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HomeMy WebLinkAbout06-27-2001 Planning Commission Minutes MINUTES SARATOGA PLANNING COMMISSION DATE: Wednesday, June 27, 2001 PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Chair Barry called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Commissioners Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi Absent: Commissioner Roupe Staff: Director Tom Sullivan, Senior Planner Bob Schubert and Planner Allison Knapp APPROVAL OF MINUTES – Regular Meeting of June 13, 2001. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Garakani, the Regular Planning Commission minutes of June 13, 2001, were approved with the following amendments: • Page 8 – Chair Barry said that she would prefer to have specific Conditions of Approval…Added that had the Planning Commission received a consensus about the wishes of the neighborhood that would have been considered very seriously. • The correction throughout the minutes for Agenda Item No. 5 of the spelling of Fire Chief Kraule’s name, which had been spelled Kraw in error. (6-0-1; Commissioner Roupe was absent.) ORAL COMMUNICATIONS There were no oral communications. REPORT OF POSTING AGENDA Director Tom Sullivan announced that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 21, 2001. TECHNICAL CORRECTIONS TO PACKET There were no technical corrections to the packet. CONSENT CALENDAR There were no consent calendar items. Saratoga Planning Commission Minutes of June 27, 2001 Page 2 PUBLIC HEARING - ITEM NO. 1 DR-01-006, UP-01-002, TUP-01-003, LL-01-003 (397-22-019) – SARATOGA FIRE DISTRICT, 14380 Saratoga Road: Request for Design Review and Use Permit approval to demolish an existing Fire Station and construct a new 12,689 square foot Fire Station. A Lot Line Adjustment is necessary for the footprint of the building to be within the property lines. The Temporary Use Permit is necessary to allow the temporary Fire Station to be located behind the subject property at 20473 Saratoga-Los Gatos Road during construction. The maximum height of the new Fire Station will be 34 feet, 6 inches tall. The project is located within a Professional Administrative (P-A) zoning district. (CONTINUED FROM 6/13/01) Director Tom Sullivan presented the staff report: • Reminded that at the last meeting several items were identified by the Planning Commission, which staff has presented in a memo format. • Stated that per the request of the Commission, this Public Hearing was re-noticed. • Advised that one issue identified by the Commission was the provision of parking. There are no on site parking spaces. The applicants are proposing to provide 22 spaces on their adjacent property to meet the parking requirement for this project. Additionally there are City-owned parking spaces on the alley that have traditionally been used by this site, which will continue to be available for public use. • Said that the requirement for parking is one space per employee. A two-engine company has eight firefighters per shift. Additionally, there are five administrative/management personnel. There is the potential for 21 people on site during shift changes. Commissioner Kurasch asked whether volunteers are counted as employees. Director Tom Sullivan replied that the volunteers are not defined as employees per the Municipal Code. Commissioner Kurasch asked about the change in parking identified in the current staff report from the last staff report. Director Tom Sullivan advised that the alley parking spaces are no longer counted. Commissioner Kurasch pointed out that the number reflected in the Negative Declaration is in error. Director Tom Sullivan: • Informed the Commission that he has discussed this Lot Line Adjustment with the City Manager. • Added that the applicant installed the story poles requested by the Commissioners to demonstrate the building height. • Clarified with the Commission that variation from the Zoning Code standards requires issuance of a Use Permit. • Cautioned that it is not within the Commission’s purview to discuss the use of the Contempo building for permanent Fire Department office use until an application is submitted for a Use Permit for that building. • Added that discussion of the total cost to construct the Fire Station is also not within the purview of the Commission. The Commission’s role is to discuss both land use and/or design review Saratoga Planning Commission Minutes of June 27, 2001 Page 3 issues. Whether there are three or four bays is not within the purview of the Commission. The application is for a building with three bays. That is what the Commission must consider. • Pointed out that a memo has been issued by the Public Works Department advising that the issue of the intersection for this project have been resolved. • Told the Commission that it can direct staff on specific resolutions, adopt the resolutions drafted by staff either with or without modification. Commissioner Kurasch stated that form follows function. Questioned the suggestion that the Commission cannot consider uses. Director Tom Sullivan advised that the current fire station is a two-engine station. The new station will be a two-engine station. Both buildings will have the same staffing levels. Per the Traffic Study, there are no traffic impacts from this project. Commissioner Kurasch asked Mr. Sullivan to explain if citizen input was required because of public funding. Director Tom Sullivan advised that there is an oversight citizens’ committee. Commissioner Kurasch asked who is on this oversight committee. Director Tom Sullivan replied that the members are appointed. Commissioner Jackman said that the proposal to use the Contempo building for classes in the future would impact parking. Director Tom Sullivan suggested that the classes could be held at times other than when shift changes occur. It is during shift changes that parking is scarcer. Chair Barry inquired whether the Contempo building will be used, during the Temporary Use Permit period, for the same uses that it will be used for in the future. Director Tom Sullivan replied no. Said that during the Temporary Use Permit period, this Contempo building will be the temporary Fire Station. After the new Fire Station building is completed, the Fire Department will have to come back to the City for a Use Permit for the permanent use of the Contempo Building. Commissioner Zutshi asked Director Sullivan to clarify the Lot Line Adjustment. Director Tom Sullivan advised that there are several possible options, including a straight trade, square foot for square foot. This lot line needs to be moved so that that Fire Station will no longer encroach onto the City-owned Plaza property. Mr. Chris Ford, C3 Design Group, Applicant’s Representative: • Introduced his associate, Mary McGrath, from RRM Design Group, who is present with him this evening. Saratoga Planning Commission Minutes of June 27, 2001 Page 4 • Stated that his presentation would cover four areas: A comparison between a Satellite and Core Fire Station; added service and facility design; photos of the story poles; and responding to any questions of the Commission. • Clarified the differences between Satellite and Core Fire Stations, including types of responses both make, staffing and the facilities required for each type. • Said that a Satellite Fire Station typically includes one engine with three firefighters on duty. The Satellite Fire Station usually ranges from 5,000 to 7,000 square feet. • Saratoga’s Fire Station is a Core Fire Station, which includes firefighters, medical response with walk in medical aid, public information, training, the Fire Marshall and Emergency Operations Center. There are two engines with eight firefighters on duty. There is an ambulance company with two paramedics. There are also two