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HomeMy WebLinkAbout01-07-1987 City Council Agenda packetSARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 03 AGENDA ITEM Gtr MEETING DATE: January 7, 1987 CITY MGR. APPROVAL ORIGINATING DEPT: City Engineer SUBJECT: Designation of no parking areas by City Engineer Recommended Motion:Introduce ordinance adding Section 9- 15.055 and 9- 20.030 relating to designation of no parking areas by City Engineer. Report Summary: The proposed ordinance has been requested by the City Engineer to establish limited circumstances wherein the City Engineer will have authority to designate no parking areas. Section 1 of the ordinance will add a new Section 9- 15.055 relating to emergency designations required as a result of an existing hazard. The City Engineer can prohibit parking for a period not exceeding 60 days, during which time the City Engineer will submit a report to the City Council for further action pursuant to Section 9- 15.040. The Council can either extend the temporary prohibition against parking (if the hazard is temporary in nature) or adopt a permanent regulation. Section 2 of the proposed ordinance applies exclusively to City owned parking lots and would authorize the City Engineer to designate portions thereof as no parking zones when required for the safe movement of vehicular or pedestrian traffic or access by emergency vehicles. Under the existing code, the City Engineer would be required to initiate formal action by the City Council every time he determines that a section of curb within a City parking lot should be painted red in order to promote internal traffic circulation. This ordinance would allow the City Engineer to implement the restriction without action by the Council. Fiscal Impacts: None. Attachments: Proposed ordinance. Motion and Vote: Staff recommendation 5 -0. 1/21/87: Adopted ordinance 5 -0. EXECUTIVE SUMMARY NO. pod- SARATOGA CI'T'Y COUNCIL AGENDA ITEM 4 K MEETING DATE: January 7, 1987 CITY MGR. APPROVAL ORIGINATING DEPT: City Attorney /Planning SUBJECT: Obstructions and Encroachment Permits Recommended Motion: Introduction of Ordinance amending Section 10- 05.030 concerning obstructions to streets and sidewalks and amending certain Sections of Article 10 -20 concerning issuance of encroachment permits. Consider substituting usage charge in place of application fee. Report Summary: Section 10- 05.030 currently prohibits certain defined obstructions located within 40 feet from a street intersection. This distance has now been changed to 50 feet to conform with a similar restriction contained in the zoning regulations prohibiting fences, walls and hedges in excess of three feet in height located within 50 feet from a street intersection. The amendment will also clarify and clean up some of the language in this section, but no other substantive changes have been made. Section 2 of the proposed ordinance, relating to issuance of encroachment permits, has been requested by the Planning Department. Under the existing code, the City Engineer is authorized to issue encroachment permits for the construction of driveways, utility connections, storm drain facilities and all pipes, drains or conduits. All other types of encroachment permits must be issued by the Planning Commission. The ordinance will authorize the City Engineer to issue all types of encroachment permits and the Planning Commission would no longer be dealing with this subject. The reason for the suggested amendment is that such permits basically involve engineering rather than planning considerations. Sections 3, 4, 5 and 6 of the proposed ordinance are merely conforming amendments to substitute "City Engineer" in place of "the issuing officer or agency." Fiscal Impacts: The ordinance does not change the application fee currently charged for encroachment permits ($200). However, it is suggested that no application fee be charged and the City would instead require payment of a lump sum charge for usage of public property, based upon an amount per square foot as established by resolution of the City Council. This would be accomplished by tending the fees and charges resolution adopted by the City Council once the proposed ordinance is adopted by the City Council. Attachments: Proposed ordinance. Motion and Vote: Staff recommendation 5-0. 