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HomeMy WebLinkAbout01-06-1993 City Council Agenda packetPrinted ori'recycled SAR9 DaCDO TO: FROM: Recommended Action: ;Background: Discussion: ,13777 FRUITVALE AVENUE ®'SARATOGA, CALIFORNIA _95070- ®.(408) 867 =3438' -DATE January 6, 1993: ,,City Council City 'Manager SUBJECT: Ordinance Regulating Recyclers COUNCIL M EMBERS: Karen Anderson 'Ann Marie Burger Willem Kohler Victor Monia Kafen,Tucker Introduce Ordinance.; 'No 71 Adding Section •4 and-' Article 4 -65 :.to: the Code of the City of Saratoga, Relating:. to Recycles "s Recent court cases have limited. the City's authority .to.; limit or r, egulate ,certain•businesses• ough the franchise 'which -are engaged in the recycLing ,component' of integrated solid waste management However, the City;,is still permitted to regulate .recyclers:,.in a manner" similar to other not covered by specific franchise authority: The intent :of ,'ordinance is to establ=ish a framework of regulations which will allow some' level of consumer protection, f A and, at the same time require properly. "licensed, and permitted businesses. to provide _information, to ,the _City which it needs` to fulfill its obligations under' the Integrated; Solid Waste Management Act The ordinance establishes an administrative and regulatory framework for ,recycling :.businesses; similar to -that already established. for other more heavily regulated busine`sses,;. (.taxis, gun dealers, solicitors and peddlers, massage establishments, for example) In addition to the norinal requir for a business license permit will- be required to be secured. The permit is ;for a per of one Year and may be renewed annually "based on findings by. the City; Manager that the recycler ti' has ,Satisfied the requireilients of the ordinance, and that no conditions' of the permit have been violated. e ordinance"- limits collection "hours to 8 a.m to 7"p :p.m.: e ordinance requires quarterly reports to the City on the amount Page 2 Ordinance Regulating Recyclers of recyclable material collected within the City. The ordinance provides for a process of suspension or revocation of the permit by the City Manager with the right of appeal to the City Council., The ordinance provides that violations of the ordinance are a misdemeanor and a public nuisance. An amendment to the fee resolution will be required should the City Council adopt the ordinance. Such a resolution will be prepared for adoption as soon as state law permits once the ordinance is adopted. reete Harry Peacock HRP:mc Attachment: Draft Ordinance ENVIRONMENTAL STATUS: This proposed ordinance is categorically exempt under the provisions of the California Environmental Quality Act and the associated SEQA guidelines. EXECUTIVE SUMMARY NO., MEETING DATE January 6, 1993 Fiscal Impacts: None. Attachments: 1. Notice of Completion. Motion and Vote: ORIGINATING DEP'T. Engineering SARATOGA CITY COUNCIL AGENDA ITEM 4F CITY MGR. APPROVAL SUBJECT: 1992 Street Maintenance Program Acceptance of work and Notice of Completion Recommended Action: Accept the project as complete and authorize staff to record the Notice of Completion for the project. Discussion: All work on the 1992 Street Maintenance (Slurry Seal) Program has been completed by the City's contractor, Valley Slurry Seal Co. and inspected by staff. The final construction cost for the project was $56,916 which is 7.6% below the awarded contract amount of $61,612. In order to close out the construction contract and begin the one year maintenance /warranty period, it is recommended that the City Council accept the project as complete. Further, it is recommended that the City Council authorize staff to record the attached Notice of Completion for the project so that the requisite 30 day Stop Notice period may commence. Recording requested by, and to be returned to: Saratoga City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor mentioned below, on property of the Owner, was accepted as complete by the Owner on the 6th day of January, 1993. Contract Number: N/A Contract Date: September 2, 1992 Contractor's Name: Valley Slurry Seal Co. Contractor's Address: P.O. Box 1620, West Sacramento, CA 95691 Description of Work: 1992 Street Maintenance Program Slurry Seal of Various City Streets. This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California. The undersigned certifies that he is an officer of the City of Saratoga, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters which are therein stated on information or belief, and as to those matters that he believes to be true. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Saratoga, County of Santa Clara, State of California on 19 ATTEST: Grace E. Cory, Deputy City Clerk Gov. Code 40814 NOTICE OF COMPLETION CITY OF SARATOGA BY: Larry I. Perlin City Engineer SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. C9 0 AGENDA ITEM: a, 2) as MEETING DATE: 1/6/93 tv ORIGINATING DEPT.: Plannin CITY MGR. APPROVAL SUBJECT: Letter from Jerry Kocir regarding Vacant Convenience Store at 12304 Saratoga Sunnyvale Road Recommended Motion: Receive and file letter and response. Report Summary: Mr. Kocir suggests that any new business that occupies the recently vacated convenience store at 12304 Saratoga Sunnyvale Road not be permitted to operate 24 hours per day. However, the City Code does not contain hours of operation restrictions for commercial uses that are permitted "as a right" in a commercial zone. For special uses that require a Conditional Use Permit, hours of operation conditions may be applied. However, in this case, the former 7- Eleven store predated the present code requiring a Conditional Use Permit for the sale of alcoholic beverages and was, therefore, considered a legal, non- conforming use. A non conforming use can be re- established providing the use has not been "abandoned" for more than 90 days. Therefore, any new commercial use permitted as a right or any similar conditionally permitted use (i.e. convenience store selling alcoholic beverages) meeting the non conformance provisions of the code may be re- established without hours of operation restrictions. Fiscal Impacts: none Attachments: Letter from Mr. Jerry Kocir Motion and Vote: f t '3ar -to?A City ColIncil 13777 Fruitiale ^aratoa. Ca. 95070 y tru oulr•s, Jerr i Y SArPto7A- :unn�r�� ale Rd. ".ar?to7A. Ca. 98070" INDUSTRIES AZULE INDUSTR /ES 1057 COMMERCIAL STREET, SAN JOSE, CALIFORNIA 95112 TELEPHONE (408 C .c Cr'n, Tear Yayor And Council !'embers: This written commur_icetion is submitted it my Absence because of prior committment. The convenience store on >unnyvale- Saratoga Rd. has been vacated And is out of business. Yow is the proper time to sunset this operation as a 24 hr. :uslr_ess. It should be mendAted that tris facility will no lon7er be granted A business license in the City o{' arato Te es a 7 day ?4 hr. operation thereby avoidin- the nuisnnce crested At this facility in the past. This will resort the orea back to the principles established by the 197Li and 1114 ener -1 Pier of ^a'-ntora. Attachment.: REQUEST FOR PROPOSAL ATTACHMENT 1 LIST OF PROSPECTIVE AUDITORS Motion and Vote: SARATOGA CITY COUNCIL 1 AGENDA ITEM �D MEETING DATE: January 6, 1993 ORIGINATING DEPT: Finance Department SUBJECT: Request for Proposal Annual Financial Audit Recommended Action: Review and approve the attached Request for Proposal for Annual Financial Audit for issuance on January 8, 1993, to the audit firms listed on Attachment 1. Report Summary: In February, 1991, the City of Saratoga issued a Request For Proposal for Audit Services which resulted in selecting Maze and Associates as its independent auditor for three Fiscal Years ending 1990, 1991 and 1992. The relationship with this firm has been highly satisfactory. The Finance Advisory Committee has recommended that City staff solicit Proposals for Audit Services for a five year period. This Request for Proposal reflects the schedule, service, and product currently provided by Maze and Associates. This Request for Proposal was reviewed and approved by the Finance Advisory Committee. It incorporates suggestions they have made. Fiscal Impact: Annual audits are a requirement for receipt of Federal funds. Audit Fees are budgeted as an annual cost of Financial Manage- ment. By re- bidding the audit there is a possibility of achiev- ing a cost saving. January 8, 1993 SUBJECT: Gentlemen: REQUEST FOR PROPOSAL ANNUAL FINANCIAL AUDIT FOR THE PERIOD 6/30/93 THROUGH 6/30/97 The City of Saratoga requests proposals for the Financial Audit of its transactions for the five years ending June 30, 1997. While the intention of the City is to establish a long term relationship with its audit firm, the decision to continue to renew the engagement will be evaluated annually based on audit performance. Seven (7) copies of the proposal are due February 1, 1992, at 5:00 pm in the City Clerk's Office. Any questions regarding this Request for Proposal should be directed to Ms. Patricia Shriver, Finance Director (408) 867 -3438. SCOPE OF WORK An examination of the City's financial statements and internal controls in accordance with Generally Accepted Accounting Principles; Preparation and arrangement for publication of 50 copies of a high quality CAFR, within Awards Program deadlines; Report on compliance with the Single Audit Act of 1984, including preparation of the Single Audit Report; Report on compliance with the Transportation Development Act; Report on compliance with Proposition 111, Calculation of the 1993 -94 Appropriation Limit Increment; Review and evaluate the existing system of internal accounting controls, including a comprehensive management letter which addresses items not dealt with in the other reports; Provide up to 40 hours of special focus on an area to be identified by City management. For FY 1993, this will consist of an evaluation of the internal controls associated with the Recreation Department's registration and reservation system, Programmed for Success). A copy of the City's most recent CAFR is enclosed, for your information. 1 ACCOUNTING SYSTEM AND STAFFING The City of Saratoga maintains its records on an automated system which has been utilized since 1986. Hardware consists of a standalone Everex Step 386/25 with a 60 meg tape backup system. Single -user software is provided through a licensing agreement with Pentamation -Count Systems: Fund Accounting Manager is a comprehensive fund account- ing system that is in full compliance with the accounting stan- dards spelled out in Governmental Accounting, Auditing, and Financial Reporting (GAAFR). Human Resource Manager is a Personnel /Payroll system which interfaces with the Fund Accounting system. Accounting procedures and policies, including System Backups, are documented in a comprehensive Accounting Manual maintained by the Finance Director. The Finance Department has five staff; the Finance Director, a Senior Accountant, two Account Clerks and a Cashier /Clerk Typist. In addition to accounting and financial reporting the Finance Department issues Business Licenses, controls Central Services and is the city's Cashier. Availability of Finance Department audit support is limited. The Finance Director prepares the General Purpose Financial Statements utilizing Lotus translations of Data Interchange Files from the Fund Accounting Manager. These statements and all items required by your audit checklist will be available on October 1, 1993. For Fiscal Year 1991 the City received Awards for Excellence in Financial Reporting on its CAFR from both GFOA and CSMFO. You will be expected to assist the City in maintaining its award status by preparing for publication a high quality CAFR within the specified time lines. AUDIT TIMETABLE FOR 1993 Interim Field Work February 18 April 2* Audit Checklist to Client July 1 City's Financial Statements Available September 30 Field Work resumes October 1 Audit Field Work Completed November 1 Draft Financials to City November 16 Final Reports Submitted to City November 30 Subsequent year's interim work is to be completed by March 1 to avoid interference with the City's Budget Process. 2 CONTENT AND ORGANIZATION OF PROPOSAL i. Table of Contents. ii. Letter of Transmittal (identifying the name of the firm, office and proposed engagement partner responsible for the audit including address and telephone number). iii. Understanding of the work to be performed. iv. Proposed schedule (including key milestones) conforming to City's schedule. v. Proposed Fee (include estimated hours by audit task, report and staff level). vi. Audit approach including a description of your audit pro- gram and any limitations thereof. vii. Identity and relevant experience of staff to be assigned to this audit (for the purpose of continuity 75% of the assigned staff must be available for return engagements). viii. List of audits performed of comparable Municipalities within the past three years, with relevant references. ix. Proposed Engagement Letter. x. Example of your published product; including color graphs. RFP TIME LINES Submission of completed proposals February 1, 1993 Recommendation of Finance Advisory Committee February 4, 1993 Selection of Auditor February 17, 1993 Selection of the Auditor will be based on a combination of the factors included in your proposal as evaluated by, and upon the recommendation of the City's Finance Advisory Committee. The selection process may include interviews of prospective auditors. The City of Saratoga retains the absolute right to reject any or all proposals. Sincerely, Patricia Shriver Finance Director COOPERS AND LYBRAND DELOITTE TOUCHE VARGAS, CRUZ PATEL ERNST YOUNG HOOD STRONG ARTHUR ANDERSEN KPMG JOHANSON YAU C. G. UHLENBERG MAZE AND ASSOCIATES MAILING LIST FOR REQUEST FOR PROPOSAL AUDIT SERVICES Printed on recycled paper. 13777 FRUITVALE AVENUE SARATOGA, .CALIFORNIA 95070 (408) 867-3438 COUNCJL MEMBERS: Karen Anderson Ann Marie Burger Willem Kohler Victor Monia Karen Tucker DATE: January 6, .1993 City. Council Assistant to the City Manager ,SUBJECT: Performing, Arts Grants: Recommended Action.:. .Review proposals for funding and make allocations for,1993 grants for'' the performing arts Background: This is the third 'year that funding has been provided to support the performing arts. In October, 1990, the Council adopted a policy and procedures statement to the effect that grants of up to $2,000 would be made individuals or groups on an annual ..basis.' Last year ten groups received funding: This year the policy-and procedures statement was changed to indicate that funding priority would be given, to proposals which provided for :a"program or event which could be attended and would appeal to a wide- spread Saratoga audience. Analysis The availability of the grants was publicized and twenty-one totalling $93,865 were received. Attached is a summary of staff's analysis, and- funding recommendations for the proposals. Also attached are the narrative portions of the applications which address the purpose and objectives of the organization, sources of financial support, membership, benefits of the proposed events, and `other information requested in the application packet. Staff recommends funding totalling $5,000 for only five of the twenty -one proposals. While the remaining proposals did have merit, staff felt' that they did not meet the majority` of the criteria and chose 'not to recommend them for funding. There is $5,000 of the $10,000 allocation remaining if. the Council, chooses to fund any of these organizations or programs. Carolyn King Assistant to the City Manager ORGANIZATION /PROGRAM AMT.REQUEST RECEIVED'92 RECOMMENDED VILLA MONTALVO Underwrite artist fee for annual musical production Fully funded the Saratoga -based program last year; benefit to Saratoga youth /families. $2,000 $2,000 $2,000/100% SARATOGA COMMUNITY BAND- -Sheet Music Fully funded the Saratoga -based program last year; annual Spring concert in Wildwood park can be promoted by Rec dept. $1,000 $1,000 $1,000/100% PERFORMING ARTS GRANT PROGRAM 1993 Criteria for Funding Recommendations: o Special performance /event for Saratogans o Co- sponsorship of performance /event with the City o Benefit to wide of Saratogans o Saratoga -based Groups which were recommended for full funding met the four criteria. Partial funding was recommended for those groups which met three of the four criteria. Staff made no recommendation for three groups /individuals: Los Gatos Chamber Orchestra, Thompson Trio, and Tim Richards /Barbara Scott. While these groups came close to meeting the criteria, staff felt that the groups recommended for funding met the criteria better and that it should be left to Council to decide whether or not to fund these groups. Also, each of these proposals provides for a program in which the money would essentially be used to fully fund musician fees. Staff is not entirely sure if this is the intent of the performing arts program. All other proposals were not recommended for funding. Although some of these proposals did provide for a special performance /event for Saratogans along with co- sponsorship, the organizations were not Saratoga -based and staff questioned the appeal of the proposed program to the Saratoga community. In the case of the schools, the requests for funding were primarily for equipment purchases to sustain performing arts programs. Most of the schools did not propose a special performance /event which would have wide spread appeal. ORGANIZATION /PROGRAM AMT.REQUEST RECEIVED'92 RECOMMENDED ARTS COUNCIL OF SANTA CLARA Hands on the Arts Program has received funding last two years; although outside of Saratoga, promoted in Saratoga for youth /families; recommend partial funding since not Saratoga based. $2,000 $500 $1,000/50% YOUNG AUDIENCES Family Festival of the. Arts Suggest one program instead of series; coordinate and promote through Rec. Dept; program would appeal to youth /families; do not recommend full funding since group is not based in Saratoga but proposed program will specifically be for Saratoga residents. $2,000 NEW APPLICANT $500/25% ALLIANCE FRANCAISE Annual French production Saratoga -based program has been funded for last two years; do not recommend full funding since audience is limited. $2,100 $500 $500/25% PETER THOMPSON -13 concerts for elementary schools Program not funded last yr. but funded in 1991; program would benefit all Saratoga elementary students but still has limited audience; Thompson also offered to tape the program for cable for wider audience. $1,995 0 No Recommenda- tion ORGANIZATION /PROGRAM AMT.REQUEST RECEIVED'92 RECOMMENDED LOS GATOS CHAMBER ORCHESTRA Two concerts in Saratoga Group was funded last year, however, is not community based. Proposal did not outline a specific event but offered to perform at a City event. If funded, staff recommends that release of funds be contingent on receiving and approving a program outline which includes date, time, and location. $2,000 $500 No Recommenda- tion TIM RICHARDS /BARBARA SCOTT -Two musical events featuring traditional, acoustic music Grant proposal was not very specific. Although it provides for a community -based event, it was difficult to assess the appeal to a wide audience. If funded, staff recommends that release of funds be contingent on receiving and approving a program outline which includes date, time, location, and names of the musicians. $2,000 NEW APPLICANT No Recommenda- tion West Valley /Mission Colleges Foundation, Inc. Olympiad of the Arts Program is in Saratoga however program is not geared to participation of the Saratoga community. $1,800 $1,000 0 SARATOGA EDUCATION FOUNDATION (SARATOGA ELEMENTARY)- -Stage for performing arts programs and special events Saratoga -based but limited audience; does not provide for _special event /performance. $2,000 NEW APPLICANT 0 ORGANIZATION /PROGRAM i AMT.REQUEST RECEIVED'92 RECOMMENDED REDWOOD MIDDLE SCHOOL Purchase of three wireless microphones Saratoga -based but limited audience; does not provide for special event /performance. $1,970 NEW APPLICANT 0 FOOTHILL ELEMENTARY SCHOOL Outdoor community event Saratoga -based but limited audience; proposal does outline a specific program but it also includes in budget purchase of equipment. $2,000 NEW APPLICANT 0 SWEET ADELINES Defray costs of annual show at Flint Center, Cupertino Program has limited Saratoga audience; not Saratoga based. $2,000 NEW APPLICANT 0 SARATOGA HIGH SCHOOL Pacific Expression Color Guard Group received funding last year; program has limited Saratoga audience and does not provide for a specific event for Saratoga residents. $2,000 $2,000 0 SILICON VALLEY ARTS FUND -$20 million arts campaign to strengthen arts county -wide Proposal does not provide for special performance /event in Saratoga; indirect benefit to Saratoga residents. $58,000 (PAYABLE OVER 5 YRS) NEW APPLICANT 0 GILBERT SULLIVAN SOCIETY Eight performances at Saratoga civic theatre While performances are in Saratoga, group is based in San Jose and membership is county- wide; group can recover costs through ticket sales; proposal did not suggest any way to promote and ensure benefit to Saratoga community. $2,000 $500 0 ORGANIZATION /PROGRAM AMT.REQUEST RECEIVED'92 RECOMMENDED LOS GATOS COMMUNITY CONCERT ASSC. Defray costs of concert series in Los Gatos Limited benefit to Saratoga community; performances not in Saratoga and organization is not based in Saratoga. $500 $250 0 PHOTOGRAPHIC GUILD OF LOS GATOS Defray cost of South Bay Photo competition for high school students Limited benefit to Saratoga community; organization not based in Saratoga. $500 NEW APPLICANT 0 MORELAND MUSIC COALITION Defray costs of Winter Benefit Concert at Prospect High School Less than 25% of middle school population is from Saratoga. $2,000 NEW APPLICANT 0 CHRISTA MCAULIFFE Purchase sound equipment for 1993 production 15% of school's student population is from Saratoga. $2,000 NEW APPLICANT 0 Dionysian Duncan Dancers- -Film and dance concert Organization is not community based; difficult to assess the appeal of the program to ensure participation of the community. $2,000 NEW APPLICANT 0 TOTAL REQUESTED: $93,865 November 19, 1992 Ms. Karen Campbell Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: DM: dp 1112 [Mg MEM II Fam 0 12300 DeSanka Ave. Saratoga, CA 95070 408- 257 -9282 Thank you for inviting the Blue Hills School PTA to submit a proposal for performing arts activities for consideration in the City of Saratoga's grant program. Because we were awarded your generous performing arts grant last year, we would like to give other schools this wonderful opportunity and will not be applying this year. We hope you will continue to keep us in mind in the future. Thank you again for providing such a rewarding program to the schools of Saratoga. Sincerely, ;DA4AAlt.J4 Denise Murphy PTA President November 19, 1992 Ms. Karen Campbell Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: Sincerely, Denise Murphy PTA President DM:dp E SQL ME 0I PlifIZ 0 12300 DeSanka Ave. Saratoga, CA 95070 408 -257 -9282 Thank you for inviting the Blue Hills School PTA to submit a proposal for performing arts activities for consideration in the City of Saratoga's grant program. Because we were awarded your generous performing arts grant last year, we would like to give other schools this wonderful opportunity and will not be applying this year. We hope you will continue to keep us in mind in the future. Thank you again for providing such a rewarding program to the schools of Saratoga. APPLICANT ORGANIZATION NAME ADDRESS Ticket Income CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 Villa Montalvo Center for the Arts 15400 Montalvo Road P 0 Box 158 Saratoga CA 95071 PROPOSAL COVER PAGE NAME /TITLE OF PROPONENT Deborah Jones, Development Director SIGNATURE TELEPHONE NUMBER DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE Apple Computer Grant (projected) (408) 741 -3421 AMOUNT $3,000 $1,950 $2,000 PROPOSED PROGRAM (Limit statement to space provided.) City of Saratoga funds will be used to underwrite the artist fee for the Missoula Children's Theatre program, an:'intensive week of theatrical activities for children culminating in two performances of the classic children's tale "Cinderella" on July 2, 1993. The Missoula Children's Theatre directors will audition, rehearse, and perform with the children of the community in the full -scale musical production. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 1 CHECKLIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. please check the items below to indicate that copies are attached. I. APPLICATION __z__ Cover Sheet (with identifying information and signature of applicant) x Description of Program II. ORGANIZATION x Current Board of Directors Articles of Incorporation Submitted previously. Bylaws Submitted previously. X Organizational Chart III. FISCAL INFORMATION( x Program Budget Federal Tax Status Submitted previously. State Tax Status Submitted previously. X Audit or Financial Statement ,Agencies that have previo sly provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred. Montalvo Association a nonprofit corporation Executive Director Elisbeth J. Challener Board of Trustees President Lionel M. Allan First Vice President J. Michael Patterson Second Vice President Sally Lucas Secretary Leigh Weimers Treasurer Joseph Mag!lone Board Counsel Katrina J. Church Past President Phillip R. Boyce Christine M. Backhouse Lynn M.Battenberg Neal A. Cabrinha Lois M. Caner Patricia A. Compton S. Gregory Davies Sandra Farris Michael E. Fox Truman L. Gates Ruth Tunstall Grant Daniel Helfgot A. Claire JInks Dr. James Masuda Robert P. Moore Perry V. Olson Alan R. Pinn Carolyn L. Rosen Beatrice F. Schmidt Andrea Thomas Emeritus Michael H. Antonacci James R. Compton Olivia C. Davies Jean Kuhn Doyle Margaret Dyer Warren B. Heid John S. Langwill David S. Meeker RAdm. Ralph M. Metcalf William C. Randal Britton W. Saferlee Bernard Sims Betty Speer Ex Officio Hon. Dianne McKenna Santa Clara County Supervisor Hon, Willem A. Kohler Mayor o1 Saratoga 15400 Montalvo Road PO Box 158 Saratoga, CA 95071 -0158 408/741-3421 FAX: 408/741.5592 T HE B A Y December 11, 1992 Ms. Karen Campbell Administrative Assistant 13777 Fruitvale Ave. Saratoga CA 95070 ARE'A'S HISTORIC L L A M O N T A L V 0 GARDEN F 0 R THE ARTS Dear Ms. Campbell: On behalf of the Trustees of the Montalvo Association, I would like to thank the City of Saratoga for support for the 1992 Missoula Children's Theatre program at Montalvo. This week -long intensive theater training and production program was warmly received by all participants and their audiences at the two public performances which culminated the program. City of Saratoga 1992 support was used to underwrite ticket costs for the two performances. I am writing this year to request a 1993 grant of $2,000 in support of the second year of this exciting program. Grant funds will be used to support the Missoula Children's Theatre artist fee. Description of program, participants, and audience In July 1993, Montalvo will offer the week -long Missoula Children's Theatre program for a second engagement. Two profeesional directors from Missoula Children's Theatre will arrive in Saratoga with the script, set, costumes, and all they will-need to mount a full -scale musical production of the classic children's tale Cinderella. A busy, exciting week will begin, involving•750 children and adults in its activities. The program will be most easily accessible to children and families from Saratoga. In 1992 nearly half of all participants in the program were Saratoga residents. Montalvo will publicize the program through press releases, flyers to local schools and libraries, advertising, and through announcement in the Los Gatos Saratoga Department of Community Education and Recreation schedule of activities. In addition, the performance will be listed in Montalvo's Performing Arts Season Brochure. Support from the City of Saratoga will be acknowledged in Montalvo's highly visible Season Brochure and in printed materials publicizing the program. (Please Attachment 1 for promotional materials from the 1992 Missoula Children's Theatre program.) The two Missoula directors will hold auditions on a Monday. They will cast approximately 50 local children ranging in age from kindergarten through grade twelve. An additional 6 -7 older children will be chosen to be assistant directors and spend the week learning the behind- the scenes activities necessary to mount a theatrical production. After this week of intensive preparation and rehearsals, the program will culminate in a full -scale musical production appropriate for family audiences. The two performances, starring the children of our community, will be offered in Montalvo's outdoor Garden Theatre. Evaluation surveys will be obtained from both parents and children participating in the program. Page 2 In order to include children from the greater community and children who might not otherwise be able to participate in such enriching activities, three theater workshops led by the Missoula staff will be taken into the communities of San Jose and Campbell. The workshops will be suitable for elementary through middle school ages. Workshop topics during the 1992 program included Improvisation and Introduction to Mime. Pending the receipt of funding from Apple Computer, the children participating in the workshops will be bused to Montalvo free of charge to attend the Friday afternoon performance. Missoula Children's Theatre at Montalvo in 1992 The Missoula Children's Theater program and production of Beauty Lou and the Country Beast in 1992 went beyond the usual audience /performance experience. Over 90 children auditioned and 57 were cast, including the older assistant directors. Three theater workshops were taken into the communities of San Jose and Campbell, and 87 of the children participating in the workshops were bused free of charge to the performance thanks to funding from The Community Foundation of Santa Clara County. The 2 Friday performances were presented to audiences totaling over 680 people. Thanks to the 1992 grant from the City of Saratoga both performances were offered to the community without charge. Parents' comments on Montalvo's evaluation survey included the following: "Brilliant, do it again! My child's self esteem went up at being chosen and taking part." "This is a fabulous program. We have lost the arts in our public schools due to funding cuts. There is a desperate need for this type of opportunity in our community." "Excellent program! I am raising 5 foster daughters don't think we could have all come to see the show if it wasn't free. Thank you, thank you, thank you." In response to the question, "What did you like most about the program Children's comments included: "Meeting other kids that are interested in acting and the excitement of being on stage." "Myself being a funny dog." The people and how good we worked together." "I liked the enormous zest and enthusiasm that the Directors showed in the show. I also liked the fact that we put on a full scale musical in a week (from a 17 -year old assistant director)." Forty -seven percent of the children participating in 1992 came from Saratoga. An additional 6% came from Los Gatos, and 30% came from San Jose. Other children came from Scotts Valley, Cupertino, Sunnyvale, Fremont, and Palo Alto. Ages ranged from 6 to 17, with 12 year olds comprising 30% of the group followed by 11% each of ages 6,8,9, and 10. Thirty -six percent of the children were performing for the first time on stage. (Please see Attachment 1 for copies of promotional materials and newspaper coverage for the 1992 Missoula program.) Projected Cost and Financial Support The total cost of the Missoula Children's Theatre program is $7,155. Funding from the City of Saratoga will be used to support the Missoula Children's Theater Fee of $2,000. Montalvo has submitted a grant proposal to Apple Computer for support of the outreach activities and other program expense. We anticipate a maximum grant of $3,000. With this level of funding from the City of Saratoga and Apple Computer, the program deficit will be made up by a ticket charge of $3 for the two performances, an estimated ticket income of $1,950. Please see the attached Program Budget for details. Background Information Villa Montalvo Center for the Arts has been bringing arts and culture to the Saratoga community for 39 years. Its purpose is to educate and to enrich, and to bring the pleasures of artistic expression to a wide audience in the Santa Clara Valley. Montalvo is funded primarily through revenues from donations, from facilities rentals, corporate and foundation grants, the performing Page 3 arts season, and by a "membership" of 950 donors of whom 280 or 30% are Saratoga residents. There are no requirements for participation in Montalvo's activities. All arts events are open to the general public. During each Performing Arts Season Montalvo offers complimentary tickets to selected performances to the Santa Clara Children's Shelter, Eastfield Ming Quong, and the Saratoga and Los Gatos Senior Centers. In addition, Montalvo's volunteer auxiliary, the Montalvo Service Group, numbers some 350 of whom almost 50% are residents of Saratoga. City of Saratoga support for the Missoula Children's Theatre program will promote an activity which enhances our community. It will enable Saratoga children and those from the surrounding communities to reach into the active role of artistic creation. The final performances will fulfill two goals: Family audiences will find live entertainment for a nominal fee, and the participating children of the community will experience broadened artistic horizons and enhanced self esteem. Thank you for your consideration of this proposal. Sincerely, Deborah Jones Development Director VILLA MONTALVO CENTER FOR THE ARTS MISSOULA CHILDREN'S THEATER PROJECT BUDGET Expenses Missoula Children's Theater Fee (3 workshops included) 2,000 Artist Transportation, Lodging 975 Piano Accompanist for rehearsals production (approx. 