HomeMy WebLinkAbout05-06-2009 City Council MinutesThe City Council of the City of Saratoga met in Closed Session in the Administrative Conference Room
at 5:OOPM.
ANNOUNCEMENT OF CLOSED SESSION
Conference with Legal Counsel Threatened Litigation: Significant exposure to litigation pursuant to
Government Code Section 54956.9 (b) (1 potential case)
MAYOR'S REPORT ON CLOSED SESSION
Mayor Page stated there was no reportable information
Mayor Page called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of
Allegiance.
ROLL CALL
PRESENT:
ABSENT:
ALSO
PRESENT:
Councilmembers Susie Nagpal, Howard Miller, Jill Hunter, Vice Mayor Kathleen
King, Mayor Chuck Page
None
MINUTES
SARATOGA CITY COUNCIL
MAY 6, 2009
Dave Anderson, City Manager
Richard Taylor, City Attorney
Aim Sullivan, City Clerk
John Cherbone, Public Works Director
John Livingstone, Community Development Director
Cindy McCormick, Assistant Planner
REPORT OF CITY CLERK ON POSTING OF AGENDA
Ann Sullivan, City Clerk, reported that pursuant to Government Code 54954.2, the agenda for the
meeting of May 6, 2009 was properly posted on April 30, 2009.
ORAL COMMUNICATIONS
Bill and Merilyn Bean addressed the Council regarding a fence and landscaping issues on their property
Cathy Cappello addressed the Council in support of Mr. and Mrs. Bean's fence concerns.
Janice Gamper addressed the Council regarding the closure of the Post Office in the Village.
DIRECTION TO STAFF
Councilmember Miller inquired about the official process to address an issue such as the fence issue that
was just presented.
City Attorney Richard Taylor responded that there isn't a City Code violation; however, the City could
refer the neighbors to the County Mediation Service.
Vice Mayor King asked staff to provide more follow -up information regarding the fence issue in the
next Weekly Newsletter.
COMMUNICATIONS FROM BOARDS AND COMMISSIONS
Prior to the Regular Meeting, Council met at 6:OOPM in a Joint Meeting with representatives from the
Mountain Winery. Bill Hirschman, one of the owners of the Mountain Winery, provided a short report
regarding their meeting with the City Council. He noted the Mountain Winery has undergone a major
renovation and should be receiving the final approval on the most recent construction work next week.
He added the concert schedule has been made public and noted that on August 8, 2009, Ziggy Marley
will be featuring an afternoon presentation for children. In addition, he announced that the Wine Tasting
is back and invited everyone to visit the Mountain Winery soon. Mr. Hirschman thanked the community
and the City Council for all their support over the years and stated he looks forward to continuing this
positive relationship for many more years.
Councilmember Miller asked about the wine tasting hours and Mr. Hirschman responded the hours are
Friday, Saturday and Sunday from 12:00 noon to 5:OOPM.
DIRECTION TO STAFF
None
ANNOUNCEMENTS
Councilmember Miller reminded residents about the upcoming summer vacations from school and
invited residents to look into the Saratoga Summer Camp programs provided by the Recreation
Department.
Councilmember Hunter reminded everyone of the May 17 Pet Parade in the Village from 2p.m. to
4p.m. She noted that people can bring a stuffed animal if they don't have a "real" pet.
Councilmember Nagpal reminded everyone of the Community Garage Sale on August 8 and a BBQ
hosted by SASCC on the same date. She noted she would provide more information regarding the BBQ
later on.
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CEREMONIAL ITEMS
1. PROCLAMATION RECOGNIZING ALICE CHIOU FOR HER SERVICE ON THE
LIBRARY COMMISSION
STAFF RECOMMENDATION:
Acknowledge proclamation commending Alice Chiou for her service on the Saratoga Library
Commission.
Mayor Page read and presented the commendation to Alice Chiou.
2. COMMENDATIONS HONORING OUTGOING PLANNING COMMISSIONERS
STAFF RECOMMENDATION:
Present commendations.
Mayor Page invited Council members to stand with him while he read and presented the
commendations to outgoing Commissioner Robert Kundtz, who completed one term; and Susie
Nagpal, who was elected to the City Council in November 2008.
