HomeMy WebLinkAbout02-25-1992 City Council Agenda packetSARATOGA CITY COUNCIL j
EXECUTIVE SUMMARY NO. 2--/ AGENDA ITEM `T
CITY MGR. APPROVAL
MEETING DATE: Feb. 25, 1992
ORIGINATING DEPT: Engineering
SUBJECT: Civic Center Improvements Capital Project
No. 956: Project Budget Review
Recommended Action:
1. Direct staff to prepare a Budget Adjustment resolution
to transfer $20,000 from General Fund Reserves to
Capital Project No 956.
2. Authorize staff to execute an additional $145,000 in
change orders to the construction contract with Swenson
and Associates.
Discussion:
Attached is a financial summary of the Civic Center project which
itemizes expenses incurred to date and projects expenses through
completion for each component of the project. The summary
forecasts a shortfall of $18,821 at the completion of the project.
The assumptions used to arrive at this projection are:
1. Total project expenditures for the Warner- Hutton House
will be held to approximately $25,000.
2. The $45,000 originally earmarked for the skateboard ramp
will not be used for that purpose and the funds will instead
be used to offset the higher than expected design and
construction costs for the Civic Center. The skateboard
ramp should be programmed as a separate Capital Improvement
project if and when plans for the ramp are finalized and
approved by the Council.
3. The approximately $109,000 in project reserves will be used
to offset the remaining anticipated expenses to complete
the Civic Center construction.
When the Council awarded the construction contract to Swenson
Associates, staff was authorized to execute up to $75,000 in change
orders to the contract. To date, $73,745 in change orders have
been approved. To successfully complete the entire project, it is
estimated that up to an additional $145,000 may need to be spent.
Of that amount, roughly $113,00 are known expenses and $32,000 are
proposed as future contingencies. At your meeting, I can review
with you in specific detail where all the contingency funds have
been and are proposed to be spent. For the purposes of this report
however, the expenses can best be summarized as one of the
following:
Unknowns with existing underground utilities.
Unknowns with existing facility construction.
Deferred maintenance items.
Changes required due to design inconsistencies.
The project is presently ahead of schedule and the City Hall staff
is preparing to move out of the existing wings and into either the
new wing or the trailers over the weekend of March 20. In order to
keep the remodel of the existing City Hall on schedule, the
Contractor will need to have authorization to perform certain extra
work in advance of the moves and thus, it is recommended that the
Council increase the change order appropriation limit as
recommended at this time.
Fiscal Impacts:
As noted. Sufficient funds exist in the General Fund reserves to
supplement the project budget by $20,000.
Attachments:
Project Financial Summary.
Motion Vote:
CIVIC CENTER
C.I.P. 956 PROJECT EXPENSE EXPENSE TO TOTAL
BUDGET TO DATE COMPLETE EXPENSE VARIANCE
DESIGN 275,000.00 287,149.12 11,656.13 298,805.25 (23,805.25)
TRAILER RENTAL 38,000.00 23,340.54 7,229.75 30,570.29 7,429.71
SEWER CONNNECTION FEE 100.00 100.00 0.00 100.00 0.00
PRINTING 1,250.00 4,396.56 100.00 4,496.56 (3,246.56)
ADVERTISING 350.00 337.50 0.00 337.50 12.50
TESTING /INSPECTION 9,000.00 4,421.25 6,000.00 10,421.25 (1,421.25)
VOICE /DATA 20,000.00 11,232.09 8,822.00 20,054.09 (54.09)
MOVING 7,500.00 1,062.15 7,500.00 8,562.15 (1,062.15)
P.G. E. 1,500.00 1,452.24 0.00 1,452.24 47.76
FIRE ALARM SYSTEM 7,500.00 65.00 0.00 65.00 7,435.00
U.G. UTILITIES 0.00 1,400.00 0.00 1,400.00 (1,400.00)
WARNER HUTTON HOUSE 12,000.00 1,321.00 24,000.00 25,321.00 (13,321.00)
SKATEBOARD RAMP 45,000.00 0.00 0.00 0.00 45,000.00
CONSTRUCTION 1,289,560.00 701,006.99 588,553.01 1,289,560.00 0.00
CONST. CONTINGENCY 75,000.00 73,745.76 1,254.24 75,000.00 0.00
PROJECT RESERVE 109,160.00 0.00 143,595.80 143,595.80 (34,435.80)
1,890,920.00 1,111,030.20 798,710.93 1,909,741.13 (18,821.13)