20 hrs) 400 Busing (3 buses $160) 480 Special Advertising/Marketing to reach San Jose /Campbell 350 *Marketing (Season Brochure, Magazine, advertising) 2,050 *Box Office Expense 800 Production Expense 100 TOTAL EXPENSE 7,155 INCOME City of Saratoga Grant to support Artist Fees 2,000 Apple Grant 3,000 Ticket Income (650 $3) 1,950 TOTAL INCOME 6,950 *Marketing Expense and Box Office Expense are prorated portions of Montalvo's overall Performing Arts Season Expense. 1 Qtr* J (Yl a altr' man a dLr' Pcoi+i On 5 D Ltie d. PPubtie-i fy (F r) aox b f{ic4_ fnanagtr (Fr/5eF,ra GrArdt.nar' (PT) 5a fF irt_tcki re, '45/4a Execc_.ci Dirac 10r Pro 2 ra.mmi Ai Mar �.4-i n) �i r-e._ G+o I fatcdp /Adrniri Assis t' l ua. I o pma.n t- (o i r- ..c.-tor' Ctxard narfo r' rra.nt 'r r/R. b(Jci5/ fP'rodu►t_*ion 54.A so r (PT) Cs: rtfdletrS I Hcastktuper (Pr) o? idtni- 13Cx 6 f 8C0-- SUpt_ry isvr' Itd. a 1 /FT ran tua i p P.1- -e.zra 5 Sox 4 f f iu_ (4- 6&5-tan-t5 (PT) pejytal U .LA- Goo na-b? w■It Gha from a e-OrYrn .0&enn b asad 4o a. D ale poi--ion Mot.estmana r' Go orai n a$iokJ will tle.= 4o rt,,'pn5i1 P /rarnrni....) Dlrac_tr r Will pie-le-up mark.t+i c+ior1 5G ne 1 az.si5t'a mil/ tic. n¢Ldc am J. Michael Patterson (Marcie) Price Waterhouse 150 Almaden Blvd San Jose CA 95113 282 -1240 Lionel M. Allan (Mary) Allan Company 18222 Seebree Lane Monte Sereno CA 95030 354 -8854 Phillip R. Boyce (Susan) Pacific Western Bank 333 W. Santa Clara Street San Jose CA 95113 244 -1700 X3205 Patricia A. Compton (Jim) 15040 Oriole Rd Saratoga CA 95070 354 -2598 Marian Crowell 1810 Phantom Ave San Jose CA 95125 377 -6106 MONTALVO ASSOCIATION BOARD OF TRUSTEES 1992 -93 S. Gregory Davies (Carolyn) C.P.S., A Commercial Real Estate Co 1740 Technology Dr Suite 180 San Jose CA 95110 437 -3400 James L. Dawson (Larry) 13875 Mir Mirou Drive Los Altos Hills CA 94022 415/948-3157 Sandra Farris (Ray) 18309 Lexington Drive Monte Sereno CA 95030 354 -8009 Michael E. Fox (Mary Ellen) M.E. Fox Company, Inc. 128 Component Dr San Jose CA 95131 435 -8510 Montalvo Board of Trustees page 2 Truman L. Gates, CEO Community Hospital Rehabilitation Center 815 Pollard Road Los Gatos CA 95030 378 -6131 Ruth Tunstall Grant Genesis /Sanctuary of the Arts 40 N. 1st St San Jose CA 95113 292 -5542 Daniel Helfgot Opera San Jose 12 South 1st Ste 207 San Jose CA 95113 287 -1620 A. Claire Jinks (Larry) 21355 Saratoga Hills Rd Saratoga CA 95070 867 -1869 Philip N. Johnson Tandem Computers 10435 N. Tantau Ave Location 200 -47 Cupertino CA 95014 285 -2771 Robert L. LoPresto Rusher Loscavio LoPresto 2479 E. Bayshore Rd Ste 700 Palo Alto CA 94303 415/494 -0883 Sally Lucas (Don) 19370 Saratoga -Los Gatos Saratoga CA 95070 354 -7164 (H) 255 -9500 (W) Joseph Maglione (Celia) Deloitte Touche 60 S. Market St, Ste 800 San Jose CA 95113 993 -4374 James Masuda, DDS (Michiko) 704 Blossom Hill Rd, Ste 106 San Jose CA 95123 225 -2425 i Montalvo Board of Trustees page 3 Perry V. Olson (Lynne) The Portola Group 3000 Sand Hill Rd, Ste 2 -145 Menlo Park CA 94025 415/854 -7550 Alan R. Pinn (Toni) 1475 Saratoga Ave Ste 250 San Jose CA 95129 252 -9131 Carolyn Rosen (Bob) 1616 Shreen Ct San Jose CA 95124 266 -3270 Andrea Thomas (Joseph) 16310 Los Serenos Robles Los Gatos CA 95030 354 -0988 Leigh Weimers (Geri) San Jose Mercury News 750 Ridder Park Dr San Jose CA 95190 920 -5547 Marion A. Whittaker Baker, Johnson Whittaker 2 N. Second St Ste 290 San Jose CA 95113 294 -9101 Timothy A. Wilkens (Suzanne) Coastal Properties /Monterey Bay Prop. 50 University Av Ste L3 Los Gatos CA 95030 395 -7282 Young Daughters Beauty Lou Sally Mae Donna Rae Barbie Lee Sandy Dee Bobby Jb Little Zo Older Daughters Beauty Lou Sally Mae Donna Rae Sandy Dee Barbie Lee Bobby Jo Little Zo Fleabite Clyde Eric Ventura Missoula Children's Theatre Buckaroo Bob Beast, Imaginary Friend Assistant Directors Juli Call Lisa Sindorf Katie Wallace Chrissy Kord Ruchira Shan Mindy Avondet Heather Johnson Country Folks Dave Mount Lindsay Smith Allison Fox Sheila Rahnama Kady Segretto Rachel Youngberg Megan Schneider Winter Graham Lola Chu Rich Hirth Jill Moon Jared Floodman Annie Mount Jonny Moon Mindy Avondet Juli Call Missoula Children's Theatre Beauty Lou and the oun .ry _Brag Friday, July 3, Garden Theatre Villa Montalvo, Saratoga Kelli Segretto Chelsea Purvis Kelly Pisani Allison Woodside Alison O'Gara Ki Kallbrier Sarah Lillo Brooks Brodrick Kate Scheider Rebecca Mittelman Katie Missakian Sarah Adolphson Krista McDermott Jenny Hortley Maury Evans Bobby Jackson Critters Rachel O'Gara Mykala Castro Alina Shah Albert Elpinosa Samson Yeung Shayan Rezvani Leanna Wright Clark Pierron Kirk Pierron Annie Weidert Heide Cruikshank Sarah Sonntag Victoria Adelus Danny Saycedo Rachel Hillman Tommy Hirth Elizabeth Kreuger Brian O'Neil Sunny Lai Accompanist Margaret Petersen EAUTY U and the Country A Sagebrush FairyTale T—. Presented by ISSOULA HILDREN THEATRE Special Thanks to City of Saratoga and Community Foundation of Santa Clara County for their generous support. CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION �J, NAME SS&(&1 D G` Ca YAM IA. rt 1 C BQv1 U ADDRESS /D CC vV t v\ u 1 v Edu eex I O tAt.si Ifallt olle e 19.5-0740 Sin red a. C A NAME /TITLE OF PROPONENT C r A D. V o rr li r" Ll SIGNATURE a 2 iz TELEPHONE NUMBER A 2 2 o al &v 71// -26% DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA 400 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AM UNT O C; el ra o D Co f 9 c oh i h ki Ai Eclutdiyti, -M Street S PROPOSED PROGRAM (Limit statement to space provided.) Re7tA�&c0 OOO to L ✓ber �1( eviStS f�r' �QSL 4114 C. (slieet m u.S/c) f6e- f ore_ n c u.+ backs ce Wes/ Co il -f lies 'mot i 4 C r& D S c rztiel Gt. i S ON pkrauts4. of-44. WtNSTC or -toe ba c L. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the items below to indicate that copies are attached. I. APPLICATION Cover Sheet (with identifying information and signature of applicant) Description of Program II. ORGANIZATION III.. FISCAL INFORMATIQN V .5cA6►+isi M5? rar. CHECKLIST Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Program Budget Federal Tax Status V' C. State Tax Status 4 V'f Audit or Financial Statement Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes gave occurred. SARATOGA COMMUNITY BAND ATTN: Karen Campbell Administrative Assistant City of Saratoga FROM: Craig Northrup, Conductor Saratoga Community Band RE: Saratoga Community Band Application for Performing Arts Grants The Saratoga Community Band would like to request a grant of $1,000 from the City of Saratoga for 1993. This money will be used to develop the music library started in 1991 by the purchase of band music [sheet music] for the band. West Valley College has a very old and limited supply of band music for a concert band of this type because no such organization has existed for many years. The city funds would be used to update and add to the existing band music library. Background Information: Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 (408) 867 -2720 November 25, 1992 1. The Saratoga Community Band was organized in September 1990 under the sponsorship of the Community Education Office of West Valley College, and was an immediate success with 43 active performing members. This fall we have 75 registered members in the band. The purpose and objectives of the organization are: a. To offer an opportunity for local adults who play a band instrument to continue their musical training and performance activities after high school and college. b. To provide band music at various civic and community activities in Saratoga. 2. Of the 75 active performers in the band, 32 are residents of Saratoga and the remainder are from local communities such as Los Gatos, Cupertino, Campbell and San Jose (mainly West Valley Community College District]. 3. The only requirements for participation in the band are registration through West Valley College and ability to play a band instrument. WEST VALLEY COILEGE, COMMUMIY EDUCATION 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2096 Projection of Costs: -2- 1. The average cost of sheet music for one piece of music played by the band is about $60. The band plays about 35 pieces per year. Approximately 50% is music that is already in our music library, and the remainder is newly purchased music. 2. The main source of financial support for the band is through the fee charged to each band member for registration in the organization through the Office of Community Education of West Valley College. This fee pays the salary of the conductor, college administrative expenses and a small budget for supplies and music. 3. No other financial support is anticipated for the coming year, and budget cuts are anticipated in all programs by West Valley College. The City of Saratoga has supported this program with an allocation of $1,000 in 1991 and 1992. Saratoga Audiences and the Band's Performances: 1. During the past years, the band has already performed annually at the "Celebrate Saratoga" festivities in September, a concert at the Saratoga Odd Fellows Home, and performance at the "S.S. Benefit" at the Saratoga Community Center (Charity Fund Raiser], free band concerts at West Valley College theater in December and March, performances at the Saratoga Rotary Art Show, and an annual old fashioned "Concert in the Park" at Wildwood Park in the spring. 2. Audiences have been of all ages. Similar performances are scheduled for the coming year, and additional performances will be scheduled as the band's services are requested by the community. Saratoga had never before had a community band, and from comments 1 have received from performers as well as those who have heard the band so far....IT'S ABOUT TIME! I have marked several of the items that you requested to be included with this application with "N/A" [Non-applicable] since the band is under the authority of West Valley College. 1 look forward to the City of Saratoga's continued support of the Saratoga Community Band. PROGRAM BUDGET 1993 ORGANIZATION NAME: SereSocj& rowiMIAKI Bcc: 5ardocyL Co vvi YM K N 3cc PROGRAM: COMMENTS /EXPLANATIONS (if necessary): k)4 ditto 44444 ..zqed ge U/4 /1.4we cr4444tz r v a °64*. uk44'44tellr617 464441 ■1144.444:a LINE ITEM BUDGET Salaries Personnel L W V I Benefits Rental Equip. Expense Space Rental ..49— Equipment Costumes "NG— Other -49-- j publicity Expense Printing 1 Supplies 4 1 Postage Other 40- Other Expenses /Ile,A) MKS u.S g. Rtrc.ka54. i CcwwYtt1 e• S 4000 peA year! i /poO (please list) MAL PROGRAM BUDGET 1993 ORGANIZATION NAME: SereSocj& rowiMIAKI Bcc: 5ardocyL Co vvi YM K N 3cc PROGRAM: COMMENTS /EXPLANATIONS (if necessary): k)4 ditto 44444 ..zqed ge U/4 /1.4we cr4444tz r v a °64*. uk44'44tellr617 464441 ■1144.444:a SARATOGA COMMUNITY BAND Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 August 26, 1992 (408) 867 -2720 TO: All Band Members RE: Performance Schedule for 1992 -93 September 20 [Sunday] 5curcutoJ 1 th Time to Arrive: 1:00 PM Performance Time: 1:30 PM Dress: Casual with white shirt/blouse Program: 'KLAXON MARCH" (on a flat bed truck] Equipment: Bring instrument, lyre, music a hat /sun glasses December 7 (Monday] -Cowan a WC TlflasaufiVe Time to Arrive: 7:30 PM Performance Time: 8:00 PM Reception Follows Dress: Coat Tie/ Nice Dress Program: Everything we know by then Equipment: Bring your instrument musicfolder. [Chairs, concert risers stands will be set up on stage for you]. Apra 26- (Monday] etuilvsre ear Time to Arrive: 7:30 PM Performance Time: 8:00 PM Dress: Coat tie/ Nice Dress Program: All new program to be confirmed Equipment: Same as December concert May 2- (Sunday] Ocanazga &Warm Arit Mow Time to Arrive: 12:15 pm meet at the WVC Bandroom Performance Time: I:00 2:30 pm Dress: Casual (Bring sun glasses hat] Program: Everything we know Equipment: Chairs stands will be provided. Bring your instrument, clothes pins, music folder, sun glasses and a hat. May 27 [Thursday] Cfnialamaina onf2 Mal 7 Time to Arrive: 5:30 pm meet at the bandroom Performance Time: 5:50 pm (Sharp !J Dress: Nice appropriate clothes for a graduation (sun glasses/hat] Program: Incidental music for 10 minutes [To be decided], Processional Recessional Equipment: Bring your instrument, clothes pins and music folder. May 30 (Sunday] Quit az En as Pau* Place: Wildwood Park, 4th Street near the creek, Saratoga Time to Arrive: 3:00 PM to set up and socialize Performance Time: 4:00 PM Dress: Casual [sun glasses hat] Program: Our favorite tunes from the year plus some new music, too. Equipment: Bring your own chair, stand, instrument, clothes pins, music folder, hat/sun glasses and bring your family, friends with a picnic. This is a fun afternoon NO REHEARSAL: 9/7, 12/14-1/18 (5 weeks off), 2/15 fJ TELL A FRIEND BRING A FRIEND fJ APPLICANT ORGANIZATION NAME ADDRESS San Jose, .CA 95113 NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE Arts Council of Santa Clara County 4 North Second Street, Suite 505 (408) 998 -2787 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OTHER SOURCES OF REVENUE FOR PROGRAM SCit C of Milpitas Patricia Holihan Steinhardt 'TOT City of Mountain View $2,000 Target "Stores $5,000 Apple Computer $2,500 PROPOSED PROGRAM (Limit statement to space provided.) $2,000 Through the annual Hands on,the Arts Festival, the Arts Council of Santa Clara County provides a culturally stimulating experience for families and children of all ages. Due to increased attendance at the two -day Festival, funding is now needed for artists' aids. These assistants are required to keep the instructor -to- student ratio low, thus maintaining a high quality learning exchange. The Arts Council is requesting a $2000 contribution from the City of Saratoga to assist us in continuing to provide quality art experiences free of charge to all participants. In 1991, the Festival served 13,000 children and families; the 1992 crowd grew to more than 16,000, and we anticipate a large increase in attendance for 1993. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. Arts Council of Santa Clara County 4 North Second Street, Suite 505 San Jose, CA 95113 -1305 Tel 408- 998 -2787 Fax 408- 971 -9458 November 21, 1992 Ms. Karen Campbell, Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: On behalf of the Arts Council of Santa Clara County, we respectfully submit the attached grant proposal in request of $2,000 in support of the Arts Council and the 1993 Hands on the Arts Festival. We greatly appreciate the level of committment which the City of Saratoga has provided in the past and hope that you will reinvest in this growing program. The 1992 Festival attendance grew to 16,000 participants up from 13,000 in 1991. Our request this year seeks to support in part, our new need to provide our artists with workshop assistants to help with the increasing numbers of Festival- goers. The City of Saratoga's sponsorship will aid us in meeting the challenge to provide a high level of quality art experiences for families, youth and children. Hands on the Arts is exemplary of the City of Saratoga's longstanding committment to promoting a high quality of life for children and their families. The 1993 Festival will provide the citizens of Saratoga with access to a variety of visual and performing arts activities including dance, painting, music, poetry, printmaking, theatre and sculpture, with its unique "hands -on" emphasis. Many children and youth will discover the fascination and delight of creating artwork. In addition, the Festival will provide sixteen hours of free musical and performing arts entertainment during the two -day event. We welcome the opportunity to once again work in concert with the City of Saratoga bringing the 1993 Hands on the Arts Festival to families throughout the greater Bay Area. Sincerely, Othau- Barbara Zeitman -Olsen President Executive Director Enclosures: 1993 application and supportive materials Patricia Holihan Steinhardt Patricia Holihan Steinhardt Executive Director A private not- for profit agency in partnership with the County of Santa Clara and the California Arts Council Project Description: 1993 Hands on the Arts Festival Saturday, May 15 and Sunday, May 16, 1993 10 a.m. 4 p.m., Sunnyvale Community Center Hands on the Arts is the largest annual Arts Festival for children, youth and families in Santa Clara County. The Festival is unique in that its principal focus is to bring artists together with children and their families to experience and make multi cultural art. One of the targeted audience groups for this creative festival is the citizens of Saratoga. Each year the Festival includes more than fifty professional artists representing a multi cultural array of visual and performing arts and activities. These artists present a "hands -on culturally- specific art experience which thousands of children and families enjoy individually and together. While the Festival is non competitive, it is nonetheless highly provocative, challenging participants to explore their individual creativity. Children leave the Festival with bags full of their own creations; exciting, colorful art pieces, ceramics, collages and hand -made tribal instruments, just to name a few. Many Festival -goers return the second day to make and experience more artwork. The Festival has grown, in large part due to the generosity of local businesses, as well as an innovative partnership which has evolved in recent years between the Arts Council and the City of Sunnyvale The Festival is produced by the City of Sunnyvale at their Community Center Complex. Hands on the Arts, now in its eighth year, was developed by the Arts Council in direct response to the drastic funding cuts to arts in the classroom resulting, from Proposition 13. In 1991, the Festival received the nationally- recognized Dorothy M. Mullen Award for its outstanding role in bringing together children and their families with the arts. The Festival continues to grow each year, presenting new challenges, as increasing numbers of children from throughout Santa Clara County come to experience the joys of making art, from Japanese printmaking through paper making to East Indian dancing. Promotions Through paid advertisements, public service announcements, flyer distribution to all students, and an aggressive media and public relations campaign, our goal for 1993 is to expose more than 300,000 people to the Festival. Through the Santa Clara County Office of Education, every child attending public school in the County, from Palo Alto to Gilroy and from Milpitas to Saratoga /Los Gatos, will receive a flyer inviting them and their families to attend the Festival. Hands on the Arts continues beyond the two -day Festival. The Arts Council is proud to display examples of children's art created as a result of Festival participation. Artworks are displayed at various public locations, including the Santa Clara County Government Center and the Triton Museum of Art. The young "artists" are notified, and are invited to view their works on public display, adding yet another dimension to the power of the arts in the role of uniting various cultural communities. In May of 1993, selections of children's art from the 1993 Festival will be on exhibit at the City of Sunnyvale Art Gallery. The work will be shown until early June, and will close with a special reception for the children, their families and Festival donors. Additional Sources of Projected Funding Apple Computer, Inc. City of Cupertino City of Milpitas City of Mountain View City of Sunnyvale Deloitte Touche Fujitsu America, Inc. Hewlett- Packard Company San Jose Mercury News San Jose Water Company Syva Lockheed Missiles and Space Company Target Stores Waste Management Background: Arts Council of Santa Clara County The Arts Council of Santa Clara County was established in 1982 by the County Board of Supervisors to serve as the regional planning and support agency for local arts organizations and artists. Since that time, the Council has been the principal countywide funding agency for hundreds of individual artists and small to mid -size art organizations. The Council provides regional arts leadership through advocacy and networking. The Arts Council has contributed to the growth and excitement of the arts in the South Bay. As a leader in the community, the Arts Council's mission is to champion the arts for the people of Santa Clara County, marshaling the greatest possible support for the arts. The Council has built new partnerships that advance the Valley as a dynamic and culturally diverse community through programs that connect the arts with businesses, private foundations, individuals and government. For nearly a decade now, the Council has been the principal countywide funding and service agency for hundreds of artists, arts educators and arts organizations. The Council's strength has been its ability to leverage funding from private and public sources. In 1992 the Council distributed $250,000 in grants to local arts organizations and artists, up from $40,000 in 1988. By focusing on arts advocacy and leadership, and through such programs as City Connect, the Arts Council continues to build bridges linking governments and art within the region. ArtsConnect is another exemplary program that builds bridges between arts, social services providers, and special populations such as children at risk. ORGANIZATION NAME: PROGRAM: LINE ITEM Administration PROGRAM BUDGET 1993 Arts Council of Santa Clara County 1993 "Hands on the Arts" Festival Salaries $10,000 Promotions $10,450 Office Expenses $900 Postage $1,000. Printing $4,500 Supplies $500 Contract Services $6,500 Misc. 5800 $34,650 Artists' Salaries and Supplies $55,000 Aids (16 hours x 50 aids x $5.40) $4,320 Total Projected 1993 Budget $93,970 COMMENTS /EXPLANATIONS (if necessary): BUDGET ATTACHMENT 1 All Events Ursula Sularski Development Director Fund Raising Media PR ABBYs A B B Y S Arts Council of Santa Clara County Current Organization Chart Effective September 1, 1992 Arts Council Board of Directors Trish Steinhardt Executive Director Planning External Relations Board Affairs Advocacy Eugenia Haney Events Coordinator Hands on the Arts Exhibits Advocacy Day Arts Connect Larwence Thoo Associate Director Program Management Systems Support Budget Finance Human Resources Grant Panels All Programs Kim Lennox (Loan Do) Administrative Associate Mail Reception Secretarial Support Office Managment Elizabeth Anabo Program Manager Grants Music and Arts Budget Theresa Herestedt Bookkeeper Accounting Personnel Tax Audit Music Arts ARTS C OUNCI BOARD OF TRUSTEES OCTOBER 1992 Roy Gregory Avila (6/93 Public Affairs Director Action 36 KICU Television 1585 Schallenberger Road San Jose, CA 95131 (408) 298 3636 Wk (408) 298 1353 FAX J. Michael Bewley(6 /92 Attorney at Law 2 North 2nd. Street #1425 San Jose, CA 95113 (408) 292 -9000 Wk (408) 287 6404 FAX Gary Burke (appointed) President Santa Clara Manufacturing Group 5201 Great America Prkway #426 Santa Clara, CA 95054 -1120 (408) 496 6803 Wk (408) 496 -6804 FAX Betty Secretary Elisbeth J. Challener (6/93 Executive Director Montalvo Center for the Arts P.O. Box 158 Saratoga, CA 95071 (408) 741 3421 Wk (408) 741 5592 FAX Carl E. Cookson (6/93 Chairman Sta. Clara Land Title Co. 701 Miller Street San Jose, CA 95110 (408) 288 7800 Wk (408) 998 -7249 FAX Lois Secretary Rod Diridon (appointed) Supervisor Sta. Clara Brd. of Supervisors 70 West Hedding St. San Jose, CA 95110 (408) 299 3924 Wk (408) 298 -8460 FAX Barbara Secretary Barbara Hansen (appointed) Junior League of San Jose 10941 Miguelito San Jose, CA 95127 (408) 255 0824 Wk (408) 272 9447 hm Pallas Hansen (6/93 President Pallas Hansen Ltd. 1002 Mazzone San Jose, CA 95120 (408) 268 3522 Wk (408) 997 7522 FAX Peter Hero (6/93 Executive Director Community Foundation 960 W. Hedding St. #220 San Jose, CA 95126 (408) 241 2667 Wk (408) 452 -4636 FAX Julie Secretary Debra Higgin Ting (6/93 Environmental Volunteers 2448 Watson Court Palo Alto, CA 94303 (415) 424 8035 Wk (415) 494 1946 FAX Jerrold A. Hiura DDS (appointed) Jerrold A. Hiura DDS Inc. 131 E. Taylor Street San Jose, CA 95112 (408) 294 5536 Wk (408) 297 -8246 hm (408) 294 -8260 FAX Marsha C. Jones (6/93 The Brenner Group 6028 Calle De Suerte San Jose, CA 95124 (408) 265 6278 HM (408) 867 -2883 wk (408) 867 -2461 FAX Call her first Jeffrey S. Kaneko (6/92') Director of Sales Marketing Kosakura Tours Travel 350 Sansome St, #1050 San Francisco, CA 94104, (415) 956 4300 Wk (415) 362 -1727 FAX (415) 964 -7736 hm Mitsu Kumagai (appointed) Asst. Supervisor -Div. of Instruc. Santa Clara County Off. of Educ. 100 Skyport Dr. MC 221 San Jose, CA 95115 (408) 453 6506 Wk (408) 453 6888 FAX Alice Lara (appointed) Training Coordinator Nonprofit Development Center 1762 Technology Drive, #225 San Jose, CA 95110 (408) 452 8181 Wk (408) 452 0231 FAX Henry Manayan (appointed) President Transpacific Empire, Inc. 1155 North First Street #101 San Jose, CA 95112 (408) 275 1904 Wk (408) 998 4493 FAX Linda Meier (6/92 P.O. Box 4211 Santa Clara, CA 95056 (415) 852 9420 hm Sofia Mendoza (appointed) Counselor Family Service Association 55 East Empire San Jose, CA 95112 (408) 288 6200 Wk (408) 295 5268 hm Armon Mills (6/93 Business Journal 152 N. Third Street #100 San Jose, CA 95112 (408) 295 -3800 Wk Robert Milnes (6/93 San Jose State University One Washington Square San Jose, CA 95192 -0089 (408) 924 4320 Wk (408) 924 4365 FAX (408) 264 -2008 hm Judy Nadler (6/92 City Council Member Santa Clara City Council 1586 Shady Glen Santa Clara, CA 95050 (408) 984 3250 Wk (408) 241 -6771 FAX (408) 246 -6295 hm Nancy Ragey (appointed) Development Director TheatreWorks 1305 Middlefield Road Palo Alto, CA 94301 (415) 323 8311 Wk (415) 323 -3311 FAX (408) 738 -1632 hm (408) 737 -7280 FAX at hm Jan Rindfleisch (appointed) Director Euphrat Gallery-De Anza College 21250 Stevens Creek Blvd. Cupertino, CA 95014 -5797 (408) 864 8836 Wk (408) 864 8603 FAX Consuelo Santos- Killins (6/92 Councillor California Arts Council 2064 Alameda Way San Jose, CA 95126 -1002 (408) 924 1377 Wk (408) 293 -0351 FAX (408) 293 -8229 Husband's Wk (408) 288 -1372 Car phone (408) 984 -5340 hm Stewart Slater (6/92 Executive Director San Jose Civic Light Opera 4 N. 2nd Street #100 San Jose, CA 95113 (408) 297 -8811 Ext. 230 Wk (408) 297 -4046 FAX Mary Jane Solis (appointed) Project Blueprint Coordinator United Way of Santa Clara County 1922 The Alameda San Jose, CA 95126 (408) 247 -1200 Ext. 351 Wk (408) 249 -4422 FAX (408) 995 -0983 hm Lawrence E. Stone (appointed) President Larry Stone Partners 1373 Bedford Avenue Sunnyvale, CA 94087, (408) 730 7473 Wk (408) 730 -7699 FAX (408) 732 -1935 FAX (hm) (408) 732 -2497 hm (408) 732 -1955 Business at home (408) 398 -9518 (car phone) Joanne Talesfore (6/92 52 Hernandez Avenue Los Gatos, CA 95030 (408) 354 0608 hm (408) 866 1044 FAX James Veny (6/92 Community Relations Mgr FMC P. 0. Box 58123 Santa Clara, CA 95052 (408) 289 -0406 Wk (408) 289 4294 FAX Barbara Zeitman -Olsen (6/93 Community Affairs Manager Waste Management, Inc.SCC 715 Comstock Street Santa Clara, CA 95054 (408) 980 9900 Wk (408) 748 -1658 FAX (408) 867 -6604 hm (408) 727 -6081 FAX at home Natalie Wells (Swing for Rod Diridon) Sta. Clara Brd. of Supervisors 70 West Hedding St. San Jose, CA 95110 (408) 299 3924 WK (408) 298 -8460 FAX term ends, up for re- election o term extended until 10/31/92 term ends, ineligible for re- election for at least one year APPLICANT ORGANIZATION NAME YOUNG AUDIENCES CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE ADDRESS 1211 Park Avenue, Suite 203 NAME /TITLE OF PROPONENT Juliana Diekneite, Executive Director SIGNATURE San Jose, CA 95126 ?te/.94tst -6991 ZG TELEPHONE NUMBER DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2,000 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT Ticket Sales 2.30 per event $3.00 x 3 events $2,070 (calculated at 76% audience capacity) PROPOSED PROGRAM (Limit statement to space provided.) Young Audiences proposes a Family Festival of the Arts consisting of three performing arts events for the enjoyment and enrichment of Saratoga residents of all ages and backgrounds_ The series will include music, dance and multicultural artists chosen from our highly- regarded roster_ To be scheduled between April and November 1993, each event would occur on a Saturday or Sunday afternoon, and offered at a low admission price of $3.00. This series woulQ resemble other Family Festival series we have presented at the Milpitas Community Center since 1987, and the Children's Discovery Museum since 1990. