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01-15-1992 City Council Agenda packet
SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. j Z5 AGENDA ITEM MEETING DATE: ,Tan»ary 15. 1992 CITY MGR. APPROV ORIGINATING DEPT: Engineering SUBJECT: Pierce Road retaining wall Award of Construction Contract Recommended Acti+j..: Authorize staff to execute construction contract with West Valley Construction Co. of San Jose for $12,665, and change orders up to $2,000. Discussion: As directed by the Council on September 4, staff has solicited bids for construction of the wooden retaining wall along the property owned by Dr. Edward Levin at 13481 Pierce Road using the informal bidding procedures contained in Article 12 -15 of the City Code. Three contractors submitted bids for the work. The lowest responsible bid was submitted by West Valley Construction Co. of San Jose for $12,665. While there is no engineer's estimate for this work, the bid submitted by West Valley Construction Co. appears reasonable for the quantity of work that is required. Fiscal Impacts: As a result of savings this year in both the 1991 Street Maintenance and Pavement Management Programs, sufficient funds remain in Program No. 31, Account No. 4530, to cover this work and anticipated change orders. ttachments: Agreement with attachment. Motion Vote: 6 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. z 1 Z AGENDA ITEM: gl MEETING DATE: January 15, 1992 CITY MANAGER: ORIGINATING DEPARTMENT: MAINTENANCE DEPARTMENT SUBJECT: CITY OF SARATOGA SKATEBOARD FACILITY Recommended Action: Staff is recommending that Council act on one of the following options: 1) Approve Civic Center site location and authorize staff to begin construction and implementation. Consideration should be given to wall along westerly boundary of skateboard ramp which would provide a sound wall for residence to the west and screen the Corporation Yard from public view. 2) Approve Congress Springs Park site and authorize staff to begin construction and implementation. Consideration should be given to a sound wall along rear of parcel facing Via Real Drive. 3) Determine that neither site is acceptable and terminate further consideration of a skateboard ramp in Saratoga. Consider other viable options to provide recreational activities for this age group. Summary: The attached report gives a very brief overview and background of the City's proposed skateboard facility as well as a relative comparison of the Congress Springs Park location versus the Civic Center location. Fiscal Impacts: The capital cost of constructing the skateboard ramp has been included in the current year's Capital Improvement Budget. A minor increase from the budgeted amount can be expected because of separating this project from the rest of the Civic Center improvements. Additional costs would be incurred for minor design changes which would have to be made to utilize the Congress Springs location. It is the intention that users fees will generate funds to cover annual operating costs which have been estimated to be $10,000. Attachments: 1) Background Report 2) Copies of agenda items from meetings of: 6/20/90, 9/5/90, 10/3/90, 8/7/91 3) Palo Alto information Motion and Vote: Consider City Hall back parking lot. BACKGROUND REPORT FOR SKATEBOARD FACILITY In the summer of 1989, members of the Saratoga Youth Commission first presented the City Council with a suggestion to construct a skateboard ramp in Saratoga. The City Council approved the concept and appropriated $10,000 for volunteers to build the ramp at Congress Springs Park. The ramp was completed in May of 1990. After three weeks, due to continued use, the ramp surface became unusable. The neighbors began strongly objecting to the location, the noise, the traffic and the general "element" using the ramp. At the 6/20/90 Council meeting, a complete study on alternatives was requested from staff for the September 5th meeting. At the 9/5/90 public hearing, after listening to the testimony from the neighborhood and reviewing the report prepared, Council determined that Congress Springs Park was not the appropriate location for the skateboard facility and that a Civic Center location would be more appropriate. At the 10/3/90 public hearing, Council approved a site near the City Corporation Yard and authorized staff to begin the design and working drawings for a ramp in that location. These working drawings were included with the plans for the Civic Center renovation, and sent to bid. At the 7/17/91 meeting, when Council considered renovation of the Civic Center, including the skateboard facility, the question of appropriateness of the skateboard location was raised by two residents living in close proximity. At the hearing of 8/7/91, it was decided that the skateboard ramp should not be included in the award for the Civic Center but that staff should check with the West Valley College to see if they had a possible site on their campus. At a joint meeting of the Parks Recreation Commission and Council on 11/2391, staff reported that neither West Valley College nor the Los Gatos /Saratoga Joint School District would allow placement of the skateboard ramp on their properties. Council advised staff, at that time, to bring the matter of the skateboard ramp to the Council meeting of 1/15/92 so that a final decision as to if either Congress Springs Park or the Civic Center would be acceptable locations or if the issue should be laid to rest. We have recently been advised that there is a privately owned and operated indoor skateboard facility in San Jose located on N. 8th Street. The facility is an 18,000 sq. ft. warehouse which contains several half pipes, spined and street scape skating facilities. There is a membership fee of $20 /year and a use charge depending upon weekday /weekend use. The Boy Scouts of America, we are told, is a co- sponsor of this facility. Reports are that it has been very successful. Following is a staff analysis of the pros and cons comparing each site. 1/8/92 at DESCRIPTION OF ALTERNATIVES /SKATEBOARD FACILITY FOR SARATOGA /1/9/92 Congress Springs Park Site The proposed site at Congress Springs Park is located at the most southeastern corner of the Park. It is bordered on the west by an asphalt basketball court which is adjacent to the tennis courts and the balance of the Park, on the north by the Freeway sound wall, on the east by Saratoga Creek, and on the southwest by the S.P. Railroad which is adjacent to the P.G.& E. tower property. Adjacent the P.G.& E. property is a row of homes which face Via Real Drive. The nearest private property is approximately 170 feet from the proposed edge of the nearest skate bowl. Civic Center Site The proposed location at the Civic Center is on Allendale Ave. near the Service Yard. It is bordered on the north by Wildcat Creek and the Sacred Heart School and Heritage Orchard, on the east by the Community Center and the balance of the Civic Center, on the south by the Redwood School, and on the west by the Service Yard. Adjacent to the Service Yard are several homes which take access via a private road to Saratoga Ave. The nearest private property is approximately 400 feet from the proposed edge of the skate bowl. ANALYSIS In comparing the two sites, several elements should be considered and weighed. The following, although not exhaustive, reviews those elements. RESTROOMS There are existing restrooms located within several hundred feet of the site in the Park. They are open to the public during daylight hours seven days a week. There are public restrooms inside buildings at the Civic Center; however, they are open only during office hours, when the Community Center is being rented for private functions or when it is being used for meetings and classes. PARKING There is an abundance of parking in the Park parking lot on the P.G.