga dtty Council Minutes December 3, 1969 1~ Letter from Saint Andrews Episcopal Church requesting per- mission to hold a second procession on December 15Oh as part Moratorium of the observance in Saratoga of the Moratorium, and thankin~ Procession the City for its assistance in permitting the procession in November. Since there had been no unfavorable comments on the prior procession, it was moved by Fir. Sanders, seconded by Smith that permission be granted. Carried and so ordered. Landscaping 2. A letter from Hrs. Mildred Plane, 14452 Nut~ood Lane, Saratoga Saratoga Ave. requesting that the city take some steps to landscape the & Woodlands median between Saratoga Avenue and Douglass Lane was referred without objection to the Planning Committee. 3. Letter from ~lr. V. Donald Jecobsen, 20290 Edinburgh Drive, Saratoga complaining of the early garbage pick-up (staring at Garbage 3:00 A.M. on Thanksgiving morning). Mr. Huff noted that the Pick-up Scavenger Service had informed the Assistant to the City Complaint Manager that they had allowed their employees to pick up -V.D. Jacobsen earlier on Thanksgiving so that they could be free earlier in the day. They plan to follow the same schedule for Christmas and New Year*s Day. It was the consensus of the Council that the City inform Green Valley Disposal Company that it was necessary that they abide by the terms of their contract. City Clerk was instructed to forward e copy of the letter to t4r. Jacobsen. Proposed 4. Letter from !its. Dully commenting on the design of the propesedd Pathway pathway alon~ Saratoga Avenue. This was referred to the Saratoga Planning Committee who will meet with Mrs. Dully to discuss her Avenue suggestions as the bids have already been let. Mr. Shook stated that no one has taken a bid form out although this has Walkways been advertised and contractors who have bid previously have Saratoga- bean notified. This is possibly due to the good weather. Mr. Los Gatos Rd. huff noted that we have budgeted funds for walkways on Saratoga- & Fruitvale Los Catos Road and Fruitvale. It is .ns a matter of prioriti.es. 5. A letter from the American Lawn Bowlers Association was referred to the Parks & Recreation Commission, B. ORAL 1. Richard Green, Coleta Avenue, Saratoga addressed the Council Street with regard to the construction talcing place in the Ditz-Crane Repairs Development and recent Blue Hills School. He presented a Seagull letter signed by residents on Goleta Avenue, which stated that H~y there were holes in the pavement which were not present before construction, There are areas where the surface has been re- moved and not replaced. There are a large number of cracks, The approximate wei~iht of the semi truck trailers is 70,000 lbs and most of them are 5-axle rigs. There is an excessive amount of speeding through the Blue Hills Zone. He asked that the semi*s be rerouted and that the streets be repaired by the paving contractor or Ditz-Crane rather than by the homeowners or the city, This involves mainly Seagul Hay. Mr. Shook stated that currently there are no so-called truck routes through the City which prohibits trucks of certain weights on any given streets. It is possible that if we wish to that the vehicle code allows us to limit the load carrying capacity on certain streets, Rowever, there would be difficulty if this was the only route in. It would be possible to draft an ordinance to prohibit truck traffic on Seagull or any other street. On City contracts there is specification that the contractor shall repair all access roads to their original condition. There is no such condition on the subdivision general construction notes, however, it may be covered by the State Standard S~ecifications which are referred to in these' specifications. Mr. Shook had observed the problem on Goleta Avenue but was surprised that the truck traffic over such a. short period of time would have created any real damage. Saratoga City Council Minutes December 3, 1969 Page 6 ldichout objection the matter was referred Co the Department of Public Works, and the Public ~/elfare Committee. The City Attorney noted tha~ t_he matter of truck routes had been considered a number of years ago in relation primarily to the gravel trucks which were going through ~own at the time. VIII. ADJOURNMENT Mr. Tyler acknowledged the presence of Planning C~mmissioner Lively, Pits. Brand and Ru~h Owen of the Good Government Group. There being no further business to discuss, it was moved by l~r. Robbins, seconded by Mr. Sanders that the meeting be adjourned. The meeting adjourned at 10:03 P.M. / Respectfully submitted,