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 27 I. APPLICATION X Description of Program II. ORGANIZATION III. FISCAL INFORMATION ADDITIONAL SUPPORTING DOCUMENTS: CHECKLIST ,APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document axd attach with requested application materials. please check the items below to indicate that copies axe attached. X Cover Sheet (with identifying information and signature of applicant) Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Program Budget Federal Tax Status State Tax Status Audit or Financial Statement Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred, 1. 1992 -93 Young Audiences Brochure, containing performance descriptions 2. Sample brochures and programs from Family Festival of the Arts in Milpitas and San Jose. 3. List of Young Audiences' Programs and Services. 4. Letter of recommendation from Tom Owen, Cultural Arts Coordinator for the City of Milpitas, is under separate cover. Young Audiences of San Jose Serving Santa Clara County 1211 Park Avenue, Suite 203 San Jose, CA 95126- 2924 (408) 294 -6991 PROJECT DESCRIPTION 1993 FAMILY FESTIVAL OF THE ARTS To date, we have completed two years of family programming at the Children's Discovery Museum in San Jose (27 performances), and four years of family arts series at the Milpitas Community Center (14 events). Sample brochures and programs are enclosed. Future expansion of our Family Festival of the Arts is in the planning stage for a series at the Evergreen Community Center and the Hands -on- the -Arts Festival in Sunnyvale. Background Founded 24 years ago, Young Audiences is a well respected presenter of performing arts programs in schools and community sites throughout the Santa Clara Valley. We are a nonprofit organization with a three- member staff, a twelve- member volunteer board of trustees, approximately 130 donors (including Saratoga residents), and an audience totalling over 165,000 annually (including Saratoga elementary schools). Our roster currently includes 24 professional artists and ensembles in music, dance, theatre, and multicultural arts. These artists are chosen by audition, based on the criteria of artistic excellence, effective communication skills, and creative audience interaction. Each year, Young Audiences' artists present more than 650 performances and 130 workshops county -wide. While most of our programs occur in schools, our popular Family Festival of the Arts demonstrates our commitment to meeting a growing need in many communities for high quality performances which appeal to all ages and ethnicities. These community events unite children, parents, seniors, and singles in celebrating the rich cultural diversity present in our Valley, as well as promoting cultural literacy and appreciation. Sample Series A Lily Cai: Chinese Dance Nuclear Whales Saxophone Quartet Tandy Beal Dance Company References or Sample Series B Young Audiences, page 2 Proposed Saratoga Series Young Audiences proposes an arts series consisting of three performances which bring together Saratoga residents of all ages and backgrounds to enjoy live professional music, dance, theatre, and multicultural arts. Specific programs shall be selected from our roster of 24 artists. For example, a well balanced series could consist of: Dr. Schaffer Mr. Stern (dance) The A Cappellers (vocal trio) Robert Kikuchi- Yngojo: An Asian Occasion Detailed descriptions of these and more programs are in the enclosed 1992 -93 brochure. The most appropriate location for these events is to be determined in consultation with the City's recreation staff (perhaps Civic Theatre). By design, our programs have low -tech production requirements, so they can happen almost anywhere. We prefer Saturday or Sunday afternoons, as they have produced good audiences in the past. Dates are to be scheduled between April and November 1993. Marketing of the series will be accomplished by means of press releases, calendar notices in newspapers and the Bay Area Parent newsmagazine, flyers to Saratoga elementary schools and senior centers, and (where appropriate) posters. Our staff will coordinate these efforts with the City of Saratoga's recreation staff to attract an anticipated audience of 300 per event. We will gratefully acknowledge the City of Saratoga in our newsletter, annual brochure, all printed programs, and press releases relating to Family Festival of the Arts. The Town of Los Gatos has supported Young Audiences for five years, specifically for in- school performances (our contact is Regina Falkner). Three Saratoga schools hosted Young Audiences artists last year; this year six schools in Saratoga have scheduled with us. (School and contact names available on request.) The City of Milpitas has supported us for five years with grants and in -kind support for our family series there. A number of donors to our annual campaign are Saratoga residents (names furnished on request). The Children's Discovery Museum's Theatre Coordinator, Linda Fischetti, has served as co- producer of our series there for the past two years, and is very familiar with our presentations. PROGRAM BUDGET 1993 ORGANIZATION NAME: YOUNG AUDIFNCFS PROGRAM: Family Festival of the Arts (3 events) COMMENTS /EXPLANATIONS (if necessary): Costumes and all other performance materials are supplied by the artists we engage, at no cost to Young Audiences or to the City of Saratoga. LINE ITEM BUDGET Salaries I Personnel 900 Benefits 0 Rental Equip. Expense Space' Rental 7S0 Equipment 300 Costumes 0 Other 0 Publicity Expense Printing 300 Supplies 100 Postage 50 I Other 17f) I I Other Expenees $1500 $4.;070 (please list) Artists' Fees PROGRAM BUDGET 1993 ORGANIZATION NAME: YOUNG AUDIFNCFS PROGRAM: Family Festival of the Arts (3 events) COMMENTS /EXPLANATIONS (if necessary): Costumes and all other performance materials are supplied by the artists we engage, at no cost to Young Audiences or to the City of Saratoga. Young Audiences of San Jose Serving Santa Clara County 1211 Park Avenue, Suite 203 San Jose, CA 95126- 2924 (408) 294 -6991 INCOME Performance- Fees 12 Ticket Sales (YA at Children's Disc. Museum Series) 3,200 1,500 16,000 Interest Individual Contributions Public Agencies California Arts Council 3,000 Arts Council of Santa Clara County 5,000 City of San Jose 10,500 City of Milpitas 2,500 Town of Los Gatos 1,650 College Work Study 3,500 Corporations Target Stores 8,500 Four Local Corporations 8,000 Foundations 28.250 216,850 EXPENSES personnel Artist Fees 115,000 Artistic Consultant 2,000 Administrative Salaries 62,004 Payroll Taxes 5,500 College Work Study Fee 1,200 Direct Operating Expense Rent 5,535 Telephone 1,650 Insurance 1,800 Accounting 1,500 Office Supplies 1,430 Photocopier Supplies 660 Executive Director Expenses 726 Marketing Postage 1,510 Printing, Brochure, Newsletter 3,400 Board Expenses 500 Office Equipment, Repairs and Maintenance 1,500 Miscellaneous National Young Audiences Dues 2,100 Music Arts Membership Fee 2,000 National Conferences 2,500 Educational Seminars 500 Contingency 1,524 Fund Transfer to Savings 2311, 216,850 1992 -93 Operating Budget <1 Young Audiences, Inc. National Organization (NY) Young Audiences National 33 chapters Young Audiences, Inc. of San Jose Board of Trustees Young Audiences of San Jose Serving Santa Clara County 1211 Park Avenue, Suite 203 San Jose, CA 95126- 2924 (408) 294 -6991 ORGANIZATIONAL CHART Staff Performing Artists II Young Audiences of San Jose Serving Santa Clara County 1211 Park Avenue, Suite 203 San Jose, CA 95126-2924 (408) 294 -6991 Programs and Services Available In- School Performance: Live 45- minute performance by artists designed especially for an audience of 250 -300 children, offering a creative exposure to traditional, contemporary, and multicultural art forms, with demonstration and interactive components. Student Workshop: "Hands -on" activities for 25 -35 students, focusing on the creative process. The artist becomes a guide, leading and exploring with the children some of the "nuts and bolts" of a particular art form. Teacher Workshop: An opportunity to provide enrichment and insight into a particular art form, and to nurture collaboration between artists and teachers, offering possible ways to integrate arts techniques into their classrooms. Artist Residency: One artist makes multiple visits to a school, working with students and teachers in arts experiences shaped around a unifying theme. Activities are tailored to each school's needs and the arts can be linked to the on -going curriculum. The focus is on interaction and the creative process. Suggestions are available. Theme Series: Three to five different artists visit a school giving performances and workshops which highlight a particular area of study, such as Celebrating our Multicultural Heritage, American History, .Respect for the Earth., Self Esteem, etc. Each school selects an appropriate theme for its needs and curriculum. Suggestions are available. Family Festival of the Arts: Weekend arts events for family audiences at popular community sites, such as the San Jose Children's Discovery Museum, Milpitas Community Center, Evergreen Community Center, New World Festival, or Kidfest. Admission is at no or low cost. Run for the Arts: This is a fun way in which Young Audiences can help schools raise funds for their arts -in- education programs Organized as a jog -a -thon or a bike -a -thon, students and teachers solicit pledges from family and friends for running laps at their school on the Run for the Arts Day. Call and we'll get you started! Teacher's Guides: Educational resource materials which help teachers build a creative unit of instruction around an upcoming in- school performance, extending the learning experience and enhancing the impact. Guides contain pre- and post performance activities, program objectives, historical and geographical background, vocabulary, reading lists, student handouts, and lists of community resources. On -site consultations: Our Program Director and Outreach Specialist are available to attend meetings of school /district staff or parent organizations to discuss our programs, arrange performing arts series, or to link our programs to a school's specific needs. Jan Immer -Soza, President 1315 Fremont Street San Jose, CA 95126 home: (408) 998 -2753 work: (408) 971 -7400 Certified Public Accountant; Hemming Morse, Inc. Leslie Leonetti, Vice President 16461 S. Kennedy Road Los Gatos, CA 95032 home: (408) 356 -6753 work: (408) 395 -7172 Community Volunteer; McCoy Construction Janet Humphress, Secretary 6061 Vera Cruz Drive San Jose, CA 95120 home: (408) 268 -9013 Community Volunteer Susan Cunningham 151 S. Twentieth Street San Jose, CA 95116 home: (408) 947 -0759 Nurse; Kaiser San Francisco Dr. John Erkman 545 E. Cheyenne Drive Sunnyvale, CA 94087 work: (408) 736 -2180 Voice Mail: (408) 252 -3000 x687 Principal; Nimitz Elementary School Young Audiences of San Jose Board of Trustees 1992.93 joined 1989 expires 1995 joined 1990 expires 1993 joined 1990 expires 1993 joined 1991 expires 1994 Julie Biagini, Treasurer 1162 Maryann Drive Santa Clara, CA 95050 home: (408) 248 -4614 work: (415) 688 -7371 Accounting Manager; Failure Analysis Associates joined 1990 expires 1993 joined 1984 expires 1993 Mary Fay -Zenk 75 S. Fourteenth. Street Sari Jose, CA 95112 home: (408) 295 -1280 work: (408) 252 -3755 Math Teacher; Miller Junior High School Allison Hopkins 1027 November Drive Cupertino, CA 95014 home: (408) 253 -8673 work: (408) 982 -0400 Human Resources; Cunningham Communications, Inc. Wendy Page 785 N. San Antonio Road Los Altos, CA 94022 home: (415) 948 -3807 Community Volunteer Annette Reavis 1755 Embarcadero Road Palo Alto, CA 94303 home: (408) 363-0415 work: (415) 493-5005 Accountant; KPMG Peat Marwick Carl San Miguel 441 N. Central Avenue, Suite 7 Campbell, CA 95008 work: (408) 374 -5211 Realtor; The Highland Group Betsy Warren 1100 Summerdale Drive San Jose, CA 95132 home: (408) 947 -1845 work: (408) 923 -1960 Principal; Summerdale Elementary School joined 1983 expires 1994 joined 1992 expires 1995 joined 1990 expires 1993 joined 1992 expires 1995 joined 1990 expires 1993 joined 1991 expires 1994 City of Saratoga C/O City Council 13777 Fruitvale Saratoga, CA 95070 Dear Council: This is to recommend Young Audiences of San Jose for consideration in your upcoming grant funding process. They have provided numerous programs and performances for the City of Milpitas in the past 4 years. I have worked with Juliana Diekneite, Executive Director and found her to be very professional. Young Audiences' programs appeal to all ages and ethnic backgrounds. The participants thoroughly enjoy the performances. Evaluations are always positive. Again, I would recommend them for funding in your upcoming grant funding program. Sincerely, To Owen Leisure Services Supervisor cc: Juliana Diekneite December 10, 1992 CALIFORNIA JRNYMRY Z *54 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME 4 1 1 F LCaL ADDRESS V. 0 Eo com curoktoo 1 CA- at S NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OTHER SOURCES OF REVENUE FOR PROGRAM SO CE 0 4 I AMOUNT t,loo 1,9U 00 PROPOSED PROGRAM (Limit statement to space provided.) 11V12 trre- p r CAUCtin o- m ierrnporarrc Th Uo-t, cur( e_," r k- t it YCC!,I .Free,, AL Ue 22 25 14-pd, )0t..1 maAk -U.S. Gt r t l& try The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 37 Karen Campbell Performing Arts Grant Program City of Saratoga 13777 Fruitvale Avenue "Saratoga, CA. 95070 Dear Ms. Campbell, The enclosed is submitted for consideration for a 1993 Performing Arts Grant from the City of Saratoga. This year the play to be given is Jean Anouilh's Le Voyageur Sans Baggages.Mr. Anouilh was France's greatest 20th century playwright, so we feel- we are. making a- rea! effort to bring theatre of quality to the local community. The play will be offered in four performances April 22 -25 at the Carriage House Theatre of the Villa Montalvo. For this production we are requesting a grant of 2,100.00 equal to the cost of rental for the theatre. Due -to much volunteer labor (as well as on -stage talent), and to cooperation of theatre arts departments of local universities and colleges, we can keep productions costs amazingly low. Our _only major expense beside _theatre rental and costumes is the hourly salary of 2 technical workers whose expertise is essential. The entire budget remains at approximately 3,000.00. Any annual deficit is covered by the Alliance" members. However, we feel it is essential that we keep ticket prices as low as possible to enable all s tudents from the area to attend. Last year's play was the. Imaginary Invalid by France's greatest classical playwright, Moliere. And surprisingly, given that it was a classic and not a commercial work, it was by far our best attended. The fact once again this year we are able to produce a work of high quality is due in part to the grants we have received the past 2 years from the City of Saratoga. The City, by helping us cover our largest budget item, theatre rental, has removed some of the pressure _and allowed us to concentrate more on the quality of the production. As we have submitted supplemental materials in previous years, we are not burdening you with them here. Fiscal and organizational statements have not changed. However, updated copies are available should you require them. Thank you and the City for considering our application. Sincere! ck Granger Pal resident A- nonprofit corporation for the promotion of French.culture Alliance Francaise Santa Clara Valley Post Office Box 858, Saratoga, California 95071 (408)- 295 -5110 10 December, 1992 Alliance Francaise Santa Clara Valley Post Office Box 858, Saratoga, California. :95071 (408) 295 -5110 French Theatre Each spring we produce (from the ground up) an entire play in French. We have be en doing so for seven years, and are the only ongoing theatre project in the Bay Area in a language other than English or Spanish. We select a play that will be appropriate for all levels of understanding, and then coordinate with all_ local high school and college teachers in Santa Clara County so that they may use it in their lesson plans. We give the production in the Carriage House Theatre of Montalvo, using extremely high quality sets and costumes considering our budget The actors are talented local amateurs, both French and American. Each year we nearly sell out the 200 -seat theatre 4 nights running. This not only gives the general public a wonderful glimpse at French literary classics, but more importantly, provides a rare opportunity for local students to hear authentically spoken French. The Director of this project is Dr. Wesley Goddard, a resident of Saratoga for more than 70 years, involved in local theatrical efforts since youth, and former Chair of the Foreign Language Department at San Jose State. Dr. Goddard not only directs the production but designs and builds all scenery and technical effects. His creative input assures artistic quality but also brings the enthusiastic support of teachers and their classes from throughout our area. We feel that this theatre production is of great benefit to the students who a ttend, and of great interest to the French speaking population of Santa Clara Valley. But it also brings- indirect benefit to those Saratogans who do not participate. It certainly brings a greater awareness of Villa Montalvo and its resources to a- segment of the population that would not ordinarily attend, specifically the students from _schools in less advantaged parts of our Valley. And the economic benefits to Saratoga are not negligeable, as at least a third of the attendees "make an evening of it" and call us ahead for restaurant recommendations in the Village. Our cultural efforts have drawn in an audience from as far as San Francisco and Berkeley, inc luding the French and Swiss Consul Generals from San Francisco. Though we have had opportunities for less expensive and more centrally located theatres in which to give our annual A nonprofit corporation for the promotion of French culture production, we have decided that we should stay at Villa Montalvo Nearly all of us involved are Saratogans, and the major part of our audience is still local. The Villa Montalvo Association has raised our rent for the 4 nights once again, to 2,100.00 total. Our request to the City of Saratoga Performing Arts Grant Program is for the funds to cover those rental fees. In the past 6 years, our box office receipts have covered an average of 72 of productions costs. The City of Saratoga Grants the past 2 years have enabled us to maintain our deficit at a manageable level that the Alliance general fund can cover. LINE ITEM BUDGET Salaries Personnel ,�„L c� Benefits Rental Equip. Expense Space Rental 10 0 3 Equipment 1 C) 0 0 Costumes C)0 U Other Publicity Expense Printing N. 0 Supplies Postage Q 0 Other Other Expenses (please list) TOTAL f' P- 0 I ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 A 11 i c .,v\ c e. FrctnCAuV-- �'�`r'� PrOC► COMMENTS /EXPLANATIONS (if necessary): a-sszt it= ThehM ante also.w Saratoga; r an d the, I their kin'd,as'istanc Les Comedians de Alliance Fiangalse de Santa Clara Valley presente Le Maraca Imaginaire de Moliore AU CARRIAGE HOUSE THEATRE dE LA VILA MONTANO SARATOGA les 5,6 et 7 mars, 1992 a 7:30 p.m. le8 mars s2:00p.m. APPLICANT ORGANIZATION NAME ADDRESS CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE PETER H. THOMPSON, LEADER (Violin) THOMPSON TRIO 20720 Fourth Street, No. 14 Saratoga, CA 95070 NAME /TITLE OF PROPONENT PETER H. THOMPSON, LEADER, THOMPSON TRIO SIGNATURE &JP. TJa A TELEPHONE NUMBER 408 741 1922 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $1995_nn OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT V instruments. Expected total attendance 2100.. 2800. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. PROPOSED PROGRAM (Limit statement to space provided.) 13 :school concerts for children in 7 Saratoga Public Elementary Schools by the Thompson Trio (violin, cello, piano),including demonstrations of instruments. Music selected will be from the classics, musicals and movies,to stimulate the interest of elementary school children in music of all types and to expose them to the family of stringed APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the items below to indicate that copies are attached. I. APPLICATION x Cover Sheet (with identifying information and signature of applicant) SEE PROJECT PROPOSAL X II. ORGANIZATION NA NA NA NA III. FISCAL INFORMATION X NA NA NA THOMPSON TRIO Description of Program CHECKLIST Current Board of Directors Articles of Incorporation Bylaws Organizational Chart *SEE PROJECT PROPOSAL Program Budget Federal Tax Status State Tax Status Audit or Financial Statement DECEMBER 1992 PETER H. THOMPSON, LEADER ,Agencies that have previously _provided supplemental materials are not required to duplicate and resubmit the information unless changos have occurred. Previously submitted resumes, promotional material and letters of recommendation on file with City of Saratoga since 1991. PETER H. THOMPSON 20720 4TH STREET #14 SARATOGA, CA 95070 VIOLIN PROJECT PROPOSAL PERFORMING ARTS GRANT PROGRAM CITY OF SARATOGA DECEMBER, 1992 1993 GRANT THOMPSON TRIO PETER THOMPSON, LEADER LEADER, THOMPSON TRIO (408) 741 -1922 The THOMPSON TRIO (Peter Thompson, violin; Janice Williams, piano; Cathy Allen, cello) is a classical piano trio I have formed to present performances for children. As Leader I maintain artistic control over membership. The Trio performs as a result of contracts from schools, PTAs and grants, not from an operating budget. As a result of the Performing Arts Grant received in 1991 from the City of Saratog4,:the TRIO played for over 2,000 children in six Saratoga elementary public schools giving 11 performances. The TRIO also performed in two Sunnyvale Library programs in 1991. In 1991 it also performed in four Cupertino schools, the result of a City of Cupertino Fine Arts Grant, and previously in twelve= Cupertino schools. In July 1992, the TRIO performed a concert on the Foothill College Festival of the Arts Chamber Music Series. As a resident:of=Saratoga thiry years, I have been active as a professional musician and teacher since 1974. PURPOSE AND OBJECTIVES Music performances in seven Saratoga Elementary Public Schools to include a total of 13 performances: 2 assemblies in K -6 grade schools Argonaut, Foothill, Saratoga, K -3 35 minutes Christa McAuliffe, Blue Hills, Marshall Lane 4 -6, 50 minutes 1 assembly in Redwood Middle School 4 -8, 50 minutes (Possible extra performance for music students) The performances would reach 300 -400 children in each school and include demonstrations of violin, viola, cello, string bass and piano. Acknowledgement of the City of Saratoga will be included on programs and publicity. The Schedule of Events will be coordinated with individual Saratoga Schools. Performances could;_begin within less than one month on receipt of funding. I will provide written evaluation as to attendance and reception and request teachers and principals to evaluate the programs, and will request the School Districts to evaluate the project as a whole. The primary purpose is to stimulate the interest of elementary and junior high school children in stringed instruments. These instruments provide the basis for the modern orchestra and have been an .important part of all types of music from the Renaissance forward. The performances are designed specifically for children and will be straight forward, simple in concept and fast moving. Students will be invited to ask questions and take part in a simple demonstration. The long range goal is to stimulate string music programs in Saratoga schools The ultimate goal is to provide a memorable and rewarding experience,� thus stimulating a life time of musical enjoyment. 4X, /4 See attached letters PETER H. THOMPSON of recommendation. Leader, THOMPSON TRIO PETER H. THOMPSON VI OLIN LEADER, THOMPSON TRIO 20720 4TH STREET *14 (408) 741-1922 SARATOGA, CA 95070 PROGRAMS SELECTED FROM THE FOLLOWING: The Ashokan Farewell violin, cello, piano Prelude violin SCHOOL ASSEMBLY PROGRAM December 1992 THOMPSON TRIO Peter Thompson, Violin, Viola Cathy Allen, Cello Janice Williams, Piano Jay Unger Catskills 20th Century J S. Bach 1685 -1750 Music by Bach for Viola and Cello Demonstration of Instruments Jamaican Rumba viola, piano Benjamin Suite Francaise cello, piano Paul Bazdare On the Table and the Floor...violin, viola Mozart Fantasy on Greensleeves violin, cello, piano Old English Siciliano and Allegro violin, cello, piano Johann Galliard 1680 -1749 Music from Movies and Musicals violin, cello, piano Star Wars Medley John Williams Paragon Rag Scott Joplin Toyland and Romany Life Victor Herbert The Little Spanish Town Lewis and Young Over the Rainbow Harburg and Arlen Highlights from The Sound of Richard Rodgers Music Children will be invited to ask questions and take part in a simple demonstration. ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 THOMPSON TRIO (PETER THOMPSON, LEADER) SARATOGA ELEMENTARY PUBLIC SCHOOL CONCERTS COMMENTS /EXPLANATIONS (if necessary): Breakdown: $285 per school 7 schools 13 performances including 2 assemblies each (uhcludes Leader's fee--12%) in K -6 grades, and 1 assembly 4-8 grades Leader will administer the program series and coordinate School Districts, and:_lead the :TRIO. Programs and other promotion will be handled by the individual schools at the direction of myself and the School Districts and will acknow- ledge the City of Saratoga Grant. There should not be any necessity for the city to fill any administrative or organizational tasks other than to receive evaluation from myself and the schools and districts. LINE ITEM BUDGET Salaries Personnel $1,995.00 (3 musicians) Benefits Rental Equip. Expense Space Rental NA Equipment NA Costumes NA Other Publicity Expense Printing NA Supplies NA Postage NA Other I I Other Expenses NA $1,995.00 (please list) TOM ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 THOMPSON TRIO (PETER THOMPSON, LEADER) SARATOGA ELEMENTARY PUBLIC SCHOOL CONCERTS COMMENTS /EXPLANATIONS (if necessary): Breakdown: $285 per school 7 schools 13 performances including 2 assemblies each (uhcludes Leader's fee--12%) in K -6 grades, and 1 assembly 4-8 grades Leader will administer the program series and coordinate School Districts, and:_lead the :TRIO. Programs and other promotion will be handled by the individual schools at the direction of myself and the School Districts and will acknow- ledge the City of Saratoga Grant. There should not be any necessity for the city to fill any administrative or organizational tasks other than to receive evaluation from myself and the schools and districts. The Thompson Trio Thompson and Williams met and began performing together four years ago when Thompson joined the faculty of The Music School in Sunnyvale where Williams has taught for fourteen years. With grants from the cities of Saratoga and Cupertino they have performed as a trio with a 'cellist in twenty -eight elementary and junior high schools. The Thompson- Williams Duo performed at Quinlan Center in the summer of 1991 on a Fine Arts Grant from the clty of Cupertino. Cathy Allen joined the trio this year and has played in library concerts in Sunnyvale, Santa Clara and in faculty recitals at The Music School. Cathy Allen has a B.A. in Music from UC Berkeley where she studied with Margaret Rowell. After receiving the Alfred Hertz Memorial scholarship, she studied with William Pleeth and Simon Kuhn in London. She currently performs with the Monterey County Symphony and the Rose Quartet. She teaches at The Music School in Sunnyvale and the Robert Louis Stevenson Schools in Carmel. Peter Thompson, of Saratoga, received his Bachelor of Music in Violin Performance from UOP. His post graduate work in violin and viola included the Mannes College of Music, New York City, under William Kroll of the Coolidge Quartet and Studies in Music Theory at the City University of New York. He has appeared professionally in New York City and New England. He is Principal violist with the Bohemian Club Orchestra and violist with the Santa Cruz Symphony and the Monterey Bay Chamber Orchestra. Janice Williams, of Sunnyvale, recived her B.A. in Music and Secondary Teaching Credential at Stanford University where she soloed with the Stanford Symphony. Her teachers include Alexander Liebermann and Dr. Alfred Kanwischer. She performs professionally throughout the peninsula and has taught in the public schools of Seattle, Los Altos and in her Piano Studio in Sunnyvale. She is a member of the M.T.A.C., Two -Piano Club of Palo Alto and Fortnighly. Saratoga School 14592 Oak Street Saratoga, CA 95070 (408) 867-3476 Dear flembers of the City Council, Tray 21, 1991 On behalf of the students and staff of Saratoga School, 1, want to express our sincere gratitude for the gift of the performance of the Thompson Trio on nay 17. Visiting artists enrich our children's education immensely, and this trio holds special significance for us since 71„r. Thompson is a graduate of Saratoga School. Thank you for providing us with both enjoyment and a source of inspiration. LO/cp Sincerely, r k 4u/f�e ELEMENTARY SCHOOL CUPERTINO UNION SCHOOL DISTRICT Peggy Anastasio, Principal March 1, 1991 City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 To Whom It May Concern: On behalf of the teachers and students of Christa McAuliffe Elementary School, I would like to express our appreciation that the City of Saratoga has provided a grant to the Peter Thompson Trio. They performed an assembly for our school today for kindergarten through sixth graders and were fabulous. They were well received by the students who expressed a genuine appreciation of their fine entertainment. Our school assemblies are financed through the fund raising capabilities of our Parent/Faculty Group, and without the grant you have presented 10 the Peter Thompson Trio, we would not have been able to bring their performance to our children. Sincerely, Andy Garrido Acting Prinicpal AG:pb cc: Mr. Peter Thompson Christa McAuliffe 12211 Titus Avenue, Saratoga, CA 95070 (408) 253 -4696 Cupertino Union School District January 28, 1992 Saratoga City Council 13771 Fruitvale Saratoga, CA 95070 ATTENTION: Carolyn King Assistant to City Manager Dear Ms. King: 10301 Vista Drive Cupertino, CA 95014 (408) 252 -3000 This letter is to verify that the Peter Thompson Trio was warmly received by all of the children who attended their performance last March at Blue Hills School in Saratoga during the time when I was interim principal. The Cupertino Union School District hopes that Mr. Thompson will be able to continue his performances and to encourage students to not only participate, but to enjoy the music as well. I have also enclosed a copy of the flyer that announced the performance FYI. We appreciate Saratoga's sponsorship of the city's Performing Arts Program as we will all enjoy the benefits. Sincerely, �J Barbara Caligiuri, Coordinator Special Funded Projects ms Enclosure Superintendent Patricia A. Lamson Board of Education Joan C. Barram Steven C. Cheii Sancra L. James Tommy G. Shwe Elaine K. White EQUAL OPPORTUNITY EMPLOYER Redwood Middle School Phone: (408)867 -3042 Saratoga City Council 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Council Members: GW:bb cc: Peter Thompson A California Dist School 13925 Fruitvale Avenue Saratoga, CA 95070 January 30, 1992 This is to verify that Peter Thompson performed with his trio at a 45 minute assembly for the 6th grade students at Redwood Middle School on March 28, 1991. Sincerely, A Gail Wasserman Principal ARGONAUT SCHOOL 13200 Shadow Mountain Drive Saratoga, California 95070 Mrs. Sheri Hitchings, (408) 867 -4773 Principal Carolyn King Assistant to the City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 A California Distinguished School A California Blue Ribbon School January 29, 1992 Dear Ms. King: This is to confirm that Peter Thompson and his musical trio performed at Argonaut School for the entire staff and school population on March 28, 1991. The program was excellent and everyone enjoyed his music. Sincerely, Mrs. Sheri Hitchings Principal SARATOGA UNION SCHOOL DISTRICT SARATOGA UNION SCHOOL DISTRICT 'OOTWLLL SO-COOL Jim Johnson 13919 LYNDE AVENUE Louise Klayman Superintendent SARATOGA, CALIFORNIA 95070 Principal 408 867 -4036 Saratoga City Council 13777 Fruitvale Avenue Saratoga, Ca. 95070 Council Members, January 31, 1992 This letter is to inform you that the Thompson Trio performed at Foothill Elementary School for an assembly in May,1991. The students enjoyed the concert and the staff felt it was a worthwhile performance. CC: Peter Thompson Sincerely, Louise Klayman Principal December 3, 1990 Dear Ms. King, THE PIUSIC SCHOOL At The Presbyterian Church of Sunnyvale 728 Fremont Avenue, Sunnyvale, CA 94087 (408) 739 -9248 Ms.Carolyn King, Asst.to City Manager 13777 Fruitvale Avenue Saratoga, Calfornia, 95070 As Director of The Music School at Sunnyvale Presbyterian Church, I have had to opportunity to observe the Thompson Trio as they have presented programs for children in the public schools, at the library, and for a Teddy Bear Concert planned for very young children. The children in the audience were attentive and enjoyed the presentation. The musical selections were appropriate for this age group and Peter Thompson added informational comments about the composers, music history, and specific musical content in the selections. The musicians also demonstrated their instruments and allowed for hands on time for the students. All three of the talented performers in this trio have experience as music educators and this certainly shows in their rapport with these young audiences. I would certainly recommend this trio for further performance opportunities with young audiences. Sincerely, Doris Harry, Director December 4, 1991 Sincerely, Ms. Karen Campbell City of Saratoga 13777 Fruitvale Avenue Saratoga, Calfornia, 95070 Doris Harry, Director THE MUSIC SCHOOL At The Presbyterian Church of Sunnyvale 728 Fremont Avenue, Sunnyvale, CA 94087 (408) 739 -9248 Dear Ms. Campbell, As Director of The Music School at Sunnyvale Presbyterian Church, I have had to opportunity to observe the Thompson Trio as they have presented programs for children in the public schools, at the library, and for a Teddy Bear Concert planned for very young children. The children in the audience were attentive and enjoyed the presentation. The musical selections were appropriate for this age group and Peter Thompson added informational comments about the composers, music history, and specific musical content in the selections. The musicians also demonstrated their instruments and allowed for hands on time for the students. All three of the talented performers in this trio have experience as music bducators and this certainly shows in their rapport with these young audiences. As a Fine Arts Commissioner for the City of Cupertino, I was present at a concert presented by The Thompson Williams Duo and was very impressed with the quality of the presentation, and also with the audience response. There were 200 people in attendance for the concert, and the remarks following the concert were all positive. Ms. Allen, Ms. Williams and Mr. Thompson have all had considerable performing experience and I would certainly recommend this trio and duo for further performance opportunities. JANICE M. WILLIAMS PIANIST TEACHER VIOLINIST 838 Dartshire Way 408 736 -9244 Sunnyvale, CA 94087 EDUCATION: STANFORD UNIVERSITY AB IN MUSIC 1958 GENERAL SECONDARY TEACHING CREDENTIAL 1959 Music Major, Social Studies Minor EXPERIENCE: 1959 -1961 SEATTLE PUBLIC SCHOOLS General Music Choral Teacher 1961 -1962 LOS ALTOS PUBLIC SCHOOLS Music Art Teacher 1962- Present PIANO STUDIO 1978- Present SUNNYVALE PRESBYTERIAN SCHOOL OF MUSIC on Staff as Music Teacher 1984 -1987 SUNNYVALE PRESBYTERIAN CHURCH Coordinator of Youth Choir 1979 Present FREMONT HIGH SCHOOL Music Instructor Aide PUBLICATIONS: THE YOUNG MUSICIAN PIANO TEXTS VOL. 1, 2 3 Co- author Doris Harry PROFESSIONAL MEMBERSHIPS SIGMA ALPHA IOTA MTAC FORTNIGHTLY PALO ALTO 2 PIANO CLUB 1978- 1980 EDUCATION 1983 -1985 1982 -1983 1978-1982 1975-1978 1973-1974 Cathy Allen 13899 Longridge Road Los Gatos, CA 95030 (408) 353 -4298 Instrument: VIOLONCELLO ORCHESTRAL EXPERIENCE 1985 to Present Monterey County Symphony San Symphony 1988 -1989 Santa Cruz County Symphony Principal 1982 -1985 Chelsea Symphony Orchestra, London U.K. Assistant Principal Morley College Chamber Orchestra, London U.K. Assistant Principal University College Opera, London U.K. Section Player 1980 -1982 University Symphony, Berkeley Principal November 1981 Winner of 1981 Concerto Competition: Performed Cello Concerto by Andrew Imbrie with the University Symphony University Symphony, Berkeley Section Player Studied with Simon Kuhn in London, England Alfred Hertz Memorial Scholarship Studied with William Pleeth in London, England BA in Music, June 1982 University of California, Berkeley Studied with Margaret Rowell Studied with Sally Kell in Berkeley, California California State University, Hayward Studied with Alan Gove Assistant Principal Section Substitute PETER H. THOMPSON 20720 4TH STREET #14 SARATOGA, CA 95070 Birth Date: 8 October 1.949 New York City PROFESSIONAL AFFILIATIONS Phi Mu Alpha Sinfonia Professional Fraternity American Federation of Musicians, Local 153 Music Teachers of California College Music Society CURRENT POSITIONS o Leader, Thompson Trio (violin) since 1987 o Recipient of Fine Arts Grants from the cities of Cupertino and Saratoga for young people's concerts (Thompson Trio) o Thompson Williams Duo (violin and piano) o Faculty: Violin, Viola. The Music School, Sunnyvale, CA. o Chairman, Dept. of Strings Orchestral Instruments, Music School Faculty, Extended Day Music (Strings), Cupertino Union School District o Private Studio, Saratoga, CA. since 1976 o Acting Principal Viola, Santa Cruz County Symphony, 1990 -91 o Monterey Bay Chamber Orchestra, Viola PERFORMANCE EXPERIENCE (PAST) o Ouartets: Leader, String Quartet, Santa Clara Valley, performing in schools with grant from Music Performance Trust Funds in cooperation with Local 153. Former First Violin, Monterey Symphony Quartet Professional Orchestras: San Jose Symphony, Stockton Symphony, Tahoe: Brian Farnon Orchestra, George Hernandez Orchestra; New York City: Goldofsky Opera Orchestra, Urban Philharmonic, numerous jobs free lance. o Summer Festivals: Taos School of Chamber Music, Hawaii Institute o Concertmaster: Hidden Valley Opera, Carmel, CA, 1976 -77 o Chamber Music: Violist for Orpheon ,String Quaratet, New York City; performances in Taos, New Mexido, Honolulu (with members of Honolulu Symphony: and at Mannes College, NYC. Performances, Bohemian Club, San Francisco, 1984 -1990 o Soloist: Los Gatos Saratoga Symphony, 1973; University of Pacific Orchestra o Solo Recitals: Violin, Bohemian Club, San Francisco, 1989, Faculty Concert, Music School, Sunnyale, September 1990, Thompson Williams Duo EDUCATION (over) MUSIC RESUME VIOLIN VIOLA (408) 741 -1922 PETER THOMPSON MUSIC RESUME VIOLIN VIOLA Co- Chairman, Santa Clara County V.O.C.E. Competition, M.T.A.C. EDUCATION B.M. in Violin Performance and Strings, with Honors, 1973, Univeristy of Pacific Graduate Teaching Assistant, UOP, Department of Theory Composition assisting in developing and starting a new comprehensive theory program, 1972 -73. Varsity Tennis Team, 3 years. Postgraduate Study Scholarship Violin and Viola, Mannes College of Music, N.Y.C. 1974, 75, 76. (3 years) Master's Candidate, Musicology (theory), Queens College, City Univ. of N.Y. Violin Studies Warren van Bronkhorst, UOP William Kroll, Leader of Coolidge and Kroll Quartets, Mannes and Queens Viola Studies William Kroll Genady Kleiman, San Francisco Symphony Composition Studies Stan Becker, Mary Bowling, UOP Henry Weinberg, Queens College Chamber Music Studies Ira Lehn, UOP William Kroll Chamber Music Class, Three -Year Scholarship, Mannes College Andor Toth Master Classes Frederick Balazs Master Classes ADMINISTRATION San Francisco Symphony Forum Vice Chairman, 1972 -73 in charge of ticket sales of 2500 seats to students in over 40 Bay Area colleges and uni- versities. Other duties included escorting and introducing international artists at Symphony receptions. TEACHING EXPERIENCE Currently teaching privately in Saratoga, CA. Taught privately in N.Y.C. Twenty- thirty children and adults. Recommended by Frederick Werle, Head of Extension Division, Mannes College, N.Y.C., and William Kroll, Professor of Violin and Viola, Mannes and Queens Colleges, New York. Staff Tutor, Ohlone College. Three years study with William Kroll geared toward learning to teach violin and viola playing. PETER THOMPSON MUSIC RESUME VIOLIN VIOLA EDUCATION B.M. in Violin Performance and Strings, with Honors, 1973, Univeristy of Pacific Graduate Teaching Assistant, UOP, Department of Theory Composition assisting in developing and starting a new comprehensive theory program, 1972 -73. Varsity Tennis Team, 3 years. Postgraduate Study Scholarship Violin and Viola, Mannes College of Music, N.Y.C. 1974, 75, 76. (3 years) Master's Candidate, Musicology (theory), Queens College, City Univ. of N.Y. Violin Studies Warren van Bronkhorst, UOP William Kroll, Leader of Coolidge and Kroll Quartets, Mannes and Queens Viola Studies William Kroll Genady Kleiman, San Francisco Symphony Composition Studies Stan Becker, Mary Bowling, UOP Henry Weinberg, Queens College Chamber Music Studies Ira Lehn, UOP William Kroll Chamber Music Class, Three -Year Scholarship, Mannes College Andor Toth Master Classes Frederick Balazs Master Classes ADMINISTRATION San Francisco Symphony Forum Vice Chairman, 1972 -73 in charge of ticket sales of 2500 seats to students in over 40 Bay Area colleges and uni- versities. Other duties included escorting and introducing international artists at Symphony receptions. Co- Chairman, Santa Clara County V.O.C.E. Competition, M.T.A.C. TEACHING EXPERIENCE Currently teaching privately in Saratoga, CA. Taught privately in N.Y.C. Twenty- thirty children and adults. Recommended by Frederick Werle, Head of Extension Division, Mannes College, N.Y.C., and William Kroll, Professor of Violin and Viola, Mannes and Queens Colleges, New York. Staff Tutor, Ohlone College. Three years study with William Kroll geared toward learning to teach violin and viola playing. APPLICANT ORGANIZATION NAME ADDRESS CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE THE LOS GATOS CHAMBER ORCHESTRA 19655 REDBERRY DRIVE LOS GATOS, CA 95030 NAME /TITLE OF PROPONENT MA SIGNATURE TELEPHONE NUMBER LOCAL WEST :VALLEY BUSINESS CHURCHES TICKET SALES DONATIONS music program at a Saratoga City Event. RET SLEMMONS. ROAR ,(408) 354 -2527 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT ARTS COUNCIL OF SANTA MARA rnunpry 1,907. .0 TOWN OF LOS GATOS 4 O00 gO 1,500_ 777 :M GRANT WRITER PROPOSED PROGRAM (Limit statement to space provided.) The Chamber Orchestra proposes to present two classical music concerts in Saratoga, open to all residents with special emphasis on seniors and $2,000.00 free admission to middle school and high school students. As part of the proposal, the Chamber Orchestra offers to perform an appropriate classical The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. CHECKLIST ,APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. SubAt one copy of each document and attach with requested anol'cation materials. Please chock the items below to indicate that copies are attached. I. APPLICATION yes Cover Sheet (with identifying information and signature of applicant) yes Description of Program II. ORGANIZA ION yes Current Board of Directors ves Articles of Incorporation no By laws are currently in the making. ves Organizational Chart III. FISCAL INFORMATION yes Program Budget yes Federal Tax Status no 'State Tax Status The Chamber Orchestra has not applied for State Tax Status. yes Audit or Financial Statement Un audited The Orchestra does not have an auditor at this time. Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occ red. City of Saratoga Karen Campbell Performing Arts Grant Program 13777 Fruitvale Avenue Saratoga, CA .95070 Dear Ms Campbell: The Los Gatos Chamber Orchestra 19655 Redberry Drive Los Gatos, CA 95030 Thank you once again for the opportunity to submit this request to the City of Saratoga's Performing Arts Grant Program for 1993. The Chamber Orchestra was grateful to have been the recipient of a Saratoga Grant for $500.00 in 1992. These grant monies were used to partially fund two classical music concert programs in Saratoga in 1992. They were: September 25, 1992 The Chamber Orchestra provided a Brass Quintet who performed at the Dedication Ceremonies for the new Saratoga City Hall. *8September 31, 1992 A Chamber Music Concert was per- formed in Saratoga featuring local musicians. The Chamber Orchestra respectfully requests $2,000.000 from the City of Saratoga's Performing Arts Grant Program 1993 to assist the Orchestra in presenting two concerts in Saratoga. The grant enables the Orchestra to continue to offer free admission to Saratoga middle school and high school students. In addition, the Chamber Orchestra offers to perform an appropriate classical music program at a Saratoga City Event. The Chamber Orchestra has been in operation for four years. In the beginning, the Town of Los Gatos and the Arts Council of Santa Clara County provided seed money for the "start -up" phase. The Arts Council of Santa Clara has continued to provide grants to the Orchestra for four years in a row, in the interest of encouraging regional music organizations to function in Santa Clara County. The Town of Los Gatos has just granted us $4,000. to assist in presenting concerts in the Los Gatos Saratoga community. We have performed over 24 concerts in those four years. We believe that we have demonstrated success in providing classical music programs that enrich the cultural needs of our Saratoga -Los Gatos srea. Please notify me if you require more information and /or wish to meet with our Board members. Ver ours, Margaret i emmons, Board member (408)354 -2527 *and** Flyers are enclosed for these two programs. A. DESCRIPTION OF THE PROGRAM TO BE PERFORMED IN SARATOGA DATE, TIME, LOCATION. The Chamber Orchestra proposes to perform two classical music concert programs in Saratoga. As part of the proposal, the Chamber Orchestra offers to perform an appropriate classical music program at a Saratoga City Event, such as the Dedication Ceremonies for the Saratoga City Hall on September 25, 1992, to be agreed upon by both.Saratoga and the Chamber Orchestra. Two Concert Programs in Saratoga: 1. Sunday, May, 1992 at 4 P.M. at 14930 Montalvo Rdd 2. Sunday, October, 1992 at 4 P.M. at the Carriage House, Montalvo, Saratoga. B. DESCRIPTION OF THE INTENDED AUDIENCE FOR THE PROGRAMS The two concert programs are open to all residents with special emphasis on the encouragement of young music students and seniors. The Chamber Orchestra accepts donations, but does have free admittance to all.Grants enable us to invite middle school and high school students to attend our programs. Since the Chamber Orchestra is based in the Saratoga Los Gatos community, 90% of our mailing list of 600 names is directed to Saratoga and Los Gatos. C. A PROJECTION OF THE COST TO PROVIDE THE TWO CLASSICAL MUSIC PROGRAMS, AND SARATOGA CITY EVENT. Each concert costs on the average of $1,500. to perform: Two concerts $3,000. Since the grant will not cover the costs of the two concert programs, Other Sources of Financial Support: Arts Council of Santa Clara County 500. Town of Los Gatos 2,000. Donations, Tickets 300. D. LOS GATOS CHAMBER ORCHESTRA NATURE OF THE CHAMBER ORCHESTRA The Losl Gatos Chamber Orchestra is a non profit performing organization providing classical music performances in Saratoga and Los Gatos. It is composed of talented, local musicians of professional caliber under the direction of Dr. Vernon Read, professor of music at San Jose State University. The number of musicians varies according to the requirements of the music chosen for the concert. We have a.."listing of 30 musicians on our roster. The Chamber Orchestra has been in operation for four years. It was originally formed in 1984 at the request of the Los Gatos Cultural Resource Commission. An Advisory Committee was formed to work closely with the Cultural Commission to explore "the possibility of the development of a Chamber Orchestra into an incorporated, non profit organization Since the Town's plans were never implemented, the Chamber Orchestra was dormant until revitalized in 1989 by interested local musicians. The Chamber Orchestra was then founded by musicians, artists in their own right, who work for the pleasure of creating fine class- ical music to enrich the cultural life in the Saratoga -Los Gatos community for all residents, with a strong emphasis on the encourage- ment of young talented music students. The Orchestra's Mission is: 1. to offer young students and music students the opportunity to- attend concerts free of charge in their own community. 2. to offer young emerging artists in the community the opportunity to perform solo works with a fine orchestra. 3. to promote a basic commitment to Music Education. To further this mission, master classes and instrumental clinics and concert programs for local schools. TOTAL MEMBERSHIP AND NUMBER OF PARTICIPANTS WHO ARE SARATOGA RESIDENTS Board of Directors (12) All live in Saratoga -Los Gatos area Musicians (30) 25 Volunteers (35) 20 Audience 500 250 live in Saratoga Mailing List 800, 700 live in the Los Gatos Saratoga area. REQUIREMENTS FOR PARTICIPATION IN THE CHAMBER ORCHESTRA The Chamber Orchestra is based in Saratoga -Los Gatos and all of our mailings of patrons and audience is directed to the Saratoga -Los Gatos community. Our concerts are open to all residents, entrance is by donation or free entry. Grants from the Arts Council of Santa Clara County, the Town of Los Gatos and the City of Saratoga enable us to offer free admission to middle school and high school students. PROGRAM BUDGET 1993 ORGANIZATION NAME: LOS GATOS CHAMBER ORCHESTRA PROGRAM: COMMENTS /EXPLANATIONS (if necessary): FOUR CLASSICAL CONCERTS PERFORMED IN SARATOGA LOS LOS GATO The Los Gatos Chamber Orchestra continues to have no paid staff after 5 years of operation. All administrative functions and artistic decisions are carried out by the volunteer Board of Directors and the Professional Advisory Committee. The musicians volunteer their services with a modest compenation for expenses relating to performance and rehearsal. The musicians receive $50.00 for 3 Rehearsals and one concertaperformance. 1. LINE ITEM h ,kf. ,t I 1,1 I t ∎,tv 1.t BUDGET Salaries NO SALARIED PERSONNEL 5 56900 Personnel MUSICIANS' EXPENS 5,500.00 Benefits CONCERT COSTS. Rental Equip. Expense Space Rental A00.00 Equipment MUSIC RENTALS PUPCHASE 200.00 Costumes 00.00 Other Publicity Expense Printing 900.00 t .ILPROGRAMS, TICKETS 300.00 Postage 400.00 Other INSURANCE 1,300.00 I FUND Other Expenses Reception 400.00 200.00 (please list) RAISING TOTAL 9 800.00 PROGRAM BUDGET 1993 ORGANIZATION NAME: LOS GATOS CHAMBER ORCHESTRA PROGRAM: COMMENTS /EXPLANATIONS (if necessary): FOUR CLASSICAL CONCERTS PERFORMED IN SARATOGA LOS LOS GATO The Los Gatos Chamber Orchestra continues to have no paid staff after 5 years of operation. All administrative functions and artistic decisions are carried out by the volunteer Board of Directors and the Professional Advisory Committee. The musicians volunteer their services with a modest compenation for expenses relating to performance and rehearsal. The musicians receive $50.00 for 3 Rehearsals and one concertaperformance. LOS GATOS CHAMBER ORCHESTRA ORGANIZATIONAL CHART The Los Gatos Chamber Orchestra is a volunteer organization. There is no paid staff. The Board of Directors sets policy and performs administrative functions. Dr. Vernon Read, Conductor, and the Artistic Director develop concert programs and educational music clinics and master classes as well as select emerging artists as soloists with the advice of a volunteer Professional Advisory Committee. The orchestra musicians receive a small compensation for travel, coaching, and incidental expenses related to per- formance and rehearsals. A committee of auxiliary volunteers support the orchestra at receptions, fund raising and concert set -up, under the direction of the Board of Directors. Orchestra musicians ARTISTIC DIRECTOR PROFESSIONAL ADVISORY COMMITTEE President BOARD OF DIRECTORS LOS GATOS CHAMBER ORCHESTRA BOARD MEMBER AFFILIATION Minty Brown Attorney Mary Ann Lamb Artistic Director Mimi Carlson Secretary- Treasurer Jeffrey Lamb Margaret Slemmons Linda Jansen Ray Darrow Dr. Vernon Read Dr. Ted Lucas Mimi Carlson Emily Ray George Champion Member of Los Gatos Arts Commission Graphic Artist Vocal Soloist Attorney Musician, double bass PROFESSIONAL ADVISORY COMMITTEE Musician and Teacher, flute. Musician with the San Jose Symphony Professor of Music, University of Santa Clara CPA- Accountant Treasurer of the Town of Los Gatos Musician and teacher, viola. Classical music consultant at Montalvo Center for the Arts. Graphic Artist An owner of Los Gatos Copy Center. Gary Schloh Architect in Town of Los Gatos. Dr. Vernon Read Conductor Professor of Music at SJSU. Conductor, see above Chairman of Music Dept. at SJSU. Musician, see above. Conductor, Nova Vista Symphony Chairman, Fine Arts Dept. West Valley College. The Los Gatos Chamber Orchestra continues to have no paid staff after 5 years of operation. All administrative functions and artistic decisions are carried out by the volunteer Board of Directors and the Professional Advisory Committee. The musicians volunteer their services with a modest compensation for expenses relating to performance and rehearsal. October, 1992. City of Saratoga Performing Arts Grant Program 1993 Proposal Cover Page Applicant Organization Names: Tim Richards and Barbara Scott 14281 Paul ve S .95070 Signatures: Telephone Numbers: (408) 741 -4972, and (408) 370 -2470 Dollar amount of funds requested from City of Saratoga $2000 Other Sources of revenue for program: Donations from community members, ticket sales. Amounts yet to be determined and dependent on this grant. Proposed Program: We propose two musical events featuring traditional, acoustic music to be given in the Saratoga Civic Center for the community at large with specially priced tickets for Saratoga residents. These concerts will be augmented with assembly programs available to the Saratoga schools which will be tailored for the appropriate grade levels. We are negotiating with performers with appeal to a variety of ages. Should time permit, the performers may also be available to perform for shut in audiences. We will work closely with existing community groups and will contribute a portion of proceeds to Saratoga organizations. Checklist All applicable documentation is attached I. Application Cover Sheet Description of Program II. Organization a Organizational Information III. Fiscal Information Program Budget Tax Status 1 Proposal for Performing Arts Grant Program Description We propose two musical events featuring traditional, acoustic music to be given in the Saratoga Civic Center for the community at large. We will offer specially priced tickets to Saratoga residents. These concerts will be augmented with assembly programs available to the Saratoga schools at no charge. These school programs will be tailored for the appropriate grade levels and coordinated with school administrators. We are negotiating with performers of traditional and contemporary acoustic music with appeal to a variety of ages. In addition to the Saratoga school performances, should time permit, the performers may also be available to perform for shut -in audiences. We will work closely with existing community groups to present these shows and intend to contribute a portion of proceeds to Saratoga organizations. The first concert will be scheduled during the spring, 1993 semester, subject to the availability of the Saratoga Civic Theater. The second show will take place during the fall, 1993 semester. The spring concert will be directed specifically at elementary and middle school level children but will have broad appeal to community members of all ages. The fall program will aim at high school students and young adults but will be open to all who appreciate good music. Organization Saratoga resident Tim Richards is past president of the Saratoga Village Association. He has been involved in planning and organizing the Saratoga Blossom Festival. He handled all phases of the musical entertainment for the festival. Barbara Scott is a life member of the nonprofit Santa Cruz Bluegrass Society. She has planned and presented concerts with the society. She is currently producing a series of concerts with the San Lorenzo Cultural Committee, supported by the Santa Cruz Cultural Council. She is employed at West Valley College. Tim and Barbara are submitting this proposal as partners. They have worked together planning all musical events at the Country Store Cafe and have been instrumental in the founding of the Bay Area New Folk Alliance. Fiscal Information Please see the attached projected budget. We expect to meet most expenses through the grant. We will have a minimal charge for tickets with the intent of continuing these programs. We do not have tax exempt status. Line Item Budget Salaries $1200 for contracted music services Personnel Musicians only Benefits N/A Rental and Equipment Expense Space Rental 4360 o a QXC ►,n ckCCc. A' c'`‘- s (Sound Sound Lighting) $300 Costumes N/A Other none expected Publicity Expenses Printing $200 Supplies donated by T.R. B.S. Postage $200 Advertising $500 minimum Other Expenses: Telephone $20 Transportation $30 Lodging and meals for musicians donated Total Expenses 2-700. Organization name: Tim Richards Barbara Scott Program: Acoustic music for Saratoga The grant will be supplemented by advance out -of- pocket expenditures by the partners in the expectation of reimbursement from ticket sales. Tim Richards and Barbara Scott do not have Federal or State tax- exempt status. Tax identification numbers will be available on acceptance of this proposal. APPLICANT ORGANIZATION NAME WEST VALLEY /MISSION COLLEGES FOUNDATION ADDRESS 14000 Fruitvale Avenue, Saratoga, CA 95070 NAME /TITLE OF PROPONENT OLYMPIAD OF THE ARTS 1993 xecu ive 'irec SIGNATURE TELEPHONE NUMBER CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE OTHER SOURCES OF REVENUE FOR PROGRAM DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $1800 SOURCE AMOUNT Entry fees $2000 Saratoga Rotary Art Show $1500 Associated Student Bodies, $750 Grants and Gifts City, Community Members businesses $5065 PROPOSED PROGRAM (Limit statement to space provided.) The Olympiad of the Arts is a competition in acting performance,dance, music, photography, poetry, short stories and visual arts neia annually for student artists in Santa Clara County, under the auspices of the West Valley /Mission Colleges Foundation. The purpose of the uiympiad is to encourage and stimulate creativity by promoting and rewarding excellence in the arts. The Olympiad was founded by Senator Phelan of Montalvo, nourished by Gwendolyn Penniman of Saratoga, supported by Montalvo Service Group and Saratoga Rotary Art Show currently; thus, the history, the arts, the educational and service organizations of the Saratoga community cooperate, network and.enrichtne uiympiad. Support is sought from the City of Saratoga as well. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. -73 Board of Directors Louise G. Cooper, Preside emher Robert A. Bullard Donna R. Burdick Leo E. Chavez Floyd Hogue Sue Lasher Mary Lima Willys 1. Peck C.A. Syvertson Austen D. Warburton Jeanette Watson Mary Fleischli Executive Director WEST VALLEY /MISSION COLLEGES FOUNDATION, INC. 9, 1992 Ms. Karen Campbell Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Karen: Attached please find our Foundation's proposal to the City of Saratoga for support of the Olympiad of the Arts 1993. Willys I. Peck, a member of the Foundation's Board of Directors, will be present at the January 6, 1993 City Council meeting to enhance the information presented in the proposal. This is especially fitting due to the fact that Willys was a good friend of Gwendolyn Penniman, the Saratoga patron of the Arts who kept the Olympiad alive for many years. May we take this opportunity to thank the City Council for recognizing the importance of the arts in our community. Our Foundation works diligently on the Olympiad of the Arts because we feel the creative students are often overlooked in our society. It is, therefore, encouraging to have this opportunity to participate in the Performing Arts Grants Program in the City of Saratoga. Sincerely, Op� Ma Fleischli Executive Director 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2066 18-11 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1993 Request by OLYMPIAD OF THE ARTS 1993 I. Description of programs to be performed in Saratoga. The Olympiad of the Arts was Montalvo, United States Senator James professor of English at San Jose State Saratoga area could be the "Athens of held quadrennially coinciding with the initiated in 1928 by the owner of Villa Phelan, and Dr. Henry Meade Bland, a College. These men envisioned that the the West" with a regional contest to be Olympic Games. The contests included creative competitions in poetry, drama and musical composition. Award programs were presented at Villa Montalvo's Garden Theatre. In 1976, a local arts devotee, Gwendolyn Penniman, arranged to transfer sponsorship of the Olympiad to the Fine Arts Department at West Valley College. Through a Memorandum of Agreement in 1978, the West Valley /Mission Colleges Foundation assumed responsibility for the contests. Under the Foundation's sponsorship, the contests have been conducted for students annually, and categories have been expanded to include acting performance, music (vocal and piano), short story writing, poetry, dance (choreography and performance), photography and visual arts. Intended audiences for performances in Olympiad. High school and college students throughout Santa Clara County are eligible to participate in the Olympiad. Approximately 900 to 1,000 students enter the contests. Open auditions will be held before live audiences at West Valley College in April 1993 in the acting, dance, vocal and piano music categories. Entrants, their families and guests attend these performances. The Visual Arts entries will be received, judged by a Bay Area professional artist, award winners selected, and juried entries exhibited at the Montalvo Art Gallery. This exhibition will be on view April 18 to May 9, 1993, and a reception for the artists will be held April 22, 1993. The community at large is invited to attend the reception, and it is a cherished event for the student artists especially in view of the fact that local dignitaries, educators, and leaders of the community attend. The Olympiad is meaningful to the volunteers and staff of Montalvo Center for the Arts. Great cooperation exists between the Olympiad committee and Montalvo as evidenced by the offer of the gallery space, their lovely reception for the artists, and the funding of the Founders Award in the Visual Arts by the Montalvo Service Group. At the culmination of ceremony will be held at the the approximate 900 student This audience will include Inasmuch as this ceremony Art Show held on the West audience of several hundred all seven categories of the Olympiad, an awards West Valley College Theatre May 2, 1993 to which entrants and their families and guests are invited. adults, young adults and children of all ages. is held in conjunction with the Saratoga Rotary Valley Campus that same day, there will be an people present for the awards and performances. Support from the City of Saratoga is sought for the acting performance judging and awards in the amount of $550; further, support is sought for judging and awards in the Visual Arts in the amount of $1250, for a total sum of $18 0 0 Other sources of income include generous support from the Saratoga Rotary Art Show, the Associated Student Bodies of Mission and West Valley College, and various philanthropists including former Saratoga resident Celia Snow Lindstrom who endowed the music competition. Patrons are listed in the 1992 Awards Program attached. No income is anticipated due to ticket sales; however, entrants pay a fee in order to participate in the Olympiad, which generates income of approximately $2000. II. ORGANIZATION The West Valley /Mission Colleges Foundation was incorporated in 1971 with all the rights and powers of a non profit corporation in the State of California. The Foundation had as its initial holdings an endowed scholarship fund from the Sunsweet Growers Association, an organization that had served the Santa Clara Valley fruit growers but was terminating its activities. Funds in the amount of $6250 were transferred. The Foundation has three major purposes: 1) to provide scholarships and book loans for students; 2) to support programs and services of Mission and West Valley Colleges; and 3) to provide liaison between the Colleges and the community. The Foundation assists students, programs and services, such as the Olympiad of the Arts, which are not supported by the District due to budgetary constraints. The Foundation has an 11 member Board of Directors; members of the Board are appointed by the Chancellor of the College District. Members are: Louise G. Cooper, President, Saratoga Robert A. Bullard, Santa Clara Donna R. Burdick, Santa Clara Sue Lasher, Santa Clara Mary Lima, San Jose Willys I. Peck, Saratoga C.A. Syvertson, Saratoga Austen D. Warburton, Santa Clara Jeanette Watson, Campbell Dr. Leo E. Chavez, San Jose Dr. Floyd Hogue, San Jose Mary Fleischli, Executive Director, Saratoga There is no organization chart nor membership in the Foundation. III. Articles of Incorporation and Bylaws are on file with the City of Saratoga. The Program Budget, Federal and Sate Tax Status and Auditor's statement are attached. Also attached are pictures of participants and a letter of support from the parents of the winner of the first place award in piano. PROGRAM BUDGET 1993 ORGANIZATION NAME: West Valley /Mission Colleges Foundation PROGRAM: Olympiad of the Arts 1993 LINE ITEM Salaries Personnel Benefits Rental Equip. Expense Space Rental Equipment Costumes Other publicity Expense Printing Supplies Postage Other Other Expenses (please list) BBL BUDGET $9315 COMMENTS /EXPLANATIONS (if necessary): Attached please find the proposed budget for the 1993 Olympiad of the Arts. No salaries are paid, and equipment, space, publicity, etc. are supported by facilities at West Valley College. OLYMPIAD OF THE ARTS 1993 PROPOSED BUDGET INCOME City of Saratoga $1800 Saratoga Rotary $1500 ASB WVC $250 ASB MC $500 Burnett 25 Benson 25 Lasher $200 Lima $200 Cooper 50 Prochaska 25 Cilker $100 Wharton LaRue $100 Hulburd 25 Montalvo Service Group $100 Viking Bookstore 25 Miller 75 Superior Photo $100 Entry Fees $2000 92/93 Carryover $2040 Lindstrom Interest 75 Elegant Image Photo $100 Total $9315 EXPENSES Awards $6150 Judges $1200 Lindstrom Award 75 Clerical $250 Hospitality $150 Calligraphy $150 Word Processing $175 Supplies $165 Theatre $200 Custodial $200 Reserve $600 Total $9315 Exhibit A Proposed Olympiad Budget Breakdown by Category 1993 Gift Certificates Entry Fees Judges Awards Acting 100. 150. 400. Dance 100 15 0 500. Piano 170. 200. 800. Vocal 35 0 250. 1100. Photography 200. 850. Poetry 180. 150. 700. Short Stories 200. 150. 700. Visual Arts 700. 150. 1100. Totals $2000. $1200. $6150 APPLICANT ORGANIZATION 4 q r r NAME Sara e. Fou n i t �t C4±i t� l' 1.S E F) ADDRESS P D =x goZ i c& \tact.,, (h. c Co (tF?i`1 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OOO, NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE OTHER SOURCES OF REVENUE FOR PROGRAM ``SOj r r *a, C ku,D PTA ictraY, Cr1 1:3 &anf C kew v1 tram Ati Y appvova, 3. CovsuI+ioh k7b✓ W, i4eid, PROPOSED PROGRAM (Limit statement to space provided.) SEE' f-Q. (45 n f n ("iii ap cove r emi.cfru dfi r) c05+ (fa a du i f r. -Ir6. 1'vri-e aarj. Ibis +lug e. i .il be_ u s ea. y .eao- rota not v�uvc�h ciio 5 uCIA 0 s th hrncmrr+ vne,nte,cek+ctOcvi 3Lvot 'Dora ma a IA ct Qvs a4f-r.e, 94 a Fi k-tk &acti Gyint a «-1-r1. witkL Sp eu a,rds kcehibly, 1AMOUNT 10 60 The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. APPLICATION DOCjS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of Please ghpck the items below to indicate I. APPLICATION V/ Cover Sheet (with identifying information and signature of applicant) v II. ORGANIZATION Current Board of Directors N/k Articles of Incorporation i� Bylaws Description of Program Organizational Chart II1.. FISCAL INFORMATION N/A Program Budget t/ Federal Tax Status State Tax Status CHECKLIST Audit or Financial Statement that copies are attached. ,Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred, City of Saratoga PERFORMING ARTS GRANT PROGRAM 1993 A. Saratoga Education Foundation (SEF) requests funding to cover the construction of a stage in the cafeteria at Saratoga Elementary. This removeable stage will be used year round for a variety of functions, such as: the Enrichment Theme presentation by the students at Back -to- School Night, the Student Talent Show, Special Student Assemblies where visiting musicians, actors perform, and for the Fifth Grade Graduation and Special Awards Assembly. In addition, the stage will be used by students on a regular basis for drama and readers' theatre performances that correspond to the curriculum. Saratoga School is the only school in the district that does not have a stage. B. The intended audience for the programs indicated above will be the approximately 275 students of Saratoga Elementary School, grades kindergarten through fifth, their teachers and on certain occasions, their parents. C. Cost projections for the Saratoga School Stage are based on estimates and written quotes. Subflooring material for a removeable stage platform Labor to construct the removeable stage platform Hardwood flooring for the stage, materials and labor) Materials installation of stage curtain, includes ceiling reinforcement Stage drapes to cover rear stage window, (materials and Second track for rear drapes, (materials and installation) Total Other sources of support include: $1,540.00 1,925.00 3,750.00 5,863.75 installation) 2,473.24 995.00 $16,546.99 Committed by the Saratoga School PTA $10,000.00 Rotary Grant (recommended for approval) 1,500.00 Total $11,500.00 Stage design, plans and consultation have been donated by Saratoga architect, Warren Heid. D. The Saratoga Education Foundation is a nonprofit organization established in 1982, by parents, community and school board members. It was formed in response to state funding cutbacks in our schools. The mission of the SEF is to promote excellence in the Saratoga Union School District (SUSD) by channeling private sector resources into our schools. The SEF has 25 members, all being Saratoga residents. In addition to the board members, SEF can claim tremendous support from parents and teachers. Over 5000 volunteer hours were given to the foundation in '91 -'92. Requirements for participation in the SEF is that the member be a parent with children in the SUSD or member be part of the teaching staff. All members of the organization are volunteers. f LINE ITEM BUDGET Salaries j Personnel Benefits Rental Equip. Expense I Space Rental Equipment Costumes Other Publicity Expense I Printing Supplies Postage I Other Other Expenses (please list) ORGANIZATION NAME: PROGRAM: COMMENTS /EXPLANATIONS (if necessary): PROGRAM BUDGET 1993 5 rU op k (t& CU ±ill Fourdct ov Please refer to Item C Cost projections for the Saratoga School stage. So n SCkvoj Saratoga Education Foundation Board of Directors President Beth Rollins 20252 Hill Ave., Saratoga President, Saratoga School PTA 1990 Treasurer, Saratoga School PTA, 1991 Saratoga School Site Council Vice Presidents Sara Goerke 19261 Harleigh Dr., Saratoga Librarian, West Valley College School Site Council, 1986 -87 Julia Peck 14021 Shadow Oaks Way, Saratoga Treasurer Saratoga School PTA, 1992 President, Saratoga School PTA, 1991 School Site Council, 1992 -93 Secretary Cindy Ruby 14205 Squirrel Hollow, Saratoga Saratoga Union School District Volunteer of the Year 1991 -'92 Chair, Parcel Tax Campaign, 1991-'92 Hospice of the Valley, Vice President, Secretary Treasurer Past President, Junior League of San Jose, 1987'88 Retired Elementary Teacher, 1970 -'81 Corresponding Secretary Mary Hollenhorst 13466 Debbie Lane, Saratoga PTA President, Redwood Middle School, 1992-'93 Board Member Valley West PTA, 1992 Fine Arts Chair, Valley West PTA Council, 1991 Grants and Contracts Officer, Stanford University, 1974-'79 Treasurer Cynthia Yin 13527 Toni Ann Place, Saratoga CPA, sole practitioner Treasurer, Chinese Historical and Cultural Project, 1992 President, Organization of Chinese American Women, Silicon Valley Chapter, 1992 Auditor Jamie Reikes 20541 Leonard Road, Saratoga Customer Service Rep, Saratoga National Bank Parliamentarian Stephanie Petrossi 14720 Montalvo Road, Saratoga PTA President, Saratoga School, 1991-'92 Campaign Chairman, Measure A, 1991 President, Saratoga Education Foundation, 1989-'91 Secretary, Saratoga Education Foundation, 1988-'89 Financial Planner Faculty Representative Nancy Baer Argonaut School Teacher, SUSD, 1961 to present Mentor Teacher, 1988-'89 SUSD Board Representative Mary Ellen Comport Saratoga Saratoga Union Board of Trustees, 1984 to present President, Saratoga Union Board of Trustees, 1989-'90 Human Resources Administrator, Read -Rite Corp., 1984 to present t CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION gf -h NAME gedbUtat l�la� I wog- ADDRESS J F14441fia-e- Nelkttf Sxra-hooG&, cA, gsb70 NAME /TITLE OF PROPONENT Cad W asser nnc P i 1'i. e,e v SIGNATURE !/l0 TELEPHONE NUMBER Rd rI 3 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA .t( CO OTHER SOURCES OF REVENUE FOR PROGRAM SO Z, C!4 dess f rip s 3 oo� 00 541A11141)& -Pas Do 71 Ckt# Sa l 4000b. en Tola aoo. op PROPOSED PROGRAM (Limit statement to space provided.) Pd d ll� Gu-0, I"U� i. l c nn_ 1.1.E ,5( L! rid" U f1 Ilan el. (IW P, 4rw+.t 143 is Pvys parr/ Cog r crop ico/1 .gs ofe as9s Pa3q. op A-udio The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. CHECKLIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the items below to indicate that copies are attached. I. APPLICATION Cover Sheet (with identifying information and signature of applicant) 17' Description of Program II. ORGANIZATION Current Board of Directors Articles of Incorporation AJ 4 Bylaws N /A' Organizational Chart III. FISCAL INFORMATION Program Budget N Federal Tax Status Tai( Z12 0/ 75 State Tax Status Tax JD a 0 0 3� Audit or Financial Statement V ,Agencies that have previously provided supp emental materials are not required to duplicate and resubmit the information unless changes have occurred. C. Please refer to Program Budget page. City of Saratoga PERFORMING ARTS GRANT PROGRAM 1993 A. Redwood Middle School requests funding in the amount of $1,917.00 to purchase three wireless microphones. These wireless microphones are compatible with the school's sound system and would greatly enhance our Performing Arts Program because they will enable our audiences to hear our student performers better. In addition, because we currently do not own any wireless microphones, our performances are constrained by the requirements dictated by a hand -held or standing microphone. In response to an evaluation distributed to the audience following the 1992 musical, the only negative comment made was the "difficulty in hearing the student performers." The wireless microphones will be used to greatly improve and add versatility to Redwood Middle School's Performing Arts Program. Specific programs which will benefit from the use of these microphones are: 1. Annual Musical This year's production is the "The Wiz "and is scheduled for eight performances in May 1993. Approximately 100 Redwood students will participate in this production. Parent volunteers coordinate the many responsibilities and duties involved in putting on a student performance. 2. Talent Show Approximately 75 students and teachers participate in this all volunteer run production. 3. School /Student Assemblies The annual Awards Assembly and guest speakers who Redwood hosts on an annual basis. B. The audience for the Redwood Middle School Musical will be comprised of students, teachers, parents and community members. Based on1992 attendance figures and taking into account the number of performances will be increased to eight we project an audience of 1600 in 1993. Audience attendance at the Talent Show is typically 400 students, teachers, parents and community members. Assemblies typically address the entire student body population and teaching staff of approximately 725. D. Redwood Middle School has been a public school in Saratoga since the 1950's. It has been a junior high or middle school for the last 28 years. Prior to 1964, it functioned as a school for grades K -8. Redwood Middle School serves a student population of 691 and employs 34 full and part- time teachers and aides. Its students are between the ages of 11 and 14, and attend 6th, 7th and 8th grades. All of its students are Saratoga residents as are a portion of the teaching and administrative staff. Requirements for attending Redwood Middle school are residency in the Saratoga Union School District. LINE ITEM BUDGET Salaries Personnel direavie, Globe q-a A! OO< 00 is J1 Rental Equip. Expense Space Rental /V/A Equipment 11,041 Stiiiii ,7g 00, ev Costumes 4� ropy' .Z 'Ono. 0 i r Other Publicity Expense Printing, Ad utr h'5i ;3.677, oil Supplies Postage Other T $h4. 04094p1 1000, oD Other Expenses 'R p es q S0. O 11o qoo. e-O I 1 a (please list) y Gtic.PfS icatai ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 k.66,006U t Sa9-69k M,u te&L IAA x" COMMENTS /EXPLANATIONS (if necessary): APPLICANT ORGANIZATION NAME FOOTHILL ELEMENTARY SCHOOL ADDRESS 13919 LYNDE AVENUE SARATOGA, CA 95070 NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAI COVER PAGE J LOUISE KLAYMAN, PRINCIPAL (408) 867 -4036 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE PTA Music Docents AMOUNT 375 SEF Music Teacher (.25 FTE) 4,950 $1,852 District and School Funds Support to pay for classroom teachers and supplies. PROPOSED PROGRAM (Limit statement to space provided.) Our outdoor community event will bring together "A World of Friends welcoming our French exchange students and showing a global perspective through songs, movement, and instruments. Both the French students and the Foothill students will perform. Foothill Elementary is the only school in California to have an exchange program with France. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. go APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of e• -t I. APPLICATION CHECKLIST Cover Sheet (with identifying information and signature of applicant) Description of Program II. ORGANIZATION Current Board of Directors Articles of Incorporation Bylaws b Organizational Chart III.. FISCAL INFORMATION Program Budget Federal Tax Status State Tax Status Audit or Financial Statement Description of Program "A World of Friends" A major goal of our schools today is to equip students with the skills and experiences that will enable them to live in a multi cultural world growing ever smaller. This year, Foothill School is moving closer to that goal by participating in an educational exchange program administered by the Association of French American Classes. AFAC has been conducting exchange programs for over ten years; about 500,000 French children have visited 7500 American classes in 30 states. This year Foothill School is the only school in California participating in a full exchange program with France. Foothill School is requesting that the City of Saratoga grant $1852 to supplement School District, Saratoga Education Foundation, PTA and parent funds to support this educational exchange. The funds will be used for a community wide event which is planned for Saturday, May 15th at Foothill School and which will bring together "A World of Friends." We will invite students, staff, parents and the surrounding community to welcome our French exchange students and to show a global perspective through songs, movement and instruments. Both the French students and the Foothill students will perform in the outdoor amphitheater. .AII of Foothill students will prepare for the performance beginning in January by working with Foothill's music teacher and music docents, talented parents who have been through the Music for Minors 60 hour training program. The program will include songs in English, French and a variety of other languages and will embrace the themes of friendship and world peace. In addition to singing, some of the classes will perform with song flutes and others will incorporate sign language, dance and movement. The Foothill art docents will assist the teachers and students in designing flags and costumes reflecting the colors of the nations of the world. Under the sponsorship of French public schools, an entire class of 23 students from Champeaux, accompanied by their classroom teacher and a bilingual counselor, will spend 3 weeks (April 26 May 17) at Foothill School. Their participation in this program is part of year -long preparations that expose them to the culture, customs, history, geography, and language of the United States. Numerous opportunities will be available for the students to share their cultural heritage with the school and community. During their stay, the French children and adults will be hosted by the families of Foothill fourth and fifth grade students. To complete the exchange, 15 fourth and fifth graders from Foothill, accompanied by a Foothill teacher and bilingual parent acting as counselor, will spend 3 weeks (June 14 July 6) attending school in Champeaux. In France, Foothill students will attend school; the focus of instruction will be an in -depth exposure to French literature, culture, arts, and history. Field trips to historical and cultural attractions will be included in the students' educational experience and they will also perform some elements of the "A World of Friends" program for the French community. Page 1 of 2 Any undertaking as all- encompassing as a full educational exchange with another culture requires the support, commitment, and enthusiasm of many groups within the school community. The Foothill staff has committed to including this educational experience in the school's goals for 1992 -93. The Saratoga Union School District Board of Trustees and the Foothill PTA and School Site Council have also offered their full support to this endeavor. Last year the Saratoga Education Foundation and Saratoga Rotary Club each funded a $500 grant to enhance this multi cultural experience. This year Saratoga Recreation Department has scheduled after school enrichment classes in French and music at Foothill. We believe that this exchange program offers an unequalled educational opportunity that will benefit our entire school, district, and community. We hope that you will choose to support the performing arts component of Foothill's French /American educational exchange. Page 2 of 2 1 1 ORGANIZATION Saratoga Union School District Board of Trustees Dayle Moore President Ron Adolphson Clerk Cindy Ruby Secretary Jill Hunter Member Sue Masiello Member Organizational Chart for Foothill School Principal Louise Klayman Secretary Pamela Fagrell Classroom Teachers Grade /Teacher K Mrs. Campbell K Mrs. Sgambati 1st Mrs. Calder 1st Mrs. Connor 2nd Mrs. Artru 2nd Mrs. Williams Grade /Teacher 3rd Mrs. Anderson 3rd Miss Pizzo 4th Miss Frenzel 4th Mrs. Ross 5th Mrs. Hatfield 5th Mrs. Pock Specialists Resource Specialist Carol Karlson Speech Language Specialist Connie Estabrook Psychologist Alice Ruzicka English as a Second Language Edy Cheadle Library Aide Desi Gallmeister Science Specialist Garth Bacon Music Specialist Karen Murray Computer Specialist Michelle Bronson Instructional Aides Susan Cullinane Carol Neumann Karen King Lisa Moore Trish Cowdrey Lori Gragnola Lexie Reichel Marilyn Schreiber Roberta Tomaino Linda Levy Susan Sporleder Custodians George Hicks Dave Duarte III FISCAL INFORMATION Federal Tax Status: Public School District, Non Profit Organization Federal Tax Number 77- 0175231 State Tax Status: Public School District, Non Profit Organization State Tax Number 800 441314 LINE ITEM BUDGET j Salaries I Personnel I Benefits Rental Equip. Expense Ampittheater canopy Space Rental Choral Risers (rent) l)u. uu 150.00 Indoor/Outdoor Equipment Public% Address System 925.00 Costumes Belts, Hats, Flags 120.00 Other I Publicity Expense Formal invitations Printing and fliers 300.00 i I Supplies Poster Board 50.00 1 Postage Other Other Expenses 157.00 I i (please list) 1 Song Flutes (°35 X $4.50). I low, j $;1,852.00- ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 FOOTHILL ELEMENTARY SCHOOL "A WORLD OF FRIENDS" COMMENTS /EXPLANATIONS (if necessary): Includes tape deck, receiver, 2 microphones, and 2 speakers. This equipment is urgently needed to support our outdoor community night event, as well as other music programs which are expanding under the auspices of our SEF funded music teacher and our new Music for Minors docent program. IRS Employer ID NO: 94- 6105029 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION: MISSION VALLEY CHORUS of Sweet Adelines International Mailing Address 1085 -362 Tasman Dr, Sunnyvale, CA 94089 Confect Gail Burke, Grant Coordinator Tele?phone.• (408) 734 -5319 57.0atare.