3. PROCLAMATION DECLARING MAY AS WATER AWARENESS MONTH IN THE CITY
OF SARATOGA
STAFF RECOMMENDATION:
Acknowledge proclamation declaring May 2009 as Water Awareness Month in the City of Saratoga.
Bob Day, Santa Clara Valley Water District representative, was present to receive the
commendation.
4. PROCLAMATION DECLARING THE WEEK OF MAY 3 9, 2009 AS "ARCHITECTURE
WEEK"
STAFF RECOMMENDATION:
Present proclamation.
Mayor Page read and presented the commendation to several members of the local AIA Architecture
Chapter that were in attendance.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
5. CITY COUNCIL MINUTES APRIL 15, 2009
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STAFF RECOMMENDATION:
Approve minutes.
KING/NAGPAL MOVED TO APPROVE CITY COUNCIL MINUTES APRIL 15, 2009.
MOTION PASSED 5 -0 -0.
6. TREASURER'S REPORT FOR MONTH ENDED MARCH 31, 2009
STAFF RECOMMENDATION:
The City Council review and accept the Treasurer's Report for the month ended March 31, 2009.
KING/NAGPAL MOVED TO APPROVE TREASURER'S REPORT FOR THE MONTH
ENDED MARCH 31, 2009. MOTION PASSED 5 -0 -0.
7. REVIEW ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION:
That the City Council accepts the Check Registers for Accounts Payable cycles:
April 09, 2009
April 16, 2009
April 23, 2009
KING/NAGPAL MOVED TO ACCEPT THE CHECK REGISTERS FOR ACCOUNTS
PAYABLE CYCLES: APRIL 09; APRIL 16; AND APRIL 23, 2009. MOTION PASSED 5 -0 -0.
8. APPROVAL OF AGENCY AGREEMENT FOR COUNTYWIDE AB 939
IMPLEMENTATION FEE
STAFF RECOMMENDATION:
Accept report, and authorize the City Manager to approve the Agency Agreement with the County of
Santa Clara for the Countywide AB 939 Implementation Fee.
KING/NAGPAL MOVED TO ACCEPT REPORT AND AUTHORIZE THE CITY
MANAGER TO APPROVE THE AGENCY AGREEMENT WITH THE COUNTY OF
SANTA CLARA FOR THE COUNTYWIDE AB 939 IMPLEMENTATION FEE. MOTION
PASSED 5 -0 -0.
9. MOTOR VEHICLE (MV) RESOLUTION AUTHORIZING 15 MINUTE PARKING
STAFF RECOMMENDATION:
Move to adopt the Motor Vehicle Resolution authorizing two "15 Minute Parking" spaces on the
Frontage Road adjacent to Blaney Plaza
MV RESOLUTION NO: 282
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KING/NAGPAL MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING TWO "15 MINUTE PARKING" SPACES ON THE FRONTAGE ROAD
ADJACENT TO BLANEY PLAZA. MOTION PASSED 5 -0 -0.
10. LANDMARK DESIGNATION FOR 21000 BIG BASIN WAY (HAKONE GARDENS)
STAFF RECOMMENDATION:
The Heritage Preservation Commission recommends the City Council waive the Second Reading
and adopt the Ordinance to designate Hakone Gardens as a Historic Landmark.
ORDINANCE NO. 267
KING/NAGPAL MOVED TO WAIVE THE SECOND READING AND ADOPT THE
ORDINANCE TO DESIGNATE HAKONE GARDENS AS A HISTORIC LANDMARK.
MOTION PASSED 5 -0 -0.
11. APPROVAL OF AGENCY AGREEMENT FOR THE COUNTYWIDE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM
STAFF RECOMMENDATION:
Accept report, and authorize the City Manager to approve the Agency Agreement with the County of
Santa Clara for the Countywide Household Hazardous Waste (HHW) Collection Program.
KING/NAGPAL MOVED TO AUTHORIZE THE CITY MANAGER TO APPROVE THE
AGENCY AGREEMENT WITH THE COUNTY OF SANTA CLARA FOR THE
COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION
PROGRAM. MOTION PASSED 5 -0 -0.
