HomeMy WebLinkAbout04-25-2001 Library Commission Minutes
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SARATOGA LIBRARY COMMISSION MEETING
City Hall, Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Wednesday, April 25, 2001
7:30 p.m.
ACTION MINUTES
I. Call to Order
Chair Manzo called the meeting to order at 7:30pm.
II. Roll Call
Commissioners Present: Chandra, Foscato, Johnson, Gipstein, Manzo, O'Donnell
Commissioners Excused: Cross
III. Report on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda was properly posted on April 19, 2001.
IV. Approval of Minutes of February 28, 2001, Library Commission Meeting
Commissioner Foscato moved to approve the minutes of the February 28,2001.
Commissioner Gipstein seconded the motion and it passed 6/0.
V. Old Business
a. Library Expansion Committee Update
. Schematic Design Phase coming to a close.
- Cost estimates being calculated with a goal of avoiding value engineering.
. Interior Design Sub-Committee Dolly Barnes, Marcia Manzo, and Bob Peepari
formed and began reviewing signage and color scheme.
- Temporary Library Site and Services
1. Temporary Library Services will be provided from a 6000 sq. foot modular
building located on the property of Sacred Heart Catholic Church and
Elementary School.
a. Preliminary floor plan under revision to ensure maximum space within
limited confines for computers, seating, reference desks, and limited
collection.
b. Parking access under study.
2. Current Library scheduled to close August 2001 and reopen September 2002.
a. Public Relations Program began to educate public about limited services to
include Letter to the Editors, School based flyers, etc.
- Campaign will cover Monte Sereno and surrounding communities as well
as City of Saratoga.
Groundbreaking Ceremony
Scheduled for second weekend in September 2001
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VI. New Business
a. Joint Ventures with Private Businesses and Local Public Libraries
1. Discussion regarding Library Cafes: Self-Serve, Third Party, FriendsN olunteers
- Commissioners Chandra, O'Donnell, Gipstein to research what other communities
are doing.
- To be put on Agenda in August 2001.
b. Willy!. Peck Book
1. 350 copies to be printed, signed and nurnbered.
- Sale to net $44,000 for Library Fund.
VII. Reports
a. Susan Fuller, County Librarian
1. JPA to consider allocating $381,00 from Building Reserve Fund dedicated to
furuishing of Saratoga's library at meeting on 04/26/01.
2. County Budget - Service levels maintained. All self-checkout machines to be
replaced.
3. CAC - Lack of quorums for more than half of last year's meetings.
- Commission agreed with recommendation that regular meetings be suspended until
needs substantiate.
4. Property tax shift work continues in Sacramento.
b. Dollv Barnes, Commnnity Librarian
Presented pilot project funded by State called Q & A Cafe.
c. Marcia Manzo, Library Commission Chair
Encouraged attendance at amlUal Library Issues Breakfast.
d. Lori Burns, City Staff Liaison
Distributed employee newsletter.
e. Jim Givens, Friends ofthe Saratoe:a Libraries
1. Distributed report.
2. Announced paperback sale.
3. Library Furuiture Fund-Raising Campaign goal - $300,000.
VIII. Oral and Written Communication
None.
IX. Adjournment
Commissioner Foscato moved to adjourn the meeting. Commissioner Gipstein seconded
the motion and the meeting was adjourned at 9:00pm. 6/0
Prepared ~ flLL.. . y!J~
c.---- LO~ Analyst
868-1252 hr@saratoga.ca.us