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HomeMy WebLinkAbout10-18-2006 City Council MinutesMINUTES SARATOGA CITY COUNCIL MEETING OCTOBER 18, 2006 The City Council of the City of Saratoga met in Closed Session in the Administrative Conference Room at 6:OOpm. Conference with Legal Counsel Existing Litigation (Subdivision (a) of Section 54956.9) Name of case: Giberson v. City of Saratoga (real parties Byrd, Oak Creek Partners LLC and Maston) Santa Clara County Superior Court 106CV- 072297. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one case) Conference with Legal Counsel Gov't Code 54956.9(A). Existing Litigation: Jones v. Saratoga et al. Santa Clara County Sup. Court No. 1- 03 -CV- 010545. Mayor Norm Kline called the Regular City Council meeting to order at 7:OOpm and led the Pledge of Allegiance. ROLL CALL: PRESENT: Councilmembers Kathleen King, Ann Waltonsmith, Nick Streit, Vice Mayor Aileen Kao and Mayor Norm Kline ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Cathleen Boyer, City Clerk Michele Braucht, Administrative Services Director John Cherbone, Public Works Director John Livingstone, Community Development Director Shweta Bhatt, Associate Planner REPORT OF CITY CLERK ON POSTING OF AGENDA Cathleen Boyer, City Clerk, reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on October 13, 2006. ORAL COMMUNICATIONS None DIRECTION TO STAFF None COMMUNICATIONS FROM BOARDS AND COMMISSIONS None ANNOUNCEMENTS None CEREMONIAL ITEMS 1A. COMMENDATIONS HONORING PAUL CONRADO, JOAN PISANI AND WARREN AND YVONNE LAMPSHIRE FOR LEADERSHIP AND SERVICE IN COORDINATING THE CITY OF SARATOGA'S 50 ANNIVERSARY Mayor Kline read and presented Commendations to Paul Conrado, Joan Pisani and Warren and Yvonne Lampshire. 1B. PRESENTATION BY ASSEMBLY MEMBER REBECCA COHN RESOLUTION CELEBRATING THE CITY OF SARATOGA'S 50 ANNIVERSARY Rebecca Cohn presented a resolution to Council celebrating the City of Saratoga's 50 Anniversary. 1C. COMMENDATIONS HONORING SUPERVISOR LIZ KNISS AND ASSEMBLY MEMBER REBECCA COHN FOR THEIR MANY YEARS OF COMMUNITY SERVICE FOR THE CITY OF SARATOGA Mayor Kline read and presented Commendations honoring Supervisor Liz Kniss and Assembly Member Rebecca Cohn. SPECIAL PRESENTATIONS None CONSENT CALENDAR Items 2 D, E, F, J and L were removed for discussion. 2A. CITY COUNCIL MINUTES OCTOBER 4, 2006 STAFF RECOMMENDATION: Approve minutes. WALTONSMITH/STREIT MOVED TO APPROVE CITY COUNCIL MINUTES OCTOBER 4, 2006. MOTION PASSED 5 -0 -0. 2B. CHECK REGISTER FOR 10/03/2006 STAFF RECOMMENDATION: Accept register. 2 WALTONSMITH/STREIT MOVED TO APPROVE CHECK REGISTER FOR 10/03/2006. MOTION PASSED 5 -0 -0. 2C. TREASURERS REPORT FOR THE MONTH ENDED AUGUST 2006 STAFF RECOMMENDATION: Accept the monthly Treasurer's Report. WALTONSMITH/STREIT MOVED TO ACCEPT THE MONTHLY TREASURER'S REPORT. MOTION PASSED 5 -0 -0. 2D. RESOLUTION SUPPORTING MEASURE A SANTA CLARA COUNTY INITIATIVE FOR THE CONSERVATION AND PRESERVATION OF HILLSIDES, RANCHLANDS AND AGRICULTURAL LANDS. STAFF RECOMMENDATION: Adopt resolution. Councilmember Waltonsmith removed Item for clarification. Councilmember Waltonsmith asked for clarification regarding the building of additional structures such as barns. Mr. Drekmeier, campaign coordinator for YES on Measure A, responded that if a permit was obtained, the measure would allow structures up to 20,000 square feet and up to 40,000 square feet for agriculture. Mayor Kline invited public comment. Doris Cooper spoke in opposition to Measure A. Bill Cooper spoke in opposition to Measure A. Peter Druckmeir, spoke in favor of Measure A. Mayor Kline closed the public comment. RESOLUTION NO. 06 -080 WALTONSMITH/KAO MOVED TO ADOPT RESOLUTION SUPPORTING MEASURE A SANTA CLARA COUNTY INITIATIVE FOR THE CONSERVATION AND PRESERVATION OF HILLSIDES, RANCHLANDS AND AGRICULTURAL LANDS. MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER STREIT ABSTAINING. 