officers, three administrative staff, all to be located within their proposed 12,681 square feet. • Discussed service and facilities improvements. These include separate restroom facilities for female firefighters; going from a shared bunkroom to individual bedrooms; double deep apparatus bays; a turnout storage room (where coats, boots and such are stored); self-contained breathing apparatus refill and repair area; medical support and walk-in aid; individual firefighter workstations; and overall expansion of firefighters’ common living space. • Provided photographs of the story poles and netting. Cautioned that some places are higher than the existing building while others are lower. It is difficult to depict the lowered areas with story poles on the existing building. Chair Barry extended the apologies of the Commission for not meeting the applicants on site. Commissioner Hunter pointed out that some citizens’ letters suggest wood siding over stucco. Asked why stucco is proposed. Mr. Chris Ford replied that the architectural style is Mission Revival. Commissioner Hunter asked Mr. Ford if the proposed use of a stucco building was evident in the drawings displayed prior to the bond issue vote. Mr. Chris Ford replied that the original sketch did depict the same Mission Revival architectural style. Commissioner Garakani asked for specifics about the height of the main tower. Mr. Chris Ford replied that the main tower is 28 feet above the sidewalk and 32 feet above Plaza level. The width is 18 to 20 feet. The tower is square. Commissioner Zutshi asked for the height differences between the tower and the deck. Mr. Chris Ford replied that the difference is about 10 feet. Commissioner Zutshi asked for the length of the deck. Mr. Chris Ford replied that it is 14 by 14 feet. Commissioner Zutshi asked whether the tower would stand out. Saratoga Planning Commission Minutes of June 27, 2001 Page 5 Mr. Chris Ford replied yes. Added that it is 40 percent bigger and the most prominent architectural feature. Commissioner Kurasch asked whether the main roof of the second story peaks at 31 feet, 8 inches. Mr. Chris Ford replied yes. Commissioner Kurasch asked if the applicants had considered using a retaining wall to even out the alley grade change. Mr. Chris Ford replied that they had considered doing so early in the process. Said that it was determined that by the time the four foot difference is made up, the grade would mimic the alley. Commissioner Kurasch asked how a Core Station is selected. Asked if every Core Station has one company. Mr. Chris Ford said that he would defer that question to the Chief. Said that the definitions are different in each jurisdiction. Commissioner Kurasch asked where the EMR vehicles would be parked. Mr. Chris Ford replied that they would fit within the bays. Chair Barry asked Mr. Ford whether he has ever recommended that a Fire Station not include the administration functions. Mr. Chris Ford replied that it would not make sense operationally to separate the two. Chair Barry sought clarification that the intent of the computer work stations was for administrative and training work. Mr. Chris Ford replied yes, the computer workstations would be used for prevention, testing, correction notices, etc. Chair Barry opened the Public Hearing No. 1 at 7:40 p.m. Mr. Phil Boyce, 21000 Boyce Lane, Saratoga: • Said that he was a long-time resident. • Reminded that the original fire station building was cut off previously when the roadway was expanded. • Said that this is a nice plan and urged support. Mr. Ed Farrell, 20877 Kittridge Road, Saratoga: • Emphasized the need for safety. • Said that he is a member of a Firefighters & Citizens’ Task Force. • Wanted to clear up what he felt were misconceptions. • Stated that a Core Station is a Headquarters. This station does not need to be a Headquarters. • Cautioned that the 21 parking spaces will be exhausted pretty regularly. Saratoga Planning Commission Minutes of June 27, 2001 Page 6 • Described the number of vehicles, stating that one of the three existing engines is 25 years old and will need to be retired soon, leaving two front line fire engines. In approximately one year, a truck will be added. This station will then have two engines and one truck. Said that the two ambulances would fill one bay. The truck would fill the second bay. The two engines will fill the third bay. Additionally, there is a brush patrol vehicle. Said that this new station should have four bays and remove the administration and communication functions from the building. Mr. David Ritter, 15600 Belnap Way, Saratoga: • Expressed support for the new fire station as shown. • Reminded that the voters supported a new fire station by 89 percent. • Said that this is a great time to start construction and that he would like to see this project move on immediately. • Stated that the purchase of the Contempo building was good planning on the part of the Fire Department. Mr. Aaron Katz, P.O. Box 116, Saratoga (lives on Mellman Road): • Explained his highlighted floor plan with areas he feels are not necessary in this fire station building. • Suggested a single-story fire station be constructed. • Said that he is in favor of a seismically safe fire station. • Pointed out that typically when a non-conforming lot is rebuilt, that lot is supposed to be built in conformance with current standards. • Suggested that the reduction in standards should not be approved. • Said that some of the administrative uses should be diverted to the Contempo building. • Clarified that the Oversight Bond Committee does not really “sit on the pursestrings.” • Warned that over two million dollars of the bond money has been spent already. • Asked the Commission to deny this application and have the applicants redesign it in a way that conforms to the neighborhood of one-story buildings. Commissioner Hunter advised that she was formerly on the Heritage Preservation Commission. The Fire Station project came before the HPC twice. While their site is not a part of the Heritage Lane, the Fire Department felt emotionally a part of it and sought out HPC input. Mr. Aaron Katz stated that this design is not compatible with the Heritage Lane. Added that he owns property on the Heritage Lane. Said that he is just asking that this project be done right. Chair Barry sought clarification from staff regarding whether a legal non-conforming structure has to become conforming in this case. Director Sullivan advised that when a total tear down occurs, that is usually the opportune time to consider adherence to current requirements. However, Fire needs relaxed standards to get the building they need on this site. Commissioner Kurasch told Mr. Katz that the Contempo building is not part of the design being considered this evening. Asked him what he feels is not compatible. Saratoga Planning Commission Minutes of June 27, 2001 Page 7 Mr. Aaron Katz said that the property design is like the Argonaut Shopping Center, which is not compatible with the Heritage Lane. Said that the applicants can do a much better job. Added that not much effort seems to have been placed into this design and that something nicer looking could be designed. Mr. David Dolloff, 20685 Sigal Drive, Saratoga: • Disagreed with Director Sullivan regarding the purview of the Commission, saying that the Contempo building needs to be taken into consideration as part of this application. • Said that there is a need to look further down the road and that there is a need to be cross-correlated at this time in design and function. • Said that consideration between three bays and four is an important one as is the consideration of where the administration would be located. • Mentioned that he visited the Fire Station yesterday and could not park either at the Contempo