HomeMy WebLinkAbout06-25-2003 Library Commission Minutes
SARATOGA LIBRARY COMMISSION MEETING
Saratoga Community Library
13650 Saratoga Avenue
Saratoga, CA 95070
Wednesday, June 25, 2003
ACTION MINUTES
I. Call to Order
Chair Manzo called the meeting to order at 7:00pm.
II. Roll Call
Commissioners Present: Cross, Gipstein, Grover, Foscato, Johnson, Manzo
Tardy: Chandra
Other City Officials Present: Councilmember Kline
III. Report on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda was properly posted on June 20, 2003.
IV. Oral and Written Communication
. Copy of communication from Santa Clara County Library read and distributed
announcing a JP A Election Sub-Committee meeting on July 17, 2003 - 4:00pm at the
Saratoga Community Library (See Attachment A).
. Chair Manzo distribution a letter from herself to Mayor Streit commending Lori Burns,
staff liaison, for her support to the Commission (See Attachment B).
V. Approval of Minutes of May 28, 2003, Library Commission Meeting
Commissioner Cross moved to approve the minutes of the May 28, 2003, meeting.
Commissioner Foscato seconded the motion and it passed 5/0. (Commissioner
Chandra had not arrived at the time of the vote and Chair Manzo abstained, as she was
absent from the May meeting).
VI. Old Business
a. Library Expansion Committee Update
Final meeting scheduled for August 27'h at 1 :OOpm
. Topics to be considered:
- Operable windows were replaced with inoperable windows.
- System radio frequency identification.
- Sign on comer of Fruitvale and Saratoga Avenues.
- Drainage.
- Continuation of path to Saratoga Avenue.
. Commissioner Chandra proposed conducting a customer survey to get feedback and
ascertain the patrons concerns and suggestions for the expansion proj ect. Chair
Manzo will present proposal at the Expansion Committee meeting.
b. Library Grand Reopening Recap - June 21, 2003
Event went well. 6,100 items were checked out in 7 hours (avg. - 300 items/hour)
6,700 items were checked out on Monday, June 23.
c. Conflict ofInterest Reporting Form 700
Staff Liaison reminded Commissioners that some had not complied with reporting
requirements to date and that the City Clerk was available to assist with completion of
the forms, if necessary.
d. Givens' Painting Insurance
ABAG confirmed that the City's insurance policy would cover the paintings (See
Attachment C).
VII. New Business
a. Election of Chair and Vice Chair
. Commissioner Grover nominated Commissioner Cross for Chair, she accepted the
nomination and was elected 6/0 (Commissioner Cross abstained).
. Commissioner Manzo nominated Commissioner Gipstein for Vice Chair, she
accepted the nomination and was elected 6/0 (Commissioner Gipstein abstained).
b. Library Commission Liaison to Art Commission
After some discussion including the intent of the Library Commission to provide
guidance regarding art display wall, it was decided that instead of sending a Library
Commissioner to the Art Commission meetings, Chair Cross extend an invitation to the
Art Commission to send a liaison to the Library Commission meetings. Community
Librarian Barnes reported that she would continue attending the Art commission
meetings for the near future.
c. Community Room Policy
Community Librarian Barnes received a request from a citizen regarding use ofthe
Community Room on Sundays. Community Librarian Barnes reported that Sundays
are the busiest day for library services and that she had concerns about parking. She
distributed the current Community Room Use Policy and Reservation Form (See
Attachments D and E). Commissioner Manzo moved that the subject be tabled until
September 24, 2003, and Commissioner Johnson seconded the motion and the motion
passed 7/0. Community Librarian Barnes stated that she would direct her staff to
monitor the parking situation and present findings at the September meeting.
d. Santa Clara County Library Ballot Measure 2004
. Polling Consultant, Gene Bragman, presented the JP A with initial numbers that
seem favorable.
- Tested $34, $50, $68 assessment and 10, 20, 30 year sunsets
. Campbell and Saratoga Friends of the Libraries donated $4,000 and $10,000 to the
campaign, respectively.
. Search for candidates to serve as Honorary Co-Chairs of election Committee
underway
- Names will appear on election campaign letterhead
. Search for Community Campaign Coordinators underway
- Each City in JP A will have at least one coordinator.
. Commissioners can put forth factual messages and collect names for committees to
be formed
- Lori Burns will redistribute to Commissioners a copy of the City Attorney's
guidelines regarding political activities of City officials and staff.
VIII. Reports
a. Norm Kline, Councilmember - JP A Representative
JP A to meet June 25, 1 :30pm, Campbell Community Center
- Santa Clara County Library Ballot Measure 2004 Steering Committee to be
formed
- Poll results to be distributed
b. Melinda Cervantes, County Librarian
. Current Proposed State Budget has fully restored transaction based reimbursement,
which is good for the SCCL, but reduced the public Library Fund from 15.8 million
dollars to 1 million statewide which may be detrimental to some libraries in the
state.
. JP A adopted 03-04 budget.
. JP A Election Sub-Committee is having a meeting on July 17, 4:00pm, Saratoga
Library.
. Campaign Kickofftentatively scheduled for July 30 - more details to follow.
. Supreme court ruling known as Children's Protection Act ties federal funding for
libraries to filters on terminals with internet access. Decision will not effect SCCL.
c. Anne Cross, Chair - No Report
d. Dolly Barnes, Community Librarian
. Library is still under construction. Lorie Tinfow, Assistant City Manager, and
Dustin Notarianni, Gilbane, are meeting twice weekly to complete punch list.