• ,A/ph;2_ t.Z.m7SztrAi, t tkvlic;utrv- nifg Dollar Amount of Funds Requested from City of Sri `fltog $2, 000 Jtber Sources of Revenue for Program: SOC 'C:' ANOINT Ticket Sales 22,000 Patron ads/Sponsor donations 695 +`C'�'�'OfiRePrLf,,l.te.M.' The grant request is to help defray expenses of producing our Annual Show at the Flirt Center, Cupertino, in October 1993. Aside from member dues, the Annual Show is our primary source of revenue each year. Our 100-plus members are very proud to be preserving a unique American musical tradition and strive to perfect all of its facets which include correct vocal production and the barbershop style as well as enhancement of our music with Alernents of physical expression and dance. The Annual Show is a musical theatre presentation with a story line interwoven with music in barbershop style harmony, professional lighting and sound, costumes, and sets. Barbershop harmony is enjoyed by audiences of all ages and backgrounds. Our performances by the entire chorus, or by smaller ensembles or quartets within the chorus serve the community not only as pure entertainment but enrich the cultural milieu and provide a joyful learning experience for the performers. ci6 December 1992 Attachment II ORGANIZATICIN: MISSION VALLEY CHORUS of Sweet Ade lines International BOARD OF DIRECTORS: (all volunteer, elected by the membership) Jan MacKanin„ President Carol Orme„ Vice President Brenda McLean, Corresponding Secretary Louise Stiles, Recording Secretary Doris Leal, Treasurer Gail Burke Becky Eve land .Joyce Kovacs Sue. Poage Karen Romig Nancy Thompson Sharon Wiese ORGANIZATION AND INFORMATION: The Mission Valley Chorus was chartered on November 6, 1958 as a chapter of Sweet Ade lines Inc. (now Sweet Ade lines International). Our chorus membership totals 100-plus with many residing in the city of Saratoga. We encourage membership of all ages (16 through "ageless") and attract women with a wide variety of occupations. Our common goal of learning the barbershop art form and performing it unites this unique group of women, and our support within the commumty reflects this diversity. LINE ITEM BUDGET I Salaries Personnel 4,000 Benefits Rental Equip. Expense Space Rental 4,200 Equipment Costumes Other Stage sets props 1,500 Publicity Expense Printing 400 Supplies 200 Postage 300 Other Ads 400 Other Expenses Program 725 250 150 (please list) Ticket Prirting ASCAP /BMI licenses 12,125 ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 Mission Valley Chorus Annual Show COMMENTS /EXPLANATIONS (if necessary): Vice President Carol Orme 1292 Recording Secretary Louise Stiles President Jan MacKanin Corresponding Secretary Membership Coordinator Brenda McLean Treasurer Finance Coordinator Doris Leal Mission Valley Chorus Sweet Adelines International Administrative Coordinator Gail Burke Communication Coordinator Sharon Wiese Facilities Coordinator Karen Romig Pubic Relations Coordinator Nancy Thompson 4 Special Events Coordinator Joyce Kovacs Board Members Sue Poage Becky Eveland Assistant Directors Martha Segura Sally Shelton Helen Zwall Section Managers Barbara Saunders Jane Samford Becky Eveland Suz Wright Musical Director Shirley Kout Steering Committee Barb Bianchi Carolyn Marelich Martha Segura Mary Segura Sally Shelton Char Truitt Helen Zwall Music Staff Costume Design Jo Metz Learning Tapes Ann Simmons Make -up /Hair Susan Holley Music Librarian Carol Kirkpatrick Performance Mary Segura Prospective Members Barb Bianchi Qualifying Records Sharon Jimenez Quartet Promotion Jackie Bishop Recording Coordinator Nancy Thompso Rookie Program Kim Orloff Show Production Gwen Marks Video Tape Librarian Diane Dyke Visual Coordinator Carolyn Marelich Section Craft Carol Orme Martha Segura Chris Jette APPLICANT ORGANIZATION NAME Saratoga High School, Pacific Expression Color Guard ADDRESS NAME /TITLE OF PROPONENT Walt ,-r Arnstei SIGNATURE TELEPHONE NUMBER DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2000.00 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE Parent contributions Flea market CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL. COVER PAGE 20300 Herriman Avenue, Saratoga, CA 95070 -4999 Parent NIL Home: 867 -6937 Work: 432 -3621 AMOUNT 25,740 500 Candy sales 400 Profit from home show (est.) 500 PROPOSED PROGRAM (Limit statement to space provided.) Pacific Expression Color Guard, in conjunction with the Saratoga High School Band, provides the field shows for the football season and competes in various local band competitions. During the winter season, it competes in the local Color Guard, or regional Color Guard, circuit. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. CHECKLIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document azd attach with requested application materials. Pease check the items below to indicate that copies are attached. I. APPLICATION V Cover Sheet (with identifying information and signature of applicant) Description of Program II. ORGANIZATION Current Board of Directors Articles of Incorporation Bylaws Organizational Chart III. FISCAL INFORMATION Program Budget Federal Tax Status State Tax Status Audit or Financial Statement ,agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred, SARATOGA HIGH SCHOOL PACIFIC EXPRESSION COLOR GUARD STATEMENT OF PURPOSE The Pacific Expression Color Guard is a group of Saratoga High School female students dedicated to the performance of choreographic interpretive art, using flags, streamers, and a variety of other props and techniques in complex dance routines. It was formed in 1986 under the leadership of David Chavez and originally performed only as an auxiliary unit for the Saratoga High School Marching Band. Over the years, the Pacific Expression Color Guard has expanded its activities and evolved into a serious theatrical dance ensemble. It now also performs indoors during the winter months, concentrating each year on a single production. This highly polished and precisely executed performance combines dance, theater, and traditional Color Guard routine into a unique package. Past production themes have included "The Mystery of Stonehenge "The Velveteen Rabbit and "The English Barmaid and "The Legend of William McBride This year's theme is "American Pie The ensemble has varied in size from 11 to 24 and this year includes a rifle line and a saber line. Its source for new membership includes applicants from within the High School as well as from a junior Color Guard, Pacific Expression II, at Redwood Junior High School. Pacific Expression travels each year to the Southern Cali- fornia Color Guard Regional Championship Competition and, later in the school year, to the W.G.I. (Winter Guard International) Championship Competition in Dayton, Ohio. In addition to numer- ous local competitive achievements, the Guard's successes in- clude: 1989 -90: M National Top 10 Finalist Color Guard W.G.I. National Championship. California Color Guard Circuit Champion 1990 -91: California Color Guard Circuit Champion Southern California Regional Champion Third place National Bronze Medalist, High School Color Guard Division, W.G.I. National Championship. 1991 -92: Promotion to highest high school class High School World in international competition. Finalists at both Northern and Southern California regionals. The Guard hopes to continue in success at the 1993 National Championships. Membership in the Color Guard involves a high degree of motivation and dedication. On a typical school day, the girls arrive at school at 7:00 A.M. and practice through the first period. These sessions are supplemented by weekly afternoon practices. In addition, competitions are scheduled for almost every weekend during the school year. Pacific Expression offers an opportunity for creative, artistic interpretation and self- expression in a team building atmosphere. Equally important, it provides a chance for students to get involved in a prestigious and rewarding extracurricular activity at Saratoga High School. Beyond the high school environment, the Color Guard provides an added dimension to the yearly Saratoga Parade and other offi- cial local events and represents Saratoga at parades and shows in neighboring communities. ORGANIZATION NAME: PROGRAM: COMMENTS /EXPLANATIONS (if necessary): PROGRAM BUDGET 1993 Saratoga High School, Pacific Expression Color Guard Field shows, Winter Guard competitions LINE ITEM BUDGET Salaries Personnel 7,150 Benefits 0 Rental Equip. Expense Space Rental 0 Equipment 1,500 Costumes 500 Other (rooms, buses, etc.) 5,032 Publicity Expense Printing Supplies Postage I Other Saratoga show exp 3,000 Other Expenses 6,400 tickets trans 1,665 P 1 ,500 26',.:47 (please list) Plane tickets Dues and show tttendance =AL Cont ORGANIZATION NAME: PROGRAM: COMMENTS /EXPLANATIONS (if necessary): PROGRAM BUDGET 1993 Saratoga High School, Pacific Expression Color Guard Field shows, Winter Guard competitions 9 APPLICANT ORGANIZATION NAME ADDRESS NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 San Jose, CA 95126 PROPOSAL COVER PAGE Silicon Valley Arts Fund /Community Foundation of Santa Clara County 960 West Hedding, Suite 220 OTHER SOURCES OF REVENUE FOR PROGRAM Barbara Beerstein, Consulting Director A 408 244 -6391 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA$ payable over 5 years (See attached.) SOURCE AMOUNT PROPOSED PROGRAM (Limit statement to space provided.) The Silicon Valley Arts Fund is a $20 million arts stabilization campaign to strengthen the arts throughout Santa Clara County. The campaign will provide participating organizations with a 3- tiered financial portfolio that will help ensure their long -term financial stability and give County residents the benefit of a strong and secure arts community. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the items below to imaicate that copies are attached. I. APPLICATION X Cover Sheet (with identifying information and signature of applicant) x II. ORGANIZATION X X X X III. FISCAL INFORMATION X x X Description of Program CHECKLIST Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Program Budget Federal Tax Status State Tax Status (See note below.) Audit or Financial Statement Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred. NOTE: The Community Foundation of Santa Clara County can not locate its letter from the State of California granting tax exempt status. A copy :of the letter will be made available to the City of Saratoga as soon as possible. Other Sources of Revenue for Silicon Valley Arts Fund Financial support of the Silicon Valley Arts Fund from the City of Saratoga will be joined with that obtained from individuals, corporations, foundations, and other public funding entities from throughout Santa Clara County, the state and the nation. Securing funding from this broad consortium will enable the campaign to achieve its $20 million fundraising objective. Campaign donors are assured that 100 percent of their gifts will be used to achieve the programmatic goals of the campaign. Special purpose funding is being secured to cover campaign administrative costs. As of November 30, 1992, more than $6 million has been raised during the leadership gift timetable phase of the campaign. Below is a listing of donors who have made contributions of $100,000 or greater. An asterisk indicates that a portion of the gift has been designated for administrative support. City of San Jose Packard Foundation* Knight Foundation* William and Flora Hewlett Foundation Irvine Foundation Hewlett Packard Company Community Foundation of Santa Clara County* Walter and Karen Lowenstern Syntex Corporation Valley Foundation Steven T. Kirsch A sampling of solicitations in progress Individuals Gifts (many) Corporate ALZA AMD Apple Computer FMC Great America ESL National Semiconductor Silicon Graphics Syntex are: $1,500,000 100,000 $250,000 $500,000 250,000 $100,000 $250,000 $100,000 400,000 Foundations Rockefeller Foundation Compton Foundation $100,000 Public Agencies National Endowment for the Arts $1,000,000 14 Cities (Santa Clara County): in addition to San Jose pending $2,000,000 1,265,000 1,050,000 500,000 300,000 250,000 128,397 100,000 100,000 100,000 100,000 discussions underway discussions underway proposal submitted, ongoing discussions proposal submitted proposal submitted discussions underway discussions underway discussions underway discussions continuing for augmentation gift discussions underway proposal submitted proposal pending discussions underway, in process of submitting proposals and going through public hearing process Silicon Valley Arts Fund Description of Program Request to the City of Saratoga The Silicon Valley Arts Fund requests a campaign gift of $58,000 over five years from the City of Saratoga. The City of Saratoga's participation in our campaign is particularly important to the successful fulfillment of the Fund's programmatic and financial objectives. Further, it will send a strong signal about the importance of the campaign and serve as a catalyst for obtaining significant funding from a wide variety of other sources. For example, the Arts Fund has received a gift of $2 million from the City of San Jose, one component of which is a $300,000 challenge that requires a 1:1 match from other cities located in Santa Clara County. The City of Saratoga can help the Silicon Valley Arts Fund secure this additional "challenge" funding. [San Jose's gift represents .0044 percent of its general budget; we are requesting a gift of similar proportion from the City of Saratoga. Please refer to "Saratoga Comparisons to Other Cities. We are asking for the special participation of the City of Saratoga, along with the other cities in Santa Clara County, such that the City's gift will not be a redirection of operating grants currently being made to arts organizations participating in the Silicon Valley Arts Fund. Benefits of the Silicon Valley Arts Fund to Saratoga Residents We have gathered data from each of the arts organizations participating in the Arts Fund on where their members and /or audiences live in Santa Clara County. The Saratoga numbers are especially impressive: 3,375 or 12% of Saratoga's 28,000 residents are subscribers to nine of the eleven Arts Fund participant organizations. This striking figure places Saratoga second among the 15 cities in Santa Clara County in numbers of its city residents taking advantage of cultural programming in Santa Clara Valley. (The subscriber data does not include Villa Montalvo, which has no "season subscribers," nor does it include the Arts Council grantee groups.) Based on our research, we estimate that at a minimum, another 11,200 or 40% of Saratoga residents are single ticket purchasers, beneficiaries of educational and other programs, and attendees of free programs of participant organizations and those served by the Arts Council. Saratoga residents take advantage of the wide variety of cultural programs offered at Villa Montalvo, Saratoga's crown jewel. Of the 250 volunteer members of the Montalvo Service Group, an auxiliary group formed more than 30 years ago, 133 live in Saratoga. Nearly one quarter of the Friends of Montalvo, those generous 1 individuals who are both ticket buyers and donors, are Saratoga residents. Finally, Saratogans comprise 10% of the ticket buyers who are not donors. Saratoga also enjoys economic benefits because of Villa Montalvo's presence in the community. Visitors to Montalvo spend money at restaurants and in stores when in Saratoga creating significant multiplier impact. Among the volunteer leadership of the Arts Fund campaign are several prominent Saratogans. Phillip Boyce, Larry Jinks, Don Lucas, and William Jobe serve on the Leadership Committee. Sally Lucas, Michael and Mary Ellen Fox, Robert Lanz, James Compton, Carole Minton and Florence Barker are members of the Campaign Committee, and Josi Callan serves on the Partners Committee. Today, the Silicon Valley Arts Fund beneficiary institutions directly serve an audience of nearly 1 million people annually; this audience is projected to grow. It is the members of this audience, a significant number of whom reside in Saratoga, who will be the principal beneficiaries of the Arts Fund campaign the individuals of all ages, now and in the years to come, whose lives will be enriched by the accomplishments of a strong and secure arts community. Introduction to the Silicon Valley Arts Fund The campaign is an unprecedented two -year program to raise $20 million to stabilize, strengthen and enhance the arts organizations of our region. David Packard, Chairman of Hewlett- Packard Company, is taking a significant role as the campaign's honorary chairman. Paul Freiman, CEO /Chairman of Syntex Corporation, and Susan Hammer are joining him as co- chairs of the campaign effort. They are joined by a Leadership Committee comprised of area wide corporate and community leaders and the trustee campaign council made up of volunteers from the participating organizations. They recognize that the area's arts groups are in need of an infusion of significant levels of funding to stabilize their operations and position them for the future. The Arts Fund member groups are: Children's Discovery Museum, Opera San Jose, San Jose Civic Light Opera, San Jose Cleveland Ballet, San Jose Museum of Art, San Jose Repertory Theatre, San Jose Symphony, TheatreWorks, Triton Museum of Art, Villa Montalvo, and the Arts Council of Santa Clara County, which each year supports more than 80 arts organizations of varying size throughout the region. Together, these organizations currently reach a growing audience of nearly 1 million annually and have in excess of a $100 million economic impact on the Santa Clara County community. Through programming of the highest quality, local arts organizations deliver unprecedented service to County residents. 2 Geographically, these organizations span the length and breadth of the great Santa Clara Valley from Palo Alto in the North to Gilroy in the South, from Fremont in the east to Saratoga and Los Gatos in the West. These groups have banded together in an innovative program that will meet their individual and collective needs for financial stabilization while allowing for response to the growing demand for cultural services by a sizable population looking for cultural programming close to home. Why the Campaign is Needed at This Time The Silicon Valley Arts Fund campaign is needed for many reasons. 1. Santa Clara County has experienced unprecedented growth over the last ten years. The engine of change has been the development of a dynamic business community. Today, Silicon Valley is host to more than a dozen Fortune 500 companies. Companies based in the Valley have gained international recognition as leaders in industry, national corporations headquartered outside Santa Clara Valley have located major facilities in the area, and local service industries have grown to meet the needs of the business environment. Together, these companies have made the Silicon Valley the economic gateway to the world. The presence of a strong arts community is a powerful drawing card for corporations when recruiting top candidates. People have relocated to the Santa Clara Valley from larger, older cities such as Philadelphia, New York, and Chicago where local corporations have traditionally been among the principal supporters of those city's arts organizations. All of these company's employees deserve the benefit of high quality cultural programming close to home. The leadership of the Silicon Valley Arts Fund recognize that the businesses located here must now take their place alongside their corporate partners across the nation in significantly supporting the cultural institutions that make our cities great. The Silicon Valley Arts Fund seeks to remedy this situation. Today, in Silicon Valley, the congestion of freeways, population explosion and development of new economic centers have contributed to shifting attention away from older city center cores as the singular source of cultural services. People have relocated to Silicon Valley from larger, older cities such as Philadelphia, New York, Chicago, and Minneapolis. The individuals who have profited along with the growth of these companies have not yet begun to view themselves as leading philanthropists. The Silicon Valley 3 Arts Fund seeks to encourage individuals in our community to step forward in greater numbers and with substantial financial commitment. 2. The County's major art groups have been able to continue their artistic development while responding with increased and often new programming to meet the changes in demand brought on by population growth. Today, these organizations are at an all -time peak in quality. Attendance has never been higher, audiences have never been more representative of the County's multiculturalism, and revenues are greater than ever before. Yet, these groups have achieved their remarkable growth without the benefit of start -up capital which enables rapid growth without the threat of mounting deficits and the likelihood of premature demise before the product and consumer market can sufficiently mature. The campaign seeks to remedy this lack of start up capital by helping ensure the continuing growth and long -term financial stability of participant organizations. 3. Arts organizations are revenue intensive. Nationwide, all rely heavily on current income to support current expenses. Typically they depend on two streams of income earned and contributed that can fluctuate widely from year to year depending on economic, demographic and social change in the community. The ability to increase earned income, averaging 50 percent of budget, is restrained by the capacity of performance venues. The gap between earned income and expenses must be filled by contributed income, which lags behind program expenditures as the community matures to understand its role in providing these funds. The arts also are characterized by high fixed costs. They are labor intensive with few opportunities to take advantage of economies of scale. An art museum must take full care of its permanent collection in perpetuity; the museum cannot have half the insurance coverage, half the climate and humidity control, half the proper lighting, or half the necessary storage facilities. In general, arts organizations have little or no endowment, no significant cash reserve, and limited lines of credit all of which preclude the achievement of long -term financial stability. One or more of these conditions hold true for each of the Silicon Valley Arts Fund member organizations. How the Funds Will Be Allocated Ten percent of the total raised is earmarked as endowment for the Arts Council of Santa Clara County, whose grant making program will increase by one -third as a result of this campaign. 4 The remaining funds will be allocated to ten of the participating organizations using a formula based upon each organization's total revenue for one of three fiscal years: 1989/90, 1990/91, or 1991/92. The Silicon Valley Arts Fund will provide these ten organizations with a three -tiered financial portfolio that will include: endowment funds to provide regular, predictable income that, in many cases, will make the critical difference in maintaining an organization's financial stability making possible planned growth in a fiscally sound manner. Endowment makes long -range planning a practical possibility. Efficiently managed and with additions of new gifts, bequests and trusts the principal sum of an endowment can continue to increase at a rate in keeping with the growth of an organization. Endowment provides a "margin of excellence." It increases the opportunity for the delivery of the artistic product in ever higher quality and greater quantity for the benefit of future generations as well as the present public. venture funds to give participating organizations cash reserves /research and development funds that will enable a response to changes in financial position; and bridge funds to put the organizations on strong financial footing by eliminating operating deficits (if any). Operating deficits are not necessarily a mark of mismanagement. Rather, operating deficits can result from fluctuations in earned and contributed income, from lack of start up capital, the impact of unforseen circumstances (such as the recent earthquake), or from general economic downturn as has occurred in Santa Clara Valley and across the nation in recent years. Overall, it is anticipated that approximately 72% of the funds raised will be utilized to create the endowment, 14% will be applied for deficit reduction and 14% for the establishment of the cash reserve fund. How the Funds Will Be Managed The campaign funds will be held and managed by the Community Foundation of Santa Clara County. The Foundation will develop specific investment goals and will conduct an investment manager review process for the Fund. Performance will be assessed at regular intervals. The Foundation's role as convener, catalyst for community change, and fund manager highlights its involvement and underscores the importance of the campaign's community building objectives. 5 Conclusion The successful fulfillment of the $20 million financial objective will rely heavily on the committed, significant participation of local governments, such as the City of Saratoga, along with foundations, corporations and individual contributors who recognize the importance of keeping the arts healthy, stable and viable for future generations. Saratoga's support of the Arts Fund campaign will underscore the pride the City of Saratoga has in its and our community's cultural institutions by helping establish a multi- faceted financial portfolio to strengthen participant organizations today and in the future. Further, a gift from the City of Saratoga will help the Silicon Valley Arts Fund secure additional funding from the City of San Jose resulting from its challenge, and will serve as a catalyst for the participation of other cities in the greater Santa Clara county community. Moreover, Saratoga will send a strong signal to national foundations and state and federal agencies that the Arts Fund has gained strong local support. 