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HomeMy WebLinkAbout06-18-2003 City Council Minutes MINUTES SARATOGA CITY COUNCIL JUNE 18, 2003 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 6:00 p.m. Conference With Labor Negotiators (Government Code section 54957.6): Agency designated representatives: Lorie Tinfow, Assistant City Manager & Jesse Baloca, Administrative Services Director Employee organization: SEA Conference With Legal Counsel - Initiation oflitigation (Section 54956.9(c)) (1 potential case) Conference with Legal Counsel - Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956. 9(b): (1 potential case) Conference With Legal Counsel- Existing Litigation Name of case: Parker Ranch Homeowners Association, et al. v. Tsung-Ching Wu, et aI. (Santa Clara County Superior Court Case Number CV797015) MAYOR'S REPORT ON CLOSED SESSION -7:00 p.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Regular City Council meeting to order at 7:05 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Stan Bogosian, Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director Tom Sullivan, Community Development Director John Livingstone, Associate Planner John Cherbone, Public Works Director Cary Bloomquist, Administrative Analyst Morgan Kessler, Civil Engineer REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JUNE 18, 2003 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 18, 2003 was properly posted on June 13, 2003. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS No one requested to speak at tonight's meeting: COMMUNICATIONS FROM COMMISSIONS & PUBLIC None WRITTEN COMMUNICATIONS None COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS None CEREMONIAL ITEMS lA. COMMENDATION FOR OUTGOING ARTS COMMISSIONER SYLVIA WOHLMUT STAFF RECOMMENDATION: Read commendation. Mayor Streit read the proclamation and directed staff to forward it to Mrs. Wohlmut. lB. COMMENDATION FOR OUTGOING YOUTH COMMISSIONER ANDY MILLER STAFF RECOMMENDATION: Read commendation. Mayor Streit read the proclamation and directed staff to forward it to Mr. Miller. 2 SPECIAL PRESENTATIONS 2. PRESENTATION - LEON BEAUCHMAN, DIRECTOR EXTERNAL AFF AIRS/P ACIFIC BELL SBC REQUEST FOR SUPPORT OF LEGISLATION ACTION AB1389 STAFF RECOMMENDATION: Hear presentation and consider adoption of resolution. TITILE OF RESOLTUlON: 03-043 A RESOLUTION OF THE CITY COUNCIL ENDORSING POLICIES TO ENCOURAGE INVESTMENT IN LOCAL TELECOMMUNICATIONS SERVICES IN CALIFORNIA, INVESTMENT IN LOCAL COMMUNITIES AND INCREASED EMPLOYMENT OPPORTUNITIES Leon Beauchman, Director of External Affairs/Pacific Bell, thanked the City Council for giving him the opportunity to come before the City CounciL Mr. Beauchman eXplained the as a regulated company SBC already reports on jobs and investments every year to the Public Utility Commission (PUC). Many out- of-state competitors, however, do not currently report this information because they have not been required by any law or regnlatory policy to do so. Mr. Beauchman stated AB1389 would change that, requiring them to report to the PUC and the state's legislature policy committees the number of California employed by the companies and the infrastructure and the investment that they are contributing to the State. The State Assembly passed AB 1389 on June 4, 2003, with the support of our local Assembly Member Cohn. SBC has requested that local cities adopt a resolution in support of this legislation as it heads to he State Senate for consideration. Mr. Beauchman requested that if the resolution is adopted, the City should send a copy to the PUC. Councilmember King asked if any of Saratoga's neighboring cities adopted the resolution. Mr. Beauchman stated that the City of Campbell has it on their July 1, 2003 agenda. Councilmember Bogosian thanked SBC for all of their support in the City of Saratoga but doesn't support the resolution because it is not a Saratoga issue and would be getting into the competitive process. W ALTONSMTIH/KLINE MOVED TO ADOPT RESOLUTION ENDORSING POLICES TO ENCOURAE INVESTMENT IN LOCAL TELECOMMUNITCATIONS SERVICES IN CALIFORNIA. MOTION PASSED 4-1 WITH BOGOSIAN OPPOSING. 3 CONSENT CALENDAR 3A. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. Vice Mayor WaItonsmith requested that item 3A be removed from the Consent Calendar. Vice Mayor Waltonsmith questioned the entry for "class refunds". City Manager Anderson responded that these refunds were due to class cancellations. W AL TONSMITH!KING MOVED TO APPROVE CHECK REGISTER. MOTION PASSED 5-0. 