Loading...
HomeMy WebLinkAbout06-22-1970 City Council Minutes SARATOGA CITY COUNCIL SUMMARY OF MINUTES TIME: MONDAY, JUNE 22, 1970 - 7:30 PoM. PLACE: SARATOGA CITY OFFICE CONFERENCE ROOM, ~3777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA TYPE: SPECIAL MEETING I. ORGANIZATION A. ROLL CALL Mayor Robbins called the meeting to order at 7:40 P.M. Roll Call indicated all Councilmen present except CoUncil.man Dwyer, who had indicated in advance that he would be unable~tb attend because of Being out of town. II. 1970-71 BUDGETSREVIEW A. OPERATING BUDGET Mayor Robbins indicated that the Council had skipped Department'~150 through 200 in the June 18 Budget Review and with Council concurrence began the review for the evening with Department 150. Department 150, Governmental Buildings - the Council oka~ed the proposed budget for governmental buildings subject to furlther consideration of a proposal for part time clerical;help at the Youth Center, for assuming the cost of Youth Center insurance ~nd subject to further review of the $1,000.00 estimated expenditure for a floor machine for the Youth Center building. A new account, No. 15 - Youth C~nter, operating is included which provides $1,500.00 for the Youth Center to use to defray its operating cost. Department 170, Police Service - The Council okayed the Police Service budget at $170,000.00 as recommended by the Management Committee. Mr. Dwyer pointed out that $5,000.00 of this amount was designed to encourage utilization of the full crime prevention effort available from the Sheriff's office by alerting citizens to the programs available and making sure that all Saratogans are in a position to take advantage of these programs. Department 190, Building Regulation - Mr. Huff indicated that the salary budget for Department 190 could be reduced by $600.00 to a total of $46,800.00.iitnasmach as Mr. Rud~ is now working full time, it was suggested that the part time and temporary budget Account 03 could be reduced to $500.00 a difference bf $1,600.00 below the original proposed sum. Because Mr. Rudy uses the Company car almost exclusively on inspections it was deemed possible to dut $400.00 from the meetings and travel account of this department. On being questioned by the Council about Item 43, Professional Services, Mr. Huff explained that this was designed to permit the soils inspector to call in ekpert assistance in the event of a soil problem beyond the scope of his training. The Council decided to leave this item in the departmental budget unless it is needed to balance the operating expenditures ~nd operating revenue and approved this budget subject to the adjustments noted:above. Department.200, Non D~partmental- Mr. Huff explained thht account 09 would cover tuition reimbursement which was approved by the Council in the 1969-70 Budget but wbfcH'h~d not been implemented by the preparation of the standards governlng the operation of this reimbursement. It was suggested that this account could be reduced by $500.00 to $1,000.00 if such a reduction was necessary to balance the budget, however, for the time being it was left at $1,500L00. The Council approved Mr. Huff's recommendation tO add $250.00 tozAccount No. 12 Dues and to add $300.00 to Account No. 40which is Machipe Rental and covers the rental of the Xerox machine. Later in the evening the Council returned to this Department and subtracted $1,250.00 from account No. 20, Office Supplies and $450.00 from Account No. 53, Telephone. iThese sun~ were proposed by the Saratoga Youth Center to facilitate theirSoperation. The City Council decided instead to create a new account No. 15 in Department 150 called Youth CITY COUNCIL MINUTES ~qJ~NE 22, 1970 Center, Operating and allocate $1,500.00 to the Youth Center Operating Budget in that Department. In Account 79, not otherwise classified, the Council approved the addition of $3,250.00 in contingency money.With the changes noted, the Council approved this departmental budget. Following this the Council approved the proposed budgets for Department0 3 23, Traffic Safety; Department 330, Corporation Yard; and Department 35, Storm Drain Operating and Capital Expenditures on Pages 15 and 16. B. CAPITAL BIrDGET Fund 45 1. Fruitvale Plan Line - Council .reduced this to $25,000.00 3. Prospect Road, including walkway - the Council authorized this project to be increased by $50,000.00 to provide a total of $91,000.00 for the Prospect Road work and urged that speedy action be taken to encourage approval of this project by the~Cit~f San Jose andSSanta Clara County. Jim Naugle spoke from the audience to indicate that a meeting would be held on Wednesday, June 24~with the San Jose Streets and Traffic Committee to discuss Prospect Road. He also indicated that he would like to see the median extended to Johnson Avenue from the bridge at the time of constructing the khird and fourth lanes and said that the Brookview Homeowners and the Westbrook Homeowners ahd expressed support of the project and indication of willingness to p.articipate in the expense. 