23'46o:d ordinance 5 -0 on 1/21/87. EXECUTIVE SUMMARY I2-0 Agenda Item MEETING DATE: January 7, 1987 City Mgr Approval ORIGINATING DEPARTMENT: Maintenance SUBJECT: Donations to Hakone Gardens Recommended Motion Accept and acknowledge $50.00 donation from James and Ruth Wade of Saratoge. Report Summary Mr. and Mrs. James Wade, Jr. of Saratoga donated $50.00 to Hakone Gardens. Their check and a copy of the acknowledgement letter were forwarded to the Hakone Foundation. Fiscal Impact $50 donation. Attachments Motion Vote Staff-recommendation 5 -0. SARATOGA CITY COUNCIL 1 EXECUTIVE SUMMARY 17 MEETING DATE: January 7, 1987 City Mgr Approval ORIGINATING DEPARTMENT: Maintenance SUBJECT: Hakone Donation Report Summary Fiscal Impact $50.00 donation. Attachments Motion Vote Staff recomm ridation 5 -0. SARATOGA CITY COUNCIL 1 Agenda Item Recommended Motions Accept and acknowledge, by way of a letter from the Mayor, a donation of $50.00 from Robert and Teruyo Gunter of San Jose. Mr. and Mrs. Robert E. Gunter of San Jose have donated $50.00 to the Hakone Gardens. The donation and a copy of the acknowledgement letter have been forwarded to the Hakone Foundation. EXECUTIVE SUMMARY MEETING DATE: January 7, 1987 City Mgr Approval ORIGINATING DEPARTMENT: Maintenance SUBJECT: Hakone Donation SARATOGA CITY COUNCIL 1749 Agenda Item Recommended Motions Accept and acknowledge, by way of a letter from the Mayor, a donation of $15.00 from Mary Anne Wolf of Campbell. Report Summary Ms. Mary Anne Wolf of Campbell has donated $15.00 to the Hakone Gardens. The donation and a copy of the acknowledgement letter have been forwarded to the Hakone Foundation. Fiscal Impact $15.00 donation. Attachments Motion Vote Staff recommendation 5 -0. 1 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY r Agenda Item 4 18 MEETING DATE: January 7, 1987 City Mgr Approval ORIGINATING DEPARTMENT: Maintenance SUBJECT: Hakone Donation Recommended Motions Accept and acknowledge, by way of a letter from the Mayor, a donation of $25.00 from Marion Stanton of Saratoga. Report Summary Ms. Marion B. Stanton of Saratoga has donated $25.00 to the Hakone Gardens. The donation and a copy of the acknowledgement letter have been forwarded to the Hakone Foundation. Fiscal Impact $25.00 donation. Attachments Motion Vote Staff recommendation 5 -0.' 1 SARATOGA CITY COUNCIL 'EXECUTIVE SUMMARY NO. 12%04 AGENDA ITEM 40.01 MEETING DATE: January 7, 1987 CITY MGR. APPROVAL ORIGINATING DEPT: Planning SUBJECT: Motion and Vote: Impact of Bottle Bill (AB2020) on Local Zoning Fiscal Impacts: NONE Staff recommendation 5-0. /OS Go Recommended Motion: Staff and the Planning Commission to begin work on an amendment to the zoning ordinance, once information is received from the State, establishing operational and design standards for redemption /recycling centers and re- quiring a use permit for said centers. Report Summary: The California Beverage Container Recycling and Litter Reduction Act (AB2020) the Bottle Bill, requires that cities and counties allow redemption /recycl- ing centers in "convenience zones," defined as the area within a one -half mile radius of a supermarket with annual sales in excess of $2 million. Cities and counties cannot deny a permit for the operation of a redemption/ recycling center unless specific findings are made that the facility would be detrimental to the public health, safety, and general welfare. However, if at least one redemption /recycling center is already located in a con- venience zone, additional permit applications can be denied. The State Department of Conservation is currently mapping the convenience zones throughout the state, and developing guidelines for local regulation of the centers which should be received by January, 1987. Once this infor- mation is received, the Staff and the Planning Commission