building or near the Fire Station. • Said that the story poles were installed at the very last minute and that this hearing should be postponed until the citizens have an opportunity to see these story poles. Mr. John Keenan, 22215 Mt. Eden Road, Saratoga: • Said that a Core Station is a Headquarters. • Pointed out that Central Fire has a separate administration and training center so it is not without precedent to separate the functions. Chair Barry asked how many stations Central Fire operates. Mr. John Keenan: • Replied that Central Fire has 16 stations. • Added that Central does not have administration and training within its Core Stations. These functions are not necessarily part and parcel of the building. Rather these functions take up space that is compromising the design of the new building. • Pointed out that the parking requirements clearly state that parking is based upon the number of employees. This Fire Station has 24 professional firefighters, four ambulance crewmembers, five administrative staff, three Fire Commissioners and approximately 25 volunteers. That represents more employees than the 22 available spaces can accommodate. • Cautioned that the provision of adequate parking cannot be neglected. Mr. David Moyles, P.O. Box 3525, Saratoga (lives on Hill Avenue): • Said that he can see the Fire Station from his home and seeing it change is good. • Said that the proposed design is compatible and that a design to please everyone will never be found. • Stated that he voted in support of the bond issue to fund this new station and that he feels a sense of urgency to get the new station built. • Declared that Fire has “delivered the goods” and urged that this project be moved forward. Mr. Arvin Engelson, 20381 Sea Gull Way, Saratoga: • Identified himself as Pastor of the Federated Church. • Said that the Church has had a favorable relationship with the Fire Station and its staff. • Added that they welcome the proposed improvements. Saratoga Planning Commission Minutes of June 27, 2001 Page 8 • Said that they often share their parking with other nearby uses but must be protective of their parking to keep their vehicles off the street in order to minimize the impact of their Church on the surrounding properties. This new Fire Station plan is a positive one that will help free up some of the overflow parking onto their lot. • Expressed support for this project. Mr. Charles Hackett, 15400 Suview Drive, Saratoga: • Said that he visited the Fire Station to look at the story poles and found them to be incomplete. • Added that one cannot assess what will be built. • Said that the new Fire Station must be tied into the Contempo building. • Declared that the Fire Department has not acted in good faith. • Suggested that the mass and scale of the proposed new Fire Station could be scaled down. • Said that shrinking the building down would make it nicer. Mr. Beau Rahn, 2716 Corralas, San Jose: • Identified himself as a Saratoga Firefighter and a representative of the Local 3875. • Provided a letter from the Local 3875. Chair Barry asked Mr. Rahn to present the main points of this letter so that those in the audience could benefit from the information. Mr. Beau Rahn said that the letter outlines the concerns of the firefighters over the proposed design and the inclusion of the administrative functions within the new Fire Station. The members feel that the administrative functions should be housed in the Contempo building so that a smaller station can be built that includes design features that the members feel are important. Commissioner Garakani opined that it appears there is an issue against administration. Mr. Beau Rahn said reiterated the belief that the size of the new building could be reduced while the fourth bay door is still added. The administrative functions could be adequately handled in the Contempo building. Commissioner Kurasch asked what safety issues the Local 3875 members have. Mr. Beau Rahn replied that the stacking of fire engines might require that vehicles parked in front might need to be moved in order to access the required vehicles behind them. Commissioner Kurasch asked if such stacking occurs in other stations. Mr. Beau Rahn said that he has not worked in other stations. Commissioner Jackman asked how many of the Saratoga Station firefighters belong to Local 3875. Mr. Beau Rahn replied that 21 of the 24 eligible firefighters belong to Local 3875. Chair Barry questioned whether the firefighter versus administrative functions can be accomplished in separate buildings. Saratoga Planning Commission Minutes of June 27, 2001 Page 9 Mr. Beau Rahn said that the functions could be separated. It would not be difficult to go from one building to the other for things such as training. Commissioner Zutshi questioned whether there was a potential for problems responding to calls for service should firefighters be in training in the Contempo building. Mr. Beau Rahn replied no. Said that when they go anywhere away from the Fire Station, they are ready to respond to calls. This would be no different. Commissioner Zutshi once again asked if Mr. Rahn believes that administration and the firefighters need to be located within the same building. Mr. Beau Rahn replied no. Commissioner Hunter pointed out to Mr. Rahn that no station, on the list provided to the Commission, had four bays. Asked where the fourth bay should be located. Mr. Beau Rahn said that he could not design the building but suggested the reduction in the administrative space in order to increase the bays to four. Commissioner Jackman pointed out that there is just one Fire Station in Saratoga Fire District. This makes it unique to other local cities. Mr. Beau Rahn said that this is an opportunity to consider that fact. Chair Barry thanked Mr. Rahn, saying that the Commission appreciates having a firefighter’s comments. Commissioner Kurasch read a letter from Muriel Marr in which she recommends that it is appropriate to replace and update the Fire Station but not to make it into a huge complex. Mr. Chris Ford, C3 Design Group, Applicant’s Representative: • Said that he does not have any specific additions to the comments made this evening. • Reiterated that there is just one station within the Saratoga Fire Protection and this new Fire Station must serve all the uses. Chair Barry said that it appears there will be a juggling act with all the proposed equipment. Asked where everything will fit. Mr. Chris Ford clarified that this is a two-engine company with some additional reserve equipment. If a truck company joins, the truck moves to the front and the engine moves to the back. A two-engine company has eight firefighters. A one-engine/one truck company has eight fire fighters. Mr. Harold Toppel, Attorney for the Saratoga Fire District: • Stated that the applicant for this new Fire Station is the Saratoga Fire District and not Central Fire District. • Added that there is an existing building and no change in use is proposed for the new building. • Said that an environmental study has identified no traffic impacts and no change in intensity. Saratoga Planning Commission Minutes of June 27, 2001 Page 10 • Reminded that the Contempo building provides parking and they are willing to process an agreement/covenant to ensure the future availability of parking at the Contempo site for the Fire Station’s needs. • Said that this is long-standing existing use. • Asked the Commission to make its decision tonight to approve. Chair Barry asked Mr. Toppel if his clients are satisfied with the mitigation measures regarding the intersection. Mr. Toppel replied that they are happy with the agreement, finding it fair. Chair Barry closed the Public Hearing for Agenda Item No. 1 at 8:45 p.m. Commissioner Jackman: • Said that parking is her