& E. property. This parking lot is heavily used during Little League and Soccer seasons and overflows during spectator changes for the games. Parking is somewhat limited at the Civic Center during working hours. Depending on the activity going on in the Community Center and the Theater, it can be filled to capacity at times. TRAFFIC Since the Park is in a residential area, additional use of the park may have a traffic impact on the surrounding streets. No estimate of the number of trips generated by the skateboard facility has been made. Traffic will not present a hazard to the users because of the location at the very rear of the Park. The traffic activity around the Civic Center is very high because of the City, the Post Office, Redwood School and the school district's maintenance yard. The traffic generated by the skateboard facility would have little impact on the existing. The traffic around the proposed site presents some hazard to users as they access the site. IMPACT ON RESIDENTS The existing parking lot borders the rear of houses which face Via Real Drive. Additional use of the lot will have some impact on those homes. The skateboard facility may affect the nearest residences; however, although the noise generated from the above- ground ramp was a major consideration, the noise measurement taken at the similar in ground facility in Palo Alto indicates that very little noise is generated by the skating activity. What noise that does come from the facility is that of spectators talking, clapping, etc. Since the residences are somewhat further from the Civic Center site, the impact on them should be less than at the Park. Residents living near both sites currently are impacted by the activities at the sites. MITIGATION The impact of the facility at the park could be mitigated by the construction of a sound wall along the rear of the properties which face Via Deal Dr. The extent of the wall would determine the extent of the mitigation. A sound wall constructed along the westerly border of the skateboard facility at the Civic Center site would mitigate most impacts of the facility and would also serve to protect the Service Yard while improving the view from the rest of the Civic Center. MONITORING Since Congress Springs Park is slightly over a mile from City Hall and the Recreation Department which will provide operational and monitoring personnel for the facility continual on site presence will be more difficult than if the facility is at the Civic Center and out their back door. DESIGN CHANGES Since the present facility was designed for the Civic Center site there may be a slight additional cost for minor adjustment of the plans if the Congress Springs Park site is chosen. There may be a slight increase from the bid price to construct it per plan since it has been separated from the rest of the Civic Center Project. November 15, 1991 Discussion with Dave Brees, Recreation Supervisor, Palo Alto The Palo Alto City Council, on September 9, by a 7 -2 vote, affirmed their desire to continue the operation of their skateboard facility, conditioned upon: 1) the fence being increased from 4' to 6', with a 2' slope section above that, 2) reducing the hours of operation which were 8AM to 8PM, 7 days per week, to 1PM to 5PM, with Saturday and Sunday morning hours reserved for users under 14 years old, and 3) limiting the number of skaters using the bowls at any one time to seven. Palo Alto is reviewing and discussing the possibility of contracting the operation of the skateboard ramp to a private vendor. They are also in the process of developing a liability waiver as a requirement for use. Prior to September, there were three serious injuries, one of which was after hours. The extent of one of the injuries was a 3- day coma. Since the fence was raised in September, three reports of illegal entry were reported. Since September, they have had two medical calls, neither one being serious, requiring only attention at the site. A new ordinance addressing the skateboard facility specifically is forthcoming on Monday, November 18. Palo Alto's City attorney is working on legislation and is seeking assistance from other City attorneys to work on having legislation to extend immunity to municipalities for the operation of skateboard facilities. If this legislature does come about, the use of two monitors who are at the facility during all open hours will be discontinued. Palo Alto allows the skating bowls themselves to be painted with graffiti. They have not experienced any more graffiti in the area of the skateboard facility than in any other park. Their bowls, which are 11' bowls, are considered intermediate. They have determined that their needs would have been better served with advanced bowls. Palo Alto Skateboard Ramp Page 2 Page 2 Palo Alto recognizes that there is a "skate culture" which stands out because it is different, but they feel it is a positive influence, not necessarily a detrimental one. Contrary to what you see in the media, most everyone in Palo Alto is supportive of the ramp, from the merchants and the Chamber of Commerce to the residents in general. Although their City Manager did recommend the park's closure, it was for economic reasons only. Since their bowls are over 4', their insurance carrier advised them that they would not be covered; therefore, they are totally self- insured for the skateboard facility. A Council member who could be contacted for positive input is Gail Woolley. EXECUTIVE SUMMARY RY NO. 2 1 3 MEETING DATE: January 15, 1992 ORIGINATING DEPT: City Manager's Office SUBJECT: Complaint Procedure for Compliance with Americans with Disabilities Act $ended Mot on: Adopt P�r Report Summary: The Americans with Disabilities Act of 1990 becomes effective for public entities on January 26, 1992. Compliance with the Act in total is phased over several years; however, some of the administrative requirements become effective immediately. The ADA requires public entities to provide a complaint procedure, although the law does not require an individual to use that procedure prior to filing a lawsuit. Fiscal Impacts: Not known at this time Attachments: Notification of Compliance with ADA /Complaint Procedure oK_ Notion and Vote CK:awm /084.acm SARATOGA CITY COUNCIL AGENDA ITEM 46 CITY MGR. APPROVAL t Printed on recycled paper. OM= 0 U'CoDO January, 1992 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867 -3438 COUNCIL MEMBERS: AMERICANS WITH DISABILITIES ACT Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman The Americans with Disabilities Act of 1990 prohibits discrimination against any individual on the basis of disability in the full and equal enjoyment of the goods, services, facilities, privileges, advantages, or accommodations of any place of public accomodation. In accordance with the Act, the City of Saratoga will ensure that all existing facilities will be made accessible to the maximum extent feasible, and that reasonable modifications in policies, practices or procedures will be made as necessary to provide disabled people full and equal enjoyment of all programs and activities. The Americans with Disabilities Act further requires equal employment opportunities for qualified individuals with disabilities. The City of Saratoga will provide reasonable accomodation to qualified disabled applicants and employees. Any questions, comments or complaints regarding the City's implementa- tion of the ADA may be addressed to: Carolyn King, Assistant to the City Manager 13777 Fruitvale Ave., Saratoga, CA (408) 867 -3438 COMPLAINT PROCEDURE The City of Saratoga has adopted the following procedure for resolving complaints regarding implementation of the ADA. If a qualified individual has a problem or a complaint regarding discrimination based on disability, which he or she believes has not been adequately addressed, the indivi- dual may schedule an appointment with the Assistant to the City Manager to discuss the matter. The Assistant to the City Manager will discuss the situation with the individual, ascertain all relevant information, and within ten (10) working days will advise the individual of the City's response. If the individual is not satisfied with the response, he or she may schedule a meeting with the City Manager who will review the matter, and within ten (10) working days will issue a final response. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. '2,1,1 AGENDA ITEM MEETING DATE; January 15, 1992 CITY MGR. APPROVAL ORIGINATING DEPT: Engineering SUBJECT: Civic Center Improvements Capital Project No. 956: Selection of Exterior Color Scheme Recommended Action: Approve exterior color scheme for new Administration Wing. Discussion: When the Council approved the various architectural treatments of the Civic Center project, a decision on the exterior color scheme of the new wing was deferred until additional samples could be seen. The project architect has developed several samples from which the Council can choose and they are available for you to see in the Crisp Conference Room. Both the architect and the samples will also be at your meeting next week. It is important for the Council to finalize a decision on this so the contractor can remain on schedule. Fiscal Impacts; No additional costs would be incurred for any of the samples which the architect has developed. Attachments: None. Motion Vote: EXECUTIVE SUMMARY NO /i I �j MEETING DATE: ORIGINATING DEPT: Enqineerinq t° Approved Contract Amount Actual Base Contract Work Approved Change Orders Total Contract Amount Adopted Project Budget Fiscal Impacts: None. Attachments: Notice of Completion. Motion Vote: SARATOGA CITY COUNCIL AGENDA ITEM CITY MGR. APPROVAL SUBJECT: 1991 Pavement Management Program Acceptance of Work and Notice of Completion Recommended Action: Accept the project as complete and authorize staff to record the Notice of Completion for the project. Discussion: All work on the 1991 Pavement Management Program has been satisfactorily completed by the City's contractor, O'Grady Paving, Inc. of Mt. View. Consequently, the Council should accept the project as complete and authorize staff to record the attached Notice of Completion for the project. The following summarizes the final project costs: 789,488.50 698,341.14 (1) 15,000.OQ (2) 713,341.14 705,985.00 (3) (1) The actual base contract work was approximately $91,000 less than the approved contract amount due to the deletion of Peach Hill Rd. from the project because of utility work scheduled for later this year, and because of a 20% cutback in the quantity of asphalt required to complete the work. (2) The $15,000 change order is for the Fruitvale Ave. pedestrian way. (3) The difference beetween the Total Contract Amount and the Approved Project Budget is made up through the approximate $40,000 savings realized in the 1991 Street Maintenance Program. EXECUTIVE SUMMARY NO SARATOGA CITY COUNCIL 2 -I11 MEETING DATE: January 15, 1992 CITY MGR. APPROVAL ORIGINATING DEPT: City Manager's Office SUBJECT: Allocation of Grants for the Performing Arts kind Motion: Allocate up to $10,000 for 1992 Performing Art Grants. Report Summary: Eleven groups submitted applications for grants for the performing arts. The total amount requested is $19,083.75. All of the proposed uses of the grant funds meet the criteria of the program and are in compliance with the instructions for submittal. At this time the Council is requested to review the applications and make allocations for 1992 grants not exceeding a total of $10,000. Fiscal Impacts: $10,000 was budgeted in Program 6061 Community Support. Attachaents: 1. Report from Assistant to the City Manager 2. Eleven Proposals Motion and Vote: KC:awm /084.acm name Comm. Band Montaivo Blue Hilis SHS Color Thompson trio LG Chamber Or WVC Olympiad Allian.Franc. Arts Council G S Society LG Concert AGENDA ITEM 3 request x 49&1P 1000.00 1000.00 r 2000.00 2000.00 205)0.0 0 2000.00 2000.00.. 2000.00 2`983.75 0.00 2000.00 500.00 2000.00 1000.00 1600.00 500.00 2000.00 500.00 2000.00 250.00 500.00 250.00 total request 19083.75 10000.00 Printed on recycled paper. Recommended Action: Proposals: 4 o DATE: January 15, 1992 TO: City Council FROM: Assistant to the City Manager SUBJECT: Performing Arts Grants Organization Amount Requested 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman Review proposals for funding and make allocations for 1992 grants for the performing arts. Background: This is the second year that funding has been provided to support the performing arts. In October, 1990, the Council adopted a policy and procedures statement to the effect that grants of up to $2,000 would be made to individuals or groups on an annual basis. Last year eight groups received funding. The availability of the grants was publicized and eleven proposals totaling $19,083.75 were received by the December 6 deadline. All of the proposals comply with the submittal instructions and all of them have merit. The narrative portions of the eleven applications are attached. 1991 Grant 1. Saratoga Community Band $1,000.00 $1000 Expenses for purchase of music /supplies for performances for civic and local events 2. Pacific Expression Color Guard, Saratoga High School $2,000.00 Expenses for Color Guard Competitions and Performances. 3. Arts Council of Santa Clara County $2,000.00 $1350 Sponsorship for annual "Hands on the Arts" Festival in Sunnyvale. Performing Arts Grants Page 2 4. Peter Thompson Trio $1,983.75 $1550 Music performance in 7 elementary schools in Saratoga plus one performance at Senior Center. 5. The Gilbert Sullivan Society $2,000.00 $1550 Expenses for production of eight performances at Saratoga Civic Theatre in February 1992. 6. Los Gatos Chamber Orchestra $2,000.00 Expenses for two classical music concerts performed in Saratoga. 7. Los Gatos Community Concert Association $500.00 Expenses for musical concerts. 8. West Valley /Mission Colleges $2,000.00 $900 Sponsorship of the Arts Music Category in annual Olympicgdof the Arts for high school /college students. 9. Villa Montalvo Center for the Arts $2,000.00 $1200 Support for theatrical activities for children at Villa Montalvo in the summer of 1992. 10. Alliance Francaise $1,600.00 $900 Theatre rent for annual production in French at Montalvo 11. Blue Hills Parent Teacher Association $2,000.00 Underwrite purchase of sound equipment for use in annual stage production. These organizations did not submit grant application in 1991. Analysis: The $10,000 available grant money will only fund 52% of the total of the proposals. The Council did not establish any criteria for the program other than the proposed activity benefit to Saratoga residents. The proposals represent a wide range of organizations and the activities they are proposing to provide are unique. This makes any direct comparison impossible, but I have three suggested methods for making allocations. Performing Arts Grants Page 3 Allocation #1: Equal distribution of the funds among the eleven groups. This would result in each group receiving roughly half of the amount requested. Allocations #2 &33: The eleven groups would receive varying percentages for amount requested. Columns B C show a recommended amount of funding and the percentage of the funds requested which that amount represents. These range from 30% to 76$. Allocation #2 Group A B C D Amount Amount of 52.4% of Requested Recommended Request Request Comm. Band $1000.00 $620.00 62% $524.01 Montalvo $2000.00 $1240.00 62% $1048.01 Blue Hills $2000.00 $1240.00 62% $1048.01 SHS Color $2000.00 $1160.00 58% $1048.01 Thompson Trio $1983.75 $1142.00 58% $1039.50 LG Chamber Or $2000.00 $1160.00 58% $1048.01 WVC Olympiad $2000.00 $1160.00 58% $1048.01 Allian. Fran. $1600.00 $928.00 58% $838.41 Arts Council $2000.00 $600.00 30% $1048.01 G S Society $2000.00 $600.00 30* $1048.01 LG Concert $500.00 $150.00 30% $262.00 Allocation #3 A B C D Amount Amount of 52.4% of Group Requested Recommended Request Request Comm. Band $1000.00 $760.00 76* $524.01 Montalvo $2000.00 $1520.00 76% $1048.01 Blue Hills $2000.00 $1520.00 76% $1048.01 SHS Color $2000.00 $1000.00 50* $1048.01 Thompson Trio $1983.75 $1000.00 50% $1039.50 LG Chamber Or $2000.00 $1000.00 50% $1048.01 WVC Olympiad $2000.00 $1000.00 50$ $1048.01 Allian. Fran. $1600.00 $800.00 50% $838.41 Arts Council $2000.00 $625.00 30% $1048.01 G S Society $2000.00 $625.00 30% $1048.01 LG Concert $500.00 $150.00 30% $262.00 Because of the diverse nature of the proposals, the staff recommendation is that the Council allocate the funds using the third approach. The recommendations are meant only as guidelines Performing Arts Grants Page 4 based upon staff review of the applications. I have compared the proposals on factors such as the focus on the Saratoga Community, the scope of the audience, other sources of funding, and the degree to which the program is already established. For two of the proposals, the Peter Thompson Trio and the Los Gatos Chamber Orchestra, the funding request is prospective and Council may wish to make funding conditional upon the groups securing actual performance dates. Attached are portions of each application which address the purpose and objectives of the organization, sources of financial support, membership, benefits of the proposed events, and other information requested in the application packet arolyn ing Assistant to the City Manager Attachments: Performing Arts Grants Proposals KC:awm /080.acm 4 i ADDRESS o s 8 APPLICANT ORGANIZATION T(a.