can work on an -amendment to the zoning ordinance accordingly. ._Attachments: A copy of the Bottle Bill is available for review in the City Manager's office. REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Impact'of Bottle Bill (AB 2020) on Local Zoning BACKGROUND At the December 17, 1986 that staff prepare an Container Recycling and Legislature as AB 2020, following analysis is in SUMMARY OF BILL OMEW ©2 0 The Bottle Bill would enact the following: COUNCIL MEETING: 1/7/87 meeting of the City Council, Mayor Hlava requested analysis of the Bottle Bill (California Beverage Litter Reduction Act), adopted by the California and to identify its impact on local zoning. The response to the Mayor's request. Effective immediately, AB 2020 enacts the California Beverage Container Recycling and Litter Reduction Act, with the State Department of Conservation as the implementing agency. The Department of Conservation is responsible for the certification of recycling centers, processors, nonprofit drop -off and pick -up programs, and for the establishment of a Beverage Container Advisory Committee to advise the Director of Conservation. 1. establishes a redemption value of 1 cent for every nonrefillable beverage container sold on and after September 1, 1987; 2. requires that at least one certified redemption /recycling center be located in each convenience zone designated by the State, and defines a "convenience zone" as the area within a one -half mile radius of a supermarket having annual sales in excess of $2,000,000; 3. subjects all beverage container retail outlets within a convenience zone to a $100 a day fine if no redemption /recycling center is established within the specified time period; 4. prohibits the enforcement or implementation of ordinances 1 DATE: 12/29/86 resolutions, rules or regulations by a city, county, or other public agency establishing refund or redemption values, deposits, or fees; 5. prohibits counties and cities from denying a permit for operation of a mobile recycling unit or reverse vending machine on private property zoned commercial or industrial unless the local agency specifically finds and states its reasons why a specific operation center would have a detrimental effect on public health, safety or general welfare; and 6. allows a local agency to adopt reasonable rules and regulations concerning the operation of mobile recycling units and reverse vending machines which specify times and frequencies of operations and the posting of appropriate signs. STATUS OF BILL AB 2020 was approved by the Governor on September 28, 1986 and filed with the Secretary of State on the following day. The State Department of Conservation is currently developing a map of the designated convenience zones throughout the State, and is also developing general guidelines for use by local jurisdictions in the development of regulations for redemption /recycling centers. It is anticipated that the map and guidelines will be available by the end of January, 1987. SUMMARY OF IMPACT ON ZONING The Bottle Bill is unclear as to the actual physical nature redemption centers will take. They could be reverse vending machines, minirecycling centers or trailers, or large scale operations. They can also include curbside pick -up programs. The language of AB 2020 allows a city to exact compliance with reasonable requirements and regulations on redemption recycling centers through zoning administration and the use permit process. A city may regulate all facets of the centers, including the operation hours; however, a center must operate at least 30 hours a week, five of which must be other than Monday through Friday between the hours of 9:00 a.m. to 5:00 p.m. The City does not have the authority to set redemption values, nor can it determine the location of convenience zones. However, the bill does state that the redemption /recycling centers must be on private property within a commercial or industrial zoning designation, and that the convenience zone will be within a one-half mile radius of a supermarket. If no commercial or