3B. BUDGET MONITORING REPORT FOR THE THIRD QUARTER ENDING MARCH 2003 STAFF RECOMMENDATION: Accept report. Vice Mayor Waltonsmith requested that item 3B be removed from the Consent Calendar. In regards to the City revenues, Vice Mayor Waltonsmith questioned the $870,000, which was more than the previous projections. Director Baloca responded that when staff looked at the budget at mid-year they came up with new revised projections including VLF funds and one time engineering fees and development services fund reimbursements. W AL TONSMITH/KLINE MOVED TO ACCEPT BUDGET MONITORING REPORT FOR THE THIRD OUARTER. MOTION PASSED 5-0. 3C. PLANNING ACTION MINUTES - JUNE 11, 2003 STAFF RECOMMENDATION: Note and file. WALTONSMITHlKLINE MOVED TO NOTE AND FILE PLANNING ACTION MUNITES. MOTION PASSED 5-0. 3D. SARATOGA SPEED ZONE STUDY STAFF RECOMMENDATION: Adopt ordinance; adopt resolution accepting Traffic Engineers' Report. 4 TTITLE OF ORDINACE: 220 ORDINANCE AMENDING SECTION 9-30.060 OF THE SARATOGA CITY CODE CONCERNING THE MODIFICATION OF SPEED LIMITS ON CERTAIN CITY STREETS TITLE OF RESOLUTION: 03-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARA TOGA ACCEPTING THE REPORT OF THE TRAFFIC ENGINEER ON SPECIAL FACTORS AFFECTING REASONABLE SPEEDS ON ALLENDALE AVENUE, BEAUMONT AVENUE, AND COX AVENUE WALTONSMITHlKLINE MOVED TO ADOPT REOSLTUlON ACCEPTING THE REPORT OF THE TRAFFIC ENGINEER ON SPECIAL FACTORS AFFECTING REASONABLE SPEEDS ON ALLENDALE AVENUE, BEAUMONT AVENUE, AND COX AVENUE. MOTION PASSED 5-0. W ALTONSMITHlKLINE MOVED TO ADOPT ORDIANCE AMENDING SECTION 9-30.060 OF THE SARATGOA CITY CODE. MOTION PASSED 5-0. 3E. RESOLUTION APPOINTING JESSICA CLAUS TO THE YOUTH COMMISSION STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-037 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING ONE MEMBER TO THE YOUTH COMMISSION Vice Mayor Waltonsmith requested that item 3E be removed from the Consent Calendar. Vice Mayor Waltonsmith stated that it was unfortunate that Jessica could not be present this evening, but wanted to congratulate her publicly. W AL TOSNMTIH/KING MOVED TO ADOPT RESOLUTION APPOINTING JESSCIA CLAUS TO THE YOUTH COMMISSION. MOTION PASSED5-0. 3F. NOTICE OF COMPLETION - NORTH CAMPUS FENCE PROJECT STAFF RECOMMENDATION: Accept North Campus Fence Project as complete and direct staff to record Notice of Completion. 5 WALTONSMITH/KLINE MOVE TO ACCEPT NORTH CAMPUS FENCE PROJECT AS COMPELTE AND DIRECT STAFF TO RECORD DOCUMENT. MOTION PASSED 5-0. 3G GRANTING OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR SEPTIC ABATEMENT STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-039 RESOLUTION OF THE CITY COUNCIL AUTHORIZING STAFF TO GRANT A MAXIMUM OF $18,000 OF CDBG FUNDS TO A SARATOGA HOMEOWNER FOR THE PURPOSE OF SEPTIC TANK ABATEMENT AND CONNECTION TO THE SANITARY SEWER SYSTEM W AL TONSMITH/KLINE MOVED TO ADOPT RESOLUTION AUTHORIZING STAFF TO GRANT A MAXIMUM OF $18,000 OF CDBG FUNDS TO A SARATOGA HOMEOWNER FOR THE PURPOSE OF SEPTIC TANK ABATEMENT AND CONNECTION TO THE SANITARY SEWER SYSTEM. MOTION PASSED 5-0. 3H. RESOLUTION AMENDING COUNCIL AGENCY ASSIGNMENT FOR CHAMBER OF COMMERCE STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-040 RESOLUTION OF THE CITY COUNCIL AMENDING THE APPOINTMENTS OF COUNCIL REPRESENTATION TO COMMITTEES, COMMISISON, AGENICES AND AD HOC OMMITTEES WALTONSMTIH/KLINE MOVED TO ADOPT RESOLUTION AMENDING THE COUNCIL AGENCY ASSIGNMENTS. MOTION P ASSED5-0. 31 FUNDING AGREEMENT FOR SARATOGA SUNNYVALE ROAD IMPROVEMENT PROJECT WITH THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY (VTA) STAFF RECOMMENDATION: Authorize City Manager to execute Funding Agreement. W AL TONSMITHlKLINE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE FUNDING AGREEMENT FOR SARATOGA SUNNYVALE ROAD IMPROVEMENT PROJECT WITH THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY. MOTION PASSED 5-0. 