*\c-ckue, NAME ADDRESS O 0 Sara±9a 61 sTr+ NAME /TITLE OF PROPONENT �I�t -Mtn �j��j /��IU/ SIGNATURE TELEPHONE NUMBER PROPOSED ACTIVITY "t proittchLery, DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA 41 1 t0 U V .0 CURRENT SOURCES OF REVENUE SOURCE AMOUNT Me vvlLb -e.AS, (rs �b -c o o�S OD 41CIte thiPL2. C717 0 PROJECT ABSTRACT (Limit statement to space provided.) 6-UA 6LAkLi. etalaXOLf City of Saratoga Performing Arta Grant Program 1992 pROPOSAji COVER pAG$ y0� 2yl 5'`11 d 1 lo HUL Wit frit Ake- ti/) -friazdtc- ra-to 0 I A,r 0)-e- OMMA Y tit /Imam CHECK LIST APPLICATI N DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit um cocv, of each together with this ADOlication fQ funding. please check the items below to indicate that copies are attached. I. APPLICATION II. Cover sheet with identifying information and signature of applicant Statement of purpose and objectives Tentative schedule of events to be financed by City funds Current Board of Directors Articles of Incorporation v Bylaws Organizational Chart Brochures, flyer, promotional material III. /FISC INFORMATIOK Line Item Budget Federal Tax Status State Tax Status v/ Audit or Financial Statement, plus Letter of Auditabliity Agencies Vat have previouslv smaalmmintal materials ALI reauire4 /fa duplicate ing resubmit information wain gt, have occurred. i p Aito-(-45.upiatfa-uib-i-KA.W I 5C.)) Objectives- Background The local Alliance Frangaise chapter was founded in Saratoga in 1970. Our general purpose is to give the community access to the cultural riches of the French language and civilization. Our more specific goal is to encourage the young of our area to learn French and to be more aware of all the cultures that use French as a means of communication. This means not only France, Belgium and Switzerland, but also much of West Africa, the Arab world, parts of Canada and the South Pacific. We single out these areas and this language simply because it is our area of expertise. But we believe strongly that we all must be more aware of other cultures, both for our community enrichment, and for our local economy to remain competitive in the global village. We organize a wide variety of activties including a monthly lecture series in French at the Saratoga Public Library. This serves as a magnet for local French speakers, but is also an extra learning tool for local students of the language. In addition, we sponsor art exchanges, school contests in the primary grades, and a high school scholarship program. Financing- Our current membership is at approximately 550, of which more than 200 live right in Saratoga. All our operating funds come from our membership dues ($10.00 annually for Students and Seniors, $25.00 for adults). Virtually all our activities are open to everyone in the community, as is membership in the organization. We are a Federal and California recognized non profit corporation. Our budget is modest enough that we need file Federal tax returns and have audits only once every three years. Theatre Proposal For the last 6 years, members of the Alliance Frangaise have mounted a fully staged theatre production in French. With a nucleus of semi professionals, and many very dedicated amateurs, all working entirely without compensation, they have produced some very high quality theatre. We believe that this is an invaluable tool for local teachers and students; their only theatrical contact with the spoken language. For the first time this year, we feel we are also making a true cultural contribution, as we are producing one of Moliere's finest plays, The Imaginary Invalid, The play will be given in four performances, March 5 -8 1992, at the Carriage House of the Villa Montalvo. As you can see on the enclosed preliminary flyer being sent to high schools and colleges throughout the county, we charge a very modest entrance fee to ensure that anyone can afford to attend. Because of this, but with our desire to present it in a prestigious location and with an attractive production, outside funding is necessary to avoid a large deficit. (Enclosed please find a copy of our last year's finances for the production). Thus, we are requesting a Saratoga City Council Performing Arts Grant of 1,600.00, equal to the reduced -rate theatre rental being charged us by the Villa Montalvo. Without last year's generous grant from the City Council, we would have had a large deficit and thus have had to eliminate our annual scholarship program. Judging by past productions, we will attract between 600 -800 spectators, about half from Saratoga, but with others coming from around the Valley and even further. This year will be even more special, as the 22 West Coast chapters of the Alliance Frangaise have chosen to have their annual meeting in Saratoga on March 7 to enable participants to stay on and attend the evening's performance. We feel it is prestigious for Saratoga to be the home of the northern California's only permanent French- language theatre troupe. We also feel it can be of economic benefit to Saratoga, as a great many of the spectators chose to "make an evening" of it and patronize local restaurants and merchants. production Costa Props 159.00 Sets 189.00 Costumes 245.00 Wigs 35.00 Misc. 15.00 Theatre Rental 1,650.00 Tickets and Programs typeset 38.00 printing 116.00 Ad Sales School Outreach Finance Report 1991 Theatre Production Disbursements Revenue 50.00 postage, printing 120.00 Refreshments 77.00 92.00 Box Office Sale 2032.00 Saratoga Performing Arts Grant 900.00 TOTAL 2,644.00 3,074.00 The 1992 production is expected to be somewhat more expensive as it is a more ambitious play. ORGANIZATION NAME: PROGRAM: LINE ITEM PROGRAM BUDGET 1992 ;a ►Aei, F,:ra_ vac n aire, l'foductLdy► SALARIES Personnel Benefits OFD EXPENSE —(4 Rant Telephone Postage Printing Supplies Pro C kov (840Th Travel Utilities Equipment Dues and lubsa. Othes c -05 e.)'?lt =A IRMO Acco alias •esvices Contract Sorvicss 1nsutaac• Contarsncea Miscslianeous Other f) BUDGET 3 0 09-o-0 (51-e) dC ©Omed o L'Alliance Franiaise presentent: Le Malade Imaginaire, Comodie en trois actes de Moliere Th ay _March 5. Friday March 6 and Saturday st 7.30 pm and Sunday March 8 at 2 P.M. House of the VILLA MONTALVO, Saratoga. Gerterel 8 dollars Memberg: 6 dollars Students and Seniors 5 dollars To reserve or purchase tickets: call 295 -5110 City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER ?mg APPLICANT ORGANIZATION NAME Villa Montalvo Cerit er for the Arts ADDRESS P.O. Box 158 Saratoga, CA 95071 Elisbeth Challener, Executive Director NAME /TITLE OF PROPONENT Deborah Jones, Development Directo SIGNATURE TELEPHONE NUMBER (408) 741 3421 PROPOSED ACTIVITY Theatrical Qutreach Activities for Children Families DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE SOURCE AMOUNT Community Foundation of Santa Clara County (vroiscted) S5.000. M production of a classic children's tale. $2,000.00 PROJECT ABSTRACT (Limit statement to space provided.) City of Saratoga funds will be used to underwrite free tickets to the culminating performances of a week of theatrical activities for children at Villa Montalvo. Montalvo will host the highly acclaimed Missoula Children's Theatre, who will audition, rehearse and perform with the children of the community in a large -scale I. APPLICATION of applicant CHECK LIST APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit gm coon 21 each toaether with this Application for funding. Please check the items below to indicate that copies are attached. 