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Home My WebLink About03-14-1986 City Council Agenda packet3- h 1 -/94 34 4 ce--- CITY OF SARATOGA AGENDA BILL NO. AGENDA ITEM DATE: 3/12/86 Dom_ City Clerk SUBJECT: Summary: The City of Saratoga currently has no official records management policy to govern the records management. program. It would be useful to have such a policy in order to encourage compliance with established procedures on a year to -year basis regardless of personnel changes. Although the policy establishes no new procedures, it reiterates the State laws and the main points of the local procedures which make up our program. The policy would also improve the credibility of the records management program. Fiscal Impacts: None. Exhibits /Attachments: Resolution. Recommended Action: Adopt resolution establishing records management policy. Council Action 3/19: Adopted. Resolution Establishing Records Management Policy CITY MGR. APPROVA4009 AGENDA BILL NO: /033 Agenda Item /E DATE: March 14, 1986 City Mgr Approval DEPARTMENT: Maintenance SUBJECT: Congress Springs Park Project Issue Summary Bids were opened on Wednesday, March 12th at 3:00, for the Congress Springs Park Project. At that time we received only two bids for the project. (See attached bid summary). The low bid is approximately $160,000 above project estimate, therefore, we recommend the bid be rejected. We have discussed the problem with the low bidder and plan holders who did not bid, and have determined that by breaking the contract into two segments, the building (restroom and snackshack) into one, landscaping in another, and by making some cost reducing modifications, we should be able to receive new bids that should get the total project much closer to our budget of $450,000 which does not include the additional parking area located in the Pacific Gas and Electric right of way. Fiscal Impact The total project, including architectural services, will be approximately $450,000. When the exact amount can be determined, we will be asking for an additional appropriation from the Park Development Fees. There is currently $415,000 in the budget so the additional funding will be approximately $35,000. Exhibits /Attachments Bid Summary Recommended Action Reject bids and authorize rebidding under two separate contracts. Council Action 3/19: Approved staff recommendation. Page 1 BID SUMMARY CONGRESS SPRINGS PARK PROJECT BUKTENICA ESTIMATE MUNKDALE QUATMAN CONTRACT UNIT UNIT UNIT ITEM QUANTITY UNIT ITEM PRICE' AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Lump Sum Demolition 12,520 49,200 L.S. 24,299 2 168,384 S.F. Rough grade .05 3,419 .15 25,257.60 .90 151,549.60 3 292,490 S.F. Finish. grade .09 26,324 .02 5,849.80 .02 5,849.80 4 Lump Sum Potable Water System 5,800 1,500 L.S. 1,797 5 Lump Sum Sanitary Sewer: System 2,700 3,000 L.S. 6,685 6 Lump Sum Storm Sewer System 8,900 10,100 L.S. 12,069 7 Lump Sum Site Electrical 8,500 15,840 L.S. 14,544 8 51,518 S.F. Decomposed Granite .40 20,607 .34 17,516.12 .40 20,607.20 9 3,016 L.F. Redwood Header 2.50 7,540 2.20 6,635.20 2.3825 7,185.62 10 1,405 S.F. Concrete Paving 2.50 3,513 2.75 3,863.75 4.32 6,069.60 11 Lump Sum Parking Lot 37,600 34,900 L.S. 36,396 12 Lump Sum Parking Lot Striping 300 750 240 13 Lump Sum Chain Link Fencing 10,200 12,200 L.S. 13,770 )14 18,650 S.F. Skinned Infield .40 7,460 .63 11,749.50 .28 5,222 15 500 S.F. Unit Paver 5.50 2,750 6.00 3,000 8.00 4,000 16 3 Ea. Drinking Fountains 175. 525 1,375. 