2E. ADOPT ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTERS 7, 9, 14, 15 AND 16 OF THE CITY CODE, AND ADDING SECTION 15- 05.588 PROVIDING A DEFINITION OF "SETBACK AREAS" AND APPENDICES A AND B TO CHAPTER 15 3 STAFF RECOMMENDATION: Waive Second Reading and adopt ordinance. Meg and Alan Giberson removed this item for discussion. Community Development Director, John Livingstone presented the Staff report. Director Livingstone stated that staff would like to remove the following sections of the proposed ordinance: Lot Frontage, Lot Line, Height of Structures, Setbacks and Water Efficient Landscaping. Staff proposed leaving those sections alone for the time being to allow extra time to revise at some future date. Councilmember Waltonsmith asked for clarification regarding how the removed sections would be reviewed in the future. Director Livingstone noted that those sections would be brought back to the Planning Commission as part of the list of ordinances to be revised and to City Council as part of the work program. City Attorney Taylor clarified that the proposal was to adopt the ordinance with the proposed sections omitted from change, and have a second reading at the next Council meeting. Mayor Kline invited public comment. Meg Giberson spoke in favor of a second review due to the substantive changes made to the ordinance. Alan Giberson also spoke in favor of a second review due to the substantive changes made to the ordinance. Mayor Kline closed the Public Comment. WALTONSMITH/STREIT MOVED TO ADOPT FIRST READING WITH MODIFICATIONS RECOMMENDED BY STAFF AND BRING BACK AS SECOND READING ON CONSENT CALENDAR AT THE NEXT MEETING. MOTION PASSED 5 -0 -0. 2F. ADOPTION OF AN ORDINANCE AMENDING THE SARATOGA CITY CODE CONCERNING CONDITIONS OF DESIGN REVIEW APPROVAL STAFF RECOMMENDATION: Waive Second Reading and adopt ordinance. Community Development Director John Livingstone removed this item for discussion. City Attorney Richard Taylor presented the staff report. 4 City Attorney Taylor summarized the history of the ordinance and clarified staff's recommendation to make permanent the Interim Emergency Ordinance that was adopted in November 2004 that dealt with conditions of design approval and whether those conditions should be considered valid at the final building permit approval stage. Previously, Council had reviewed it and sent options to the Planning Commission. At the last Council meeting, an ordinance was approved that would give the Planning Commission two options; the discretion to decide which, if any, design approval conditions would be "permanent (until Planning Commission or staff authorized a change), or make all conditions permanent and recorded so that future purchasers would know that conditions exist. Mayor Kline invited public comment. Susie Nagpal addressed the Council, (noting she spoke as an individual and not a representative of the Planning Commission), and spoke in favor of approving the conditions of design review approval and recommended that it replace the emergency ordinance. She also noted that the Planning Commission was not in favor of recordation. Mayor Kline closed the public comment. Councilmembers Streit and Waltonsmith spoke in favor of allowing the Council flexibility to note conditions that would be permanent. Mayor Kline noted that if there were design review conditions and those conditions included a permanent condition, only the permanent condition should be recorded, which would be beneficial to any future owner of the property in question. City Attorney Taylor, noted that protections gained during the 2 -year period (November 2004 through November 2006) would not be lost while the ordinance moves forward and that all conditions that were opposed during the 2- year period were considered permanent and would require Planning Commission and staff discussion to be changed. Mayor Kline added that in order to assist new home owners, conditions should be either permanent, temporary, or have a method of maintaining a paper trail so perspective home buyers would know what they are buying. STREIT/KAO MOVED TO WAIVE SECOND READING AND ADOPT THE ORDINANCE AMENDING THE SARATOGA CITY CODE CONCERNING CONDITIONS OF DESIGN REVIEW APPROVAL. MOTION PASSED 5 -0 -0. 