industrial zoning exists within the convenience zone other than the site of the supermarket, the same location or entity can serve as both processor and recycling center. It is anticipated that the Safeway store in the Argonaut Center and Gene's Quito Market on Cox Avenue will be the likely central points for the establishment of Saratoga's convenience zones. RECOMMENDED ACTION Until the State Department of Conservation establishes the convenience zones for the City of Saratoga, and develops general guidelines in regards to what constitutes "reasonable" regulation of redemption /recycling centers, the local impact of AB 2020 cannot be fully assessed. Staff recommends that when the map and guidelines are received from the State, the City Council should direct staff and the Planning Commission to begin work on an amendment to the Zoning Ordinance which addresses the following: 2) requires a use permit for said centers. tattua-- tIm I cT Yu huek Hsia Planning Director YH /JH /kah 1) establishes operational and design standards for redemption /recycling centers in accordance with the guidelines set by the State; and 'EXECUTIVE SUMMARY NO. "IC 1 AGENDA ITEM MEETING DATE: 1/7/87 CITY MGR. APPROVAL ORIGINATING DEPT: Community Services SUBJECT: Village Library Lease Renewal Recommended Motion: Move to renew lease for an additional year with the Friends of Saratoga ,Libraries and the Valley Institute of the Theater Arts as co- tenants of the Village Library, and authorize the City Manager to execute the renewal agree- ment .inthe City's behalf. Report Summary: The City leases the Village Library to the-Friends of Saratoga Libraries at a cost of $1.00 per year, and to the Valley Institute of Theater Arts (VITA) at a cost of $300.00 per month. Both the Friends and VITA share the facility as co- tenants. The term of the existing lease, which was approved by the Council on January 15, 1986, is from February 1, 1986 through January 31, 1987. It is recommended that the Council extend the lease for an additional year with no other changes in terms or conditions. Fiscal Impacts: The lease provides $3,601 to the City annually which is used to finance the maintenance of the facility by the City. Attachments: 1. Amendment to existing lease extending the term for an additional year. 2. Existing Lease Agreement Motion and Vote: Staff recommendation 5-0. 1 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 11 MEETING DATE: ORIGINATING DEPT: ENGINEERING SUBJECT: Recommended Motion: Fiscal Impacts: JANUARY 7, 1987 SARATOGA CITY COUNCIL Final Map Approval for SDR 1623 Miljevich Drive, Don Coffey (1 Lot) Adopt Resolution No. 1623 -02 attached, approving Final Map for. SDR 1623, authorize execution of Exhibit B Agreement. Repoft Summary: 1. SDR 1623 is ready for Final Approval. 2. All bonds and agreements have been submitted to the City. 3. Requirements for City and other agencies have been met. None. Attachments: 1. Resolution No. 1623 -02 2. Report to Planning Commission. 3. Location Map. Motion and Vote: Staff recommendation 5 -0. AGENDA ITEM CITY MGR. APPROVAL SECTION 1: The 0.292 prepared by J. of Saratoga be AYES: NOES: ABSENT: ATTEST: RESOLUTION NO. 1623 02 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING BUILDING SITE OF Stan Coffey The City Council of the City of Saratoga hereby resolves as follows: Acres Parcel shown as Parcel A on the Final Parcel Map M. Heiss, Inc. and submitted to the City Engineer, City approved as one (1)•individual buildin site g The above and foregoing resolution was duly and regularly intro- duced and passed by the City Council of Saratoga at a regular i meeting held on the day of, by the following vote: CITY CLERK MAYOR 19 1. OETE REPORT TO PLANNING COMMISSION FROM: Kathryn Caldwell DATE: 6/25/86 APPLICATION NO. LOCATION: SDR 20425 MilJav1oh Drive Don Coffey APN: L 383-03-14 PROJECT DESCRIPTION: Approval of tentative map for the development of �^single family site on 12.720 sq. ft' lot of record. None. Recommended conditions of approval are outlined �n Exhibit A of Resolution #SOR-1G23-1' STAFF RECOMMENDATION: Approve the tentativ 4SOR-1623-1_ e map per attached Resolution 1. Resolution SOR-1623-1 2. Technical Information SDR -1623 Coffey EXHIBIT "A" 1. Project shall connect to sanitary sewer. 