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HomeMy WebLinkAbout07-15-1970 City Council Minutes CHANGES TO MINUTES OF JULY 15, 1970 II. A. 3rd paragraph. The remarks attributed to Mr. Smith were made by Mayor Robbins. VI. A. 2 This requires major rewor~, The following should replace that part of VI. Ao 2 on page 2. Page 3 is all right. 2. Noting that the new library proposed for the Saratoga-Cox Avenue' location would not be built this year, the Mayor stated he had written the County Supervisors and had appeared before them to encourage action on this project. Progress has been made in that the Board of Supervisors directed the County Counsel to prepare an agreement between Saratoga and the County on the prop6~ed library. Mayor Robbins asked approval of the Council to appoint Larry Tyler as Chairman of the Saratoga Library Commission and noted Mr. Tyler's great interest and effectiveness in this ar~a during his term as Mayor. VI. C. 5 Last paragraph - add word "session" after the words joint study" SAPSTOGA CITY COUNCIL MINUTES TIME: WEDNESDAY, JULY 15, 1970 - 7:30 PLACE: SARATOGA CITY COUNCIL CHAMBERS, 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL Mayor Robbins called the meetin to order at 7:35 P.M. Present: Councilmen Robbins, Dwyer, Bridges and Smith. Absent! Councilman Sanders. MINUTES Councilman Dwyer ~oved, Councilman Smith seconded that the minutes of the three preceding Council meetings be accepted as mailed; motion carried. II. BIDS AND CONTRACTS A. PERSONNEL. CLASSIFICATION STUDY AGREEMENT Councilman Dwyer, as Chairman of the Management Cormnittee, read the memorandum TO HIRE recommending that the City retain Cooperative Personnel Services to prepare STATE CO- a personnel classification stud~ regarding promotion and salary review con- OPERATIVE siderations; he stated that there were a number of reasons for the action, PERSONNEL stressing that use of this service would provide objective evaluations, SERVICES that is had a good reputation as a consulting service, and would reinforce the qualities of salary review and personnel development; and further, it seemed advisable to keep separate the issues of the July salary review from the fall promotional reviews. Mr. Dwyer moved, Mr. Smith seconded adoption of the recormnendation as read, and that the Mayorbe authorized to execute the agreement. Motion carried unanimously. Mr. Smith noted that he consideFed it necessary to hire outside help~ for such reviews and that while the.firm of Ernst and Ernst two years earlier had proven satisfactory, it seemed advisable to try another firm, in this case, a State agency. Mr. Dwyer!noted the Board was a specialist for municipalities. III. PETITIONS, ORDINANCES AND FORMAL RE~OLUTIONS A. ORDINANCE NO. 15-N - AN ORDINANCE AMENDING ORDINANCE NO. 15 AND REPEALING ORDINANCE NO. 15-L OF THE CITY OF SARATOGA ESTABLISHING THE SALAjtY OF THE CITY-CLERKMANAGER - Continued from 7-1-70 · : ORD. ti5-N ' Mr. Smith moved, and Mr. Dwyer seconded adoption of City Ordinance No. 15-N; EST. SALARY motion carried unanimously. OF CITY MGR. B. RESOLUTION NO. 542 - RESOLUTIONiCREATING YOUTH COMMISSION RESL'N 542 Mayor Robbins noted the Resolution was introduced in the belief that it would YOUTH be helpful to all the people of,Saratoga.' Mr. Smith stated that it would COMMISSION bring not only youth bu~ adults to serve Saratoga, in that the structure of the Commission was imp~r~t, and that the Administrative Assistant's memo of 7/13/70 should also be included in the information to be sent out re- garding the solicitation of members. Moved by Mr. Smith, seconded by Mr. Bridges that Resolution No. 542, creating a Youth Commission~itortSaratoga, be adopted; motion carried unanimously. City Council Minutes - July 15, 1970 - Continued Mr. Jim Naugle, resident of Prides Crossing, spoke from the audience, stating that a Committee, similar to others dealing with the City's problems, such as the Saratoga Beautifnl Connnittee, or ~he Personnel Advisory Committee, would be preferable to a Commission. He stated that a Commission should represent all of the City, but that the Youth Commission would represent only a segment,. o{ the population, with special needs% desires, wants, likes and activities, and that such special interests would'be best represented by a Committee. He JIM added that youth had a numerical representation at the present meeting, but NAUGLE 'he had noted their absence at meetings of the Council, Planning Commission, VOICES and of the Parks and Recreation CommiSsion, when their support and participation OPPOSITION would have been of ~a~e~ He added further that matters would n6t be speeded up, since