2G. ANNEXATION OF AN APPROXIMATELY 35 -ACRE PARCEL (APN 503 -09 -003) LOCATED AT 22490 MT. EDEN ROAD STAFF RECOMMENDATION: Approve the petition of annexation by adopting the resolution which assumes the 5 existing Williams Act Contract on subject property and includes a condition that annexations will take effect upon recordation of an offer of trail easement. RESOLUTION NO 06 -078 WALTONSMITH/STREIT MOVED TO APPROVE THE PETITION OF ANNEXATION BY ADOPTING THE RESOLUTION WHICH ASSUMES THE EXISTING WILLIAMS ACT CONTRACT ON SUBJECT PROPERTY AND INCLUDES A CONDITION THAT ANNEXATIONS WILL TAKE EFFECT UPON RECORDATION OF AN OFFER OF TRAIL EASEMENT. MOTION PASSED 5 -0 -0. 2H. 2006 ANNUAL CONCRETE PROJECT AWARD OF CONSTRUCTION CONTRACT STAFF RECOMMENDATION: 1. Move to declare George Bianchi Construction to be the lowest responsible bidder on the Annual Concrete Repair Project. 2. Move to award a construction contract to George Bianchi Construction in the amount of $189,318.02 for the Annual Concrete Repair Project. 3. Move to authorize additional repair work in the amount of $230,000 as described in the Report Summary. 4. Move to authorize staff to execute change orders to the contract up to $48,000.00 for the Annual Concrete Project and additional work as described in the Report Summary. WALTONSMITH/STREIT MOVED TO 1) DECLARE GEORGE BIANCHI CONSTRUCTION TO BE THE LOWEST RESPONSIBLE BIDDER ON THE ANNUAL CONCRETE REPAIR PROJECT; 2) AWARD A CONSTRUCTION CONTRACT TO GEORGE BIANCHI CONSTRUCTION IN THE AMOUNT OF $189,318.02 FOR THE ANNUAL CONCRETE REPAIR PROJECT; 3) AUTHORIZE ADDITIONAL REPAIR WORK IN THE AMOUNT OF $230,000 AS DESCRIBED IN THE REPORT SUMMARY; AND 4) TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO 48,000 FOR THE ANNUAL CONCRETE PROJECT AND ADDITIONAL WORK AS DESCRIBED IN THE REPORT SUMMARY. MOTION PASSED 5 -0 -0. 2I. IMPROVEMENTS TO THE INTERSECTION OF PIERCE ROAD AND SARATOGA SUNNYVALE ROAD INCREASE CONSTRUCTION CONTRACT WITH EL CAMINO PAVING INC. STAFF RECOMMENDATION: 1. Authorize an increase to the change order authority to the existing construction contract with El Camino Paving, Inc., in the amount of $125,000, for the Pierce Road/Saratoga Sunnyvale Road intersection improvements. 2. Authorize staff to execute change orders up to $25,000. WALTONSMITH /STREIT MOVED TO 1) AUTHORIZE AN INCREASE TO THE CHANGE ORDER AUTHORITY TO THE EXISTING 6 CONSTRUCTION CONTRACT WITH EL CAMINO PAVING, INC., IN THE AMOUNT OF $125,000. FOR THE PIERCE ROAD /SARATOGA- SUNNYVALE ROAD INTERSECTION IMPROVEMENTS; AND 2) AUATHORIZE STAFF TO EXECUTE CHANGE ORDERS UP TO $25,000. MOTION PASSED 5 -0 -0. 2J. AGREEMENT CONCERNING JOINT USE OF CAMPBELL UNION HIGH SCHOOL DISTRICT PROPERTY (PROSPECT HIGH SCHOOL) STAFF RECOMMENTATION: Approve Joint Use Agreement with Campbell Union High School District for use of District Property and authorize the City Manager to execute the same. This item was removed for discussion. Public Works Director, John Cherbone, presented the staff report. Director Cherbone stated that the City has been working with the Campbell Union High School District to use the newly renovated turf field and that an agreement had been reached. In addition, he noted that Council and the School Board had approved a two -year Joint Use Agreement for the use of the field every Sunday throughout the year, with an automatic five -year renewal after that. Director Cherbone added that there were nine conditions in the agreement, including use of the turf field at $35 an hour, which is a very attractive rate and that the City, in return, would agree to routine grounds checks by the Sheriff's department and the City's Code Enforcement Officer, who will monitor the field for unauthorized groups. In addition, an encroachment permit will be granted to allow access to the new turf field off San Paolo Court. Director Cherbone noted there are stipulations, which include portable restrooms, to be paid