. Overflow parking continues to be an issue. Staff will monitor usage and report
back.
e. Anne Cross - Library Commission Liaison to Art Commission - No additional
report.
f. Cathy Foscato, Friends of the Saratoga Libraries
Moved into new workroom in library.
IX. Adjournment
Commissioner Manzo moved to adjourn the meeting. Vice Chair Gipstein seconded the
motion and the meeting was adjourned at 9:00pm. 7/0
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June 20, 2003
Library Commissioners
Friends of the Libraries
Dear Commissioners and Friends,
The Campaign Organizing meeting that was scheduled for June 26, 2003, 3:30 p.m. has been
tentatively scheduled to July 17, 2003, 4:00 p.m. Location to be armounced. Please mark your
calendar and plan to attend. More information will be forthcoming. Please RSVP to Cynthia
Garcia (408) 293-2326 ext. 3090.
Thank you for sending your information about your Community Coordinator(s) and/or
Community Co-Coordinator(s) selection (formerly known as "Captains"). For those of you who
haven't yet sent this information you still have time. Please the send the name( s) and contact
information of your Community Coordinator(s) and/or Community Co-Coordinator(s) to:
Cynthia Garcia
Santa Clara County Library
1095 N. 7'h Street
San Jose, CA 95112
You can also send the information via email tocvnthia.garcia@Jib.co.santa-clara.ca.us.
Also enclosed is an information packet on volunteering activities, fundraising, publicity,
education campaign, and the Community Facilities District Measure.
If you need more information please call me at (408) 293-2326 ext. 3090.
Thank you very much for your cooperation.
Yours truly,
Cynthia Garcia, Executive Assistant
Santa Clara County Library
cc: JPA Board Members
City Librarians
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Nick Striet, Mayor
City of Saratoga
13777 Fruitvale Avenue
Saratoga CA 95070
.
Dear Nick,
As my last duty before vacating my too long held position as Chair of the
Library Commission I am writing to commend Lori Burns for her assistance as
our staff liaison.
In my tenure on the commission we have had three representatives and I
did not think anyone could take the place of Irene Jacobs. Lori has exceeded
even Irenies' fine performance. She is always on top of what needs to be done,
accurate in her minutes and ready to step in to help with any and all details. This
is done with a smile and a positive attitude, making her a delight to work with.
Her heroic efforts in recruiting and setting guidelines for volunteers for the
Grand Opening of the library deserve recognition as well.
It has been a pleasure to serve the city with her very able help. She will
be invaluable to the incoming chair.
My best,
Marcia M. Manzo, Chair
Saratoga Library Commission
.
.
.
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Page 1 of 1
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Lorie Tinfow
From: Marcus Beverly [MarcusB@abag.ca.gov]
Sent: Monday, May 12, 2003 1 :25 PM
To; Lorie Tinfow
Subject: RE: insurance question
,
NO need t have them assessed, We can include them in a blanket limit. I have attached a listing of your insured
properties for review.
I note locations 17 & 18 - playgrounds - do not have values. Should they? A number of properties don't have
Personal Property values. If they should but not sure how much we can add a blanket limit for coverage at any
location.
".
>>> "Lorie Tinfow" <Itinfow@saratoga.ca.us> 05/12/03 11:07AM >>>
I don't have a valuation of the paintings yet but they were completed by a locai artist and I don't expect the
vaiue to be great (should I have them assessed?). They are paintings not murals and measure approximately
2411 x 36",
We won't be insuring any of the other contents (books, furniture, etc,) because it's covered by the Library.
Lorie
-----Original Message-----
From: Marcus Beverly [mailto:MarcusB@abag.ca.gov]
Sent: Monday, May 12, 2003 1O:S4 AM
To: Lorie Tinfow
Subject: Re: insurance question
We just need to make sure the values are declared in the overall contents value of the building. However,
if the fine arts in the library exceed $2,500,000 we should schedule separately, either by piece or one
blanket limit for fine arts.
How much is each piece worth? Are they murals?
>>> "Lorie Tinfow" <Itinfow@saratoga.ca.us> 05/12/03 10:44AM >>>
Marcus,
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There will be two commissioned paintings hung in the new Saratoga Library
for which the City is responsible. The City owns the building and leases it ~
to the Santa Clara Library. What do I need to do to insure the paintings? /." )
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Thanks.
,Y
Lorie
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5/30/2003
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Saratoga Library
Community Room
Welcome to your new Saratoga Library!
In order to provide fair access to the Community Room, the following process will
be followed:
.
July and August 2003 dates
o The room will be available Mondays through Saturdays open hours only
o Bookings will begin Thursday, June 26th.
o Bookings will be accepted weekdays during open hours before SPM.
o Bookings will be accepted in person only.
September 2003 and beyond
o The room will be available
Mondays through Thursdays, 9AM to 10PM
Fridays and Saturdays, 9AM to 6 PM
o Please request booking information to be mailed to you.
o Bookings will begin Friday, August 15t
o Bookings will be accepted weekdays during open hours before SPM
o Bookings will be accepted in person and by phone.
Thank you for understanding that we are trying to put many new procedures in
place for our new library.
.
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Today's date:
.
Request for Information
Saratoga Library Community Room
Beginning September 2003
" .
Name of Organization
Your Name
.
Address
Your position in the organization
Day Phone
Evening Phone
Email
.