6 31. LETTER OF UNDERSTANDING BETWEEN THE CITY OF SARATOGA AND THE SARATOGA EMPLOYEE'S ASSOCIATION (SEA) STAFF RECOMMENDATION: Adopt resolution and approve MOD. TITLE OF RESOLUTION: 85.9-136 RESOLUTION OF THE CITY COUNCIL OF SARATOGA AMENDING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY ANDTHE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9.132 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES Vice Mayor Waltonsmith requested that item 3J be removed from the Consent Calendar. Vice Mayor Waltonsmith thanked the members of the Saratoga Employees Association and the members of the Saratoga Management Association for not taking pay increases this year. Vice Mayor Waltonsmith stated that staff has worked very hard with the Council to keep costs down. Vice Mayor Waltonsmith stated that she would be also turning her monthly stipend of $250 back to the City. W AL TONSMITH/KING MOVED TO ADOPT RESOLUTION AND APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA EMPOYEES ASSOCIATION. MOTION PASSED 5-0. 3K. INTENT TO AMEND PERS CONTRACT TO INCLUDE MILITARY SERVICE CREDIT AS PUBLIC SERVICE OPTION STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-041 RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINSTRATION CALIFORNIA PUBLIC EMPLOYEES' RETlRENEMTN SYSTEM AND THE CITY OCUNIL OF THE CIYT OF SARATOGA WALTONSMITHlKLINE MOVED TO ADOPT RESOLUTION AMENDING THE PERS CONTRACT. MOTION PASSED 5-0. PUBLIC HEARINGS None 7 OLD BUSINESS 4. SARATOGA LffiRARY PROJECT UPDATE STAFF RECOMMENDATION: Increase total approved for the purchase and installation of track lighting and authorize change order to Public Works contract with Duran & Venables. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow reported that following: . Budl!:et Status - $14,731,151 - (total costs both committed and change requests) · Construction Schedule - Thompson Pacific continues to finish work. No new information at this time. Councilmember Bogosian asked when the portable trailers would be removed from Sacred Heart's property. Assistant City Manager Tinfow responded that she recently talked to William Scotsman said they would remove them by Friday. Assistant City Manger Tinfow noted that the Citizen Oversight Committee met in June and decided they did not need to meet on a monthly basis and would schedule a meeting in approximately in 11 months. The only stipulation is that if the budget looks like it will go over the $14.8 million she has bee instructed to convene them. Mayor Streit thanked Assistant City Manager Tinfow for her update. W AL TONSMIHT/KING MOVED TO AUTHORIZE CHANGE ORDER TO PUBLIC WORKS CONTRACT WITH DURAN & VENABLES TO COMPLETE THE PARKING LOT RESTORATION AT SACRED HEART CHURCH. MOTION PASSED 5-0. 5. ANNEXATION OF THE PARCELS OF LAND ON REDBERRY DRIVE STAFF RECOMMENDATION: Adopt resolution. TITEL OF RESOLTUION: 03-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFSARATOGA ESTABLISHING THE CITY'S INTENT TO NOTIFY CERTAIN REDBERRY DRIVE RESIDENTS AND OTHERS OF PROPOSED INITIATION OF ANNEXATION PROCEEDINGS 8 John Livingstone, Associate Planner, presented staff report. Planner Livingstone stated that on June 6, 2003 the City Council directed staff to take the Fennell property, located on the other side of Redberry Drive, off the proposed annexation plan. Planner Livingstone further explained the Initiation Hearing process, roadway policies, CEQA concerns, and fiscal impacts. Planner Livingstone stated that staff was recommending that Council adopt the proposed resolution initiating the 2l-day notice period for action by the Council at the July 16, 2003 meeting. Wanda Kownacki, 19280 Bainter Avenue, thanked the Council and City staff. Mrs. Kownacki stated that the annexation process seemed to be moving along quite well. Mrs. Kownacki stated that she is really concerned that the County seems to be moving forward very aggressively on the property they want to annex. Mrs. Kownacki urged the Council to move forward and get the annexation done quickly as possible. WALTONSMITH/BOGOSIAN MOVE TO ADOPT RESOLUTION OF THE CITY COUNCIL OF THE CITY OFSARATOGA ESTABLISHING THE CITY'S INTENT TO NOTIFY CERTAIN REDBERRY DRIVE RESIDENTS AND OTHERS OF PROPOSED INITIATION OF ANNEXATION PROCEEDINGS. MOTION PASSED5-0. 