it took at~teast four months to refer such measures as!recommended by the Parks Commission to progress through Planning and the Council before action could be taken; it would require about the same length of time for proposals from a Committee. Mr. Smith responded to Mr. Naugle saying .the Council represented Saratoga as a whole, and that youth represented a special problem with a need to formalize for action, and for participation to overcome alienation, with special reference to drug abuse, recognized as the biggest~problem in town; formation of the Youth Commission was the first and very real step to overcome alienation. Mr. Dwyer commented that it made little differenc'e whether it was a conmittee or a commission to deal with problemsi that the City had spent many dollars on capitalizing the Youth Center, and that it w as still unknown just what youth think of it. He added that he was in favor of participation by young people in governmental affairs, and that in regard to intergovernmental agemcies, he knew of only one young person who was a voting member, ~and that there should be more. Mayor Robbins commented that the Council had a special duty to learn of special views - whether of youth, or of others, and in reference to the homeowners - they should indeed be encouraged to express their views, and aid in helping formation of the Youth Commission, and then judge. accordingly of its worth. IV. SUBDIVISIONS, BUILDING SITES AND ZONING REQUESTS · A. RESOLUTION NO, SDR-836-1 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING BUILDING SITE OF LAWRENCE ORLANDO ~,~E~'~"N'i~ Planning Director Stanley Walker stated that he foresaw ho problems, and %SDR-836 that the standard form attached to the resolution did include all the ORLANDO specifics in the resolution regarding the Building Site Committee report. City Attorney Faber Johnston, after checking both documents, found all in order. Moved by Mr. Smith, seconded by Mr~ Bridges, that Resolution No. SDR-836-1 be adopted; motion carried unanimously. V. PUBLIC HEARINGS - None VI. ADMINISTRATIVE MATTERS A. MAYOR PLANN~G 1. Mayor Robbins, noting that the~e was a conflict of meeting dates of the DIRECTOR'S Transit Committee of Regional Planning, and those of the Council, asked REPORT ON that the appropriate staff be asked the check the new proposals, and how ~ REGIONAL they might affect Saratoga. Mr. Walker agreed to comply. TRANSIT 2. Noting that the new library pr6posed for the Saratoga-Cox Avenue location LARRY TYLER ~ would not be built this year, the Mayor stated he had written the County TO HEAD CITY Supervisors asking that an agreement be drawn up whereby the City could LIBRARY COMM. lease buildings from the Count~, and that the capital funding requested be deferred to the County Library budget consideration; he reported progress on agreement towards working out details of a joint effort between the City and the County in building the new library. - 2 - City Council Minutes - July 15, 1970 - Continued Moved by Mr. Smith, seconded by Mr. Dwyer that Mr. Tyler be appointed the new Chairman of the City's Library Commission, with the other membership remaining unchanged; motion carried unanimously. HAKONE 4. The letter from the Hakone ~rdens' caretaker was referred jointly to the GARDENS Management Committee and to the Parks and Recreation Commission. B. FINANCE 1. Payment of Claims Relative to7 W~r~nt No. 12642, ~ayor Robbins inquired if this represented the final paymeht for the MiljevLch property; both Mr. Walker and Mr. Johnston replied in .the affirmative, with the latter stating that there was an additional,sr~ll amount bping held in the. City Attorney's Trustee Account, which would also be forwarded to the party concerned. Moved by Mr. Smith, seconded by Mr. Dwyer that payment for Warrants No. 12587 through No. 12645 be disbursed, and that the Mayor be authorized to sign the warrants; motion carried unanimously. 2. City Clerk's Financial Report The report was accepted without comment. 3. City'Treasurer's Financial Report The.report was accepted without 9omment. C. COUNCIL COMMITTEES AND COMMISSION REPORTS 1. Public Welfare Committee - CATV Memorandum C.A.T,V. The recon~nendation tMat a Public Hearing be scheduled to consider possible revocation of the franchise awarded to Californ~ Cable Television Corporation was read by Mr. Dwyer, who notedIIthat work by the Company was at a virtual standstill, and that it was asking for relief from undergrounding requirements at certain locations. Moved by Mr. Dwyer, seconded by Mr. Smith, that the date of August 19, 1970 · be set for a Public Hearing on p6ssible revocation of the Franchise awarded California Cable Television Comp4ny; motion carried unanimously. 