biggest concern. • Reminded that the building design is the issue for the Commission and not its uses. • Added that the design is appropriate for the area. • Admitted that she would like to see four bays but does not see how the fourth bay can be accommodated. Commissioner Hunter: • Expressed her agreement with Mr. Ritter and Mr. Moyles and the 89 percent of the voters who support the new Fire Station. • Said that she could understand the concerns some have expressed. • Disagreed with the comments that this proposed building looks like the Argonaut Shopping Center, saying that if it did, she would not support it. • Added that she will be supporting this proposal. Commissioner Kurasch: • Said that the limited focus of the Commission is the physical design and its impact. • Said that she has spent time trying to understand the evolution of this project, how uses are reflected with this proposed building and what is necessary. • Stated that there appears to be an absence of a coordinated approach to reaching this design proposal and integration of all uses for the area and that she was disappointed with the process. Said that this could have served as a gateway to the City. • Stated that the simple and key focus is the exceptions to the zoning and requirements, whether the project is compatible with the site and community. Added that she has problems with both. • Said that the mass and scale is huge. • Added that it appears there are traffic, safety and parking concerns. Commissioner Garakani: • Said that Saratoga needs a modern and beautiful Fire Station. • Added that good planning today prevents problems tomorrow. • Expressed his preference for a building that is setback from Saratoga Avenue and Saratoga- Sunnyvale Road. • Opined that the tower should be a more visible element. • Reminded that this building will serve the community for more than 50 years. Saratoga Planning Commission Minutes of June 27, 2001 Page 11 Commissioner Zutshi: • Said that she understands the need for private space for the firefighters. • Added that parking is important and is of concern with this project. • Agreed with Commissioner Garakani that the tower should be more visible and prominent. Commissioner Kurasch: • Advised that the tower feature provides lighting to the lobby. • Agreed that parking is a main issue and pointed out that it doesn’t appear than handicapped parking has been provided. • Pointed out that public safety is an important consideration and that 21 firefighters from this Fire Station do not feel that this is the best design. Chair Barry: • Reminded that the surrounding property owners were re-noticed about this evening’s public hearing. • Stated that the design is compatible with the Village and surrounding area and that she prefers it to a more modern design. Added that she prefers an authentic rather than eclectic style. • Agreed that she too would like to see the appropriate setbacks but there not enough room with this site. • Said that parking is a real issue and suggested additional parking be added as a Condition of Approval. • Said that she would be willing to consider a redesign of the tower. • Pointed out that the footprint of this new building is only 810 square feet greater than the existing building. However, the new second story adds to the bulk. This second story is necessary. • Said that the Fire District is all in one here and that it doesn’t make sense to separate out administration. Commissioner Kurasch: • Said that there may be other options such as increasing the front setback particularly if the two rooms at the back of the building are moved or scaled back. • Reiterated that she feels strongly that the greater front setbacks are important for safety reasons. • Said that she would be in favor of eliminating the front tower altogether. Commissioner Jackman: • Disagreed and stated that they are not here to design the function of the building. • Said that the setbacks cannot be provided and still have the building meet the Fire Department’s needs. • Said that the building could become unbalanced if redesigned by Committee. • Suggested leaving the building design as it is. Commissioner Kurasch replied that she is not suggesting redesigning but rather asking the applicants to redesign based on a need for larger setbacks. Commissioner Hunter reminded the Commission of two points. One is that the Fire Department does not actually have to come to the Planning Commission for approval. The second is that the residents have begun to pay taxes on the bond issue for a new Fire Station. Saratoga Planning Commission Minutes of June 27, 2001 Page 12 Commissioner Jackman agreed, saying that she hates to delay the Fire Station. Chair Barry said that it does not appear that there is a consensus for redesign. Commissioner Garakani said that this is the time to plan. This project is only on paper now. Chair Barry pointed out that per the City’s Circulation Plan, Saratoga does not want to make its streets bigger. Highway 9 and Saratoga Avenue are the way they are always going to be. Commissioner Kurasch pointed out that while the streets may stay the same size, the traffic using those streets will increase. Commission Jackman reminded that the visibility will be increased on Highway 9 with the moving back of the new building. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Commission recommended approval of DR-01-006, UP-01-002, TUP-01-003 and LL-01-003 with the revised Condition per the Public Works Department memorandum and with the requirement to re-evaluate the provision of parking when the Temporary Use Permit expires. AYES:Barry, Hunter and Jackman NOES: Garakani, Kurasch and Zutshi ABSENT: Roupe ABSTAIN: None The motion died for lack of a majority. Commissioner Zutshi suggested that the tower and deck should be the same size. Chair Barry advised that it appears that the Commission would like for the applicant to reduce the dimensions of the tower. Chair Barry reopened Public Hearing No. 1 at 9:24 p.m. Chair Barry asked Mr. Chris Ford if the applicants would consider a reduction in the tower if doing so can meet good design sense. Mr. Chris Ford asked if this condition would require a return before the Planning Commission. Chair Barry said that this change could be submitted to the satisfaction of staff. It would be returned to the Commission only if staff feels it is necessary to do so. Mr. Chris Ford replied that they would be willing to consider such a change. Commissioner Garakani suggested that Mr. Ford look at the Federated Church for an idea of what the Commission is looking to see. Saratoga Planning Commission Minutes of June 27, 2001 Page 13 Chair Barry said that the Commission is not asking for a redesign of the building but rather that the tower is made to look more like a tower. Mr. Chris Ford said that they would study the size and proportion of the Church’s tower. