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HomeMy WebLinkAbout05-28-2003 Library Commission Minutes SARATOGA LIBRARY COMMISSION MEETING Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Wednesday, May 28, 2003 ACTION MINUTES I. Call to Order Vice Chair Cross called the meeting to order at 7:02pm. II. Roll Call Commissioners Present: Chandra, Cross, Foscato, Gipstein, Grover, Johnson Commissioner Absent: Manzo III. Report on Posting of Agenda Pursuant to Govemment Code 54954.2, the agenda was properly posted on May 22,2003. IV. Approval of Minutes of April 23, 2003, Library Commission Meeting Commissioner Gipstein moved to approve the minutes of the April 23, 2003. Commissioner Foscato seconded the motion. Commissioner Johnson abstained and the motion passed 5/0. V. Oral and Written Communication None VI. Old Business a. Library Expansion Committee Ufdate Construction not complete. June 9t opening is tentative. Books and media have been shelved. - Library Expansion Committee meeting is June 4th. - Citizens' Oversight Committee meeting is June 2nd. b. Library Grand Reopening Update - Art Exhibit . Head's art exhibit has been postponed. Orchard themed local artists' work to be displayed instead. - Event Volunteers . Recruitment underway. - Library Map . To be developed. Commissioners gave input such as how much detail to include, what to do for orientation, size of paper. . Will not be available for grand reopening. Library Staff will develop a simple map for a self guided tour to be used at the grand opening. c. Conflict ofInterest Reporting Form 700 Staff Liaison, Lori Bums, reminded Commissioners to comply will reporting requirements as soon as possible and communication that City Clerk Cathleen Boyer is available and willing to assist. d. Follow-Up to April 26th Joint Meeting with Conncil Councilmember Kline reported the he found the presentation to be effective, the historical perspective interesting, and that he supported using the remaining bond monies to set up a fund dedicated to library building maintenance. e. Givens' Painting Insurance Tabled VII. New Business a. Summer Commission Meetings Commissioner Gipstein moved to recess the Library Commission for the months of July and August due to potential oflack of quorums. Commissioner Foscato seconded the motion and it passed 6/0. b. Educational Software for Children - Commissioner Chandra and Librarian Barnes - Prior to expansion, one computer was dedicated to educational software. - On-line educational sites are the current state of the art. Commissioner Chandra passed out a copy of the home page to funbrain.com as an example. (See Attachment A) - The trend is using console equipment for educational software or wireless connections. c. Library Circulation Policies - In response to correspondence received by Commissioner Johnson, County Librarian Cervantes distributed copies of the County's Media Policy, Access for Children and Young People to Videotapes and Other Nonprint Formats, as well as a brochure distributed to new library card holders adopted by the JP A. (See Attachments B and C). . Filters are installed on computers in children's section. . Parents are responsible for monitoring children's access to library collections. - Library is committed to free access and to privacy protection. . Books on hold are kept in brown bags to protect privacy. .' Records are destroyed was items are returned to library. Commissioner Johnson asked how he should respond to citizen who authored correspondence. . Councilmember Kline said that parents have the ultimate authority and responsibility to monitor their children's access to library material. . County Librarian Cervantes offered to speak with the citizen and asked Commissioner Johnson to have the concerned citizen contact her directly. VIII. Reports a. Melinda Cervantes, County Librarian - Sarah Flowers has been appointed Deputy County Librarian. . Proposed state budget continues to impact the county's funding. . City of Saratoga's draft lease was described as the best in the system and will go to City Council on June 4th and to the JPA on June 5th. - Sacramento Legislative Day . Commissioners Manzo and Cross attended and according to County Librarian Cervantes "truly championed the library cause". b. Marcia Manzo, Chair Absent - No report c. Dolly Barnes, Commnnity Librarian Temporary library continues to circulate high volume. Gearing down to closing of temporary library. d. Anne Cross, Library Commission Liaison to Art Commission Art Commission is pleased with community response to Orchard theme exhibit for library reopening and expects process to continue smoothly. e. Cathy Foscato, Friends of the Saratoga Libraries Friends Thank You party is Saturday, May 31 st. New Officers will be installed. f. Lori Burns, Staff Liaison No report. IX. Adjournment Commissioner Foscato moved to adjourn the meeting. Commissioner Chandra seconded the motion and the meeting was adjourned at 8:30pm. 6/0 Prepared B~: '- - - p - d1~ -LJ u.~ Lori Bu s{HR Analyst 868-1252 hr(al,saratoga.ca.us