HomeMy WebLinkAbout03-11-2002 Park and Recreation Commission Minutes
Saratoga Parks and Recreation Commission Meeting
Adult Daycare Center, 19655 Allendale Avenue, Saratoga
March 11, 2002
7:30 p.m.
Revised Action Minutes
I. Call to Order
The meeting was called to order at 7:48 p.m.
II. Roll Call
Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge,
Angela Frazier, Norbert Fronczak, Greg Gates, Nick Seroff.
Commissioners Absent: None.
Others Present: Council member Evan Baker, Public Works Director John
Cherbone, Recreation Director Joan Pisani, Facility Coordinator Yvonne
Lampshire, Recreation Program Coordinator Taffy Lowery; Youth
Commissioner Abhik Pramanik. Other attendees: A.Y.S.O. Board Member
Mark Chapman; Representing Redwood Middle School: Students Albert
Chiang, Toney Yen, Michael Klobe, Grant Simon, Staff Liaison Cary
Bloomquist
III. Report on Posting of the Agenda: Pursuant to Government Code 54954.2
the agenda was properly posted on March 8, 2002
IV. Approval of Minutes of Meeting: Motion by Commissioner Sandra Dodge,
Seconded by Commissioner Angela Frazier, to approve February 4, 2002
Action minutes with corrections as directed by Commission. Vote taken,
action minutes approved 7-0.
V. Administration
None
VI. Oral and Written Communication
None.
VII. Old Business
1) Recreation Director Joan Pisani gave presentation regarding Skatepark and
Skate park task force meetings and findings. Location is difficult due to
lack of facilities (bathrooms, ect.) No one site is ideal, locations should be
rotated on a weekly basis. Size needed is equivalent to the area of two
tennis courts. No cash to be handled at site due to logistical /safety
concerns. Other considerations: Staffing, ID issue, Age cutoff without
supervision, Hours of operation and liability issues. Initial demonstration
of Skate Park will be first week of April in front of City Ha11. Other
possible locations are: Congress Springs Park, paved area near lower field
at Redwood Middle School, and on the City campus (Parking areas in
front of City Hall, behind the Public Works Department, and between the
Corporation Yard and the Recreation Center). Motion by Commissioner
Angela Frazier, Seconded by Commissioner Sandra Dodge to approve
Skate park concept as presented in the March 6, 2002 Memo by
Recreation Director Joan Pisani and the Skate park Task Force taking into
consideration location of facility, age cutoff for users, fees, hours of
operations, staffing issues and identification card for users. Discussion
ensued, vote taken, motion carried (7-0).
2) C.P.R.S. Conference update given by Chair Elaine Clabeaux. As of today,
those attending the conference are: Chair Elaine Clabeaux, Commissioner
Sandra Dodge, and Commissioner Angela Frazier. Commissioner Nick
Seroff may attend if schedule pemits.
VIII. New Business
1) Report by Yvonne Lampshire, Facility Coordinator. When she started, the
annual rental of city facilities was 55. This past year, the annual rental
rate was approximately 300. Covered in presentation was information on:
Community Center, Warner Hutton House, Senior Center, Civic Theater,
and current use policies, fee schedules, surveys, etc.
2) Recommendation of A.Y.S.O. fees. Mark Chapman from the A.Y.S.O.
Board gave a brief presentation regarding fees and what A.Y.S.O. is
willing to offer. $40,000.00 initial donation offer was under the
assumption by the A.Y.S.O. board that all other fees would be eliminated,
or held in lieu of, for a period of 3 years. Mark explained that many fees
within the organization have increased, as well as other costs to operate
the A.Y.S.O. program. Because of this, the $40,000.00 donation offer has
been rescinded. Mark's new offer is a $25,000.00 donation in lieu of user
fees for 3 years. Motion by Chair Elaine Clabeaux, seconded by
Commissioner Norbert Fronczak, to recommend the following to City
Council: In lieu of donations given by A.Y.S.O., to give a 1 year
moratorium on user fees for the $25,000.00 donated to the City for
Congress Springs Park. If future donations given by A.Y.S.O, then these
donations need to betaken into consideration for deferment of user fees.
Discussion ensued, vote taken, motion carried (5-1-1) with Commissioner
Greg Gates abstaining and Commissioner Logan Deimler opposing.
3) Set date for citywide facility use fee study session. Date set for Friday,
May 17, 2002.
4) Liaison Cary Bloomquist gave update on Congress Springs Park
Dedication Ceremony on Saturday, March 9, 2002 at 8:30 a.m..
Encouraged attendance by all Commissioners.
IX. Commissioner and Staff Reports
1) City Hall Update by Staff Liaison Cary Bloomquist. Commissioner
recognition dinner is Thursday, September 12, 2002 at 6:30 p.m., Saratoga
Country Club. Creek Cleanup is Saturday, May 18, 2002 at 8:00 a.m.,
City of Saratoga Campus at Wildcat Creek.
2) Action Item update: Staff Liaison Bloomquist reported the City of
Saratoga Parks and Trails Master Plan has been placed on the Website.
3) Commissioner Reports:
• Task Force /Subcommittee Updates given earlier during the
meeting.
XI. Adiournment
Commissioner Angela Frazier made a motion to adjourn the meeting.
Commissioner Greg Gates seconded the motion. Vote taken and motion
carried 7-0. The meeting was adjourned at 10:35 p.m.
Prepare :: - ~-
ary Bloomquist` ,Staff Liaison