12. RESOLUTION OF THE COUNCIL OF THE CITY OF SARATOGA SUPPORTING THE
EFFORT TO BRING MAJOR LEAGUE BASEBALL TO THE COUNTY OF SANTA
CLARA
STAFF RECOMMENDATION:
1. Approve a letter of support to the Major League Baseball Commissioner
2. Adopt resolution supporting the efforts to bring Major League Baseball to the County of Santa
Clara
RESOLUTION NO. 09 -023
KING/NAGPAL MOVED TO 1) APPROVE A LETTER OF SUPPORT TO THE MAJOR
LEAGUE BASEBALL COMMISSIONER; 2) ADOPT RESOLUTION SUPPORTING THE
EFFORTS TO BRING MAJOR LEAGUE BASEBALL TO THE COUNTY OF SANTA
CLARA. MOTION PASSED 5 -0 -0.
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13. ORDINANCE AMENDING THE CITY CODE TO ALLOW THE CITY COUNCIL TO
ADOPT RULES OF PARLIAMENTARY PROCEDURE BY RESOLUTION AND CLARIFY
PROCEDURES FOR ADDRESSING THE CITY COUNCIL AND RESOLUTION
ADOPTING RULES OF PROCEDURE
STAFF RECOMMENDATION:
1. Adopt Ordinance amending the City Code to allow the City Council to adopt rules of
parliamentary procedure by resolution and clarify procedures for addressing the City Council; and
2. Adopt Resolution adopting rules of parliamentary procedure.
ORDINANCE NO. 268
RESOLUTION NO. 09-024
KING/NAGPAL MOVED TO; 1) ADOPT ORDINANCE AMENDING THE CITY CODE TO
ALLOW THE CITY COUNCIL TO ADOPT RULES OF PARLIAMENTARY PROCEDURE
BY RESOLUTION AND CLARIFY PROCEDURES FOR ADDRESSING THE CITY
COUNCIL; AND 2) ADOPT RESOLUTION ADOPTING RULES OF PARLIAMENTARY
PROCEDURE. MOTION PASSED 5 -0 -0.
14. ADOPTION OF ORDINANCE AMENDING THE ZONING REGULATIONS TO (1)
EXTEND THE WAIVER OF OFF STREET PARKING REQUIREMENTS IN THE CH1
AND CH2 ZONING DISTRICTS, (2) MAKE VARIOUS CLARIFYING AMENDMENTS,
AND (3) AMEND ARTICLE 15 -90 TO CONFORM APPEALS OF PLANNING
COMMISSION DECISIONS WITH PREVIOUS AMENDMENTS TO SECTION 2- 05.030
CONCERNING APPEALS TO THE CITY COUNCIL
STAFF RECOMMENDATION:
Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the
Zoning Regulations related to Off Street Parking and Loading Facilities and Appeals.
ORDINANCE NO. 269
KING/NAGPAL MOVED TO WAIVE THE SECOND READING AND ADOPT THE
ORDINANCE AMENDING THE ZONING REGULATIONS RELATED TO OFF STREET
PARKING AND LOADING FACILITIES AND APPEALS. MOTION PASSED 5 -0 -0.
15. TRAFFIC SAFETY COMMISSION MEETING SCHEDULE
STAFF RECOMMENDATION:
Move to adopt the resolution approving a revised meeting schedule.
RESOLUTION NO. 09 -025
KING/NAGPAL MOVED TO ADOPT THE RESOLUTION APPROVING A REVISED
MEETING SCHEDULE. MOTION PASSED 5 -0 -0.
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PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
16. REQUEST FROM THE HOUSING TRUST OF SANTA CLARA COUNTY FOR FUNDING
FOR FISCAL YEAR 09/10
STAFF RECOMMENDATION:
Direct Staff Accordingly.
Assistant Planner Cynthia McCormick presented the staff report.
Ms. McCormick noted the Housing Trust of Santa Clara County is requesting funds of $25,000 to
support affordable housing to qualified first -time home buyers in the City of Saratoga and Santa
Clara County.