4,125 .481.00 1,443 17 Lump Sum Bollards 600 1,000 L.S. 884 18 Lump Sum Gopher Control 3,500 3,670 L.S. 1,773 19 Lump Sum Irrigation 35,000 34,900 L.S. 50,995 20 Lump Sum Irrigation Controller 2,000 2,085 L.S. 2,682 Page 2 BID SUMMARY CONGRESS SPRINGS PARK PROJECT BUKTENICA ESTIMATE MUNKDALE QUATMAN CONTRACT UNIT UNIT UNIT ITEM QUANTITY UNIT ITEM PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 21 Lump Sum Tennis Posts 850 1,200 L.S. 1,686 22 21,000 S.F. Athletic Courts 1.35 28,350 2.00 42,000 2.39 50,190 23 Lump Sum Chain Link Fencing at Tennis Courts 7,120 9,300 9,634 24 2 Ea. Basketball Backstop 2000. 4,000 900.00 1,800 943.50 1,887 25 2 Ea. Post Sleeves 100.00 200 175.00 350 106.00 412 26 712 L.F. Redwood Header 2.50 1,780 2.50 1,780 3.50 2,492 27 •5 Ea. Re -use Picnic Tables 70.00 350 60.00 300 81.20 406 28 2 Ea. Picnic Tables 450.00 900 500.00 1,000 615.00 1,230 29 2 Ea. Re -use BBQ Grills 53.00 106 60.00 120 101.00 202 30 10 Ea. Re -use Double Benches 100.00 1,000 180.00 .1,800 201.80 2,018 31 6 Ea. Re -use Square Benches 50.00 300 80.00 480 201.80 1,210.80 32 2 Ea. Re -use Bike Racks 35.00 70 60.00 120 217.50 435 33 4 Ea. Re -use Bleacher 100.00 400 275.00 1,100 300.00 1,200 34 4 Ea. Re -use Player's Bench 60.00 240 90.00 360 335.50 1,340 35 4 Ea. Player's Bench 330.00 1,320 235.00 940 226.00 904 36 2 Ea. Re -use Backstop 500.00 1,000 1,760.00 3,520 1,312.00 2,624 37 3 Ea. Pedestal Bench 400.00 1,200 400.00 1,200 378.00 1,134 38 82 Ea. Trees 15 gal. 100.00 8,200 75.00 6,900 58.90 5,418.80 39 39 Ea. Trees Transplanted 30.00 1,170 110.00 4,290 504.00 19,656 BID SUMMARY CONGRESS SPRINGS PARK PROJECT Page 3 BUKTENICA ESTIMATE MUNKDALE QUATMAN CONTRACT UiIT UNIT UNNIT I;REM QUANTITY UNIT ITEM PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 40 2 Ea. Vines 5 gal. 25.00 50 35.00 70 20.00 40 41 5350 S.F. Groundcover .45 2,408 .54 2,889 .64 3,424 42 10 C.Y. Fir Bark Mulch 40.00 400 40.00 400 53.70 537 43 190,510 S.F. Lawn from seed .10 19,501 .17 33,767.10 .115 22,842.45 44 Lump Sum Restroom /Concession Building 85,000 165,000 L.S. 221,003 45 Lump Sum Wood Fence at Tot Lot 400 550 L.S. 432.. TOTAL BASE BID 370,623 528,378.07 719,874.27 ALTERNATE BID 1 Lump Sum Demolition at Field A 1,100 2,200 L.S. 10,476 2. 36,510 Rough Grade Field A .05 1,826 4,700 .90 32,859 .02 1,745 .02 1,745 3 87,250 Fine Grade Field A .09 7,853 1 4 22,150 S.F: Skinned Infield .40 9,004 .60 13,506 .28 6,302.80 5 64,740 S.F. Lawn from seed .10 6,474 .17 11,507 .115 7,445.10 6 Lump Sum Irrigation Alternate "C" 1,750 1,535 L.S. 6,663 7 Lump Sum Irrigation Alternate "D" 1,200 1,300 L.S. 2,863 8 Lump Sum Delete Hood /Ventilator System at Bldg. 2,000 750 L.S. 1,620 ALTERNATE BID BID SUMMARY CONGRESS SPRINGS PARK PROJECT Page 4 BUKTENICA ESTIMATE MUNKDALE QUATMAN CONTRACT Ui1IT UNIT UNJIT ITTEM QUANTITY UNIT ITEM PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 9 Lump Sum Substitution of Electrical Service to grill and Water Heater +500 400 L.S. 1,620 10 Lump Sum Substitution of Concrete curb in Parking Lot +2,860 8,700 L.S. 5,065 11 Lump Sum Irrigation Controller Alternate "B" 9,000 6,900 L.S. 2,682 TOTAL BASE BID 370,623 528,378.07 719,874.27 TOTAL ALTERNATE #1 1,100 2,200 10,476 TOTAL ALTERNATE #2 1,826 4,700 32,859 TOTAL ALTERNATE #3 7,853 1,745 1,745 TOTAL ALTERNATE #4 9,004 13,506 6,302 TOTAL ALTERNATE #5 6,474 11,005.80 7,445.10 TOTAL ALTERNATE #6 1,750 1,535 6,663 TOTAL ALTERNATE #7 1,200 1,300 2,863 TOTAL ALTERNATE #8 2,000 750 1,620 TOTAL ALTERNATE #9 500 400 1,620 TOTAL ALTERNATE #10 2,860 8,700 5,065 TOTAL ALTERNATE #11 9,000 6,900 2,682 Add Water meter and line to W.M. Gas meter and line to G.M.