2. Domestic water shall be supplied by San Jose Water Company. 3. Construct driveway 14 feet minimum width plus one foot shoulders using double seal coat oil and screen or better on 6" agggregate base from Miljevich Drive to proposed dwelling at time of building permit. 4. Install one fire hydrant that meets Saratoga Fire District's specifications. Hydrant to be installed and accepted prior to construction of any buildings. 5. Provide "irrevocable offer of dedication" for 4' PUE along the property line on Miljevich Drive as required by P.G. &E. 6. Pay storm drainage fee in effect at the time of obtaining final approval. 7. Submit "parcel map" to City for checking and recordation with required fees. Submit three (3) to -scale prints to the City Engineer. 8. Convey storm runoff to street, storm sewer or watercourse as approved by the City Engineer. 9. Obtain Encroachment Permit from the City Engineer and construct standard drvieway approach on Miljevich Drive. 10. Submit engineered improvement plans for street improvements. 11. Overlay entire width of Miljevich Drive with 11/2" A.C. plus petromat fabric along lot frontage. 12. Pay plan check and inspection fees as determined from improvement plan. 13. Enter into an improvement agreement for required improvements to be completed within one (1) year of receiving final approval. 14. Post bond to guarantee completion of the required improvements. 11 1 11 14H- EXECUTIVE SUMMARY 12-0 I Fiscal Impact Motion Vote Staff recommendation 5 0. SARATOGA CITY COUNCIL ORIGINATING DEPARTMENT: Maintenance Agenda Item MEETING DATE: January 7, 1987 City Mgr Approval Attachments 1. Maintenance Director's Report Listing Final Adjustments 2. Extra Work Order 3. Progress Payment for Final Contract Adjustments 4. Notice of Completion 1 SUBJECT: Final Adjustment to the Contract for Congress Springs Park Landscaping Recommended Motions 1. Approve "Extra Work Order" to install underground electrical service based on time and materials for $7893.56. 2. Approve adjustments listed in the attached report totaling $6,121.34 (including above "Extra Work Order 3. Approve final payment to Cagwin and Dorward in the amount of $431.76. 4. Accept work and authorize the City Clerk to file the "Notice of Completion" of the contract with Cagwin and Dorward for Congress Springs Park Landscaping. Report Summary All work has now been completed on the subject project. The total cost of the landscape portion of Congress Springs Park is $369,567.75. This is $6,121.34 above the contract amount. Of this amount'$4,000 was budgeted to cover the cost of installing the underground electrical service. This installation actually cost $7,893.56. Through various economizing during construction we were able to reduce the overrun. A complete final accounting will be made when all costs have been determined. Although the above would. indicate an appropriation of approximately $2121.00, we ask that no additional appropriation be made until after a final accounting. RECOMMENDATION: REPORT LISTING FINAL ADJUSTMENTS TO THE CONTRACT FOR CONGRESS SPRINGS PARK LANDSCAPING 1. Approve extra work order to install underground electric service based on time and materials used for $7,893.56. 2. Approve adjustments listed in the report listing final adjustments to the contract for the Congress Springs Park landscaping with Cagwin Dorward. 3. Approve final payment to Cagwin Dorward in the amount of $431.76. 