2. Planning Committee - Development%of Wildwood Park WILDWOOD Mr. Smith read the report recommending that professional help be sought to PARK establish plans and costs for overall development of Wildwood Park. Mr. Walk'er suggested that costs be estimated on development along the lines of the present staff plan - both in stages, and the total estimated. Mr, Dwyer commented that the key was incremental development. Noting that no motion was needed,~ the Mayor, in the absence of objection, directed the City staff to contaqt Mr. Beck re cost estimates for Wildwo6d Park Development. ~ 3. Management.~Committee - Public Works Inspect~i~y~ PUBLIC WORKS Mr. Dwyer delivered orally the report of the Management Committee regarding INSPECTOR the position of City Public Works Inspector, stating that it might be advisable for the City to fill such a post, in l~eu o~on 'nuing the present arrange- ment with the County, noting that'~l~zu~-~'~J%~C~d ~acn ~ decline in building activity, there had been no corresponding drop in County fees, suggesting that the County was possibly averaging out their charges. He also noted dissatisfaction on the part of City staff with standards of inspection by the County, which showed a certain lack of concern for appearance and finish of structures; it was also noted that the County occasionally sent out engineers and other personnel to perform inspection duties, instead of fully rated and - 3 - City Council Minutes - July 15, 1970 - Continued qualified persons. Staff analysis of County fees versus full-time, in-house capability indicated a total annu'al cost to the City, including an estimated salary of $10,220, plus a 50 per ,cent overhead charge, admittedly high, would result in a total annual cost to the City of $15,000. There was also the potential recovery, in regard to ;inspection of streets, signals, and associated projects of almost $12,000 in fees. Moved by Mr. Dwyer~ seconded~by Mr. Smith that staff be authorized to interview and hire a qualified person for the position of Public Works In pector; motion ~,~.~'~ carried unanimously. LEFT-~ 4.' In response to a request from Mr..Smith, Mayor ~ob~ins agreed to include in the list ~f as ' nments to th Pub ~ Welfare Connnittee, the question of SARATOGA- e - 1 ft Saratoga- ~ le Road, and coordination of same with S~ ROAD the State also be added. 5. Parks and Recreation Cormnission Recommendations P & R Mr. Mariani reported briefly on.-~r~s.and Recreation Commission recommendations COMMISSION regarding development of Gardiner and Wildwood Parks with special reference to RECOMMENDATIONS provision of water supply and maint'enance. He explained that due to breakdown of the Xerox machine, copies of the Commission minutes would be avai~ble later for the Council. The Mayor commented that a joint ~tudy of the Council with ~the Commission wo61d be appropriate. Mr. Smith asked that copies of maps be available. D. DEPAR'iMENT HEADS & OFFICERS 1. City'Attorney Faber L. Johnston!~s~ated that all his reports were in writing. T.O.P.I.C.S. 2. Director of Public Works Shook reported on the progress of the T.O.P.I.C.S. funds relative to Saratoga, that two apportionments were available for street development, for $27,612 f6r 1969-70, for $31',570, and recommended cit passage of a minute resolution indicating the y s intent to use same, Mr. ~mith moved and Mr. Bridges ~econded that the City of Saratoga desires to accumulate the 1969-7- funds an~ combine them with the 1970-71 funds for use in financing more substantial improvement projects; motion carried unanimously. STREET 3. Mr. Shook asked permission to advertise for sealed bids for the street sealing SEALING program, affecting some~12 miles o~ City streets as allocated in ~h~ Budget; PROGRAM the adverisement could be~o~e~dAugust 5, awarded, and an early S~ptember performance dat~ set. Moved by Mr. Dwyer, seconded by Mr, Smith, that Mr. Shook's request be approved; motion carried!unanimously. .RESS - Mr. Jose Stell, San Jose Mercury 'stated that an improvement i~ocation,a~ ~KANGEMENTS seating arrangements for the press would be desirable, ashearing-and-s~ght ?OR SEATING were not optimal. Mayor Robbins noted that an improvement would be'in order and Mr. Mariani said that.a seating and height arrangement plan was under study. Mr. Shook reported that an inquiry'to the Division of Highways regarding directional signs resulted inan answer that indicated no change from their position in 1967. 