6 December 7, 1992 Saratoga Comparisons to Other Cities Percentage of Population who are season ticket subscribers (does not single ticket sales or Villa Montalvo attendance figures) Saratoga 12% San Jose 4% Ranking of cities based on percent of population who are subscribers: Saratoga ranks #2 San Jose ranks #8 Per capita contribution to Arts Fund San Jose $2,000,000 equals $2.53 per capita Saratoga if $2.53 then contribution would equal $70,840 Per capita spending based on general fund expenditures Saratoga $470.25 (mean is $470.00 San Jose $576.15 $575.00) Ranking of 15 cities based on per capita spending San Jose 8th Saratoga 12th If Contribution to Arts Fund based on Percentage of General Fund Budget: San Jose $2,000,000 .0044 Saratoga $57,935 .0044 Saratoga enjoys economic multiplier impact benefits because of Villa Montalvo's presence in the community. These visitors spend money at restaurants and in stores when in the area. Sample listing of prominent Saratoga residents who are involved in the campaign as volunteers: Phillip Boyce Leadership Committee Larry Jinks Leadership Committee William Jobe Leadership Committee Don and Sally Lucas Leadership Committee and Campaign Committee Florence Barker Campaign Committee Jim Compton Campaign Committee Mike and Mary Ellen Fox Campaign Committee Robert Lanz Carole Minton Josi Callan Campaign Committee Campaign Committee Partners Committee ORGANIZATION NAME: PROGRAM: LINE ITEM Salaries Personnel Benefits Rental Equip. Expense Space Rental Equipment Costumes Other Publicity Expense Printing Supplies Postage Other Other Expenses (please list) TOTAL PROGRAM BUDGET 1993 Community Foundation of Santa Clara County Silicon Valley Arts Fund COMMENTS /EXPLANATIONS (if necessary): BUDGET The request from the Silicon Valley Arts Fund to the City of Saratoga is for a grant to the Arts Fund campaign. Monies received from City will not be used in any way to support the administrative costs of the campaign. A copy of the Silicon Valley Arts Fund administrative budget is attached. SILICON VALLEY ARTS FUND Campaign Administrative Budget: May 1991 through March 1994 (35 months total) Actual Projected Projected Projected TOTAL 5/91 -12/91 1/92 -12/92 1/93 -12/93 1/94 -3/94 BUDGET 1. Personnel Assistant Director 5/91 -3/94 (L. Gardner) 17,250 34,128 36,318 9,189 96,885 Secretary 4/92 -3/94 (Open) 15,003 20,668 5,250 40,921 Executive Director 8/91 -10/91 (C. Minton) 15,000 15,000 Taxes/Workers Compensation 2.902 3.071 5.129 1,31Q 12.402 Subtotal 35,152 52,202 62,115 15,739 $165,208 2. Consultants Management Audit (B. Moskin) 43,000 Consulting Director (B. Beerstein) 13,400 63,337 Training Consultant (Open) 4.550 Subtotal 56,400 67,887 43,000 80,000 20,000 176,737 80,000 20,000 224,287 3. Materials Campaign Materials 32,500 7,500 40,000 Audio Visual Presentation 5,000 5.000 Subtotal 37,500 7,500 45,000 4. Prospect Research Consultant, data base development 12,000 12,000 Research/Prospect Management (9- mo.contingency) 5,010 2,505 7,515 Online time and supplies 6.624 2.208 8.832 Subtotal 23,634 4,713 28,347 5. Events 10,000 3,000 8,000 21,000 6. Donor Recognition 20,000 10,000 30,000 7. Meetings and Travel 1,903 9,399 9,399 20,701 8. Office Expense Telephone 1,570 1,800 1,800 450 4,800 Computers 4,797 2,399 7,196 Office Supplies 924 3.000 3.000 750 7,674 Subtotal 7,291 14,490 4,800 1,200 20,490 9. Contributed by Community Foundation Office Expense 4.905 11.808 11.808 2.952 31.473 TOTAL OF ALL DIRECT PROJECT COSTS $105,651 $219,262 $203,335 57,891 $613,506 Less Community Foundation Contribution 4,905) 11,808) 11,808) 2,952) 31,473) SUBTOTAL DIRECT EXPENSES 100,746 207,821 191,527 54,939 582,033 APPLICABLE TO INDIRECT COST RATE 10. Indirect cost rate $417 /month 3,336 3,336 Indirect cost rate 18.4% 38,239 35,240 10,109 83,588 11. Contingency (5 27,000 TOTAL OF ALL PROJECTED EXPENSES $104.082 $246.060 $226.767 65.048 $668.957 NOTES: 1. Budget approved with the addition of amount to be determined to cover legal fees. 2. Budget fluctuations are due to partial year expenditures (7 -month cost period in 1991 and 3 -month period in 1994), as well as certain costs that are anticipated to occur only within a specific time period (such as management audit conducted in 1991.) Organization Chart Community Foundation of Santa Clara County Arts Fund i Consultant Assistant Director 1. Interns Contrac Personnel Arts Fund Committees •Leadership •Institutional Partners •Trustees *Other Exec. Committee Finance Officer (Part Time) Finance Administrator Operations Communications Adminstrative Committees •Finance •Personnel Modified ORGANIZATION CHART ,EFFECTIVE 1st OUARTER 1992 J Board of Directors (21)1 (Executive Director} Administrative Assistant Community Partnership Executive Director Assistant Director Adminis five Assistant Interns Contract Personnel Program Committees Board of Advisors (30)1 •Community Partnership •Neighborhood Advisory •Community Youth Initiative •Foundation Distribution Associate Director Development Director for Pro:. ms (Youth Fund) !Program Assistant) Interns Contract Personnel Development Committees •Youth of Tommorrow Campaign Committee BOARD OF DIRECTORS DOARD OF ADVISORS Frances Arrillaga Community Volunteer Educator, retired Jack Black Pacific Bell, retired Marti deBenedetti Community Volunteer Board, Palo Alto Fund Leonard J. Ely Community Volunteer Ely Chevrolet, retired The Phillip R. Boyce CEO, Pacific Western Bank Chair, Valley Foundation Clarence J. Ferrari Partner, Ferrari, Alvarez, et. al. COMMUNITY FOUNDATION of Santa Clara County Larry Jinks Publisher, San Jose Mercury News Robert L. Joss (Vice Chair) Vice Chairman, Wells Fargo Bank Elaine Knoernschild Community Volunteer David W. Mitchell Partner, McCutchen, Doyle, et.. al. Foundation General Counsel Cecelia Salazar Arroyo County Executive Office Gerry Beemiller President, Infant Advantage Silicon Valley Charity Ball Brenna Bolger President, PRx Ann Bowers Kenneth L. Coleman Director, The Noyce Foundation Senior V. P., Silicon Graphics Douglas C. Chance CEO, Octel Communications James R. Compton J. R. Compton Developers Compton Foundation Carl Cookson Santa Clara Land Title William H. Davidow Mohr, Davidow Ventures Author, Marketing Consultant Michael E. Fox President, M.E. Fox Company John W. Gardner Mary Katherine Kelley Miriam Peter Haas Centennial Professor Attorney in Public Service, Stanford University Community Volunteer Peter B. Giles Clayton J. Klein Director, The Tech Musuem of Innovation Vice President, Willis Corroon Laura Gonzalez Escoto Director, Morgan Hill Community Development Susan W. Hammer Mayor, City of San Jose Michael Honda Supervisor, Santa Clara County 960 West Hedding, Suite 220 San Jose, California 95126 -1215 (408) 241 -2666 BOARD OF DIRECTORS BOARD OF ADVISORS (continued) (continued) Bryan Polster Frank Rimerman Co. Kathie Priebe (Secretary) Consultant Community Volunteer Barbara Doyle Roupe (Chair) Community Volunteer Attorney, retired William F. Scandling Founding Chairman, Saga Corporation, retired Sven Erik Simonsen Venture Capitalist Advanced Micro Devices, retired Roger V. Smith (Finance Investment) CEO, Silicon Valley Bank William E. Terry Executive V. P., Hewlett Packard John A. Wilson Partner, Wilson, Sonsini, et. al. Robert C. Kirkwood Hewlett Packard Paul L. Locatelli, S.J. President, Santa Clara University Walter Loewenstern Aardvark Associates Henry Manayan, Jr. Transpacific Capital Corporation. Michael S. McAndrews Arthur Andersen Co Sally Osberg Director, Children's Discovery Museum Daryl H. Pearson General Secretary Staff Legal Counsel, emeritus, Stanford University Ronald G. Pray Financial Planner, Gilroy David Reeder Councilmember, Los Altos Harry J. Saal President, Network General Corporation Carol M. Sands President, Marketing Plus Michael W. Scott Partner, David Powell, Inc. Larry Stone Councilmember, Sunnyvale Karen Storey San Jose Mercury News Silicon Valley Charity Ball Mark L. Vorsatz Arthur Andersen Co. APPLICANT ORGANIZATION CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 NAME Thp Gilbert and Sullivan Society ADDRESS P.O. Box 6741 San Jose, CA 95150 PROPOSAL COVER PAGE NAME /TITLE OF PROPONENT Do ald E. Kr. .ski President SIGNATURE TELEPHONE NUMBER DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2000.00 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE 0 408 4 x 408 )t )7 3 )9 )997 -3755 AMOUNT Ticket sales $16,720.00 Concession, videotapes, misc. 1,250.00 PROPOSED PROGRAM (Limit statement to space provided.) LITTLE MARY SUNSHINE is a lively and fun filled spoof of the operettas of Herbert, Frim1 and Romberg. It parodies the heroine in- trouble, the heartless villain, and the rugged -hero story line. Suitable for audiences of all ages, it will be fully staged with nrincinals, chorus and orchestra in eight performances in Feb /Mar 93. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. al I. APPLICATION CHECKLIST ,APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. please check the items below to indicate that copies are attached. __a__ Cover Sheet (with identifying information and signature of applicant) X Description of Program II. ORGANIZATION X Current Board of Directors Articles of Incorporation Bylaws Organizational Chart III. FISCAL INFORMATION X Program Budget Federal Tax Status State Tax Status X Audit or Financial Statement ,Agencies that have previously provided sup temental materials are not required to duplicate and resubmit the information unless changes have occurred. Previously submitted with 1991 Application, unchanged. December 5, 1992 Karen Campbell Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: The Gilbert and Sullivan Society is pleased to submit this proposal and supporting data for a grant of $2000 from the City of Saratoga for performing arts activities. We are currently contracted to present a production of Rick Besoyan's Little Mary Sunshine in eight performances at the Saratoga Civic Theatre between February 19 and March 5, 1993. We are happy for the opportunity to reinforce ties with many loyal patrons from Saratoga who have generously supported us in the past. Please note we have not resubmitted copies of the Articles of Incorporation, the Bylaws, the organization chart, and the Federal and State tax status documents since they are unchanged from those we submitted with our proposal for the 1991 Grant Program. We believe we have complied with the proposal instructions included in your letter of October 23, 1992. If there are questions, please call the undersigned at (408) 743 -2222 during working hours, or (408) 997 -3755 on evenings or weekends. Thank you for this opportunity, and for your consideration. Sincerely, Donald E. Kr d- wski President P.O. BOX 6741 SAN JOSE, CALIFORNIA 95150 SOCIETY of 8 4N J04' The Gilbert and Sullivan Society herewith makes application for a $2000 grant from the City of Saratoga to promote performing arts activity for the benefit of the Saratoga Community. The Gilbert and Sullivan Society was formed in 1972 to make available to a broad general audience high quality productions of the works of William Gilbert and Arthur Sullivan, and other composers of operatic works, and to provide a forum for technical, administrative and artistic talent in a community theater setting. All the participants are local residents and generally non professional, although many are on an artistic performing or teaching career track. The company mounts three full -scale musical theater productions each season, with six to ten performances each. Additionally, the Society provides scholarships to promising artists, conducts educational programs for schools, offers performances and entertainments to hospitals, group homes, senior citizen centers, and to others in the South Bay area who might otherwise find this cultural experience inaccessible. While its principle performing base is San Jose, G &S has presented shows in numerous theaters and centers in Santa Clara County. Saratoga residents are a significant portion of our patronage, and ten of the member households on our list of 220 members are in Saratoga. The Saratoga Civic Theatre was the site of several successful G &S productions in 1978,'79 and '81. In February, 1990, we presented A Victorian Valentine, and in February 1992, Patience. Funding is requested for the production entitled Little Mary Sunshine, By Rick Besoyan, at the Saratoga Civic Theatre to be presented on February 19, 20, 21, 26, 27, 28 and March 5 and 6, 1993. The Friday and Saturday curtains are at 8 PM, the Sunday Matinees at 2 PM. The production is a comic operetta in two acts, fully staged with principals, chorus and orchestra. The subject material is entirely suited to audiences of all ages. The Gilbert and Sullivan Society is incorporated as a non profit, membership organization. The members are the governing body. They elect the Board of Directors and set the objectives and goals of the group. There are twelve Directors, all unpaid volunteers; the officers are President, Vice- President, Secretary, and Treasurer. The financial records are reviewed annually by a Certified Public Accountant. The Board sets policy, raises funds, authorizes all expenditures, makes contracts and, through its committees, executes the administrative tasks and creates the artistic product. All functions members, Directors, committees, staff, artists and artisans are open to any and all who are willing to devote their energies and talents as volunteers. The positions of Stage and Musical Director, and a few specialists, are contracted for each production for modest stipends. The Society rents a 6000 square foot rehearsal and work space in San Jose. For the 1991 -92 fiscal year, the Society obtained 55% of its revenues from earned income: ticket sales, interest and dividends, and miscellaneous rents and sales. The remainder is from grants and donations. The Society participates in the Santa Clara County Arts Council's Music and Arts Campaign for its keystone funding, and solicits and obtains grants from civic agencies, corporations and foundations. A copy of the financial statements for fiscal years ending June 30, 1991 and 1992 is attached. The Gilbert and Sullivan Society's role in the community is a multi- faceted service where local residents can find an outlet for their skills and talents in a performing arts product that strives for continuous improvement toward professional -level standards of technical and artistic excellence. Furthermore, this product is to be offered to the audiences at the lowest possible ticket prices to insure that the widest possible spectrum of patrons can attend. The City of Saratoga and its residents are widely recognized as eager and discriminating consumers of cultural offerings. G S wants to expand and amplify the variety and quality of accessible theater arts in partnership with the City to enhance a sense of community and to extend the opportunity for participation. This will be done through excellent entertainment at affordable prices. EXPENSES GILBERT AND SULLIVAN SOCIETY LITTLE MARY SUNSHINE PRODUCTION BUDGET STIPENDS Stage and Musical Directors $2050 Technical Support 2375 Musicians 2120 $6545 SUPPLIES Sets /Paint /Props 500 Costumes /Wigs /Makeup 2300 Lights 770 Headsets 550 $4120 RENTALS Show royalty and rentals 4950 Saratoga Civic Theatre 2475 Dressing Rooms 400 Trucks 250 Rehearsal Hall 110 PUBLICITY Flyers 1150 Postage 750 Posters 200 Media Advertising 935 Miscellaneous 267 OTHER Programs (Printing) 1500 Ticket printing 175 Video Taping /Photography 250 VISA /MC Charges 150 Volunteer recognition 325 Contingency 100 INCOME Ticket sales 16720 Concession, video sales 1050 Misc. 200 $8185 $3302 $2500 PRODUCTION TOTAL EXPENSES $24652 PRODUCTION TOTAL INCOME $17970 GILBERT AND SULLIVAN SOCIETY OF SAN JOSE BOARD OF DIRECTORS 1991 -92 Name, Address, Affiliation On Board Term Since Expires Ann Byler, Pharmacist 1039 Gardenia Way Sunnyvale, CA 94086 Kathy Becklin, Engineer, Lockheed MSC 2044 Paseo Del Sol San Jose, CA 95124 Richard DeJulio, Engineer, Lockheed MSC 3457 Cooper Drive Santa Clara, CA 95051 Richard Feldman, Retired Engineer 1681 Lachine Drive Sunnyvale, CA 94086 Marilyn Handloff, Piano Teacher 1762 Lorenzen Drive San Jose, CA 95124 Douglas Hulme, CEO, Consolidated Business Systems 1 Barrington Drive Littleton, CO 80127 Don Krajewski, Mgr., Lockheed MSC 6044 Crossview Circle San Jose, CA 95120 Anita Louis, Development Director 23 Comstock Queen Court Mountain View, CA 94043 Barbara Murray, Costume Arts, Santa Clara U. 2339 Karen Drive, #1 Santa Clara, CA 95051 Sandra Olsen, Nurse 527 Arleta Ave San Jose, CA 95128 Michel Stein, Clinical Psychologist 1680 Laurelwood Drive San Jose, CA 95125 7 -91 10 -92 7 -92 7 -76 7 -74 2 -90 7 -86 1 -92 7 -91 7 -88 1 -92 Marilyn Willoughby, Adm. Asst., Chips and Technologies 7 -84 891 Parma Way Los Altos, CA 94022 6 -93 6 -93 6 -94 6 -93 6 -92 6 -93 6 -92 6 -93 6 -93 6 -92 6 -93 6 -92 APPLICANT ORGANIZATION ADDRESS P. 0. Box 1116 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 Los Gatos CA 95031 PROPOSAL COVER PAGE NAME T,v;; Gatos Community Concert Assn. NAME /TITLE OF PROPONENT Veronica Rabedeau, Chrm. Special Funding SIGNATURE 1 12 4 1 ,9244: —�,ctC tt TELEPHONE NUMBER 379 -4741 (Veronica Rabedeau) DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $500.00 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT Membership Pees Collected $13,913 (as of 11-1-1992) AdvPrti si ng 970 Grant, City of Saratoga 250 nnnati nns 1.820 Pefreahment Sale 182 PROPOSED PROGRAM (Limit statement to space provided.) Our goals are to continue a 45 year tradition of bringing to our community high calibre musical artists for 4 concerts each season, at a low subscription fee. Brochure attached describes our 1992 -93 season. Our budget needs to overcome periodic fluctuations in membership numbers due to losses among our predominently senior audience. Additionally, we need to develop a fund for major piano repairs. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 23 CHECKLIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. $ubmit.one copy of each document and attach with requested aDolication materials. please check the items below to indicate that conies are attached. I. APPLICATION V Cover Sheet (with identifying information and signature of applicant) Description of Program II. gRGANIZATION Current Board of Directors Articles of Incorporation Bylaws _tom Organizational Chart III. FISCAL INFORMATION f Program Budget ,E' Federal Tax Status 1 ii" State Tax Status _tom Audit or Financial Statement Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred. PERFORMING ARTS GRANT PROGRAM, 1993 City of Saratoga Proposal of Los Gatos Community Concert Assn. The Los Gatos Community Concert Assn. has been providing our area with high calibre musical events for the past 45 years, bringing to the local stage artists from the world over, presented under a strong non profit plan made possible by dedicated local volunteers, and by the purchase of subscription memberships for the season con- certs. Musical artists are selected through national and local management sources. Some of the artists who have performed in years past in- clude Max Morath, The Trapp Family Singers, Stetcher and Horowitz, Thomas Hampson, and Kathleen Battle. Our 1992 -93 season offers: Broadway to Hollywood, vocalists Lincoln Mayorga, pianist Slavyanka Men's Chorus St. Petersburg String Quartet Adults ,35.00 Seniors (65 30.00 Students (through h.s.) 10.00 Family Plan (2 adults 75.00 children) Page 1 of 2 Sept. Oct. Jan. Mar. 20, 1992 2 5, 1992 10, 1993 21, 1993 All concerts are held on Sundays at 2:30 p.m. The first three of the .season are being performed at Prentiss Brown Auditorium, Los Gatos High. School Auditorium. The final concert of'the season will be presented at First United Methodist Church, next to Los Gatos High School. (See enclosed brochure for more details regarding the artists). Our audience, open to the public at large, consists of all ages, with special rates for families. However, the majority of our sub- scribers are seniors, which is why we endeaver to always have our concerts in the afternoons at a location with easy, no -cost parking. In addition, we have been working to maintoin a lower membership fee for seniors. Our membership cost for 1992 has remained the same as the previous season: $40.00 (late purchase) 35.00 10.00 85.00 In order to supplement these low membership fees, our volunteers 'have been soliciting ads, patrons and grants to help meet our costs. An additional major expense which we find we will have to fund is exten- sive work on our auditorium piano, an excellent instrument which needs a great deal of work. Proposal of Los Gatos Community Concert Assn. (cont'd) Membership as of our November budget report stood at 439 adults and students, with approximately 40 Saratoga resident members, and numerous additional former Saratoga residents now moved to surrounding area senior retirement homes. Respectfully, Veronica Rabedeau Chairman, Special Funding A rt rwtA- Norman Stoner President LINE ITEM BUDGET Salaries Personnel 00.00 Benefits 00.00 Rental Equip. Expense Space Rental (inc. Heating) 500.00 (lighting, sou;id, Equipment r i ann f-imi n 0.00 650.00 Cp (programs. etc.) 400.00 Other p. 0. Box 35.00 publicity Expense Printing 220.00 Supplies r Misc. 100.00 Postage 300.00 Other Campaign kick -off and 250.00 500.00 8,450.00 artio 0 4.,, c ti Other Expenses (please list) Insurance Artists' Fees =AL $11,405.00 ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 Los Gatos Community Concert Assn. Four season concerts (as described in brochure) COMMENTS /EXPLANATIONS (if necessary): Since our performing season runs from the Fall of 1992 through Winter of 1993 some of our expenses have been paid and some are still simply budget projections. For our 1993 -9 season, our only known expenses at this time are the artists' fees. The other associated expenses are projections only. ORGANIZATIONAL CHART Approx. Approx. No. in Hours per Hours per Position Title Classif. Week Year President 1 2 100 First V.F., Concert Chrm. 1 2. 100 Second V.P., Membership 2 40 during campaign 200 Third V.P., Publicity 1 2 100 Treasurer 1 1 100 Secretary 1 1 50 Campaign Workers 39 30 35 *We have no paid employees. All are volunteer. All of our work is devoted to offering the concerts during the year. We have no other objective. 1992 -93 Board Members and Campaign Workers Los Gatos Community Concert Assn. Abshire, Mrs. Flo Anderson, Mrs. Eleanor Cattolico, Mrs. Berit Capps, Mrs. Ruth Clements, Mrs. Shirley Dollard, Mrs. Margretta Easton, Mr. Ray Eldon, Mrs. Doro*hy Elmore, Mrs. Marion Frey, Dr. Bill Frey, Mrs. Lea Herberichs, Mr. John Hicks, Mrs. Maryon Hinman, Mrs. Edith Kass, Mrs. Debra Kass, Mr. Joel King, Mrs. Sarah Kummerer, Mrs. Helen Lewis, Mrs. Sybil Albrecht Libante, Mrs. Jean Lobough, Mrs. Norma Lucas, Mr. Jack McDonell, Mrs. Estelle Molek, Mrs. Doris Moss, Miss Mary Pedersen, Mrs. Eve Pickett, Mrs. Arleen Prince, Mrs. Doris Rabedeau, Mrs. Ronnie Schwartz, Miss Lilia Schwimmer, Mrs. Joan Shuey, Mrs. Betty Stewart, Mrs. Elizabeth Stoner, Mrs. Shirley Stoner, Mr. Norman Strong, Mr. Ray Sythe, Mrs. June Thorington, Mrs. Liz Williams, Mrs. Norma 15 Solano Drive 328 Bachman Avenue 5493 Blossom Wood Dr. 104 Magneson Terrace 1561 Elwood Drive 15685 Skyland Road' 1154 Glenn Ave. 250 Budd Ave., #327 167 LuRay Drive 140 Hillbrook Drive 140 Hillbrook Drive 250 Cerro Chico 14898 Clara Street 19565 Glen Una Drive 227 Jones Road 227 Jones Road 21810 Baldwin Drive 110 Wood Road, #E107 1380 Cuernavaca Circle 33 Glen Ridge Ave., 250 Budd Ave., #222 17171 Zena Avenue 17611 Blanchard Drive 939 Cherrystone Drive 110 Wood Road, F210 67 Paloma Real 204 Danville Drive 999 Zarick Drive 18631 Harleigh Drive 18111 June Court 24139 Schulties Road 24780 Adams Road 124 Edelen Ave. 129 Cardinal Lane 129 Cardinaj. Lane 3202 New Jersey Ave. 17968 Oak Drive 16740 Laurel Road 14840 Las Flores Lane Saratoga, 95070 Los Gatos, 95030 San Jose, 95124 Los Gatos, 95032 Los Gatos, 95030 Los Gatos, 95030 San Jose, 95125 Campbell, 95008 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95030 Saratoga, 95070 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95030 Los Gatos, 95030 Mt. View, 94040 Los Gatos, 95030 Campbell, 95008 Monte Sereno 9030 Monte Sereno 95030 Los Gatos, 95032 Los Gatos, 95030 Campbell, 95008 Los Gatos, 95 San Jose, 95129 Saratoga, 95070 Los Gatos, 95030 Los Gaots, 95030 Los Gatos, 95030 Los Gatos, 95030 Los Gatos, 95032 Los Gatos, 95032 San Jose, 15124 Los Gatos, 95w Los Gatos, 95030 Los Gatos, 95030 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME PHOTOGRAPHIC GUILD OF LOS GATOS ADDRESS 15880 Blossom Hill Road, Los Gatos, Ca., 94032 NAME /TITLE OF PROPONENT Jack G. Parsons Director SIGNATURE C� TELEPHONE NUMBER (408) 356 8784 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA *500.00 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT membership dues 3700.00 Donations from Service nrgAn 1 7*tj,ons and Individuals 500.00 Total 31200.00 PROPOSED PROGRAM (Limit statement to space provided.) To conduct a photographic competition for high school students of the South Bay Area. A one night awards ceremony is held each spring whereat all entries are on display in addition to presenting awards to X individual winners in various categoties. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 3 CHECKLIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the hemp below to indicate that copies are attached. 0 Cover Sheet (with identifying information and signature of applicant) Description of Program II. ORGANIZATION V Current Board of Directors fl Articles of Incorporation Bylaws Organizational Chart III. FISCAL INFORMATjOK Program Budget Federal Tax Status State Tax Status Audit or Financial Statement ,Agencies that have previously provided supplemental materials are not required to duplicate and resubmit the information unless changes have occurred, CURRENT' BOARD OF DIRECTORS ..Jack Parsons Director ARTICLES OF INCORPORATION None BYLAWS _None ORGANIZIA'Vlonal Chart No permanent organizational chart is maintained, Each year individual members volunteer to head the committees of Programs, Multi -media Slide show. WorkshopsJunior.: Competition and Field Trips.Each volunteer then .appoints other members to assist. in setting up the year's program for that particular activity. BACKGROUND INFORMATION The Photographic Guild of Los Gatos had its inception' in: 1969 with a.group of six photographers who enjoyed photography and who conceived the idea of a photographic competition for__the photographic students of Saratoga and Los Gatos High Schools. The:competition was, increasingly successful'and instructors in,other South Bay High Schools begged to allow their students to enter the competition.Unfortunately, with the advent of *13 Proposition, Saratoga High School was forced to drop photography as part of their Curriculum. For a brief period, our total entries each year dropped: off, but did' recover and w$ enjoyed as many N as 800 entries one year. The competition remains open to all "highY school students inithe area who are enrolled in photography classes or who are engaged in photographic activities wthintheir school. Our .membership roster for 1992 includes those from Los'Gatos and San Jose as well as from Sunnyvale, Capitols, Santa Maria, and Walnut Creek.and two from Saratoga.. Total membership in the organization is 39. The awards ceremony is held each spring. Entrance to.:'the program is: free for the 300 /350 students, parents, high' school Instructors and newspaper reporters. The tor participation in the Photographic Guild are anp interest in photography, taking part in our monthly field trips and sharing the pleasures of putting on a yearly program oof photographic competition for high. school students,. ORGANIZATION NAME: PROGRAM: COMMENTS /EXPLANATIONS (if necessary): PROGRAM BUDGET 1993 PHOTOGRAPHIC GUILD OF LOS GATOS ANNUAL PHOTOGRAPHIC COMPETITION FOR HIGH SCHOOL STUDENTS It Is our desire to reward the photographic efforts of individual student winners with cash awards. The amount of each award will depend on contributions from service organizations and individuals. LINE ITEM BUDGET Salaries NSA Personnel N 4 Benefits N/A Rental Egui_p. Expense Space Rental $75.00 Equipment Proj /Sound Equip 50.00 Costumes N/A Other Liability Ins. 177.00 Publicity Expense Printing $65.00 Supplies Film Dev 100.00 Postage 80.00 Other I Other Expenses N/A $547.00 (please list) TQTAL ORGANIZATION NAME: PROGRAM: COMMENTS /EXPLANATIONS (if necessary): PROGRAM BUDGET 1993 PHOTOGRAPHIC GUILD OF LOS GATOS ANNUAL PHOTOGRAPHIC COMPETITION FOR HIGH SCHOOL STUDENTS It Is our desire to reward the photographic efforts of individual student winners with cash awards. The amount of each award will depend on contributions from service organizations and individuals. THE PHOTOGRAPHIC GUIL'i OF LOS GATOS 15880 Blossom Hill Road, Los Gatos, CA 95032 (408) 356 -8784 FIST NC)TlCE "GIVE YOUR STUDENTS SOMETHING TO SHOOT FOR" 25th ANNUAL PHOTOGRAPHY CONTEST for JUNIOR PHOTOGRAPHERS Ages 18 and under Junior College students not eligible) PRINTS MAY BE ENTERED IN ANY OF THE FOLLOWING CATEGORIES: 1. WORLD OF NATURE: Our natural world that makes up our lives. 2. PHOTO JOURNALISM: A story telling photograph. 3. STUDIO PHOTOGRAPHY: Artistic still life or products. No portraits. 4. WORLD OF COLOR: Artistic illustration of color. Each entry must bear a statement by the instructor that the print was made by the student. 5. SPECIAL TECHNIQUES: In- camera or darkroom manipulation of an image. 6. SENIOR PORTFOLIO: A selection of five (5) mounted prints representative of a high school Senior's photographic work. 7. ARCHITECTURE: May include architectural details of the world around us. RULES 1. All entries (except #4 "World of Color must be black white. However, one entry in #6 "Senior Portfolio may be color. 2. All entries must include on the back of the print the following information Category; Title of Print; Photographer's Name; Address; and Home Telephone Number; School; and Instructor's Name; PRINTS WILL NOT BE JUDGED WITHOUT THIS INFORMATION. 4. Not more than six (6) entries from each photographer. The "Senior Portfolio" category counts as one entry. Entrants in this category may also enter other categories, but not with the same prints. 5. Awards will be given in each category and for "BEST OF SHOW." Cash or merchandise prizes will be awarded in each category. FINAL SUBMISSION DATE o TIiIUIRSDAY, AI'IRIL 1, 1993. Locations for submission of prints will be published at a later date. All entries will be on display at the awards ceremony, Thursday, April 22, 1993 at Los Gatos High School. Any questions or comments may be directed to: Jack Parsons, 15880 Blossom Hill Dr, Los Gatos, CA 95032 (408) 356 -8784 Sponsored by THE PHOTOGRAPHIC GUILD OF LOS GATOS THE PHOTOGRAPHIC GUILD OF LOS GATOS 15880 Blossom Hill Road, CA 95032 First Class Pat Accorinti Independence High School 1776 Educational Park Drive San jose CA 95133 II ,I,..1,1.IuuIIIIIIll 11.1.IIuI II I D CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME cm U■ N,D (\Ns. Kb Co 14X(0 t ADDRESS t D ILI `,U 1h n \i\ `vos V Aor-es SD.reAT, c*, cm NAME /TITLE OF PROPONENT ,i) i t f W l in Atfa SIGNATURE OvAY.4„, TELEPHONE NUMBER -�v 3 oy 3 3 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA 1 000 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT S U‘M Ol. ►SY (1.tc 10) 130 0 cYLG 11003 M c, c o A u`Fto N) Y:0 �b PROPOSED PROGRAM (Limit statement to space provided.) SEC P"CZ G.D LG i i t \Z �ESc��L j�F, 1�' i �►Z-- k�� LO CA-7-1-7 t iL0SY CT SC 1OQ V O S4\ tiik coak The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. 