4. Accept work and authorize City Clerk to file the "Notice of Completion" of the contract with Cagwin Dorward for the completion of Congress Springs Park landscaping. BACKGROUND: Cagwin Dorward, landscape contractor at Congress Springs Park, has completed all aspects of their contract with the City. The original contract and purchase order for the project was in the amount of $363,446.41. With two alternates, which were added to improve the irrigation system on the Senior League baseball field, and with a time and material work order being needed to install the underground electric service to the building, the total amount which will be paid under the contract will be $369,567.75. This reflects a total increase of $6,121.34. ANALYSIS: The following itemizes and explains the differences between the original contract and the construction project: Original Final Contract Contract Item Amount Amount Difference Explanation 2 23,573.76 19,489.76 4,075.00 Reduction in haulaway required fill 6 7,700.00 5,840.00 1,860.00 Change R.C.P. to P.V.C. storm drain 8 15,430.80 15,430.00 0.80 Error in final payment extension 18 1,600.00 2,135.00 535.00 Improved gopher barrier Report Listing Final Adjustments Congress Springs Park Landscaping Page 2 Original Contract Item Amount Final Contract Amount 19 37,600.00 20 3,600.00 26 1,900.80 43 47,912.50 Alt 6 -0- Alt 8 -0- Extra Work (1) -0- 7,893.56 FINAL ADJUSTMENT 37,746.18 2,700.00 1,843.20 45,752.50 3,600.00 3,000.00 Difference Explanation 146.18 900.00 57.60 2,160.00 3,600.00 3,000.00 Rework existing valves Contract quantity reduced Error in contract extension Allowed hydromulching seed New valves at senior field New irrigation controller 7,893.56 Underground electrical conduit 6,121.34 OVERALL INCREASE (1) Approximately $4,000 was budgeted for installing the underground electrical service. FINDINGS AND CONCLUSIONS: We do not have a final accounting for the entire park and concession stand project at this time. The final amount will include charges for professional service, construction and inspection, engineering and direct charges from P.G.& E. and San Jose Water. Any additional appropriation needed to cover this overexpenditure of $2121 will be requested when the final amount is established. CONTRACTOR: Cagwin Dorward 8000 Binford Road Novato, CA 94947 EXTRA WORK ORDER PROJECT: Congress Springs Park Landscaping DESCRIPTION OF WORK: Provide and install underground electrical conduit, underground transformer vault, and all appurtenances necessary to provide electrical energy to the new concession stand /restrooms at Congress Springs Park. Total labor and material including markup $7,893.56 p provedf Robert S. Shook City Engineer Item 2 Rough Grade 23,573.76 19,498.76 5,840.00 15,430.00 6 Storm Sewer 7,700.00 System 8 Decomposed 15,430.80 Granite 18 Gopher Control 1,600.00 2,135.00 19 Irrigation 37,600.00 37,746.18 20 Irrigation 3,600.00 2,700.00 Controller 26 Rdwd Header 1,900.80 1,843.20 Athletic cts 43 Lawn from 47,912.50 45,752.50 seed Alt 6 New valves -0- 3,600.00 Installation Alt 8 New Irrigation -0- 3,000.00 Controller Original Contract 363,446.41 Final Adjustment 6,121.34 Total Contract Cost Less 10% Retention Total Due. Less Previous Payments Payment Due This Estimate PROGRESS PAYMENT FOR FINAL CONTRACT ADJUSTMENTS PROJECT: Congress Springs Park Landscaping CONTRACTOR: Cagwin Dorward 8000 Binford Road Novato, CA 94947 Original Contract Amount Final Contract Amount 369,567.75 36,956.78 332,610.97 332,179.21 431.76 Difference 4,075.00 1,860.00 0.80 535.00 146.18 900.00 57.60 2,160.00 3,600.00 3,000.00 To be paid 35 days after filing of "Notice of Completion Explanation Reduction in haulaway required fill Change R.C.P. to P.V.C. storm drain Error in final payment extension Improved gopher barrier Rework existing valves Contract quantity reduced Error in contract extension Allowed hydromulching seed New valves at senior field New irrigation controller Name r Stteet Address City& Stole RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO Nan) of (IIIntip !dim N atirP is hereby given that .1. the undersigned, Harry Peacock the agent off the owner of th certain lot piece or, parcel of land situated in the CITY OF SARATOGA County of 5ANIA..GLAAA State of California, and described as follows, to-wit: CONGRESS SPRINGS PARK LANDSCAPING SPACE ABOVE THIS LINE FOR RECORDER'S USE That CITY OF SARATOGA as owner of said land, did, on the 28th day of MAX 1986 enter into a contract with for cazwin and Dorward Congress Springs Park Landscaping