5. Allendale - the amount was left at $26,000.00, although the limits were changed to read Chester .to ~Hafl~igh. Mr. Shook pointed out that this construction was essential to eliminate a bad sight distance problem between Chester and Harleigh. 7. Brookglen Drive - On recommendation of the City Manager the City Council added $36,000.00 to Wring this total to $87,000.00. 10. Quito Road Overlay - Mr. Huff indicated that this project had been inadvertently left off the proposed budget and that $10,000.00 should be added here to take care of th~s cooperative project. The Council approved the budget for Fund'45 subject to the changes noted. Fund 46 The Council approved the proposed expenditures in Fund 46 but did not approve the addition of the Herriman Avenue project which was recommended by the City Manager. The City Manager was advised to contact the Saratoga School District to determine if the District is still planning to proceed with the construction of an additional K-6 School on their property, and to explore the access requirements of this site. Fund 92 Project No. 6'was deleted since the funds had been transferred to project No. 3 on Fund ~5.~!~n discussing Project No. 1, the Saratoga-Sunnyvale Road landscaping, Mr. Shook told about his recent contact with the State DiviSion of Highways in which the State expressed a willingness to provide four lanes~between_Blauer and Herriman in return for provision of the right of way by the City. Fund 91, Civic Center Approved by the Council at $30,000.00. Fund 99, Land Acquisition and Improvement Fund Mr. Huff recormnended that $111,000.00 be a~ded to this fund the provide sufficient money to purchase the six acres on Cox between the Brookglen - 2 - CITY COUNCIL MINUTES JUNE 22, 1970 Drive extension and the road leading into the Brookside Club. After a discussion of this matter, the Council okayed the addition of $35,000.00 to permit the City to make a down Zpa_ym.e_~nt on this property. It was felt that this fund plus the amount~d~eted /in Fund 45 for Brookglen?Drive could perhaps enable the City to acquire this important park land. The City Manager reviewed the costs to which the City is committed on the Scully Triangle and the Miljevich 'parcel at Saratoga-Sunnyvale Road and Cox Avenue and also studied the proposed developn~nt costs and the portions of this development cost assigned~to specific park sites. The Council instructed Mr. Huff to change the.undesignated $8,000.00 to designate it for expenditure on Hakone Building Restoration. After these two changes the Council approved the budget for FUnd 99. A. Continued ~ The Council returned to consideration of the unresolved itmes in the Operating Budget. The first item for consideration was the Symphony Association request for financial support. The Council agreed to provide $500.00 toward the support of the Symphony Association and instructed that this amount be added to Department 200~.Accou~t 14, Conmmnity Promotion. Department 302 - The Council next considered the compaction testing machine and the auto and radio for Department 302 and decided to delete the ~uto and radio from the 1970-71 budget.' At the same time the Council instructed the staff to review the use of cars a~d transportation in all departments and indicated that it would be a simple matter to review the auto requirements if the accounts for meetings and conference attendance were kept separate from the mileage payments to city-employees for use of their own car~on city business. In regard to the compaction testing machine the Council agreed to leave $1,000.00 in the 1970-71 budget to permit the Engineering Department to embark on a lease purchase plan to acquire this machine if such a plan is possible. C. PERSONNEL MATTERS 1. Salaries Mr. Sanders reviewed the Management Conmaittee recommendations in regard to sa~ary~levels and promotiopal cons iderations. The Council approved the 6% across the board increase for all employees and the commitment to revise the salaries,after further review in September if such review (1) shows the the city has fallen below the desired median position. Therefore the City Manager was instructed to add approximately $3,000.00 to Account 79= NOC under Department 200 as a contingency to cover salary increases. This action completed the Council action on the budget except for the consideration of Department Heads and Officers and the City Manager in regard to salaries and the Council adjourned to Executive session to consider these matters. The Council reconvened at 11:45 and adjourned the Special Meeting. ~.~2.Pe~~hmitted' JRH:r ~ (1)This amount was set at $B,250.00 and is included in first paragraph of Page 2 of these minutes.