6. FUTURE USE OF THE NORTH CAMPUS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Dave Anderson, City Manager, presented staff rep ort. City Manager Anderson explained the chronological events surrounding the purchase of the North Campus. In regards to future uses of the North Campus, City Manager Anderson described four basic uses: · Senior Center Programs at the North Campus · Keep Property as is · Complete Improvements to Fellowship Hall · Sell North Campus property Councilmember King asked where the money would come from to renovate the North Campus. City Manager Anderson stated that it was listed in the CIP, but Council voted not to fund it. 9 In regards to the Senior Center, Councilmember King asked that if the $1 million dollars was needed to move the Adult Day Care Center and if the Center stayed wouldn't the cost to move the rest of the Senior Center be substantially less. City Manager Anderson responded that the original proposal was to move both the Senior Center and the Adult Day Care Center to the North Campus and relocate the Sheriff s Substation to the Community Center. Councilmember King stated that she understood that the major costs were going towards moving the Day Care Center. City Manager Anderson responded that the over $900 thousand dollars was estimated to bring the buildings up to code and provide for ADA improvements - approximately $200 thousand dollars was to bring the Education Building up to speck for the Day Care Center. Ifwe chose to keep the building as is, Councilmember Bogosian asked what the estimated $80,000 per year covers. City Manager Anderson responded that this money funds the irrigation system, maintenance, and utilities. Vice Mayor Waltonsmith stated that one of the discussions and concerns with SASCC was that they didn't want to break up the two programs in two different locations with one Executive Director. Vice Mayor WaItonsmith asked if all the buildings at the North Campus were renovated the City could rent them and receive more revenue. City Manager Anderson stated that to date outside rentals total approximately $11,000. Councilmember Kline stated that he was not on the Council when this property was purchased so he needs clarification on a few issues. Councilmember Kline asked if the Saratoga Area Senior Coordinating Council (SASCC) was a private foundation and if the City was represented on the Board. City Manager Anderson responded that he believes SASCC is a private foundation and the City doesn't have a member on their Board, but a Councilmember is appointed a liaison to SASCC every year. The concept then, Councilmember Kline stated was to give a private foundation a $4.5 million dollar piece of property and then the City would fix it up for another $1 million dollars. Councilmember Kline stated that the City would be giving a $6 million dollar grant to a private foundation. Councilmember Kline asked if that was why the City purchased the property. City Manager Anderson agreed and added that the Sheriff s Office was going to move to City Hall. 10 Councilmember Kline stated that the motive for purchasing the property was never mentioned in the public record nor ever discussed publicly by the previous City Council. Mayor Streit stated that the intent was discussed openly. Vice Mayor Waltonsmith stated that she felt Councilmember Kline was overstating the intention ofthe purchase of the North Campus. Vice Mayor Waltonsmith stated that the Senior Center does a great public service to the City. Vice Mayor WaItonsmith stated that she agrees that public meetings still have not taken place to discuss this property. Mayor Streit stated that the future use of all City owned property has been scheduled for discussed in public forum in September 2003. Erna Jackman, 14515 Oak Street, noted that she supported keeping the North Campus. Mrs. Jackman stated that land in Saratoga is extremely valuable and the City was smart to purchase it last year. Cheriel Jensen, 13737 Quito Road, noted that the City should keep this land. Ms. Jensen stated that a lot of non-profit and community groups have been using the North Campus as meeting place, because it is a inexpensive place to rent. Vic Monia, Granite Way, stated that he is a 30 year resident of the City of Saratoga. Mr. Monia stated that the City should look more closely at the way SASCC does business and look to the future of the needs of the City. Mr. Monia stated he supports keeping the North Campus. Vice Mayor Waltonsmith stated that purchasing this particular property was a rare opportunity for the City. Vice Mayor Waltonsmith stated that the neither public discussions nor strategic planning were ever done partly due to the election and Council decided to wait for these