for by the groups using the field parking at no additional cost, and rainy day policies. Director Cherbone also noted that additional meetings are scheduled with other groups to discuss needs and solutions; and clarified that Prospect is agreeing to field use on Sundays only not on Saturdays. Several Councilmembers voiced the concern that the Blue Hills residents and other user groups be included in the process of determining usage for Blue Hills, West Valley and Prospect High fields. Vice -Mayor Kao asked how soon the field at Prospect High would be ready for use, noting that the School Board still needed to vote on the issue, and asked what costs would be passed on and to whom. Director Cherbone responded that the field at Prospect High would be ready when Council and the School Board voted to approve that usage and noted that the cost structure would be similar to the other field and parks use agreements, whereby the City does not incur any costs and that all costs are paid for by the user groups. Mayor Kline inquired about City liability. 7 City Attorney Taylor responded that the City could be included in any potential lawsuits and that prudent protections would be in place to reduce liability. Mayor Kline invited public comment. Marilyn Marchetti read a letter on behalf of Katie Alexander asking that Blue Hills Elementary School not be used for sports on weekends due to noise and traffic congestion. Mayor Kline closed public comment. KING /WALTONSMITH MOVED TO APPROVE JOINT USE AGREEMENT WITH CAMPBELL UNION HIGH SCHOOL DISTRICT FOR USE OF DISTRICT PROPERTY AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5 -0 -0. 2K. REVISION TO TRAFFIC SIGNAL MAINTENANCE CONTRACT WITH REPUBLIC ELECTRIC STAFF RECOMMENDATION: Amend recently approved contract with Republic Electric for continued monthly maintenance and on -call repair of Saratoga traffic signals. WALTONSMITH/STREIT MOVED TO AMEND RECENTLY APPROVED CONTRACT WITH REPUBLIC ELECTRIC FOR CONTINUED MONTHLY MAINTENANCE AND ON -CALL REPAIR OF SARATOGA TRAFFIC SIGNALS. MOTION PASSED 5 -0 -0. 2L. COMMUNICATIONS SITE LEASE AGREEMENT WITH T- MOBILE CALIFORNIA/NEVADA, LLC STAFF RECOMMENDATION: Accept report and adopt resolution approving the Communications Site Lease Agreement with T- Mobile California/Nevada, LLC at Congress Springs Park. Councilmember Waltonsmith removed this item for discussion. Councilmember Waltonsmith asked if the price was favorable. City Manager Anderson responded that the price was favorable and well negotiated. RESOLUTION NO. 06 -079 WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION APPROVING THE COMMUNICATIONS SITE LEASE AGREEMENT WITH T- MOBILE CALIFORNIA/NEVADA LLC AT CONGRESS SPRINGS PARK. MOTION PASSED 5 -0 -0. 8 2M. MOTOR VEHICLE RESOLUTION RESTRICTING PARKING ON VESSING ROAD STAFF RECOMMENDATION: Adopt resolution. RESOLUTION NO. MV -255 WALTONSMITH/STREIT MOVED TO ADOPT MOTOR VEHICLE RESOLUTION RESTRICTING PARKING ON VESSING ROAD. MOTION PASSED 5 -0 -0. Mayor Kline declared a 10 minute break at l Opm Council reconvened at 10:10pm. PUBLIC HEARINGS 3. ORDINANCE AMENDING THE SARATOGA CITY CODE REGARDING COMPENSATION OF CITY COUNCIL MEMBERS STAFF RECOMMENDATION: Introduce and waive the first reading of ordinance setting City Council compensation and direct staff to place ordinance on consent calendar for final adoption on November 1, 2006. City Attorney Richard Taylor presented the staff report. Mayor Kline opened the Public Hearing. No one requested to speak on this item. Mayor Kline closed the Public Hearing. WALTONSMITH/KAO MOVED TO WAIVE THE FIRST READING OF ORDINANCE SETTING CITY COUNCIL COMPENSATION AND DIRECT STAFF TO PLACE THE ORDINANCE ON CONSENT CALENDAR FOR FINAL ADOPTION ON NOVEMBER 1, 2006. MOTION PASSED 5 -0 -0. OLD BUSINESS 4. NORTH CAMPUS FACILITY STATUS REPORT ON IMPROVEMENTS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Thomas Scott, Facilities Maintenance Supervisor, presented the staff report. Mr. Scott noted that the landscaping and building maintenance routine care