upon the land above described, which contract was filed in the office of the county recorder of the county of State of California, on the day of 19 That on the 7th day of JANUARY 19 87 the said contract or work of improvement, as a whole, was actually completed by the said cagwin_aucUmmtd That the name and address of all the owner of said property are as follows: CITY OF SARATOGA 13777 Fruitvale Ave. Saratoga, Ca. 95070 and the nature of title to said property is STATE OF CALIFORNIA County of SS. being duly sworn, says: I am /the agent of] the owner of the property described in the foregoing notice. I have read the foregoing notice and know the contents thereof, and the same is true of my own knowledge. Subscribed and sworn to before me this day of 19 Delete words in brackets if owner signs. This document is only general form .tich may be prow for um in simple transoctions and in no vac wit, or is intended to e ct 555 eubstitut• tet the ed. •Iffrriffm!nwi—T either expross_or_inwi' validity_fatarty.proviaionhasuitability of thesalaraseiaany_specitic. Cowderv's Form No. 774—NOTICE OF COMPLETION BY OWNER. IC. C. P. Sec. 1193.1) C Saxa.toga Owner By Agent Harry Peacock DESCPIPTION QUANTITY'. UNIT. UNIT PRICE TOTAL. WORK DONE PREVIOUS ESZ 4ORIC DONE THIS EST. TOTAL WORK DONE TOTAL DUE- 0 WORK DONE REMARKS Yearin9 i Sra In9 Lan/p Stern L.5. 5,340.00 o /007 /.00% s,340.O0 /Od rao/ir/q ¢'Sagra?'q 39,450 S.F. 0.25 9,862,50 0 39,450 39,450 9,862.5o loo r "Asphalt Concrete 1,240 Ton 32.55 44362.00 o 1,1 28.51 1128.51 36,733 .0 91 C.C. DrivewayDeoress /an 36 L.F. 26.00 936.&2 0 50 50 1,300.00 139 Add%tlon4 i c ep a „e„ er ou6 /e Ye/kw Stripe 95 L. F. 0.60 57.09 -40- 9 5 95 57.00 100 L "So%dk/fii/e Stripe 2,072 L.F. 0.29 600.88 -0- 2,072 2072 600.88 100 7orkings Legends 34 Ea, 5.50 167,00 0- 34 34 8 7Ge 100 oncre/e &,m,,Aer Bars /20 Ea. /5.40 1848.00 -0- 20 120 1844100,16 RECORD OF PREVIOUS PAYMENT TOTAL I CONTRACT MADE CHECKED APP VED AMOUNT: BY #59,193.38 TOTAL DUE: LESS 10% RETENTION: TOTAL PAYMENT :S4 LESS PREVIOUS PAYMENTS: PAYMENT DUE THIS EST. SS 9 Z 8 38 1 P.O. 3037 p� L /2 /9J8, S 592.84 FUND ST. 0. DATE AMOUNT BY: L. DATE Imo 1. 9 I 3 3S 54 ACCT. 45/g B DATE 1L q/ 0. 00 PROGRAM 090 5 1 335 SHEET DIVISION ENGINEERING DEPT: Date OF .1 TOTAL: 0. 00 :CT: CONGRESS SPRINGS PARK /N6 P4RIeINs 107 :Dec. 2 EST. NO. 1 `Fine/) :10386 TO: /2/9/86 PROGRESS PAY ESTIMATE City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 CONTRACTOR: Waf Conserucfion Co,,Inc, ADDRESS: 964 Seo c k tan Ave. San dose Ca. 95/10 PHONE: (408 293-3669 EXECUTIVE SUMMARY MEETING DATE: January 7, 1987 City Mgr Approval ORIGINATING DEPARTMENT: Maintenance SUBJECT: Resolution to Approve Grant Fund Application Recommended Motions Authorize application for grant funds under the Community Parklands Act of 1986. Report Summary The City of Saratoga is eligible to receive Proposition 43 grant funds in the amount of $80,000. The Parks and Recreation Commmission has prioritized these funds to complete the development of El Quito Park including improvement of the entrance area, softball facilities, volleyball court as per fall '85 parks update. Fiscal Impact $80,000 for park development Attachments Resolution Application and Project Summary Motion Vote Staff recommendation 5 -0. SARATOGA CITY COUNCIL Agenda Item 1 RESOLUTION NO: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE COMMUNITY PARKLANDS ACT OF 1986 for the following project. EL QUITO PARK FINAL PHASE WHEREAS, the people of the State of California have enacted the Community Parklands Act of 1986, which provides funds to the State of California and its political subdivisions for acquiring and developing facilities for public recreational and historical purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the state, setting up necessary pra,cedur .es governing application by .local agencies under the program, and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application before submission of said application to the state; and WHEREAS, said application contains assurances that the applicant must comply