discussions to take place after the new Council was seated. Vice Mayor WaItonsmith suggested not selling the North Campus until the City has had a comprehensive strategic planning session for current and future use of the property. Councilmember Kline stated that he concurred with Vice Mayor WaItonsmtih that due process and public input needs to happen, which it never did last year when the property was purchased. Councilmember Kline stated that the reason the City purchased the property should have been made public. Councilmember Kline noted that he recently visited the site and stated that it is a nice piece of property. Councilmember Kline stated that the City does not know enough about the State budget crisis to make any decisions regarding this property. Council member Kline also noted that the City does not know enough about the City's financial situation to make any decisions about this property until after the State has adopted a budget Councilmember Kline suggested that this discussion continue in September. 11 Councilmember King stated that she ran on the platform that buying the North Campus was a good decision and will stand by that now. Councilmember King stated once land is purchased it should never be sold. Councilmember Bogosian stated that he concurred with several of Councilmember Kline's comments. Councilmember Bogosian suggested that Coucnil form a special task force or adhoc committee prior to any public forums. Councilmember Bogosian suggested that this task force be made up of members of the community, real estate professionals, social service professional, members of the various religious organizations, etc. Councilmember Bogosian stated that a task force would provide structure and an entry into the public process Mayor Streit stated that he agrees that a public forum needs to be scheduled in order to hear what the residents want to do with not just the North Campus but with all of the City's property and undeveloped land. Vice Mayor WaItonsmith noted that she concurred to continue the discussion until September, but not slow down the process. Vie Mayor WaItonsmith also suggested that the City work more closely with SASCC. Mayor Streit suggested and consensus was given to direct staff to prepare a report and bring it back to Council in July regarding a list of options and processes in regards to City owned property. Mayor Streit declared a 10-minute break at 8:40 p.m. Mayor Streit reconvened the meeting at 8:50 p.m. NEW BUSINESS 7. YEAR-ROUND DECORATIVE LIGHTING OPTIONS IN THE VILLAGE BUSINESS DISTRICT STAFF RECOMMENDATION: Accept report and direct staff accordingly. Danielle Surdin, Administrative Analyst, presented staff report. Analyst Surdin eXplained that a result of overwhelming popularity within the Village business community, the Village Decorative Lighting Guidelines are being brought back to Council for additional consideration. Local business owners have requested the your-round decorative lighting usage be extended from 3-evenings to 7-evenings a week. Analyst Surdin reminded the Council about the Executive Implementation Plan D-19-0l issued by Governor Davis in March 200. To date the D-19-l Plan has not been lifted or updated. Analyst Surdin stated that the energy crisis has eased in the summer 2001 and any decorative lighting program would be curtailed and discontinued in case of a stage 2 or 3 energy emergency. 12 Analyst Surdin presented three alternatives, including fiscal impacts, for Council consideration. She continued to explain the quarterly maintenance and supplies costs from the City's lighting vendor KC Enterprises. Donna Collins, Big Basin Way, reminded the Council that she started and maintained the tree lights 10 years ago. Ms. Collins noted that year round lights would help draw customers back during the day to shop in the Village. Ms. Collins noted that she fully supported year round decorative lighting. Donnette Teeple, 14421 Big Basin Way, noted that she was present this evening representing her grandparents who own The Bank. Ms. Teeple stated that her grandparents fully support year round decorative lighting. Ms. Teeple added that the lights provide ambiance in the Village. Mrs. Benson, 3,d Street, noted that she supports year round lighting. Councilmember Bogosian noted that he did not support three days a week tree lighting program. Councilmember Bogosian stated that would support Alternative 3 for safety reasons: · City cut back one motor cycle office · The City may be loosing the presence of the Sheriffs Department in the Village · Ongoing tripping hazardous Councilmember Bogosian suggested that staff look into installing lights on 3'd and 4th Street. WALTOSNMTIHlKLINE MOVED TO ACCEPT ALTERNATIVE 3 -"7DAYS YEAR-ROUND LIGHTING GUIDELINES" AND DIRECT STAFF TO INVESTIGATE INSTALLING LIGHTS ON ANY STREET IN THE VILLAGE THAT DOES NOT HAVE LIGHTS. MOTION PASSED 5-0. 