4 0 APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy of each document and attach with requested application materials. Please check the items below to indicate that copies are attached. I. APPLICATION G Cover Sheet (with identifying information and signature of applicant) L- Description of Program S-er. R- 0 4 rA.k,Q,C II ORGANIZATION e ct, xY4 lQ' 4^ f VaVti1�~F�ndQ 11 I1IC0A3■1• Current Board of Directors Articles of Incorporation 4 k— Bylaws 401L Organizational Chart III. FISCAL INFORMATION Program Budget q,cx Federal Tax Status State Tax Status CHECKLIST Audit or Financial Statement Agencies that have previously provided supplemental materials, are not required to duplicate and resubmit the information unless chances have occurred. --i=n WHO 4 Deidre Winters 12607 Paseo Flores 6W Saratoga, Ca. 95070 (408) 374 -0433 M RELAND M U S I C COALITION December 4, 1992 Ms. Karen Campbell Administrative Assistant City of Saratoga PERFORMING ARTS GRANT PROGRAM 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell, The purpose of this letter is to request assistance from the City of Saratoga PERFORMING ARTS GRANT PROGRAM in the amount of $2,000 to support the Moreland Music Coalition's efforts to preserve instrumental music in the Moreland School District. DISTRICT MUSIC PROGRAM The Moreland School District, located in West San Jose, California, consists of six elementary and two middle schools. It serves students from San Jose, Campbell, and Saratoga. This district has provided a comprehensive, district -wide music program for over 30 years which included 4th through 8th grades. This program, acknowledged as one of the finest in the state, was funded by a Board of Trustees who recognized the importance of music for both educational growth and enhancement of self- esteem. Over 1/3 of the children at Moreland (approximately 1200 students) take part in the instrumental music program which consists of concert band, orchestra, and beginning instrumental instruction. One of the middle school bands at Moreland was awarded the 1992 California Board of Education Golden Bell Award as the best middle school band in California. In addition, this same band has received unanimous Superior Ratings and Command Performances at the San Jose Western Regional Command Performance Music Festivals for each of the past 5 years. Due to current State of California budget difficulties, full district funding for music was not possible and in May 1992 the school district Board of Trustees voted to completely eliminate the instrumental music program for the school year 1992 -93. MORELAND MUSIC COALITION As a response to the Trustees' action, the Moreland Music Coalition was formed by parents and community members in the Moreland District and a grass roots effort began in mid -May to save the instrumental music program in the district. Working over the summer, coalition members asked parents and community members for pledges to support the program. In addition, they sponsored two major benefit events, six small concerts, and contacted numerous businesses. Nearly 1,000 parents, students, and community members volunteered in various capacities. In just over two months we raised more than $50,000 in cash and pledges. The coalition informed the Board of Trustees of its progress at a board meeting in August 1992 and the School Board agreed to pay for 1/2 of the music teachers' salaries for the program. The Superintendent and School Board decided that the program this year would be for students in 5th through 8th grade. The total salary cost of this program is $126,000. The district and coalition will each pay $63,000. FOURTH GRADE COMPONENT While this program will benefit many children, the coalition feels strongly that the 4th grade component needs to be included also. Through many years of teaching experience the music teachers in the Moreland district have learned that the optimum time for children to start their music education is in the 4th grade. At this age the children have developed the dexterity necessary to play the various instruments.They are also beginning to have the maturity needed to be responsible for their instruments and practice. The sense of responsibility and self- esteem gained from the music experience extends to the classroom and children who take music are more confident and motivated in their other subjects. Numerous parents in the Moreland district have noticed and commented on the positive effect on their children as a result of participating in the instrumental music program. GOALS The Moreland Music Coalition has the following goals for this school year: to raise the remaining funds to match the district's $63,000, to provide money for miscellaneous expenses, and to start a 4th grade program later this semester. The instrumental music program would then include bands at both middle schools, a district wide orchestra, and beginning instrumental instruction at all elementary schools. BUDGET The Coalition anticipates needing the following monies to reach their goals for this school year: To complete our portion of the matching funds for salaries ($63,000 less the $50,000 already raised) $13,000.00 Funds for starting the 4th graders S524,000.00 Total additional monies needed $37,000.00 We are requesting a $2,000 grant to help us reach our goals. We will be very grateful for your support. A band and orchestra concert will be held at Castro Middle School, located on 4600 Student Lane on December 10, 1992. Admission is usually $3 for adults and $1 for children. A band and orchestra concert will be held at Rogers Middle School at 4835 Doyle Rd. on December 17, 1992. Admission is free. These concerts are for all ages. A WINTER BENEFIT CONCERT will be held at Prospect High School located at 18900 Prospect Road in Saratoga. A tentative date of January 29 has been set from 7 -10 P.M. Both bands and the orchestra will play as well as other musicians. The cost of this event will be $3 for adults and $1.50 for children. As with the benefit we sponsored last summer, all ages are welcome. We anticipate an enjoyable family evening. There will also be concerts in the spring. The dates will be announced after the 1st of the year. The Moreland Music Coalition is not incorporated and we do not have a Board of Directors. We have two treasurers Nancy Nelson and Penny Stevenson. We are associated with the Moreland Area Community Centers (MACC) and are using their tax exempt numbers. Copies of letters from federal and state tax agencies indicating their tax status are attached. We have enclosed a copy of our latest Moreland Music Coalition bulletin. For additional information or answers to any questions you may have, please contact me or Stephen Winters at (408) 374 -0433, or Rick or Nancy Nelson at (408) 866 -6066. I look forward to hearing from you soon. Sincerely, Deidre Winters LINE ITEM BUDGET Salaries Personnel Benefits Rental Equip. Expense Space Rental Equipment Costumes Other Publicity Expense Printing Supplies Postage Other Other Expenses (please list) ORGANIZATION NAME: PROGRAM: PROGRAM BUDGET 1993 COMMENTS /EXPLANATIONS (if necessary): APPLICANT ORGANIZATION Christa McAuliffe Elementary School Parent /Faculty Group ADDRESS 12211 Titus Avenue NAME NAME /TITLE OF PROPONENT Steve Trines' h -PFG Board Member, Teacher SIGNATURE CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 Saratoga, CA 95070 PROPOSAL COVER PAGE TELEPHONE NUMBER 251 4696 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2,000.00 OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT PFG Funding 2,614.00 PROPOSED PROGRAM (Limit statement to space provided.) This Spring, for the benefit of its students and the local community, the 4th -6th grades of the Christa McAuliffe Elementary School will present a musical review.entitled "Broadway "Broadway" will feature numbers from various popular musicals, such as "Oliver," "Jesus Christ Superstar," "Phantom of the Opera," and "Cats." The PFG wishes to provide a quality sound system for this musical. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. Karen Campbell Administrative Assistant Performing. Arts Grant Program City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: Enclosed is a proposal for a $2,000.00 Performing Arts Grant from the City of Saratoga. If funded, the Christa McAuliffe Parent /Faculty Group plans to use the grant to purchase sound equipment for the school's 1993 production. This purchase will enable the school to discontinue its current practice of renting sound equipment annually and will represent an investment in the future of quality local community theatre. Members of the Parent /Faculty Group and individuals directly involved with the play will be present at the City Council meeting on January 6, 1993. In the meantime, you are welcome to contact me with any questions that might arise. Our thanks to you and to the City Council for considering our request. We look forward to discussing the proposal with you in January. Very truly yours, Barbara A. Fielden Chair, Christa McAuliffe Parent/ Faculty Group Grants Committee (408) 738 -4920 Christa McAuliffe Parent/ Faculty Group 12211 Titus Avenue Saratoga, CA 95070 December 11, 1992 Introduction Christa McAuliffe Parent /Faculty Group Performing Arts Grant Proposal to the City of Saratoga This is a proposal for consideration in the City of Saratoga's 1993 Performing Arts Grant Program. The Parent Faculty Group of Christa McAuliffe Elementary School requests a grant of $2,000.00 to help fund the school's 1993 spring performance. We will use the grant to buy a much needed sound system. This system will be housed at the school and used for numerous purposes in addition to the play, including talent shows, assemblies, student speeches and music instruction. By purchasing this equipment, we will be able to discontinue our current practice of renting it each year. We will be able to to use the funds that we save to counteract budget cutbacks and difficult economic times and maintain the quality of our performances for the future. Benefit to the City of Saratoga Broadway (working title of our 1993 production) will benefit the City of Saratoga by offering a quality production for the enjoyment and enrichment of Saratoga Schools and the community. It will also benefit the children of Christa McAuliffe Elementary School, providing them with the opportunity to work on related curriculum, such as reading an historical novel, and studying relevant periods of history. They will also have opportunities to practice self discipline, learn new skills, develop a new appreciation for music and dance, and work together to produce an artistic event for themselves and the community. Christa McAuliffe Elementary School Performing Arts Grant Proposal 2 The Play's the Thing Each spring, all 4 6 grade students at Christa McAuliffe perform a play. This production puts into practice many facets of our school philosophy: integrated curriculum, individualism, self discipline, teamwork, and the joy of a job well done. We are able to draw on the talents and strengths both of our students and of the community. Past plays include The Sound of Music, Rama Lama Ding -Doug (a takeoff on Grease), The Wizard of Oz, Sis- Boom -Bah, Oliver. and A Better Place (a takeoff on The Wizard of Oz). Children wishing main or featured parts audition with a song and reading; children wishing supporting roles need not audition. All upper -grade students are cast members with on -stage roles. Students may work on makeup, scenery, costumes, and technical work in addition to rehearsing. Participation in the play has proven to be a valuable tool for building self esteem, as well as a tremendous educational experience. Students work on curriculum relating to the play. For example, part of the Oliver curriculum included reading Dickens and translating American money into English pounds, farthings, and half pence. The A Better Place curriculum included fantasy readings such as A Swiftly Tilting Planet (L'Engle) and A Hitchhiker's Guide to the Galaxy (Adams), writing a character sketch of their own character, and writing a fantasy story. Please see the Appendix for a sample a curriculum sheet and a play review by the Cupertino Courier. Christa McAuliffe Elementary School Performing Arts Grant Proposal 3 The 1993 Christa McAuliffe Production The proposed 1993 production is a musical review, with a working title of Broadway. Broadway will feature production numbers from musicals such as Oliver. The Wizard of Oz, lesus Christ Superstar, Phantom of the Opera, and Cats. Performers and Staff Broadway will be performed by the 4th, 5th, and 6th grade students at Christa McAuliffe Elementary School. Their parents, who each aid in the classroom a minimum of three and one -half hours each week, will help with costumes, scenery, makeup support, and other aspects of the production. Steve Trinwith, our Director, holds a Bachelor's Degree in Drama, as well as an Elementary Credential for grades K -8. Calling on past experience in the performing arts, Steve directed, produced, and acted in plays at the Saratoga Chamber Theatre from 1981 1985. A teacher in our program since 1975, Steve currently teaches the fifth grade class at Christa McAuliffe and has directed our spring plays for the past twelve years. Patti Wilmore is our Musical Director. Holding a Master's Degree in Choral Music and a Bachelor's Degree in Music Education, she has four years' experience as a choral music teacher in secondary schools. Patti also taught music in elementary schools for nine years. She has been Musical Director for various secondary and elementary school productions as well as for many concerts and reviews. At Christa McAuliffe, Patti has served as Musical Director for The Sound of Music, The Wizard of Oz, Our Country 'Tis of Thee (a musical review), Sis- Boom -Bah, Rama Lama Ding -Dong (a Sixties musical review), Oliver, and A Better Place. Presently, Patti teaches choral music and recorder at Christa McAuliffe, where her children attend school. Christa McAuliffe Elementary School Per!brming Arts Grant Proposal 4 Intended Audience Broadway will appeal to children and adults. Traditionally, we have invited neighboring schools and parents with small children to attend day performances and families to attend at night. Our shows are high quality, extremely popular productions, and our performances usually sell out. The Saratoga community will be invited to attend our performances. We will distribute flyers to Saratoga and Cupertino District schools, inviting them to attend on a first -come first served basis. We plan to publish a notice of our performances in the Saratoga News. Facilities Rehearsals and some costume, makeup, and scenery preparations are held at Christa McAuliffe Elementary School. Families also provide production support from their homes. The week of the play performances, rehearsals and performances are held at the Cupertino High School auditorium. Projected Cost In the past we have been able to fully cover play costs through allocation in the Parent Faculty Group budget, ticket sales, video sales, t -shirt orders, and material and monetary donations from parents for costumes, makeup, and other expenses. Parents provide the bulk of our funding through buying flowers, and student designed T- shirts, and patronizing the play's food concessions. However, our school has been forced to call upon our parents for direct financial support in more and more areas in recent years, at the same time that parents are affected by the nation's recession. Although we remain confident that we can fund a production, we must cut costs wherever possible. One way that we can do this is to purchase our own sound equipment rather Christa McAuliffe Elementary School Performing Arts Grant Proposal 5 than paying $600.00 per year to rent it. Our long history of annual performances shows that this would be a worthwhile investment. Projected Schedule January: Organize volunteers February 1: Auditions February 12: Cast announcements February 22 -April 13: Rehearsals and production April 14 -16: Performances Christa McAuliffe Elementary School The Christa McAuliffe Elementary School provides a developmental, hands -on, subject- integrated education for children in grades K -6. Our program has been a desirable choice in public education for families since 1971. Saratoga has been home to Christa McAuliffe Elementary School since 1988. There are 328 children enrolled at Christa McAuliffe Elementary School, an alternative program in the Cupertino Union School District, which is open to and has served surrounding communities for over twenty years. In the 1992 -93 school year, forty -nine children and their families are residents of the City of Saratoga. This number increases yearly as the program grows in Saratoga. Parents aid in the classroom weekly, and attend training classes and class meetings to ensure that the children are treated with encouragement, respect, and consistency. A high adult /student ratio provides the students with caring, one -to -one attention. Besides aiding, there are other support requirements: Yearly fees to support our enriched curriculum Sharing of talents and interests Christa McAuliffe Elementary School Performing Arts Grant Proposal 6 Regular support positions, such as newsletter writers /editors, classroom coordinators, field trip coordinators, etc. Christa McAuliffe Parent /Faculty Group (CMPFG) The CMPFG is a non profit organization and is operated by parents and teachers who volunteer their time and expertise for Christa McAuliffe School. The CMPFG was established in 1971 and has been active in Saratoga since 1988. All families at Christa McAuliffe are members of the CMPFG and each family has a vote on Board decisions. At present, fifty of our families are Saratoga residents. The Executive Board is made up of our principal, Ms. Peggy Anastasia, our teachers, and the executive officers. The CMPFG was established to 1. promote closer understanding and cooperation between parents, teachers and students; 2. assist the administration in obtaining necessary educational equipment and materials; 3. further the education of the students; and 4. support the philosophy of the school through parent and faculty education and workshops. It is in keepting with our goal of supporting the students' education through helping obtain necessary equipment that we are submitting this proposal. Please see the Appendix for a list of our Executive Board, By -Laws, Federal and State Tax Exempt Status records, and Financial Statement. Christa McAuliffe Elementary School Performing Arts Grant Proposal 7 Salaries: Custodian BUDGET 132.00 Rental Equipment Expenses: Facility 0 Equipment 850.00 Costumes $1515.00 Publicity Expenses: Printing Programs 117.00 In kind budget: CMPFG $2614.00 Sound System: $2000.00 Anchor Company; Liberty 4500, with cassette deck and samon SH -2 hand -held dbx microphone transmitter with dual function speaker system and cable City of Saratoga Performing Arts Grant: $2000.00 Total Budget: $4614.00 President 1st Vice President (Staffing) 2nd Vice President (Fundraising) Secretary Treasurer Parliamentarian C.U.S.D. Board Rep Facilities Finance Membership Parent Ed Public Relations Social Linda's Class (Kdg.) Marile's Class (Kdg.) Sue's Class (1st) Jodi's Class (1st) Pat's Class (2nd) Suzanne's Class (2nd) Angela Sue's Class (3rd) E;yse Wolland(3rd) Robin Pang(4th) Steve's Class (5th) Juli's Class (5th /6th) CHRISTA McAULIFFE PARENT /FACULTY GROUP EXECUTIVE BOARD 1992 -1993 SCHOOL YEAR Officers: Lorraine Priscaro Kathie Humes Sue McMurray Barbara Knaster Kirk Gilbert Ray Esquivel Standing Committee Chairpersons: Elaine Barnes Terry Lilliston Anne Montagna Adora Fisher Meredith Cutler Jerri Olivari Sue Biran Classroom Coordinators: Pauline Sakamoto Ellen de Simone Debbie Grover Lisa Itatani Elaine Barnes Carol Wilcox Ann Tapay Lynn Grandi -Hill Teri Gilbert Janet Totman Laurie Mitchell Kathie Humes Jodi Ledwith Debbie Pienkos Tina Klabo Diane Epidendio Charity Myers Betsy White Sherry Kasik NOTE: The Principal 2nd teachers are automatically members of the Executive Subcommittee Chairpersons (Not board members) Paul Cosgrave Diane Huguenin Fran Golden /Bruce Hadburg Barbara Fielden Sheri Gerardin Sharon Hlrozawa Alumni Assoc. (reports to PR) Family Fund (reports to Treas.) Grant Fund (reports to PR) Internal Comm. (reports to Pres.) Support Time Committee Coordinator Board. Christa McAuliffe School Office: 12211 Titus Ave.. Saratoga CA 95070 Principal: Peggy Anastasia Secretaryll: Pat Baughman Secretary I: Lois Foster Resource Specialist: Katy Dalglelsh CUSD Superintendent: Pat Lamson 10301 Vista Drive, Cupertino 95014 446 -5065 446 -9189 255 -1863 379 -3350 867-4546 255 -6777 720 -9617 253 -3369 741 -0287 252 -6478 253 -1816 741-5684 255 -3780 255 -7925 252 -5348 253 -3282 973 -9530 720 -7617 732-2572 253 -1449 255 -8868 867 -4546 252 -3511 255 -8882 446 -9189 866 -6130 867 -3026 996 -7654 252 -8213 996 -7882 356 -7356 725-0870 379 -4895 (415) 965 -8158 374 -9133 738 -4920 973 -8143 252 -1714 253 -4696 252 -3000 CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME V D °5 l f �tJ J I� Cfi�v c� Ar\ G Z. s ADDRESS (11 5 AY vt C i c c) c&52_, P•o Q:zy ay 1 B A c C C� -1��� N Rs o') b NAME /TITLE OF PROPONENT be tz� SIGNATURE TELEPHONE NUMBER O 21 r z C w s 5 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA 9-00O. OTHER SOURCES OF REVENUE FOR PROGRAM SOURCE AMOUNT T 4.) 04.o -ct'e ,ct 4{ A 20Oo 0 PROPOSED PROGRAM (Limit statement to space provided.) C ONc tai PlAz_coyz-v b 1,1 i 0100 iiko v ©h .5 i0 orcPc DotJC r rr Carn�f 1 ,4 \I Pr s4.n►Tt� c Teter n ti c n o NV` C1 0 0 e4-a- I i c_ Ai 1 t o i 4 VIP c. t StT� ?PUN P17c vag, -e-)0 R4. uS p 'v tai o c. T3 (1'1 cStb (r\a b U L Of-1 h4 6cr -A iT i �to►.sa� Gv 5-r �rcris i aG aBls The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. Dionysian Duncan Daricers- Performing Company of the Isadora Duncan International Institute of Classical Dance CITY OF SARATOGA PERFORMING ARTS GRANTS PROGRAM PROSOPAL A. OUR ORGANIZATION WOULD LIKE TO INVITE THE CITIZENS OF THE CITY OF SARATOGA TO SPEND THE EVENING IN THE SUMMER AND WINTER PALACES OF THE FORMER RUSSIAN CZARS. DATE: MAY 1, 1993 TIME: 7:30 8:30 FILMS OF THE INTERNATIONAL CHAMBER MUSIC FESTIVAL FEATURING THE MOSCOW CHAMBER ORCHESTRA AND THE DI- ONYSIAN DUNCAN DANCERS 8:30 8:45 INTERMISSION 8:45 9:30 LIVE DANCE CONCERT BY THE DIONYSIAN DUNCAN DANCERS LOCATION: WEST VALLEY COLLEGE THEATER SARATOGA, CALIFORNIA THE DIONYSIAN DUNCAN DANCERS WERE HONORED TO PARTICIPATE IN THE 1992 INTERNATIONAL CHAMBER MUSIC FESTIVAL IN ST. PETERSBURG, RUSSIA IN PERFORMANCES WITH THE MOSCOW CHAMBER ORCHESTRA. THIS ORCHESTRA, WHICH IS WORLD RENOWNED FOR IT'S EXCELLENCE, IS CURRENTLY CONDUCTED BY MR. CONSTANTINE ORBELIAN, A SAN FRANCISCO NATIVE. HE IS THE FIRST NON RUSSIAN CITIZEN EVER INVITED TO FILL THIS PRESTIGIOUS POSITION, HERALDING A BREAKTHROUGH IN RUSSIAN AMERICAN RELATIONS. THE DANCE COMPANY BROUGHT WITH 'THEM BROADCAST QUALITY VIDEO EQUIP- MENT, AND SECURED PERMISSION TO FILM THE PALACES, THE ORCHESTRA, AND OTHER INTERNATIONAL ARTISTS IN CONCERT. THE ELEGANT BACKDROP OF THIS FILM REVEALS THE EXQUISITE SCULPTURE GARDENS OF THE SUMMER PALACES AND THE HERMITAGE. MUSEUM OF THE WINTER PALACES. THE CONCERTS WERE HELD IN. OVER TWENTY PALACES THROUGHOUT ST. PETERSBURG, AFFORDING A UNIQUE OPPORTUNITY TO EXPERIENCE THE RICH ARTISTIC SPLENDOR OF RUSSIA'S PAST, HERE -TO -FORE RARELY AVAILABLE FOR PUBLIC VIEW. Dionysian Dune an Dancer s Performing Company of the Isadora Duncan International Institute of Classical Dance THE SECOND HALF OF THE EVENING WILL BE A CONCERT PRESENTATION BY THE DIONYSIAN DUNCAN DANCERS, RESIDENT DANCE COMPANY OF SARATOGA MUSIC AND DANCE. IN 1977. THE DIONYSIANS WERE FOUNDERS,. ALONG WITH THE SURVIVING DUNCAN'FAM•ILY, OF AN INTERNATIONAL INSTITUTE WHICH PROMOTES THE WORK OF MODERN DANCE PIONEER, ISADORA DUNCAN. DUNCAN WAS BORN IN SAN FRANCISCO AND WENT ON TO BECOME ONE OF THE MOST FAMOUS DANCERS N=HISTORY. THIS PROGRAM WILL PRESENT ORIGINAL CHOREOGRAPHIC WORKS INCLUDING THOSE OF ISADORA DUNCAN AND THE RUSSIAN DUNCAN DANCERS FROM MOSCOW WHICH WERE PREMIERED AT THE ST. PETERSBURG FESTIVAL. WHILE THIS WORK IS OF GREAT HISTORICAL IMPORTANCE, REVIEWS AND PUBLIC RESPONSE ATTEST TO. THE DIONYSIAN-DUNCAN DANCER'S ABILITY TO PRESENT THESE DANCES WITH A FRESH AND CONTEMPORARY SPIRIT. B. CHILDREN OVER THREE AND ADULTS OF ALL AGES WILL FIND -THIS PROGRAM CULTURALLY ENRICHING. AT SUCH A POIGNANT TIME IN THE HISTORY OF OUR TWO COUNTRIES IT- ALSO DEMONSTRATES THE IMPORTANCE OF ARTISTIC EXCHANGE AND THE CONTRIBUTION THIS MAKES TO THE VITALITY OF THE INTERNATIONAL COMMUNITY. C. TOTAL COST FOR THIS PRODUCTION WILL BE APPROXIMATELY $4500.00. PLEASE REFER TO PROGRAM BUDGET SHEET FOR FURTHER DETAILS. D. 1) THE ORGANIZATION HAS BEEN ACTIVE IN CALIFORNIA FOR 17 YEARS. THE DIONYSIAN DUNCAN DANCERS BECAME THE RESIDENT DANCE COMPANY OF SARATOGA MUSIC AND DANCE CENTER LAST YEAR. THE COMPANY ALSO. FUNCTIONS UNDER THE AUSPICES OF THE ISADORA DUNCAN INTERNATIONAL INSTITUTE OF CLASSICAL DANCE. SARATOGA MUSIC AND DANCE SERVES AS ONE OF THE _INSTITUTES CENTERS BY OFFERING A PROGRAM OF DUNCAN DANCE CLASSES WHICH HAS BEEN TAUGHT THERE BY OUR MEMBERS FOR SEVERAL YEARS. 2) THERE ARE 8 DANCERS IN THE PERFORMING COMPANY, ALL OF -WHOM RESI -DE LOCALLY. THE ARTISTIC DIRECTOR IS A RESIDENT OF- SARATOGA. 3) ALL DANCERS FROM THE INTERNATIONAL INSTITUTE ARE TRAINED AT IT'S VARIOUS CENTERS WORLD WIDE, TWO OF WHICH EXIST IN THE BAY AREA. ARTISTIC DIRECTORS CHOOSE COMPANY MEMBERS BASED ON TRAINING, TALENT, AND SPIRIT._ FOUR MEMBERS OF THE CURRENT COMPANY WERE TRAINED AT THE SARATOGA MUSIC AND DANCE CENTER THROUGH THEIR DUNCAN DANCE PROGRAM. LINE ITEM BUDGET Salaries Personnel d‘ \Goo c Benefits 0 Rental Equip, Expense Space Rental a4 ao 550 Equipment 0! Costumes 51 q Lio Other 6 0 Publicity Expense Printing 15. Supplies Postage Other as Other Expenses (please list) eaoc:. v(0 Q-oz rttz c, TOTAL 06 LA to 66 4 4Coo. 00 PROGRAM BUDGET 1993 ORGANIZATION NAME: S I C t\- PROGRAM: COMMENTS/EXPLANATIONS- (if necessary): \r\f\\Ie \2 If\12.S C ■)e TAN 1\Zeift t4)(k cek. \2_ F6e_ 0n 60 Dio iysia.11 Durican Dancers Performing Company of the Isadora Duncan International Institute of Classical Dance"' REVIEW HIGHLIGHTS "There are few qualities harder to come by in the dance world than simplicity. The Dionysian Duncan°Dancers presented a concert that was as refreshingly simple as it was historically accurate...They obviously believed in the seriousness of what they were doing and convinced .their audience AS well." The Tribune "Isadora Duncan lived her talent as though it were life itself...so did the Dionysian Duncan Dancers and. therein lies the essence of their success." Monterey Peninsula Herald "The Dionysian Duncan Dancers performances displayed sincerity, simplicity and marked effectiveness. The dance conveyed a glorious'late spring atmosphere of devotion and celebration of nature.'The final posture was in the best of any classical tradition." Dance Nears "They danced with a respect for the Duncan_..style, but there was always a lightness and liveness- -and a true feel for the music. I don't want to miss their next concert." City Arts "Technically the dancers reflected. this same quality of earthiness in their movements, rebounding from the floor with the elasi:icity of a.. bouncing ball rather .than the arti- ficiality of a ballerina who hopes to stay aloft forever." The Tribune "The Dionysian Duncan Dancers again made a believer out of me...I wish all dancers who work with historic dance or dance reconstruction could see thier light, fresh and alive performing." Marinscope "The dancers evoked the spirit of Isadora...Cheers to the Dionysian Duncan Dancers for the high success of their unique endeavor." Monterey Peninsula Herald "The evening was very successful...and every bit an homage to the spirit of Isadora." Berkeley Gazette Founders Ala Bertrand Duncan Ltgoa Duncan Doree Duncan- Seligtnana Deborah Vaernea -Le b Bruce H. Tapley Officers Chrlatina Feaaenden Marla Villazana -Ruiz Affiliated Centers San Frandsen Bay Area: Isadora Duncan Dance Center ISADORA DUNCAN INTERNATIONAL INSTITUTE OF CLASSICAL DANCE Artistic Director -Maria Villazana -Rulz 3435 Army Street, Studio 202 San Francisco, CA 94110 Saratoga Music Fine Arts Center Dionysian Duncan Dance Program Artistic Director Deborah Vaernea -Loeb P.O.Boz 2478 Saratoga, CA 95070 Tel: 408-296-4294 Affiliated Centers Worldwide: Duncan Academy of Are Dance Artistic Director Loukaa Thanoa Iron Politehniou 12, Kato Halandri 15231 Athena, Greece Isadora Duncan International Center for Dance, Ltd. Artistic Director Shain S tod t 444 Riverside Drive, #1 New York, NY 10003 Moscow School of Music and Movement Artistic Director. Vera Belosorovlch 129224 Severodvinakaja St. Moscow, Ruaaia Tel: 13-1-4U Foundation of Oreliestic, Hayanna Cultural Cents Artistic Director Agnes Osztrogon6c- Budapest, XVII Hangar TeL 158-87-0 Affiliated Director Mika Karen: u: Lehel U 17/D 1134 -H, Budapet Hangar Isadora Dance Group/Duncan Cents Artistic Director- Eva Blaziekov Nad Kiikovkou 20,15000 Praha Csechoalo Tel: (02)52026 Center for Natural Movemen Artistic Director. Karin Schatk Bruckentelch 24, D 3302, Cremlinge Carman Tel: 05 306/212 Ecola Profissional De Arcos Do Eatroi C.M.C. DED, Rua Do.Coleglo, No. 5 2750 Cascala, Portugal ISADORA DUNCAN INTERNATIONAL INSTITUTE OF CLASSICAL DANCE San Francisco Athsru New York Moscow Budapest Prague Braunschweig Lisbon ORGANIZATIONAL CHART AFFILIATED CENTERS WORLD -WIDE NEW YORK, U.S.A. ATHENS, GREECE Moscow, RUSSIA BUDAPEST, HUNGARY PRAGUE, CZECHOSLOVAKIA BRAUNSCHWEIG, GERMANY LISBON, PORTUGAL AFFILIATED CENTERS CALIFORNIA SAN FRANCISCO, CALIFORNIA SARATOGA, CALIFORNIA SARATOGA MUSIC AND DANCE DUNCAN DANCE PROGRAM P. 0. Box 2478 SARATOGA, CALIFORNIA 95070 RESIDENT DANCE COMPANY: DIONYSIAN DUNCAN DANCERS ARTISTIC DIRECTORS: DEBORAH VAERNES -LEEB CHRISTINA FESSENDEN DANCERS: KATHERINE CAPEK KATHLEEN WAGNER ANN -MARIE BERTOLUCCI AUTUMN ANTAL LAURA OWENS ANNAH MCCLOSKEY Founders Aia Bertrand Duncan Llgoa Duncan Doree DuncanSeligmann Deborah Vaernes -Leeb Bruce H. Tapley Officers Christina Fessenden Maria Villazana -Ruiz Affiliated Centers San Francisco Bay Area: Isadora Duncan Dance Center Artistic Director Maria Vil azana -Ruis 3435 Army Street, Studio 202 San Francisco, CA 94110 Saratoga Music Fine Arts Center Dionysian Duncan Dance Program Artistic Director Deborah Vaernes-Leeb P.O.Box 2478 Saratoga, CA 95070 Tel: 408.296 -4294 Affiliated Centers Worldwide: Duncan Academy of Art Dance Artistic Director Loukas Thaws Iron Politehniou 12, Kato Halandri 15231 Athena, Greece Isadore Duncan International Center for Dance, Ltd. Artistic Director Shain Stodt 464 Riverside Drive, #1 New York, NY 10003 Moscow School of Muaic and Movement Artistic Director Vera Belozorovich 129224 Severodvitukaja St. Moscow, Russia Tel: 13- 1-412 Foundation of Orchestica Hayanna Cultural Center Artistic Director Agnes Oaztrogonacz Budapest, XVII Hungary Tel: 158 -87 -08 Affiliated Director Mike Kereazturi Lehel U 17/D 1134 -H, Budapest Hungary Isadora Dance Group/Duncan Centre Artistic Director Eva Blazickova Nad Klikovkou 20, 150 00 Praha 5 Czechoslovak Tel: (02)520265 Center for Natural Movement Artistic Director Karin Schatka Bruckenteich 24, D 3302, Cremlingen Germany Tel: 05 306/2127 Ecola Profissional De Arcos Do Estroil C.M.C. DEDJ Rua Do Colegio, No. 5 2750 Caeca's, Portugal ISADORA DUNCAN INTERNATIONAL -INSTITUTE OF CLASSICAL DANCE® San Francisco Athens New York Moscow Budapest Prague Braunschweig Lisbon BOARD OF DIRECTORS LIGOA DUNCAN 4560 SHERIDAN AVE. MIAMI, FLORIDA 33140 DOREE DUCAN SELIGMANN 1046 MADISON AVE. NEW YORK, NEW YORK 10021 DEBORAH VAERNES -LEEB 19910 VIEWRIDGE DRIVE SARATOGA, CALIFORNIA 95070 CHRISTINA FESSENDEN 802 CAMELIA STREET BERKLEY, CALIFORNIA 94710 BRUCE H. TAPLEY 655 REDWOOD HIGHWAY #308 MILL VALLEY, CALIFORNIA 94941