4TREET 5. Mr. Shook reported that streets ha~ been swept as requested by residents on ;WEEPING Raven Court, Ravenwood Drive, Montpere and Montpere Way. ;DR-755 6o Mr. Shook recommended a one-year extension for SDR-755, as requested by Millard Smith to complete street improvements. Moved by Mr. Dwyer, seconded by Mr.I Smith that extension be granted; motion carried. . - 4 - City Council Minutes - July 15, 1970 - Continued. YOUTH 7. Mr. Mariani read his report on the air conditioning service for the CENTER Youth Center, and recon~nended that the Maintenance Agreement with the O.C. McDonald Co. be amended to include both the new wing at the Civic Center and the Youth Center for a total cost of $480.00 annually, and that filters be the disposable type. Moved by Mr. Smith, seconded by Mr. Dwyer that the revised agreement be approved; motion carried. HAM RADIO 8. Planning Director Walker stated that relative to heights of ham radio TOWERS transmitting towers, staff had compiled comparisons of regu~tions observed in other cities with those of Saratoga, and found no reason to change existing city rules, except that a request for a Use Permit might be appropriate for heights exceeding present limits; that, conferences on the matter will~be held with the City Attorn~ a~d ham radio representatives. The Mayor asked that the data be forwarded to the Planning Committee. E. CITY MANAGER PEOPLE Mr. Walker reported that People Cormmunication West, Inc. was looking for a COMMUNICATION meeting place location in Saratoga, that presently organization meetings had WEST, INC. been held on the premises of the Church of the Ascension, and had been checked by the Sheriff's patrol which found no violation of City or other codes; and that a formal request for their location might be expected in early August. VII. COMMUNICATIONS A. WRITTEN 1. Big Basin Way Traffic - Kirby Casebolt BIG BASIN WAY Mr. Shook reported that the State Highway Division had cognizance of speeds TRAFFIC and cross-walks on Big Basin Way, and that there was no reason to expect any change regarding their attitudes, although another inquiry would be made, and Mr. Caseholt informed of the reply. 2. Claims~rfor Damages - ~c~rd Philip, Cupertino CLAIM FOR Mr. Johnston stated the letter was indicative of intention to sue and was DAMAGES - not really a claim; there was also a question of jurisdiction involved; RICHARD PHILIP he advised that the letter merely be filed. In the absence of objection, the Mayor so ordered. 3. Senator Collier Letter - Gasoline Tax Diversion Resolution GASOLINE TAX In the absence of objection, the Mayor directed that no action be taken DIVERSION on the Senator's request for a City res61ution. RESOLUTION 4. Warren B. Heid Letter - Payment of S and D Construction Co. S AND ~ Noting that the architect recordmended withholding final payment regarding CONSTRUCTION correction of certain deficiencies by the Company on city office remodeling, PAYMENT [the~yor, in~ the absence of~jection, stated no action to be taken at this time. 5. Chuck Rudiger Letter - P.C.W. Location Protest PCW PROTEST In the absence of objection, the Mayor Directed that the letter be filed. 6. Diam Tumlin Letter - Increased Police Patrol Protection POLICE PATROL Noting that the letter was for information purposes only, the Mayor directed PROTECTION that the letter be filed, and qopies be referred to the Public Welfare Committee for study. 7. Chamber of Commerce (Til Mahon~y) Letter of Appreciation C OF C In the absence of objection, the letter was noted and filed. - 5 - ~ity Council Minutes - July 15, - Continued 8. J~anne Ho Cooke - Volunteering to Serve on Youth Co~ission The letter was duly noted and filed, 9. Planning Co~issioner R.M. Metcalf's Letter - Saratoga Foothills P-C Development SAWTOGA Noting CoEissio~r Metcalf's objections to the subject develop~nt, the Mayor FOOTHILLS said the letter would be taken under advisement during the Council hearings on DEVELOPMENT the application, scheduled for August 5th. 10. Nolte & Associates Letter re width of Fruitvale Avenue FRUITVALE In the absence of objection, the'letter was referred to the Planning Co~ittee AVE~E WIDTH for study, 11, ~i~'~s Letter - Annual ChaSer of Co~erce'.'Pa~de - ~ C OF C The request was referred to the Public Welfare Committee. PARADE B. O~L There were no communications from the audience. VIII. ADJOURNMEN Mayor Robbins acknowledged the presence of~ number of representatives of Saratoga youth; of Mrs. Stade, League of Women Voters; of Mrs. 3.3. Sithey, S~ atoga Youth Center; of Mr. Barton and Slade; and of Mrs. Parker ,Good Government Group, who would provide coffee in the lobby. Mr. Smith ~ved, and Mr. Bridges seconded that the meeting be adjourned; the Mayor so declared at 9:12 P.M. Respectfully submitted, Acting City Manager