8. OPTIONS FOR ANNEXATION OF LANDS WITHIN URBAN SERVICE BOUNDARY STAFF RECOMMENDATION: Accept report and direct staff accordingly. Tom Sullivan, Community Development Director, presented staff report. Director Sullivan explained that four large areas have been identified as being within the City's Urban Service Boundary: 1. Rolling Hills Road area above Parker Ranch 2. Mt. Eden area 3. On Orbit Drive/Apollo Heights Drive Area 4. Glen Una DriveIRedberry DriveIHidden Hill Road area Director Sullivan described each area pointing out the economic and urban service impacts upon the City, its compatibility and geologic characteristics. I3 Director Sullivan stated that the positive impact of an aggressive annexation policy is that overall taxes increase. Conversely the negative impact of an aggressive annexation policy is that the overall cost for providing city services increase. Director Sullivan stated that staff was looking for direction from Council to prioritize the areas staff should look at first. Vice Mayor Waltonsmith asked why the City does not try and annex contignous neighborhoods that impact each other. Director Sullivan stated that is one possible way to start. Councilmember King stated that several properties in the County have a Los Gatos address. Councilmember King asked if the City annexed them could we change their addresses to Saratoga. Director Sullivan stated that the City does not have a lot of influence over the Postal Service, but when the time came we could approach them. Councilmember King asked if there was anything that the City could do with the hillsides. Director Sullivan stated that the City's sphere of influence does not go up the hillsides, but the work we do with the other cities and the county to protect the work of the hillsides is more important then annexing the four proposed areas. Director Sullivan stated that next week he'll be speaking at the West Valley City Mangers and Mayors meeting and has plans on suggesting that the County have the same Design Guidelines for the hillsides as the cities. Councilmember Bogosian stated that he agrees that the County should have the same gnidelines for hillsides as the cities. Councilmember Bogosian stated that annexation is a costly process. Councilmember Bogosian stated that he supports an aggressive annexation process. Councilmember Kline stated that he feels that the City needs to begin the process to annex property as soon as possible. Councilmember Kline noted that the City should work together as a region, as Director Sullivan stated earlier, with a somewhat aggressive policy. Councilmember Kline stated that the County currently doesn't enforce their own guidelines they rely on the City to that. Councilmember Kline stated that he supports focusing on the Glen Una area. Wanda Kownacki, 19280 Bainter Avenue, stated that her property is in Saratoga but she has a Los Gatos address. Ms. Kownacki stated she fully urges the City to work with the Postal Service to change that. Ms. Kownacki noted that even if the County accepts the City's Design Guidelines they would have a hard time enforcing them. The only answer is that the City annexes all property that is within its sphere of influence. Consensus of the City Council to direct staff to start looking at the possibility of annexing the Glen Una area. 14 9. APPROVAL OF AGENCY AGREEMENTS FOR AN INCREASE IN COUNTYWIDE AB939 IMPLEMENTATION FEE AND HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM STAFF RECOMMENDATION: Authorize City Manger to execute Agency Agreements. Cary Bloomquist, Administrative Analyst, presented staff report. Analyst Bloomquist explained the background related to AB 939 and Household Hazardous Waste Collection Program and explained the proposed changes to each program. Analyst Bloomquist added that