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HomeMy WebLinkAbout05-06-2002 Park and Recreation Commission Minutes+ " Saratoga Parks and Recreation Commission Meeting Adult Daycare Center, 19655 Allendale Avenue, Saratoga May 6, 2002 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:39 p.m. II. Roll Call Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge, Norbert Fronczak, Nick Seroff. Commissioners Absent: Greg Gates, Angela Frazier Others Present: Public Works Director John Cherbone, Recreation Director Joan Pisani, Sheriffs Department representatives Ed Young and Jeff Novick, Public Present: Bill Estes, Carmen Estes, Laura Gloner, Katie Alexander, Tom Soukup, Sally Johnson, Pat Wilcox, Hugh Wright, Vibha Goel, Jeannie Apostole, Fran Williams, Anwar Ghazi, Josh Sidel, C. Thuener, Jim Schindler, Herman Lao, Yong Shen, Conrad Kumata, Staff Liaison Cary Bloomquist III. Report on Postine of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on May 3, 2002 IV. _Approval of Minutes of MeetinE: Motion by Commissioner Dodge, Seconded by Commissioner Logan Deimler, to approve April 1 and April 18, 2002 Action minutes with corrections as noted. Vote taken, action minutes approved 5-0 (Commissioners Frazier and Gates absent). V. Administration None VI. Oral and Written Communication None. Agenda taken out of order-to New Business. VII. New Business 1) Report from Recreation Department RE: Summer Camp Programs: Recreation Director Joan Pisani reported 180 classes with over 2000 enrolled. Skatepark opens June 17, 2002 at the parking lot between the Corp. Yard and Recreation Department. 2) Review and approve 75% plans for Azule Park: Presentation by MPA Design. Resident Feedback: Jim Schindler expressed concerns regarding liquid amber trees and spacing of bike racks. Adjustment made per request. Herman Lao expressed concerns regarding redwood trees planting location. Explained that location of trees should not be a problem in terms of tree droppings on his property. Knollwood Court issues: Resident Conrad Kumata mentioned fire hydrant access needs to be addressed. Jeannie Apostole and Fran Williams do not support an entrance on Knollwood Court due to traffic, parking, safety and loitering issues. Katie Alexander supports entrance to Azule Park via Knollwood Court. Chair Elaine Clabeaux reviewed result of the Knollwood Court Survey: 188 household surveyed, 45 responded with 23 in favor of an entrance / 22 opposed to an entrance on Knollwood Court. Chair Clabeaux also read a document summarizing Knollwood Court residents concerns pertaining to an entrance on Knollwood Court. Discussion ensued for 20-30 minutes with feedback from Sheriffs Department representatives indicating no significant advantages to having an entrance on Knollwood Court. Motion made by Commissioner Nick Seroff to construct a path from Azule Park to Knollwood Court with a no parking zone on Knollwood Court. The entry area on Knollwood Court should be monitored and reviewed at six month intervals for the first year to ensure any parking /safety issues are mitigated. Motion seconded by Commissioner Sandra Dodge, vote taken, motion carried 4-0-1 with Commissioner Logan Deimler opposed. 3) Azule Park Budget: Budget reviewed by Commission. Public Works Director John Cherbone led discussion and explained budget in detail. Discussion ensued among Commission. To meet budget constraints, add alternates options discussed at length. Commissioner Seroff made a motion to approve Azule Park Budget with the following add alternates: 1) Youth Lot 2) 1 Tennis Court 3) Par Course. Public Works Director John Cherbone to be given flexibility to choose which add alternate is utilized. Seconded by Commissioner Dodge, vote taken, motion carries (5-0). 4) Proclamation for National Trails Day: Trails Subcommittee Chair Logan Deimler requested a proclamation be presented to City Council Declaring June 1, 2002 as National Trails Day. Staff liaison Cary Bloomquist indicated he will draft report and submit a proclamation to Council at their next regular meeting. Back to Old Business VIII. Old Business 1) Community Survey Distribution Options: Commissioner Sandra Dodge discussed possible distribution options other than direct mailer. It was suggested survey be distributed in front of the following locations: Safeway, Longs, C.S.P., Genes Fine Foods, Village Coffee Shops. This item will be discussed in further detail at the PRC retreat on Friday, May 17, 2002. 2) A.Y.S.O. prepayment of use fees-review and approve: Motion by Commissioner Nick Seroff, seconded by Commissioner Sandra Dodge, to approve prepayment of use fees for years two and three of User Agreement in the amount of $25,000.00 contingent upon receiving a player roster from A.Y.S.O. for those participants who use the playfields at Congress Springs Park. A player roster from last year, this year, and next year is being requested. This roster is to include the names and addresses of the players who use Congress Springs Park. Discussion ensued. Vote taken, motion carried 5-0. IX. Commissioner and Staff Reports 1) City Hall Update by Staff Liaison Cary Bloomquist-None 2) Action Item update: • Get information to Commissioner Nick Seroff Regarding A.Y.S.O. Contacts. • Get proposal from Rails to trails group to facilitate U.P.R.R. public meeting. 3) Commissioner Reports: • Task Force /Subcommittee Updates: Commissioner Sandra Dodge stated creek clean up is Saturday, May 18, 2002 at 9:00 a.m. Commissioner Nick Seroff requested an intern do title searches for easements for Trails Master Plan map. Commissioner Logan Deimler indicated Arlie Middlebrook only gave a preliminary budget estimate. Need more specific information. X. Adjournment Commissioner Norbert Fronczak made a motion to adjourn the meeting. Commissioner Logan Deimler seconded the motion. Vote taken and motion carried 5-0. The meeting was adjourned at 11:02 p.m. Prepared B' ~ l /~ j/ Cary Blo- omquist, Staff Liaison