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Commission approved a Negative Declaration, DR-01-006, UP-01-002, TUP-01-003 and LL-01-003 to allow a new Fire Station to be constructed on property located at 14380 Saratoga Road, with the following requirements: 1. Adopt the revised Condition per the Public Works Department memorandum; 2. Add a Condition of Approval requiring the re-evaluation of the provision of parking when the Temporary Use Permit expires; and 3. Requiring the project architect to consider the tower of the Federated Church to see if a similar design can be incorporated into this new Fire Station building’s front tower. AYES:Barry, Hunter, Jackman and Zutshi NOES: Garakani and Kurasch ABSENT: Roupe ABSTAIN: None *** Chair Barry called for a break at 9:30 p.m. Chair Barry reconvened the meeting at 9:40 p.m. PUBLIC HEARING – ITEM NO. 2 DR-00-064 (397-28-002) – SHAHMIRZA, 20431 Walnut Avenue: Request for Design Review approval to construct a new 2,660 square foot, two-story residence and demolish the existing 1,372 square foot, single-story residence. The maximum height of the residence will be 23 feet. The site is 7,633 square feet and is located within an R-1-10,000 zoning district. Ms. Allison Knapp, Planner, presented the staff report as follows: • Advised that staff is recommending approval of this application as it meets all required setbacks, coverage and design guidelines. • Informed that the applicant was cooperative in reaching a Craftsman style architectural design that is compatible with the surrounding neighborhood. • Added that a materials board is available for the Commissioners’ review. Commissioner Kurasch asked Ms. Knapp what the ratio is between one and two-story homes in this area. Ms. Allison Knapp replied that of the 12 homes on this street, nine are single-story homes and three are two-story homes. Mr. Shahmirza, Applicant, 20431 Walnut Avenue, Saratoga: • Said that he is the owner. • Added that the design is beautiful and compatible with the surrounding area. Saratoga Planning Commission Minutes of June 27, 2001 Page 14 Chair Barry asked whether the two structures currently located at the rear of Mr. Shahmirza's property would be demolished as part of this project. Mr. Shahmirza replied yes. Chair Barry opened the Public Hearing for Agenda Item No. 2 at 9:43 p.m. Chair Barry closed the Public Hearing for Agenda Item No. 2 at 9:44 p.m. Commissioner Garakani stated that this is a nice neighborhood. Commissioner Jackman expressed appreciation for the work staff did in coordinating with the neighbors on the proposed design, working out issues ahead of time. Commissioner Zutshi agreed. Chair Barry stated that the job is easy when the neighborhood is consulted ahead of time. It makes the process a pleasure, which the Commission appreciates. Motion: Upon motion of Commissioner Garakani, seconded by Commissioner Jackman, the Planning Commission approved DR-00-064 to allow the construction of a new 2,660 square foot residence on property located at 20431 Walnut Avenue. (6-0-1; Commissioner Roupe was absent) Chair Barry advised that there is a 15 day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 3 DR-00-055 (397-04-060-Lot1) – JEAN, 14906 Sobey Road: Request for Design Review approval to construct a new 5,954 square foot single-story home on a vacant lot. The maximum height of the residence will be 26 feet. The site is 41,774 in area and is located in the R-1-40,000 zoning district. Ms. Allison Knapp, Planner, presented the staff report as follows: • Advised that subdivision was approved approximately 18 months ago where a single parcel was split into two lots. • Added that grading was required as part of the geotechnical mitigation. That grading is currently underway. • Said that the architectural style proposed is Elizabethan Tudor. • Said that the street is one on which large lots with large homes are located. • Informed that there are no trees on the parcel. • Recommended approval of this request. • Added that a landscape plan will be required as part of the building permits application. Commissioner Jackman asked if the house would be retained. Saratoga Planning Commission Minutes of June 27, 2001 Page 15 Ms. Allison Knapp clarified that this particular parcel is vacant. The house, to which Commissioner Jackman refers, is actually on the adjacent parcel. Commissioner Kurasch said that it appears that there are two wood-burning fireplaces on the plans. Ms. Allison Knapp said that per the Conditions of Approval only one wood-burning fireplace is permitted. Commissioner Zutshi asked about the landscape plan. Ms. Allison Knapp replied that there is a Condition that the applicant submits a landscaping plan for the approval of the Community Development Director at the time of building plan submittal. Commissioner Kurasch asked about the roof height. Ms. Allison Knapp advised that the maximum roof height is 26 feet. Chair Barry opened the Public Hearing for Agenda Item No. 3 at 9:50 p.m. Mr. Robert McBain, Project Designer: • Apologized for his plans not being ready due to computer problems. • Said that the architectural style is a soft Victorian Tudor with lots of detail that blend due to the soft color scheme. These details simply create a texture. • Added that the grading includes some dirt that will go to the existing house as back fill. They will fill this acre lot with 1.5 feet to bring the house above the water plain but still within the height limits of 26 feet. • Said that they are happy to submit the complete landscape plan and assured that there will be a substantial planting of trees on this site. Commissioner Garakani asked whether the photographs distributed depict the actual proposed colors of this home. Mr. Robert McBain explained that the photographs, taken while on holiday in England, are meant to demonstrate how the pale colors help the elements to blend. These elements seem to stand out when depicted on the black and white plans and appear harsh. Commissioner Kurasch asked what is planned for the two fireplaces. Mr. Robert McBain advised that one is a wood burning and the other is a gas fireplace. Both have chimneys with a similar appearance. Commissioner Kurasch pointed out that there is rather busy articulation with a very long and tall roofline. Mr. Robert McBain stated that the two front wings come out 37 feet from the roofline ridge. This is not obvious in the drawing. Chair Barry asked for clarification about a front element. Saratoga Planning Commission Minutes of June 27, 2001 Page 16 Mr. Robert McBain stated that the element is a beam that supports the ridge. Reiterated that there are very soft details and soft colors to this home. Chair Barry said that the design appears awfully busy. Mr. Robert McBain reiterated that the Commission would see texture and not colors. The design looks complicated due to the details being drawn in black and white on the plans. Chair Barry pointed out the rather large pile of dirt on site. Pointed out that the house on the adjacent lot has a steep bank and wondered if that occurred after the lot was split. Mr. Robert McBain said that this bank was not created after the lot split. However, in the past it was more hidden due to foliage from the landscaping which obscured the steep bank from view from the road. Nothing was change in this grade. However, more dirt will soften that slope. Added that dirt on this site had to be moved in order to put in a retaining wall for basement footings. It will be replaced. Commissioner Kurasch pointed out that it appears that there is a solid six-foot fence within the front yard setback. Warned that there is a limitation of three feet in height for front yard fencing. Chair Barry closed the Public Hearing for Agenda Item No. 3 at 10:05 p.m. Commissioner Zutshi said that the herringbone design is nice and that she has seen it done before. Commissioner Hunter asked if the bricks are yellow. Director Tom Sullivan answered that the bricks are a light tan. Commissioner Hunter agreed that this design seems to have a lot of activity. Chair Barry asked staff if they believe it looks busy. Director Tom Sullivan replied that the applicant had submitted a more detailed design that staff had them modify by removing hips and adding steeper rooflines per the Tudor style. Chair Barry said that the Commission can accept staff’s recommendation here. Commissioner Zutshi agreed and said that the details will blend in with no problem. Commissioner Kurasch said that she had a problem with the front entry, finding that it is way over the top and should be toned down. Said that so much is going on and that a little less treatment might be more pleasing. Added it is a bit much. Chair Barry agreed and said that it is unnecessarily imposing. Chair Barry reopened the Public Hearing at 10:10 p.m. Commissioner Zutshi asked about the entry door windows. Saratoga Planning Commission Minutes of June 27, 2001 Page 17 Mr. Robert McBain replied that they are metal leaded glass and white. Commissioner Zutshi said that this would blend and look nice. Added that she has seen this done. Mr. Robert McBain added that the materials blend and are not in contrast. Commissioner Jackman said that she is not familiar with the Tudor style and cannot make any comments. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Zutshi, the Planning Commission approved DR-00-055 to allow the construction of a new 5,954 square foot residence on property located at 14906 Sobey Road. (6-0-1; Commissioner Roupe was absent) Chair Barry advised that there is a 15 day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 4 UP-00-017 (503-24-034) – RATRA, 14395 Big Basin Way: Request for Use Permit approval to allow the construction of a 517 square foot car wash addition to an existing 1,615 square foot Union 76 gasoline service station and mini-market at the southwest corner of Saratoga-Sunnyvale/Saratoga-Los Gatos Road and Big Basin Way/Saratoga Avenue. The 26,689 square foot property is within the CH-1 (Historic Commercial) zoning district. Mr. Bob Schubert, Senior Planner, presented the staff report as follows: • Advised that the applicant is seeking approval to install a car wash at the rear of an existing building. • Added that to accommodate this new car wash, the trash enclosure will be relocated to the north end of the site. • Advised that the Heritage Preservation Commission reviewed the proposal for a car wash at the north side of the building in January and recommended denial. The HPC reviewed the revised proposal for a car wash at the rear of the site and once again recommended denial. • Said that staff is recommending denial of this request because it does not comply with the Zoning Ordinance and is inconsistent with the Village Plan. • Added that if the Commission elects to approve this request, it will be necessary to continue the item to allow a Design Review application to be submitted to allow this new structure. • Advised that the applicant has submitted a petition of support and staff received a letter in opposition since the distribution of the staff report. Chair Barry opened the Public Hearing for Agenda Item No. 4 at 10:20 p.m. Mr. Rick Ratra, Applicant and Business Owner, 14395 Big Basin Way, Saratoga: • Said that he is seeking approval to add a car wash at the back of his Union 76 service station. • Added that a Traffic Study was done. Saratoga Planning Commission Minutes of June 27, 2001 Page 18 Chair Barry asked Mr. Ratra who owns the easement between his business and the bank. Mr. Rick Ratra replied that he does but the bank has an easement to use it for access. Mr. Patrick Stratton, Car Wash Technologies: • Told the Commission that his company has redesigned this proposal to place the car wash behind the building. • Said that the building is 32 feet by 16 feet. • Added that the Traffic Study concluded that there will be no impact from this addition. • Informed that existing customers to the site are the ones that will utilize the car wash. • Said that there are no car washes in Saratoga which means that its residents have to go outside of the City to have their cars washed instead of spending their money within their own community. Commissioner Zutshi asked Mr. Stratton how many cars would utilize this car wash. Mr. Patrick Stratton replied that during peak hours (9 a.m. through 6 p.m.) approximately eight to ten cars would run through the car wash each hour. Commissioner Kurasch asked where these cars would park. Mr. Patrick Stratton advised that the cars do not park. The car wash is an automatic drive through process. Added that the water from this car wash is reclaimed. Chair Barry said that a Code Amendment would be required to allow the blower feature of this car wash. Mr. Patrick Stratton said that this blower is well within allowable noise levels. Commissioner Hunter advised that she was a member of the Heritage Preservation Commission that visited this site on two occasions at about 8:30 a.m. Said that a lot of bank and local business traffic uses the easement area. Commissioner Kurasch asked for the purpose of the six-inch rolled curb. Mr. Patrick Stratton replied that it delineates the drive to the car wash. Added that this curb is separate from the easement drive and does not infringe upon the easement. Commissioner Garakani asked if some sort of suction equipment might be used in lieu of the proposed blower to reclaim the water. Mr. Patrick Stratton replied that such equipment has not yet been developed but would be noisier than this blower will be. Commissioner Jackman asked about the increase in business as a result of this car wash. Mr. Patrick Stratton said that it is anticipated that there would be a ten- percent increase in business. Added that the proposed car wash will have room to stack five to six cars and was designed in such a way that this line of cars for the car wash will not impede the access for the gasoline customers. Saratoga Planning Commission Minutes of June 27, 2001 Page 19 Ms. Kathleen King, 2880 Canyonview Drive, Saratoga: • Identified herself as a native Californian who has resided in Saratoga for the past 12 years, raising her five children. • Said that she is proud of Saratoga, its Village and its schools. • Stated her support of this proposed car wash. • Said that she wants to spend her money in Saratoga rather than traveling outside of Saratoga to the car wash on Prospect. • Pointed out that the car wash will recycle its water and be situated behind the building, out of sight from the roadway. • Said that she goes to this station daily and finds access to be easy. Ms. Carol Mauldin, 15345 Bohlman, Saratoga: • Said that she owns a historic business building, working as a realtor as well as raising her seven children in Saratoga. • Stated that Mr. Ratra keeps a neat business location enhanced with flowers. • Said that the car wash would be convenient for the town and bring in revenue. • Added that Saratoga is not as friendly to business as Los Gatos. Mr. Hugh Jacobs, 20510 Brookwood Lane, Saratoga: • Said that his home is located below the gas station, where he has lived for 27 years. • Added that his neighbors, the Higgins, and he both sent letters in opposition. • Said that he is against the addition of a car wash due to noise concerns. • Said that he is already adversely impacted by noisy leaf blowers and receives trash that falls from cars onto his property. • Stated that there is already so much commotion from this gas station that more is unnecessary. • Finished by saying that the neighbors don’t think adding a car wash with noisy blowers is a good idea at this location. Mr. Don Whetstone, 14768 Vickery Avenue, Saratoga: • Said that he owns an office building across the street from this property that has nice views. • Disagreed with the statement on the Negative Declaration that this car wash will have no negative impacts on pedestrians. • Agreed that the station has been at this location for a long time and is well maintained. Also said that he understands the owner’s desire to use the property to the maximum extent possible. However, this car wash is not the best thing for others in the neighborhood. Mr. Patrick Stratton: • Said that this car wash is better for the environment in that it recycles its water. • Said that the blower would be better called a dryer and that it operates well within accepted noise levels. Added that it is state of the art technology. • Advised that their proposal is the latest and greatest in technology while supporting the existing