the Council first approved the agreements in the year 2000 and there have been two subsequent amendments. Analyst Bloomquist eXplained that the current amendment to the Agency Agreements expire June 30, 2003. The City Council is being asked to review the Agreements with the rates changes as indicated below and authorize the City Manager to execute the Agreements for three-year terms beginning July 1, 2003. Subsequent three-year extensions, upon written agreement of the County and cities, are part of these agreements, and have been executed in past agreements. Analyst Bloomquist discussed in detail the fiscal impacts on the residents stating that the fee increases from the previous agreement as follows: $2.80 to $3.35 per ton disposed, which represents a $.55 cent per ton increase. The $3.35 per ton fee is comprised of two components: 1. HHW Component: $1.85 per ton will fund the countywide Household Hazardous Waste Collection program, which represents a $.35 cent per ton increase from the previous agreement. 2. Other AB939 Component: $1.50 per ton, which represents a $.20 cent per ton increase from the previous agreement, will be used to fund other AB939 compliance activities. Analyst Bloomquist stated that residential collection rates for a 32-gallon can would increase by $.3 cents a month as a result of the changes to the AB939 agreement. Rate increases for other collection services will be minimal, and have been reviewed and approved by the West Valley Solid Waste Management Authority at its May 1, 2003 executive board meeting. WALTOSMTIH/BOGOSIAN MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE THE AGENCY AGREEMENT FOR COUNTYWIDE AB939 IMPLEMENTATION FEE INCREASE. MOTION PASSED 5-0. WALTOSMTIH/BOGOSIAN MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM SERVICES FEE INCREASE. MOTION PASSED 5-0. 15 10. RESPONSE TO GOVERNOR'S PROPOSAL TO SUSPEND STATE MANDATE STAFF RECOMMENDATION: Informational only. Cathleen Boyer, City Clerk, presented staff report. City Clerk Boyer stated that Governor Davis has proposed repealing a key portion of California's open meeting law, a money savings move that would scrap the state requirements that city councils, county boards of supervisors, school districts and other local bodies inform the public about upcoming meetings. City Clerk Boyer stated that in 2001-02 the state reimbursed local agencies $9.3 million for costs associated with postings agendas. Governor Davis stated that any responsible public agency should perform such public notification without being ordered to do so. City Clerk Boyer stated that Amy Brown, Leagne Legislative Representative, stated that no new information has been received in regards to the proposed cut ofthe open meeting law. The Governor's Office is going through each of the 33 proposed mandates to be cut one by one. Consensus of the City Council to write a letter to Governor Davis urging him not to repeal the Brown Act. AGENCY ASSIGNMENT REPORTS Mayor Streit reported the following information: Vice Mayor WaItonsmith reported the following information: SASCC - working on their Strategic planning process. Advertising and interviewing for a new Executive Director. Councilmember King reported the following information: Sister Cities - focusing on their upcoming Eastern European Tour. Councilmember Kline reported the following information: Councilmember Bogosian reported the following information: SV ACA - discussed a field trip to the Humane Society. West Valley Sanitation - Passed the 2003-04 budget. Looking at administrative cost. CITY COUNCIL ITEMS Councilmember Bogosian stated that at the last City Council meeting the issue regarding land on Quito and Pollard was discussed and Council decided not to do anything with it. Councilmember Bogosian noted that he recently saw a sign on the property stating "Adopted by Saratoga Tree Service" 16 Mayor Streit stated that the sign has been there for a very long time, Saratoga Tree Service maintains the land at no charge to the City. Councilmember Bogosian stated that Council recently received a letter from Jack Mallory indicating that he sent City Manager Anderson a letter and never received a response back. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, Mayor Streit declared the meeting adjourned at 10:25 p.m. ~ /~.e:s~t?:~~b~~ted, èathleerl\B~Mc City Clerk 17