1 Cover sheet with identifying information and signature Statement of purpose and objectives Tentative schedule of events to be financed by City funds II. ORGANIZATION Current Board of Directors .)amp. Articles of Incorporation Bylaws Organizational Chart Brochures, flyer, promotional material III. FISCAL INFORMATION Line Its Budget Federal Tax Status State Tax Status Audit or Financial Statement, plus Letter of Auditabliity Aaencies that hue previouslv summlemental materials ALI not Teauire4 duplicate ADg resubm it Ike information unless ahancea hum occurred. 3 Ms. Carolyn King Assistant to the City Manager 13777 Fruitvale Avenue Saratoga, CA 97070 Montaivo Association Executive Director Board of Trustees President '`r st Vice President Second 'Vice President Secretary Treasurer Board Counsel Past President A C.;Dr 71 a 3t s A,ar a ?:nr Bea:-ce 3cnm,at Emeritus MT :ei H Ar>oracc: .'ames R. Corc:,n oh,:a C Dales Jean, K Tn Dcyle Margaret Dyer Warren B. Held Jonn S. Langwdl Dav:d S. Meeker ?ACm Ralpr. M Metcalf Wii!:am 0 Randal Sr on W. Saterlee Bernard Sims Betty Speer Ex Officio Hon Dianne ,McKenna Sa,cta Clara County Supery ■so' Hon 'Ndler+ A. Kohler Mayor of Saratoga 15400 Montalvo Road PO Box 158 Saratoga, CA 95071 -0158 408/741.3421 FAX: 408/741 -5592 V I L L A M O N T A L V O T H E 8 A r December 6, 1991 Dear Ms. King, On behalf of the Trustees of the Montalvo Association, I am writing to request a grant of $2,000.00 to help fund a unique package of theatrical activities for children at Villa Montalvo in the summer of 1992. This grant will be used to underwrite ticket costs for the 2 final performances of an exciting week of theatrical workshops and activities. With the help of the City of Saratoga, these tickets will be provided to the public free of charge a gift to the community. Villa Montalvo Center for the Arts has been bringing arts and culture to the Saratoga community for 38 years. Its purpose is to educate and to enrich, and to bring the pleasures of artistic expression to a wide audience in the Santa Clara Valley. Montalvo is funded primarily through revenues from its performing arts program, facilities rentals, corporate and foundation grants, and by a membership of 1,100, of whom twenty-five percent are Saratoga residents. There are no requirements for participation in Montalvo's activities. All arts events are open to the general public. The program for which funding is requested is designed to complement and to follow closely on the heels of Montalvo's highly successful joint venture with the Los Gatos Saratoga Department of Community Education and Recreation: the two week long Performing Arts Camp. The camp experienced great success in its pilot year in 1991, encouraging Montalvo to expand its arts offerings for children. Shortly after the close of the 1992 Performing Arts Camp, we will bring the widely acclaimed Missoula Children's Theatre to Villa Montalvo. They will arrive in Saratoga with the script, set, costumes, and all they will need to mount a full-scale musical production of a classic children's tale. A busy, exciting week will begin, involving 750 children and adults in its activities. Montalvo, in conjunction with local schools and the Los Gatos Saratoga Department of Community Education and Recreation, will put out a casting call to the children of the community. The two professional directors of Missoula Children's Theatre will hold auditions. They will cast up to 50 local children, ranging in age from kindergarten through grade twelve. An additional six to ten older children will be chosen as assistant directors, and spend the week learning the behind- the scenes activities necessary to mount a large -scale theatrical production. In an effort to include the greatest possible number of children in this week's events, Montalvo will hold a series of workshops for the children who are not cast in the main production. These workshops, taught by Missoula Children's Theatre directors, are each geared to specific age groups and balanced for accessibility to young people of all ages. Possible topics include: Creative Dramatics, Improvisation, Introduction to Mime, Principles and Application of Stage Make -Up, Principals of Technical Theatre, and Oral Interpretation of Literature. After a week of workshops and intensive rehearsals, the program will culminate in a full-scale musical production, which with the help of the City of Saratoga, Montalvo will offer free to the public. Two performances, starring the children of our community, will be offered in Montalvo's outdoor Garden Theatre. Montalvo anticipates a total audience of 800 -1200 people for the two performances. These projections are based on the attendance at the final performance of the 1991 Performing Arts Camp. A separate budget with anticipated numbers and a cost breakdown is attached. The result will be an exciting and rewarding week which Montalvo will offer to participants and audience entirely free of charge. Through this program Montalvo will extend new artistic resources to a greater number of children of a broader geographical and cultural constituency. This free program will be advertised through the Los Gatos Saratoga Community Center promotional bulletin, San Jose Mercury News, and in Bay Area Parent, a newspaper targeted to families in the South Bay Area. The final performances will be included in Montalvo's highly visible season brochure, giving credit to the City of Saratoga. Funding will be sought from the Community Foundation of Santa Clara County to provide limited round -trip busing to Villa Montalvo from two locations within the San Jose Unified School District and the Campbell Union School District. Thus, we intend to extend the benefits of Villa Montalvo to families of more limited means. Villa Montalvo is a unique location for such a project, unrivalled for its multitude of different constructed and natural settings. The Villa is a nationally designated historical landmark whose expansive proportions and architectural features will spark the imaginations of all involved in this week's activities. From secluded woodland clearings to lovely classical terraces and enclosed courtyards, Montalvo offers a wide range of different rehearsal and workshop settings. In addition, the program will utilize the two performance spaces at Montalvo, the large, outdoor Garden Theatre, and the more intimate Carriage House Theatre. The children will experience two very different performance situations within the unique location of this intensive week of theatrical activities. At week's end, two evaluative questionnaires will be distributed, one specially designed for the children participating and one for their parents. A special request for parental imput will be announced before each final performance, and selective brief interviews will be conducted. The results of this evaluation and interviews will be compiled in a report and presented to our staff and Board of Trustees, as well as to the City of Saratoga, so that we might continue to improve the quality of our cultural offerings to families and children. With this program Villa Montalvo will provide an intense, interactive artistic experience for 250 children and their families, who will take home with them the lasting inspiration and empowerment that such an opportunity offers. I hope the City of Saratoga will look favorably on this proposal to broaden the artistic experience of the promising young people of Santa Clara County. cerely, lr.Gt�� Deborah Jones Development Director i VILLA MONTALVO PRESENTATION OF MISSOULA CHILDREN'S THEATRE TENTATIVE SCHEDULE OF EVENTS Z. The following week of activities will be held at Villa Montalvo in late July of 190,: AUDITIONS: Children of the community will be auditioned and cast by Missoula Children's Theatre Directors. REHEARSALS: Children cast in main production will spend 2 -4 hours daily Sunday -Friday in rehearsals. WORKSHOPS: 4 Workshops will be offered for children not cast in production. Possible subjects: Introduction to Mime, Principals of Technical Theatre, Principals and Application of Stage Makeup, and Creative Dramatics. STAGE CONSTRUCTION: Six to ten children chosen as assistant directors will work with Missoula directors in the construction of set and preparation of technical details for production. PERFORMANCES: 2 performances of a classic children's tale will be given in Montalvo's outdoor Garden Theatre for the local community. Phillip R. Boyce, Past Pres. Lionel Allan, President Lynn Battenberg Michael Patterson, 1st VP Sally Lucas, 2nd VP Joseph Maglione, Treasurer Leigh Weimers, Secretary Beverly Ashcroft Christine Backhouse Neal A. Cabrinha Lois Carter Patricia A. Compton S. Gregory Davies Sandra Farris MONTALVO ASSOCIATION BOARD OF TRUSTEES 1991 C.E.O., Pacific Western Bank; President, The Valley Foundation; Director, Santa Clara County of Manufacturers. Partner, Hopkins Carley Law Offices; Trustee, KTEH, Channel 54 Past trustee, SJ Art Musuem; Arts Patron Partner, Battenberg, Fillhardt, Wright, Advertising Agency; Past trustee, SJ Art Museum. Audit partner, Price Waterhouse; Trustee, Children's Discovery Museum. Owner and operator, SL Interior Design, Board of Advisors, Community Foundation of Santa Clara County and HOPE. Audit partner with Deloitte Touche; visiting professor and on Advisory Board at Santa Clara Univ.; participated in two auctions for KTEH, channel 36. Columnist, SJ Mercury News; Trustee, SJ Rotary Club; SJ State Alumni Assoc.; SJ Trolley Corp. President of Montalvo Service Group; Active community volunteer. VP, Northern Trust of CA; Trustee, YMCA of Santa Clara County Partner, Mallen Cabrinha, Attorneys; Past president, Saratoga Rotary Club. President, Montalvo Service Group Freelance writer, textile designer, illustrator, past Ex. Dir. Montalvo Center for the Arts; lecturer, teacher, art therapist President and CEO of CPS, a Commericial Real Estate Company; Association of South Bay Brokers; Board member, San Jose Chamber of Commerce Taught school in Saratoga; Past Pres. of the SJ Symphony Auxilliary and past Board member of the SJ Symphony; member of SJ Junior League; member of the O'Connor Hospital Guild. i Montalvo Association Board of Trustees, Page 2 Michael E. Fox Truman L. Gates Ruth Tunstall Grant Daniel Helfgot A. Claire Jinks James Masuda, DDS Robert P. Moore Perry Olson Alan R. Pinn Carolyn L. Rosen Beatrice Schmidt Andrea Thomas Founder, M.E. Fox Company, Inc.; Director and member of many area nonprofit organizations and philanthropic societies. C.E.O., Los Gatos Community Hospital Rehabitation Center. Artist; former Director of the San Jose Museum Art School. Stage Director /Administrator for Opera San Jose; fluent in five languages he has served in several administrative capacities in musical theater worldwide. Member of the SJ Symphony Board of Directors; former reporter on several Florida newpapers. South San Jose dentist for the past 20 years; member of Am CA Santa Clara Dental Societies; active with SJ Buddist Church General Partner, Realprop Development Co.; Member of Board of Directors, National Assoc. of Industrial and Office Parks; fundraiser for Boy Scouts of America and SJ Cleveland Ballet. Director of the Portola Group, Inc.; Board of Directors Children's Discovery Museum Churchill Club, Commonwealth Club, Silicon Valley Capital Club, Ladera Oaks Swim Tennis Club Founder Pinn Bros. Construction Owner and designer, Rosen Horticultural services; Building Grounds, Chairperson; Concessions, Chairperson Active Montalvo volunteer Past president, Montalvo Service Group Past President, SJ Junior League; Past Trustee Arts Council of SC County; Active, fundraiser and volunteer. Villa Montalvo Staff Structure Executive Director 1 1 1 1 Business Development Publicity Programming Manager Director Director Director I L l I D evelopment/ Caretakers Administrative Marketing Assistant Associate* Donor/ Docent Associate *Development/Marketing Associate is under the mutual supervision of the development and publicity directors 12/91 EXPENSES VILLA MONTALVO PRESENTATION OF MISSOULA CHILDREN'S THEATRE BUDGET Missoula Children's Theatre Fee 1,500.00 (4 Workshops included) Piano Accompanist 400.00 (25 hours) Advertising /Marketing to reach 2,000.00 San Jose /Campbell Busing 2,400.00 $75.00 per day, 2 buses) Administrative Facilities Expenses 1,200.00 Cost of Providing Free Tickets (Based on 1,000 tickets Adults: 600@ $5 Children: 400 $2) INCOME City of Saratoga Tickets Underwritten Community Foundation of Santa Clara County Projected 3,800.00 TOTAL. 11,300.00 2,000.00 5,000.00 TOTAL INCOME 7,000.00 APPLICANT ORGANIZATION ADDRESS City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGE NAME West Valley /Mission CollegLs Foundation, Inc. 14000 Fruitvale Avenue, Saratoga, CA 95070 (Sponsor of the Olympiad of the Arts) .DEC 6 1991 NAME /TITLE OF PROPONENT ry Fleischli, Executive Director SIGNATURE TELEPHONE NUMBER (408) 41 2066 PROPOSED ACTIVITY Olympiad of the Arts /Music 1992 DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE SOURCE AMOUNT Entry Fees /Foundation Support $2900 $2000. Saratoga Rotary Art Show $1500 Individual Donors $1300 Grants and Gifts $4316 PROJECT ABSTRACT (Limit statement to space provided.) The Olympiad of the Arts is a com tition i�c actin performance,�dlnu music, photography, poetry, short stories and visual arts held annually for high school and lower division college students in Santa Clara County. The purpose of the Olympiad is to encourage and stimulate creativity in the cultural environment by promoting and rewarding excellence in the arts. It was initiated in 1928 by Senator Phelan in Saratoga. Board of Directors Louise G. Cooper, President Robert A. Bullard Donna R. Burdick Leo E. Chavez Floyd Hogue Sue Lasher Mary Lima Willys I. Peck C.A. Syvertson Austen D. Warburton Jeanette Watson Mary Fleischli Executive Director WEST VALLEY /MISSION COLLEGES FOUNDATION, INC. December 6, 1991 a. b. e. g PROPOSAL PERFORMING ARTS GRANT PROGRAM City of Saratoga 1992 The West Valley/Mission Colleges Foundation was incorporated in 1971 with all the rights and powers of a non -profit corporation in the State of California. The Foundation had as its initial holdings an endowed scholarship fund from the Sunsweet Growers Association, an organization that had served the Santa Clara Valley fruit growers, but in 1971 was terminating its activities. Funds in the amount of $6250 were transferred. The Foundation has three major purposes: 1) to provide scholarships for students; 2) to support programs and services of Mission and West Valley Colleges; and 3) to provide liaison between the Colleges and the community. The Foundation assists students, programs and services which are not supported by the District due to budgetary constraints. c. The main sources of financial support for the organization are individual donations, as well as rent, telephone, etc., support from the District. d. Four of the eleven directors of the Foundation are Saratoga residents. The Music Coordinator of the Olympiad, Kathy Dougherty, lives in Saratoga. Board members are appointed by the Chancellor and current Board members. f. and g. See attached explanation. Please note the Historical Sketch of the Olympiad of the Arts in the Program enclosed herewith. It is of great significance that the Olympiad was initiated in Saratoga by Senator Phelan of Montalvo in 1928, and, through energy and determination by several entities, has survived to the present day. In order to keep the Olympiad responsive to current day needs, the Olympiad of the Arts Committee has elected to add dance, photography, and short story writing to the categories originally served. Thus, although Senator Phelan left a small bequest, funding is direly needed. In addition, the Committee feels there should be an annual Olympiad, not just quadrennially when athletic Olympics are held. The annual event is specially designed for high school and lower division college students in Santa Clara County. It is apparent the Olympiad is reaching creative students and filling a significant need inasmuch as entries have increased from 52 in 1984 to 963 in 1991. 