Kevin Zwick, Executive Director of the Housing Trust of Santa Clara County and Jessica Garcia
Cole, Associate Director, were present to provide additional information to Council.
MILLER/KING MOVED TO ADD $25,000 TO NEXT FY 09/10 BUDGET FOR THE
HOUSING TRUST REQUEST AND TO ADD A HOUSING TRUST LINE ITEM TO
ENSURE FUNDING FOR FUTURE FISCAL YEAR BUDGETS. MOTION PASSED 5 -0 -0.
Councilmember Hunter requested annual status reports from the Housing Trust via a short
presentation at the beginning of a Council meeting each fiscal year.
ADHOC AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page reported:
Valley Transportation Authority PAC meets next week and noted there is a significant tax revenue
shortage; there has been an increase in ridership; and they may be looking at making difficult labor
negotiation decisions.
West Valley Mayors and Managers Association met and discussed the water issue; and noted May 14
is Bike to Work Day.
Vice Mayor Kathleen King reported:
West Valley Flood Control Zone Watershed Advisory Committee requested meeting schedule from
City Clerk.
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SCC Cities Association Joint Economic Development Policy Committee (JEDPC) ABAG will be
providing a presention at next Thursday's meeting on housing and on healthy workers.
City School Ad -Hoc met with Jeff Schwartz and Prospect neighbors to work out neighborhood issues.
Councilmember Jill Hunter reported:
Historical Foundation meets next week and the "History of Saratoga" book is available for sale in
many of the Village stores.
Library Joint Powers Association she attended the last meeting and no service cuts are scheduled as of
now, however, many libraries at various locations will continue to remain closed on Mondays. Ground
breaking for the new Gilroy location is scheduled soon.
Santa Clara County Valley Water District Commission- attended the last meeting and discussed
potential cutbacks; consternation was voiced from the South Counties; and a possible rate increase.
Councilmember Howard Miller reported:
KSAR Comcast has delivered checks for the PEG fee.
Council Finance Standing Committee he attended today's meeting and the draft budget will be
presented to Council on Friday.
Councilmember Susie Nagpal reported:
ABAG she attended an ABAG meeting in San Francisco several weeks ago and there was considerable
discussion about AB 375. She will provide Council a handout from that meeting at the next Council
meeting.
SASCC she attended the last meeting and noted that Campbell had donated $4,000 in CDBG monies;
SASCC is preparing for their spring membership appeal and the August 8 Community BBQ. She
noted they are changing how they vote for president and vice president; the membership will submit
candidates to the board, who will then select the Vice President and President. Training will be
provided to the new board members.
CITY COUNCIL ITEMS
Vice Mayor King asked if the Village Adhoc Committee was still needed.
City Manager Dave Anderson explained the purpose of an Adhoc Committee; that it is created for a
specific project and then discontinued.
Mayor Page noted he would consider discontinuing this Adhoc Committee.
Vice Mayor King noted staff from Valley Medical Hospital would like to give a presentation on
Measure A at a future Council meeting. Mayor Page was in agreement to agendizing a presentation.
West Valley City Managers are working on the SOLAR permit process to standardize the process for the
various cities and asked if City Manager Dave Anderson could provide Council with an update on that
after next Wednesday's meeting. Vice Mayor King also asked for a Council presentation on ABAG's
Solar involvement and the processes involved.
Mayor Page agreed to agendize Solar Financing Districts presentations.
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Councilmember Hunter requested a budget study session prior to the May 20 public hearing on
FY09 /10 Budget. Mayor and Councilmembers concurred with this request.
City Manager Anderson noted staff would agendize a Special Meeting in the next several days to discuss
the City's budget.
CITY MANAGER'S REPORT
None
City Attorney Richard Taylor noted he will be out of the office on Thursday and Friday attending the
annual City Attorney's conference.
There being no further business Mayor Page asked for a motion to adjourn.
KING /MILLER MOVED TO ADJOURN THE REGULAR MEETING AT 8:41PM. MOTION
PASSE 5 -0 -0.
Respec ully submitted,
Ann Sullivan, CMC
City Clerk
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