HomeMy WebLinkAbout10-06-2003 Park and Recreation Commission MinutesSaratoga Parks and Recreation Commission Meeting
Administrative Conference Room
City of Saratoga
13777 Fruitvale Avenue, Saratoga
Monday, October 6, 2003
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:32 p.m.
II. Roll Call
Commissioners Present: Vita Bruno, Sandra Dodge, Logan Deimler, Angela
Frazier, Greg Gates, Anne Sanquini, Thomas Soukup
Commissioners Absent: None
Others Present: Council Liaison Ann Waltonsmith, Public Works Director
John Cherbone, Recreation Director Joan Pisani, Staff Liaison Cary
Bloomquist. Public present: Janis Riccomini of A.Y.S.O., Billylynn Adams
(College student observer)
III. Report on POStIIIE of the Agenda: Pursuant to Government Code 54954.2
the agenda was properly posted on October 2, 2003
N. Approval of Minutes of Meeting: Motion by Commissioner Angela Frazier,
Seconded by Commissioner Sandra Dodge, to approve the September 2, 2003
Action Minutes with corrections as noted on audiotape. Vote taken, action
minutes approved 7-0.
V. Introduction of new Parks and Recreation Commission Members:
Chair Gates facilitated introduction of new Commissioners via each member
of the Commission introducing themselves and briefly explaining their
backgrounds. Also introducing themselves were Council Liaison Ann
Waltonsmith, Public Works Director John Cherbone, Recreation Director Joan
Pisani, Staff liaison Cary Bloomquist. Also discussed briefly was the City
Commissioner Handbook, PRC Mission Statement, Saratoga City Parks and
Trails information, and PRC Sub-Committees and Task Forces.
VI. Administration:
1) City Council Liaison Ann Waltonsmith gave a brief overview of the role
of the City Council and how they interact with the Commission. Also
covered briefly was the Brown Act, and to carefully avoid sequential
meetings (including email correspondence). Mentioned DeAnza Trail
item discussion at Council on October 15, 2003 and encouraged
Commissioners to attend. CIP will also be presented at this Council
meeting. Trail linkage between Hakone Gardens and Sanborn Park was
briefly discussed. Foothill School field usage briefly discussed.
2) Public Works Director John Cherbone reported the three park projects are
going well and the city should be going out to bid within the next month:
1) El Quito Park Play Equipment and other improvement 2) Brookglen
and 3) Wildwood Park play equipment projects. Dedication ceremonies
for the three park projects should occur sometime Spring 2004.
3) Recreation Director Joan Pisani reported Art in the Park went very well,
with 1,375 attendees, which is a big increase over the previous years
event. Building Bridges Rotary Event at West Valley College occurring
October 20-26. Still recruiting for teen coordinator position. Fall
programs in full swing, and now planning for winter and spring programs.
El Quito Park West Hope Church parking lot working out well. Being
utilized by user groups on a regular basis.
4) Staff liaison Cary Bloomquist gave brief report regarding the Heritage
Preservation Commission Council Report dated October 1, 2003 regarding
approval from the City Council on hiring a consultant to prepare a Master
Plan for the Historic Park, apply for a grant from the County of Santa
Clara Parks and Recreation Dept. and the use of the McWilliams House as
part of the Historic Foundation's museum. The PRC was invited to attend
the October 14, 2003 Heritage Preservation Commission Meeting to
discuss this and share input. On a fast track because of Grant deadlines.
VII. Oral and Written Communication.
Janis Riccomini of A.Y.S.O. indicated the field at Congress Springs Park is in
good condition; however, the field at Kevin Moran Park is in poor condition
and is in need of some repair work. She also stated the A.Y.S.O. VIP program
is going very well with good participation.
VIII. Action Items:
1) Commissioner Park Assignments-New park assierunents as follows:
• Azule-Soukup
• Beauchamps-Frazier
• Belgrove-Sanquini
• Brookglen-Deimler
• Central-Dodge
• Congress Springs-Soukup
• El Quito-Gates
• Foothill-Bruno
• Gardiner-Sanquini
• Historical-Dodge
• Kevin Moran-Frazier
• Ravenswood-Gates
• San Marcos-Sanquini
• Wildwood-Deimler
2) Sub-committee assignments-New sub-committee assignments as follows:
• B.A.C. -Deimler
• Creek Cleanup- Bruno /Dodge
• Trails -Deimler /Sanquini
3) Task Force assig_mnents-New task force assi~mnents as follows:
• Dog Park- Frazier / Soukup
• El Quito Park-Frazier / Soukup
• Handbook -Dodge /Sanquini
• Master Plan -Deimler /Gates
IX. Old Business:
None
X. New Business:
1) Change of PRC Meeting time from 7:30 p.m. to 7:00 p.m.:
Chair Gates made a motion, seconded by Commissioner Sanquini, to change
the meeting time of the PRC from 7:30 p.m. to 7:00 p.m. Discussion ensued,
vote taken, motion failed 3-3-1 (Gates, Sanquini, Soukup For; Bruno, Dodge,
Frazier Against; Deimler abstained)
XI. Reports
1. Sub Committees:
a) Trails: Updates given by Commissioner Logan Deimler.
No other updates.
XII. Wrap-up New Actions (5 minutes)
None
XIII. Adiournment
Commissioner Deimler made a motion to adjourn the meeting. Commissioner
Frazier seconded the motion. Vote taken and motion carried 7-0. The
meeting was adjourned at 10:15 p.m.
Prep~are~d ~~~~
Cary BI" oomqu' tj~Liaison