architecture of the area. • Reminded that a letter of support was submitted by the adjacent bank. • Suggested that the hours of operation for the car wash could be limited to reduce the potential for any noise impacts. Saratoga Planning Commission Minutes of June 27, 2001 Page 20 • Clarified that there is no impact on the number of vehicles, as the same customers who already patronize the station for the purchase of gasoline will be the ones to use the car wash. This facility would reduce the need for these customers to drive elsewhere to buy gas or wash their car. • Reminded that two traffic studies were conducted and both resulted in no negative impacts being identified. Chair Barry closed the Public Hearing for Agenda Item No. 4 at 10:45 p.m. Commissioner Kurasch reminded the Commission that signs are not mentioned. Multiple signs will be required including some painted on the ground as well as directional signs. The aesthetic impact of these signs would be great. Additionally, there is the potential for circulation problems on site. Finally, said that there is no need to intensify the use on this busy corner. Commissioner Hunter said that Commission Kurasch made a good point regarding signs for the car wash. Said that she did not support this proposal while serving on the Heritage Preservation Commission and still will not support it now. Said that the traffic congestion at this corner is already bad. Added that a car wash is located just two miles away. Commissioner Zutshi agreed that this car wash would not help with traffic in the area. Commissioner Jackman said that this corner is not the right place for a car wash even though she appreciates the service station. Commissioner Garakani said that most car washes at a service station only serve that station’s customers and would not generate any additional people or traffic to the area. Chair Barry said that a strong case has been made for supporting the car wash. On the other hand, staff, the Heritage Preservation Commission and the Negative Declaration mention significant impacts. Additionally, the proposal does not meet the City’s General or Village Plans. While it is hard to deny this request, it does not fit the area where there are already significant traffic flow problems. Motion: Upon motion of Chair Barry, seconded by Commissioner Zutshi, the Planning Commission denied UP-00-017 to allow a car wash be added to the rear of an existing gasoline service station on property located at 14395 Big Basin Way. (6-0- 1; Commissioner Roupe was absent) Commissioner Kurasch reiterated that the impacts on the surrounding residents are a key reason for the denial of this request. Chair Barry advised that there is a 15 day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 5 Commissioner Hunter recused herself from this item as she is a neighbor of the applicant. She left the dais to sit in the audience. Saratoga Planning Commission Minutes of June 27, 2001 Page 21 DR-00-056 & V-00-022 (517-13-018/019) – SOBRATO, 14800 Bohlman Road: Request for Design Review and Variance approval to construct a new 7,036 square foot residence and 162 square foot pavilion on a vacant lot. The applicant is requesting Variance approval to exceed the allowable floor area permitted by code. The applicant is also requesting two exceptions. One is a grading exception to allow greater than 1000 Cubic Yards of combined cut and fill and the other is a fence exception to enclose 12,282 feet where 4,000 is allowed. The site is 6.19 acres and located within an R-1-40,000 zone district. Director Tom Sullivan, presented the staff report as follows: • Advised that this is a difficult project to review. • Said that a Tentative Map was previously approved by the Commission and the applicant now seeks Design Review Approval, a Variance for floor area and Exceptions to the enclosed fence area and grading limitations. • Said that this is a six-acre site, which will require a long roadway to access the house. • Reminded that the intent of the Planning Commission was to site the road and house as sensitively as possible. • Suggested that the Commission provide the applicant the opportunity to work with staff. Commissioner Kurasch asked what the total square footage of the residence would be. Director Tom Sullivan replied that the house square footage includes the enclosed pool house and the main residence. Advised that the square footage of any area with a vaulted ceiling exceeding 15 feet in height is counted twice. Chair Barry advised that it appears the intent this evening is to have the Commission deny the applications so that other necessary actions can be taken by staff in order to bring this project back at a future date. The Public Hearing should be opened and Mr. Sobrato can speak to the Commission and decide whether to withdraw his applications. Chair Barry opened the Public Hearing for Agenda Item No. 5 at 11:00 p.m. Mr. John Sobrato, 14420 Evans Lane, Saratoga: • Stated that despite his strong appeal not to do so, the Commission imposed specific requirements for the house design at the time of Map approval. • Said that he has tried to design appropriately for the size of this lot. • Pointed out the model of his proposed residence, which he had produced to demonstrate the architecture. • Said that this will be a traditional shingle style house on a stone base with shingle roof. It is a big house but has lots of character and was designed to look old and established. • Informed that he has obtained the support of his adjacent neighbors, having met with them, walked the site, showed the plans and had story poles erected to demonstrate the impact on the area. All his neighbors are in support of his application as submitted. • Said that the home will be nestled within a grove of trees. • Said that the proposed home is larger than the permissible 7,200 square feet allowed within the R- 1-40,000 zoning district. Said that some of the features he wants to include are an enclosed pool house and the peaked roof in the great room. Saratoga Planning Commission Minutes of June 27, 2001 Page 22 • Reminded that this is a 6.5-acre lot and that it would not be inappropriate to have different standards for larger lots, as is the case in other local cities such as Cupertino and Los Gatos. • Asked the Commission to look at his house design and consider it on its merits. • Said that the home will be 200 feet from its nearest neighbor. • Agreed that rules are in place to protect the community from harm and that this home will not harm the neighbors. Additionally, he has worked with Barrie Coates on the siting of his home and drive so that it is as environmentally friendly as possible. • Stated that despite the amount of fencing he is asking for in order to close in his pool and surrounding area, this site will remain 93 percent unfenced and open. • Asked the Commission to give staff the direction to work with him to find a way to develop this residence. Chair Barry wondered how large the pool will be Mr. John Sobrato said that the Hillside District allows 4,000 square feet of fenced area and he is proposing twice that for the pool and patio areas. Commissioner Kurasch noted that the plans depict both a 20-foot by 60-foot lap pool as well as a 20- foot by 20-foot smaller pool. Mr. John Sobrato said that there will be a terraced yard and that one pool will actually spill into the other. Commissioner Kurasch asked why the driveway is 20 feet wide. Mr. John Sobrato said that the 20-foot width is required by Fire. Commissioner Kurasch asked what Fire’s specific requirements are for this project. Mr. John Sobrato replied that they are required to have the 20-foot wide driveway with a circular radius turnaround as depicted on the plans, which are the minimum standards that they will accept. Commissioner