Loading...
HomeMy WebLinkAbout06-25-2001 Park and Recreation Commission Minutes .~ Saratoga Parks and Recreation Commission Meeting Adult Day Care Center, 19655 Allendale Avenue, Saratoga June 25, 2001 7:30 p.m. Meeting Minutes I. Call to Order The meeting was called to order at 7:45 p.m. II. Roll Call Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou Commissioners Absent: Olsen, Seroff Others Present: Council member Nick Streit, Public Works Director John Cherbone, Recreation Director Joan Pisani, Steve Kikuchi, Project Architect, Greg Ing & Associates, Saratoga residents Yong Shen, Jim Schindler, Joan Greene, Katie Alexander, Gary Wolf, Bill Estes, Carmen Estes, Tom Soukeys, Jackie Wescoat, Nick Feigelson, Bill & Tomi Fatji, Bob & Pauline Carlson, Bill Guthrie, John & Mariko Samuelsen, Carl Sessler, Tom Holden and Jeannie Apostole. III. Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on June 22, 2001 IV. Approval of Minutes of Meeting: Review and approval of Action minutes from June 4, 2001 we deferred until July 16, 2001 meeting. V. Administration Update from Public Works Director, John Cherbone. Congress Springs Park Demolition started today (June 25) and will continue all week. At a preconstruction meeting, the scope of work was changed so that budget shortfalls for alternate bid items will not cause construction delays in the park. Project items subject to Deletions include: concrete in proposed corporation yard, storage building for equipment, fencing on Glen Brae. Additions and changes include: Portable restroom base, brick backstop base and curbs and gutters in the parking lot. So far $40-$SOK has been committed to the project, about $ l OK received. Park Safety: Commissioners are to talk to John about their adopted park. John will bring a list of park safety items, scheduled for completion during the next fiscal year, to the July Parks and Recreation Commission meeting. Recreation Director Joan Pisani reported Park space in the city is being heavily utilized for summer camps. There is a softball program this summer at El Quito. Pinocchio has 3 casts totaling 150 kids and will take place in Wildwood Park in August. Adult basketball is taking place at West Valley College. Work on the preschool is being completed this summer. The ., preschool raised $25K. A family attending the preschool is in construction and has donated a new deck to the school. VI. Oral and Written Communication None. VII. New Business Second Azule Community Meeting held on Master Plan review of Azule Park: Chair Fronczak recused himself due to conflict of interest at 8:12 p.m. Vice Chair Elaine Clabeaux assumed leadership of the meeting. Steve Kikuchi, project architect, presented Plan A / Plan B options for Azule Park project noting the different ideas and layouts incorporated into each option. Future plans will take features from both Plan A and Plan B and also add comments received tonight. Public Hearing opened. Comments included: Volleyball court Move tennis courts away from wall (stray balls on highway) Add more trees against sound wall Haue a wide walk with par course Make walkway go all around park Security Lighting Park hours? Close at Dusk? No fruit trees? Add benches along path Basketball court redundant Move play area in more, away from street Horseshoe Pits desirable School kids riding bikes from Kevin Moran need straight path to sidewalk Make sidewalk safe Commission Comments: Some same comments as public Need basketball court for family activity -Blue Hills courts too far away Larger play areas. Do not limit type of equipment by size of area. Swings take a lot of room Get input from neighborhood on what type of play equipment they want Drawings will be available for review at Public Works Dept. Enter at Planning Department to review. John will insure that city receptionist know where plans are for all telephone queries to city. Additional comments on the plans need to be to Cary by 7/6 and to Steve by end of day 7/6. Next meeting 7/16 to review revised plan. Will start with costs. Nick Streit recommended a phased development approach for cost purposes. John has a placeholder in budget of $700K for development of Azule. .~ Chair Fronczak resumed Chair at 9:30 p.m. VIII. Old Business Congress Springs Park Fundraising Commissioners should follow up, as convenient, with businesses after letter is sent from Chamber of Commerce to a11400+ Saratoga Business owners. Elaine/Sandra/John to create an "I have given to Congress Springs Park" sticker or store sign so others do not continue to request donations. Joan Smith, John's admin, had list of contributors and dollars. Send a letter of thanks, which also serves as a tax receipt. John to bring list of donors and dollars to next meeting. IX. Commissioner and Staff Reports Staff Liaison Bloomquist: absent Commissioner Reports: Commissioner Ioannou gave a report of progress she and Commissioners Dodge and Olsen are making regarding the effort to update the Parks and Trails Master Plan. They expect to make a full recommendation to the Commission in September. They are also considering a Master Plan for land purchase. The commissioners would like each of us to think of each park we have and what we would like it to be in the future so we can brainstorm in August about the Parks Master Plan. Commissioner Ioannou also stated that she would like to see the UP trail go through and commented on some of the feedback received from public at the meetings. Commissioner Dodge stated that Teri Baron found a person who has a trailblazing machine who is ready and willing to help us with our trails. His cost is also reportedly reasonable. He will submit a proposal to the city if required. Council member Nick Streit mentioned that the P&RC must have all capital improvements -items, dollars and priorities, to the council by August in order to be included in the 5 year Capital Improvement Plan. Council is starting tomorrow (Tuesday, June 26, 2001) to prioritize the list X. Adjournment Commissioner Dodge made a motion to adjourn the meeting. Commissioner Alberts seconded the motion. Vote taken and motion carried 5-0. The meeting was adjourned at 10:05 p.m. Prepared B~ Ju y Albs Parks and Recreation Commissioner for Cary Bloomquist, Staff Liaison