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2066 i Board of Directors Louise G. Cooper, President Robert A. Bullard Donna R. Burdick Leo E. Chavez Floyd Hogue Sue Lasher Mary Lima Willys I. Peck C.A. Syvertson Austen D. Warburton Jeanette Watson Mary Fleischli Executive Director WEST VALLEY /MISSION COLLEGES FOUNDATION, INC. December 6, 1991 TO FROM: RE: Performing Arts Grant Program Committee City of Saratoga Mary Fleischli Executive Director Information re Music Category of Olympiad of the Arts Items f. and g. of Instruction Sheet Funding is requested for judges stipends ($500) and awards to winning vocal and piano musicians ($1500) in the Spring 1992 Olympiad of the Arts Music Category. Guidelines and entry forms are widely dispersed to high school and college instructors throughout Santa Clara County. Entrants are given a time to appear for an open audition and judging. Selected winners are asked to perform at the Awards presentation which is held in conjunction with the Saratoga Rotary Art Show the first Sunday of May. The benefits of the Music Component of the Olympiad of the Arts to residents of the community at large are: 1. Creative students from our community are acknowledged and given recognition; it is often the case that this segment of the student population is overlooked, and the Olympiad gives them an opportunity to showcase their talents and results of hours of rehearsal and training. 2. The public is invited to attend the open audition and judging which will be held on Saturday, April 4th, at West Valley and Mission Colleges; this event also gives the student musicians an opportunity to gather and exchange information and gain awareness of activities of special interest to them. 3. The Awards Presentation ceremony is an elegant event held the same day as the Rotary Art Show (May 3, 1992) at 1:00 p.m. in the theatre at West Valley College. The winning performers will entertain an audience of approximately 600 people. 4. Considerable publicity is dispersed throughout Santa Clara County regarding the Oo l mpiad it would seem appropriate that the city where the Olympiad bean wuld be included as a benefactor. In addition, the Visual Arts entries will be on exhibit at Villa Montalvo during April and May for Gallery visitors to enjoy. 5. The Olympiad of the Arts is a unique and special vehicle for supporting the arts, a tradition the City of Saratoga carries on with great energy and devotion. If you have any questions or concerns, I would be happy to meet with you and discuss the possibility of your favorable response to our request for $2000 to support the Music component of the Olympiad of the Arts 1992. 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2066 16 -11 Board of Director Louise G. Cooper, President Robert A. Bullard Donna R. Burdick Leo E. Chavez Floyd Hogue Sue Lasher Mary Lima 1: Willys 1. Peck C.A. Syvertson Austen D. Warburton Jeanette Watson Mary Fleischli Executive Director WEST VALLEY /MISSION COLLEGES FOUNDATION, INC. December 6, 1991 FROM: RE: R City of Saratoga Performing Arts Grant Program Committee Mary Fleischli Executive Director West Valley/Mission Colleges Foundation, Inc. Current Board of Directors and Resident Addresses The current Board of Directors of the West Valley/Mission Colleges Foundation is as follows: Louis G. Cooper, President, Saratoga Robert A. Bullard, Santa Clara Donna R. Burdick, Santa Clara Sue Lasher, Santa Clara Mary Lima, San Jose Willys Peck, Saratoga C.A. Syverston, Saratoga Austen D. Warburton, Santa Clara Jeanette Watson, Campbell Dr. Leo E.Chavez, San Jose Dr. Floyd Hogue, San Jose Mary Fleischli, Executive Director, Saratoga The above personnel make up the Foundation Staff. There is no organizational chart as such. The Foundation is a private, non profit corporation with a 501 (c) (3) tax exempt status, and is a corporation chartered by the State of California. 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2066 i i ORGANIZATION NAME: Mit PROGRAM: LINE ITEM SALARIES Personnel Benefits OFFICE EXPENSE Rent Telephone Postage Printing Supplies Travel Utilities Equipment Dues and Subs°. 0 that Awards to Winners /Judges Fees E Jud ges Stipends WWI Accouatlag Services Contract Services Insurance Conferences Miscellaneous Other PROGRAM BUDGET 1992 West Valley /Mission Colleges Foundation Olympiad of the Arts Music Category BUDGET 0 0 0 0 0 o* o* 0* 0* 0 0 o* o* 0 $1500 500 $2000 Support provided by "College District OLYMPIAD OF THE ARTS PROPOSED BUDGET 1992 Income: ASB WVC 250 ASB MC 250 Margie Burnett 25 Mary Ellen Benson 25 Sue Lasher 200 Mary Lima 200 C I Photography 250 Mildred Wharton LaRue 100 James Hulburd 25 Louise Cooper 25 Fred Prochaska 25 Saratoga Rotary Art Show 1500 Viking Bookstore 25 Don Miller 75 Superior Photo 200 Wesley Hansen 75 Sunseri Memorial 100 Entry Fees 1600 William Cilker 500 City of Saratoga /other grants 4316 Celia Snow Lindstrom 250 Total $10016 Expenses: Awards $6550 Judges 1250 Clerical 200 Hospitality 175 Calligraphy 100 Word Processing 175 Supplies 150 Theatre 200 Custodial 300 Sunseri Memorial Award 100 Celia Snow Lindstrom Award 250 Reserve 566 Total $10016 i Educaii9n 19 Celia Saws Lindttrom (left) presents a$5,000 check to West Valley College intruder Kathy Doughertyjor "Olympiad of nee Arts." Olyrrpjad receives $5,000 endowment Former Saratoga resident Celia Snow Lindstrom recendy estab= lished a 83,000 yearly endowment to the piano category of the "Olympiad of the Arts" competi- tion. Olympiad of the Arts is an acting, music, dance, poetry, photography, short stories and visual arts compe- tition held each year for high school and lowerdivisioo college students Established in 1928 by Senator James Phelan the Olympiad aims to encourage and stimulate cre- ativity in the cultural environment by rewarding excellence in the arts. The West Valley/Mission Com- munity Colleges Foundation, Saratoga Rotary Art Showand the Saratoga News Nov. 20, 1991 city of Saratoga have sponsored the event in recent yeats. Lindstrom and her husband Mer- rill Snow retired to Saratoga from 1960 to 1979. She now resides in Lake Park Retirement Home in Oakland. "I lived in Saratoga a number of years and loved every minute of it," Lindstrom said. "My gift to the Olympiad is my way of remember- ing Saratoga and being remem- bered by its residents." Olympiad Foundation Executive Director Mary Fleischli said there is no greater legacy than to enrich the arts and cultural environment of the community. pROPOSAL COVER pAG1 APPLICANT ORGANIZATION NAME Los Gatos Community Concet't Association ADDRESS P. 0. Box 1116 Los Gatos CA 95031 NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER PROPOSED ACTIVITY DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE SOURCE AMOUNT Membership Fees Collected 9,915 Advertisements 150 Donations TOTAL City of Saratoga Performing Arts Grant Program 1992 Veronica Rabedeau, Chairman: Special Funding 379 -4741 (Veronica Rabedeau) Musical Concerts 389 310,254 PROJECT ABSTRACT (Limit statement to space provided.) We request being considered for a performing arts grant in order to continue the fine tradion, established more than $500.00 44 years aao. of brinRinR high calibre musical artists into our community for live Performances. and of maintaining a moOpst membership subscription fee of S30 for senior citizens. I. APPLICATION funds CHECK LIST APPLICATION DOCUMENT Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one cony of each together with this ADDlicatLo1 12X funding. please check lit the items below to indicate that copies are attached. Cover sheet with identifying information and signature of applicant V Statement of purpose and objectives P Tentative schedule of events to be financed by City