Kurasch questioned the location and length of the driveway. Mr. John Sobrato advised that there is no better way to access the site. Added that he has been working on this house for the three years since the Subdivision Map was approved. Said that he is being respectful of the neighbors and area and that of the 1,000 trees on site, only 40 will be removed. Commissioner Kurasch pointed out that part of this lot is not buildable due to the slopes. Mr. John Sobrato agreed but stated that there are still two to three equivalent to flat acres. Added that the Sisters of Notre Dame owned the land prior to him for 125 years. Commissioner Jackman asked how fire safe are the shingles. Mr. John Sobrato advised that the shingles used would be fire safety treated and rated for Hillside use. Said that he may use composite roof shingles. Additionally, the house will have fire sprinklers throughout. Saratoga Planning Commission Minutes of June 27, 2001 Page 23 Commissioner Kurasch asked whether the turnaround could be situated lower on the lot. Mr. John Sobrato said that he sited the home in order to take advantage of the view from the rear yard. Commissioner Kurasch asked what would be done with excess soil. Mr. John Sobrato replied that there is a market for dirt and that he will sell it to someone who needs fill. Commissioner Jackman remarked that there is not all that much cut. Chair Barry asked how much cut and fill is related to the driveway. Director Tom Sullivan advised that that detail will be called out separately in future submittals. Commissioner Garakani remarked that the room over the garage is not matched to the garage. Mr. John Sobrato said that this is deliberate in order to make it look like an old house adopted with additions made over the years. Added that this room over the garage is the only two-story element and is within the 26-foot height limitation. Commissioner Kurasch stated that there is twice the allowable limit for the basement excavation alone. Added that she is not willing to consider a larger than maximum square footage for the home. Said that there is over 2,000 cubic yards of cut. Mr. John Sobrato: • Reminded that this property is not on a ridgeline. • Added that it is not a Hillside lot but rather within an R-1-40,000 zoning district, where there are no grading and fencing limitations. Once again stated that they are not taking out trees and not impacting their neighbors. • Added that grading, in and of itself, is not wrong but how it’s done is important. • Stated that a 7,000 square foot home on a six-acre lot is not unreasonable. Chair Barry warned Mr. Sobrato that it was the Commission’s intent to impose the Hillside requirements on this property at the time that the map was processed. Mr. Tom Sullivan asked Mr. Sobrato to withdraw his applications for the record. Mr. John Sobrato said that he was so withdrawing his applications. Mr. Tom Sullivan announced that he would be meeting with Mr. Sobrato in the near future. Mr. John Constantine: • Said that he owns two lots in this area and is glad to see this project. Commissioner Jackman asked if there is sewer hookup available. Saratoga Planning Commission Minutes of June 27, 2001 Page 24 Mr. John Sobrato replied yes. Chair Barry closed the Public Hearing for Agenda Item No. 5 at 11:30 p.m. Commissioner Jackman stated that there are not too many 6.5-acre lots in Saratoga and that it is important that the house fit the site. Said that with only 40 trees removed, she would like to see this project go forward. Commissioner Zutshi asked how large a house could be constructed on a 2.5-acre site. Mr. Tom Sullivan replied that a 7,200 square foot home is the largest allowed in the R-1-40,000 zoning district without an Exception. The applicant wants direction from the Commission so that staff can work with him on his proposal. Chair Barry said that the Commission understands that the driveway is needed but the intent is to limit the grading necessary on this property. Mr. Tom Sullivan said that he is not asking the Commission to pick a number this evening. It is important that quality is left on this prestigious property when the new home is finished. Commissioner Kurasch stressed the importance of protecting the remaining undeveloped area in a native and existing condition with minimal grading and clearing. Mr. Tom Sullivan said that the building envelope will be established and the remainder could become a scenic easement. Commissioner Kurasch asked staff to be careful with any Variance. Mr. Tom Sullivan said that any Variance would have to come back to the Commission. Commissioner Zutshi said that it was good that only 40 trees of the 1,000 would have to be removed. Commissioner Jackman concurred. Commissioner Kurasch said that the Commission will have to define what the special circumstances are in order to make the necessary findings. Commissioner Jackman said that the Commission should leave a lot of this up to staff. Asked Director Sullivan what staff wants from the Commission at this point. Director Tom Sullivan stated that he believed he had enough input to work with the applicant. Chair Barry stated that she likes the proposed house even though it is big. Still takes issue with the basement and the removal of 2,500 cubic yards. Asked how necessary this large a basement is to the project. Mr. Tom Sullivan said that he will work with the applicant and a Civil Engineer and work toward balancing the grading within the subdivision. Saratoga Planning Commission Minutes of June 27, 2001 Page 25 Commissioner Kurasch suggested that a compromise in the height of the basement be considered, lowering it from 11 feet to 9 feet. Chair Barry asked if staff now has enough direction. Director Tom Sullivan said yes. Commissioner Kurasch asked about impervious coverage. Director Tom Sullivan said on the total site, the use of impervious coverage is very small. Chair Barry said it seems the fence is just to enclose the pool and patio area. Commissioner Kurasch stated that such fencing is quantified and reasonable. Added the fencing to enclose a pool area is exempt. Commissioner Hunter returned to the dais following the conclusion of Agenda Item No. 5 (from which she recused herself). *** DIRECTOR ITEMS Memo to Planning Commissioners regarding items to be studied Director Tom Sullivan asked the Commissioners to individually go over the list provided in his memo and rank the items. This matter can then be agendized for the next meeting. COMMISSION ITEMS Commissioner Garakani advised staff that the speakers in this theater are still inadequate as he cannot hear all the Commissioners and speakers from his side of the dais. Chair Barry thanked Director Sullivan for his excellent response to the La Paloma residents with a tree problem. Director Sullivan took care of the matter quickly and nicely. Commissioner Kurasch asked staff for a status on the house on Quito Road that remains on stilts. Director Tom Sullivan advised that he has received one legal opinion and plans to craft something with the City Manager and City Attorney for a final solution. Said that he would copy the Commission with the letter that is sent to Mr. Costa. Commissioner Hunter mentioned that orange woodwork is used on a new building under construction on Big Basin Way, which is not the approved color. Director Tom Sullivan assured that staff would investigate this matter. COMMUNICATIONS Saratoga Planning Commission Minutes of June 27, 2001 Page 26 Written: Saratoga City Council Minutes from Regular Meetings of May 2, 2001, and May 16, 2001. ADJOURNMENT TO NEXT MEETING Chair Barry adjourned the meeting at 11:47 p.m. to Wednesday, July 11, 2001, at the Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA. MINUTES PREPARED AND SUBMITTED BY: Corinne A. Shinn, Minutes Clerk