has been reassigned to City Parks and Facilities staff along with the rental of the 9 Administration buildings. Beginning January 2007 renovation of the Administration building will commence with plans by the Recreation Department to offer a "hands -on" class to teach construction safety, dust control, and wall preparation. Mr. Scott noted this would facilitate a faster completion time for the project as well as provide a learning opportunity for the community. Completion is scheduled for March 2007 and noted use of the building by the Sheriff's office would not be affected. Mr. Scott also noted a new request for a dance floor in the Fellowship Hall would result in a first phase budget increase of $20 to $25K and improvements to the watering system would cost an additional $40K. Councilmember Waltonsmith asked for more details regarding the construction workshop class. Mr. Scott stated the class structure would involve three segments demolition, preparation, and construction. Each class would consist of about 15 people who would be taught how to perform that particular phase of the project and any aspects of the project that were not completed during class time, would be completed by the contractor. Both the Administration Building and the Fellowship Hall would provide workshop opportunities. Councilmember Waltonsmith urged staff to provide storage within the new campus buildings and requested funding for new signage for the property as well as lit signage indicating the entrance and exit. Mr. Scott indicated that $10,000 has already been set aside for signage; however, he hasn't seen anything regarding designs for a permanent sign. City Manager Dave Anderson noted the $10,000 sign allocation should be added to the specs and bid for the construction project. Mayor Kline suggested that staff think about a possible name for the site and stated he would like to agendize the process for naming the North Campus site as well as entrance and exit signage. He also recommended up- lighting rather than direct lighting on the site. Councilmember Waltonsmith noted she supports the request for a new dance floor. Mayor Kline in invited public comment. No one requested to speak on this item. Mayor Kline closed the public comment. DIRECTION TO STAFF Council directed staff to move forward with the North Campus project including direction to determine where the funding would come from for the new dance floor, agendizing the naming process, permanent signage for the site, and lit directional signage. 10 5. REVIEW OF THE ADMINISTRATIVE DESIGN REVIEW PROCESS STAFF RECOMMENDATION; Accept report and direct staff to implement items #2 and #3 that can be immediately started and prioritize the list of proposed ordinances for further consideration at a later date. Community Development Director, John Livingstone presented the staff report. Director Livingstone noted that in June of 2006, Council directed staff to review the Administrative Design Review process. In July 2006, staff presented Council with a staff report outlining the Administrative Review process. At that meeting Council created an Adhoc Committee to review it in more detail. After several meetings the Adhoc Committee came up with a variety of recommendations that was presented to Council in September. Council reviewed the recommendations and sent them to the Planning Commission for further review and was asked to provide recommendations to the Council. Director Livingstone stated there were two groups of recommendations for Council to consider. The first is the administrative recommendations, which consist of three; and five recommendations that would require code amendments. The administrative requirements: 1) When applicants submit a design review approval they must show neighbors a set of plans, have neighbors review the plans, and sign off on the plans acknowledging that they have seen the plans. Planning Commission voted not to implement that recommendation. 