with; and WHEREAS, the applicant agency will enter into an agreement with the State of California for acquisition, development, rehabilitation or restoration of the project; NOW, THEREFORE, BE IT RESOLVED THAT THE City of Saratoga hereby: 1. Approves the filing of an application for Community Parklands Act of 1986 state grant assistance for the above project; and 2. Certifies that said agency understands the assurances and certification in the application form; and 3. Certifies that said agency has or will have sufficient funds to operate and maintain the project; and 4. Certifies that said agency will complete the project within three years from date of approval by the state; and 5. Appoints the Director of Maintenance as agent of the City of Saratoga to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the aforementioned project. ATTEST: Grant funds under this program are budgeted by agency, not individual project. The amount of grant funds to be appropriated to your agency each fiscal year will depend upon your estimate of the amount needed to complete acquisition or develop- ment for each of the projects you list. You may request your total program alloca- tion in a single year or have it budgeted over a two or three -year period, as long as each individual project listed is $20,000 or more. Please complete the following: 2. c 3. Name of Local Agency City of Saratoga Amount of Total Program Allocation $80,000 Amount Requested for 1987/88 80,000 1. El Quito Park Final Phase 4. 5. 6. 7. 8. 9. 10. I have rea Sig APPLICATION AND PROJECT SUMMARY FORM FOR FISCAL YEAR 1987/1988 Anticipated Grant Requests for Fiscal Years 1988/89 and 1989/90 Community Parklands Act of 1986 Project (Park) Name Dollar Amount (1987/88) Attach extra sheet if you are applying for more than ten projects. Dan Trinidad, Jr. Director of A ho''zed.resentative of Agency) Maintenance $80,000 1987/88 Total 80,000 Intended Request for 1988/89 -0- Intended Request for 1989/90 -0- and the assurances on the reverse side of this form. 12 -29 -86 (Date) ASSURANCES 1 The grant recipient hereby gives assurance and certifies with respect to the grant that: It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project; that a resolution, motion or similar action has been duly adopted as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identi- fied as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It understands that grant funds must be appropriated by the State Legislature before costs can be incurred against the grant. 3. It will cause work on the project to be commenced within three years of appro- priation and agrees to make the property to be acquired or developed open to use by the public by the DATE SPECIFIED IN THE AGREEMENT WHICH WILL NOT BE MORE THAN THREE YEARS AFTER THE DATE UPON WHICH THE PROJECT WAS APPROVED BY THE STATE. 4. It will provide and maintain competent and adequate architectural /engineering supervision and inspection at the construction site to insure that the completed work conforms with the plans and specifications; that it will furnish progress reports and such other information as the State may require. 5. It will give the State's authorized representative access to and the right to examine all records, books, papers or documents related to the grant. 6. It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State Legislature. 7. For each individual project listed on the front of this form, it will submit appropriate California Environmental Quality Act documents, a project infor- mation form, cost estimates for development projects, an acquisition schedule for acquisition projects, site and location map and appropriate engineering and /or acquisition certifications. [This information must be submitted before grant funds are disbursed.] 8. In cases involving leased property, it agrees to maintain and operate the property and /or facilities acquired or developed for an agreed to period com- mensurate with the type of project and the proportion of State grant funds and local funds allocated to the capital costs of the project.