2) Improve neighborhood notification form. Planning Commission voted in support of revised notification form. 3) Have staff provide a standard check -off process for site visits. Planning Commission voted in support of standard check -off process. The Code amendments: 1. Requiring all Administrative and Planning Commission design review projects to have story poles. Planning Commission voted in favor of story poles, however there was concern that not every project needed to have story poles and asked that they be involved in the design of a story pole ordinance and would look at the possibility of not requiring every home design to have story poles. Planning Commission voted 7 -1 in favor of having a story pole ordinance. 2. Increasing Administrative Design Review noticing. Currently noticing is 250 feet from proposed project and design review is 500 feet. Planning Commission voted to support this item. 3. Requiring a neighborhood meeting or administrative design hearing conducted by Community Development Director or designer for Administrative Design Review Projects. Planning Commission did not support this item. 4. Placing a large 4 by 8 foot plywood sign in front of a proposed project with details about project. Planning Commission supported this unanimously. 5. Improve existing design review findings. 11 Planning Commission was very interested in doing that; however, they wanted to go through that item in more detail as a Commission project when they have sufficient time. Director Livingstone noted that staff recommends Council implement Administrative items #2 and #3 so that staff can start immediately on these items and Council should prioritize the list of proposed ordinances for consideration at a later date. Councilmember Waltonsmith asked why #1, of the Administrative recommendations, was not approved. Director Livingstone noted that plans change so often that the Planning Commission didn't think it made sense to have neighbors sign off on a set of plans that would most likely change. Mayor Kline noted that #2 doesn't make sense if #1 isn't approved and reiterated that it was understood that plans would change. Planning Commissioner Linda Rodgers explained some of the issues regarding the requirement that applicants obtain sign -off signatures from their neighbors, such as the unavailability of a neighbor, someone refusing to sign a document they weren't familiar with, and language barriers. She also noted that the Commission discussed effective notification methods and encouraged the applicants to speak with their neighbors and let them know what their design plans were. Discussion continued about effective notification methods, alternative options, and project awareness of the neighbors. City Attorney Richard Taylor noted that with respect to Item 1 in the Administrative recommendations section and whether or not you would draft an ordinance, you would want the ordinance wording as firm as possible. The way Item 1 is now worded, any neighbor could refuse to sign off on the proposed plans and the project would not be able to move forward. City Attorney Taylor suggested that if Council goes with Item 1 the language should say: "Require applicants to use their best efforts to submit a proposed set of plans and obtain a receipt He added that staff could decide what "best efforts" is; does it mean notification by certified mail, declaring under penalty of perjury that I spoke to so and so, etc. Mayor Kline concurred with the City Attorney and noted that in many cases it would be very difficult to get the signature of some property owners because they may be an absent landlord living in another country and asked that Iteml include the "best effort" comment by Attorney Taylor, Mayor Kline invited public comment. Cynthia Barry spoke in favor of the proposed recommendations on the notification form. 12 Citizen Ray noted story poles and the City's current public noticing procedures covers the noticing requirements. Mayor Kline closed public comment. WALTONSMITH/ KAO MOVED TO DIRECT STAFF TO IMPLEMENT ITEMS #2 AND #3 AND INCLUDE BEST EFFORT LANGUAGE IN ADMINISTRATIVE RECOMMENDATION ITEM #1; AND PROCEED WITH CODE AMENDMENTS #1 -4 AND DIRECT PLANNING COMMISSION TO REVIEW ITEM #5 FOR FURTHER CONSIDERATION AT A LATER TIME. MOTION PASSED 5 -0 -0. NEW BUSINESS 6. APPROVAL OF CRW ASSOCIATES TRAKIT SOFTWARE CONTRACT STAFF RECOMMENDATION: Approve the contract and authorize the City Manager to execute an agreement with CRW Associates. Associate Planner, Shweta Bhatt, presented the staff report. Ms. Bhatt noted customer service would be improved via the internet and residents would have the ability to apply for simple permits online and could view permit documentation online Mayor Kline invited Public Comment. No one requested to speak on this item. Mayor Kline closed Public Comment. STREIT /WALTONSMITH MOVED TO APPROVE THE CONTRACT AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CRW ASSOCIATES. MOTION PASSED 5 -0 -0. 7. HIGHWAY 9 SAFETY PROJECT JOINT COUNCIL COMMITTEE STAFF RECOMMENDATION: Appoint two members of the Council to participate in a Joint Council committee with the Town of Los Gatos and the City of Monte Sereno for the Highway 9 Safety Project. Public Works Director, John Cherbone presented the staff report. Director Cherbone noted that two Council Members from each jurisdiction would oversee the Highway 9 Safety Project. Their responsibilities would include: 1) Providing a forum for information sharing; 2) providing regular updates to Council Members; and 3) providing a vehicle for public input. 13 City Manager Dave Anderson noted that Brian Loventhal, Monte Sereno City Manager, has volunteered to be the lead contact person on the public information portion of the project. City Attorney Richard Taylor clarified that this would not be a Council Adhoc Committee; Council would be appointing two council members to serve as participating members of this Adhoc Committee for the three cities. Mayor Kline invited public comment. Citizen Ray spoke in support of an over -site committee. Mayor Kline closed the public comment. Councilmember Waltonsmith and Vice Mayor Kao volunteered to serve on the committee. KING /STREIT MOVED TO APPOINT VICE MAYOR KAO AND COUNCIMEMBER WALTONSMITH TO PARTICIPATE IN A JOINT COUNCIL ADHOC COMMITTEE WITH THE TOWN OF LOS GATOS, THE CITY OF MONTE SERENO AND THE CITY OF SARATOGA FOR THE HIGHWAY 9 SAFETY PROJECT. MOTION PASSED 5 -0 -0. ADHOC AGENCY ASSIGNMENT REPORTS Mayor Norman Kline nothing to report Vice Mayor Aileen Kao reported: Santa Clara County Cities Association Measure A was presented at the last meeting and Los Altos High School provided a presentation on how they are raising funds for young entrepreneurs. County HCD Policy Committee the tenant issue has been resolved. Hakone Foundation met last Friday and the gardener will be moving and does qualify for Affordable Housing. Councilmember Nick Streit reported: Recycling Waste Reduction Commission of SCC he has resigned from the commission. West Valley Solid Waste Joint Powers Association households received a notice in the mail asking residents to select the size recycle can that they want. West Valley Sanitation District noted that WVSD has received a national award for effective use of technology. Councilmember Ann Waltonsmith nothing to report Councilmember Kathleen King nothing to report 14 CITY COUNCIL ITEMS Councilmember Waltonsmith would like a report provided to Council Members regarding a new Hakone Foundation policy whereby they do not allow citizens, who are running for election, to take pictures of themselves in front of the Hakone sign without a permit. City Manager Dave Anderson stated he will clarify this item in the weekly Council newsletter. Mayor Kline and Councilmember King attended a CEO summit on Alternative Energy. Silicon Valley Leadership hosted the summit and Mayor Kline recommended the City consider a Green policy. CITY MANAGER'S REPORT Nothing to report ADJOURNMENT There being no further business, Mayor Kline adjourned the meeting at 11:30pm Res ectfully submitted, u ivan, CMC Acting City Clerk 15