II. ORGANIZATION Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Brochures, flyer, promotional material III. FISCAL INFORMATION Line Item Budget __IL_ Federal Tax Status ,_JV__ State Tax Status v Audit or Financial Statement, plus Letter of Auditabliity Acencies that maya previouslv provide4 sueolemental materials ALt not reauir.4 to dunlicat,. Bid resubmit tha information unless au lust o comes PERFORMING P_TS GRANT PROGRAM, 1992, City of Saratoga PROPOSAL: LOS GATOS CONd•UNITY CONCERT ASSOCIATION *r The Los Gatos Community Concert Association has been pro- viding quality musical entertainment•for the surrounding communities for nearly 45 years. Our area is fortunate to enjoy nearby this invaluable cultural asset: live perfor- mances by talented musical artists from the world over, presented under a secure, non profit plan made possible by the dedicated volunteer work of local committees and cam- paign workers, and by the subscriptions of its members. Musical artists are selected through national and local management sources. In years past, our•local series has featured such artists as Kathleen Battle, Thomas Harpson, Leontyne Price, Beaux Arts Trio, Andre Watts, Dennis Karnazyn, Stetcher and Horowitz, the Trap_ Family Singers, and the San Francisco Opera Center Singers outstanding artists sometimes still rising in stature. The Association offers low -cost subscription memberships for four concerts per season, plus free admission on a space- available basis to other area Community Concerts. There is a need for quality musical entertainment in our area, at low cost, particularly during these economically stressed times. The concerts are held in a convenient location, with no -cost parking, at a time when families and senior citizens can easily get to them, on Sunday afternoons. Currently subscriptions for the season are $30 for adults, $8 for students, and special family rates of $65. With rising costs of artists' fees, facilities and postage, we will not be able to continue to keep to these modest membership costs, but hope to at least maintain the $30 fee for senior citizens. Our greater San Jose area has been gifted with many fine cul- tural offerings, such as the San Jose Symphony, San Jose Opera, the San Jose Civic Light Opera, the Montalvo Performing Arts Series. However, admission charges to many of these other area events are too high for our audiences, predominently senior citizens. Page 2 PROPOSAL: LOS GATOS COIZIUNITY CONCERT ASSOCIATION A limited amount of funding, in addition to *membership sub- scriptions, has been obtainecr from area corporations, such as I.B.M. and Becton Dickinson, as well as from program insert ads of local small businesses. A tax exempt status is being sought from the Federal government in order to solic- it individual patron funding in future years. We seek to be considered for grant money at this time for two reasons in particular: to continue to be able to present high- calibre artists for our musical seasons, and to be able to maintain the $30 membership subscription for senior citizens. Membership is currently at 372 members, with approximately 40 Saratoga resident members, and numerous additional former Saratoga residents now moved to surrounding area senior retirement homes. Respectfully, Veronica Rabedeau, Chairman, Special Funding 410I �t i-iarion Elmore, Treasurer i LOS GATOS SARATOGA COMMUNITY CONCERT Presents its 45th Season —A Celebration of American Music c ?7 -y CRESCENT CITY JAZZ BAND Since Connie Jones formed the Crescent City Jazz Band in 1975, it has become a favorite at festivals and concerts throughout the country, playing the well -loved D ixieland standards and old treasures. An afternoon with the Band is a rollicking celebration of America's most beloved popular music. BILL SCHUSTIK A favorite with Los Gatos audiences, American Troubadour Bill Schustik returns this.season with another exciting program of folk song and story drawn from our rich American heritage. Schustik brings these songs to life, and the spirits of the past join us in a celebration of our existence as a join people. 1991 -1992 SEASON MEMBERSHIPS QUINTET OF THE AMERICAS This well matched group of flute, oboe, clarinet, horn, and bassoon presents an extraordinary program of music celebrating the discovery of the New World in 1492. They will treat us to a joyful blend of musical styles from five centuries European Renaissance to the present. MARTIN STONER Native Californian, former Los Gatos stu- dent and exceptional violinist, Martin Stoner will be appearing on our stage in a special West Coast concert. Martin, a member of the Brooklyn Philharmonic and the New York City Ballet Orchestras, has great technical command and delights audiences with his spirited solo statements. Concerts are held at 2:30 on Sunday afternoons at the Los Gatos High School Auditorium 4yc, e.or MULTIPLY YOUR ENJOYMENT! At no additional cost, use your membership card to attend Community Concerts in San Jose, Oakland and other Bay Area locations. Membership cards, guest tickets, and a list of concert dates will be mailed in September. For more information, call Ronnie Rabedeau, 379 -4741, or June Sythe, 353 -1054. Check enclosed for for Adults $30.00 each Students $8.00 (through high school) Family Plan $65.00 (2 adults plus any number of students) 0 O New Renewal AT NO ADDITIONAL COST, your membership card will also admit you (space permitting) to other Community Concert Association programs in the area. Other Bay Area participating communities are Danville, Oakland, Richmond, San Jose, San Mateo, and Vallejo. For your convenience, concert information for these cities is included. It's a good idea to check with the contact person indicated to confirm date, time, and place if you plan to attend a particular concert. Danville: 'St. Joan of Arc "Lutheran Church of Resurrection 17101 San Ramon Valley Blvd. 7557 Amador Valley Blvd. Dublin San Ramon Call: Linda Best 415/837 -7775, Helen Jewett 415/827-2634 -2634 *"Monte Vista High School Fri. Oct. 4 '91 8:00 p m Australian Boys' Choir Sun. Nov. 10 '91 4:00 pm "'Markham Broadway duo pianists Fri. Mar. 6 '92 8:00 p m Stanford Woodwind Quintet N. May 8 '92 8:00 p m Toccatas A Flourishes organ trumpet Oakland: Paramount Theatre Contact: Ann Manausa 415/483 -0728 2025 Broadway Oakland 415/893 -2300 Sun. Oct. 13 '91 2:30 p m Neva Dance Russian Dance Ensemble Tues. Oct. 29 "'91 8:00 p m Chopin Trio piano, violin, cello Wed. Jan. 29 '92 8:00 p m Stecher Horowitz duo- pianists Fri. Apr. 3 '92 8:00 p m I Cantorl a musical journey through time Richmond: Richmond Convention Center 26th Nevin Sun. Oct. 20 '91 Tues. Dec. 3 '91 Fri. Feb. 7 '92 Tues. Mar. 24 '92 Sat. Apr. 25 '92 San Jose: *Trianon Theater **Independence High School 72 N. 5th, San Jose 1776 Educational Parkway Dr., San Jose Contact: Douglas Hunter, 408/263 -0306 Mon. Oct. 28 '91 Sun. Jan. 19 '92 Thurs. Mar. 5 '92 Tues. Apr. 7 '92 San Mateo (Trt- City): Mon. Oct. 7 '9t Tues. Nov. 12: '91 Tues. Jan. 7 '92 Thurs. Feb. 27 '92 Tues. Apr. 7 '92 8:00 p m 8:00 p m 8:00 p m 8:00 p m 8:00 pm Vallejo: Hogan High School 850 Rosewood Avenue Fri. Oct. 18 '91 8:15 p m Mon. Nov. 18 '91 8:15 p m Mon. Feb. 3 '92 8:15 p m Tues. Mar. 17 '92 8:15 p m Richmond Call Dorothy Gamer 415/232 -2963 2:30 p m Carrol McLaughlin harpist 8:00 p m Bill Schustik folk singer 8:00 p m Tony Sandler Ensemble Lemer -Lowe music 8:00 p m The Montreal Chamber Orchestra 8:00 p m Frank Weins pianist 8:00 p m 'Chopin Trio piano, violin, cello 3:00 p m The Gathering of the Clan dance group 8:00 p m *Frank Wikns pianist 8:00 p m 'Colin Laurie Romero guitar soprano San Mateo Performing Arts Center Call Kathleen WipprecM 650 N. Delaware St. San Mateo 415/347 -6010 Alexei Suitanov Van Clibum Winner Pianist Ware- Patterson Duo- flute guitar B el Canto Brass quintet Druzhba Russian dance company of 18 Portland Opera Players six voices Contact: Winifred Waggoner 707/643 -1382 Vallejo B ell Canto brass quintet Beverly Serra- Brooks music of Clara Schumann Bill Schustlk folk singer The Canadian Trio piano, violin, cello 1991 -92 Board Members bers and Campaign Workers kers Los Gatos Community Concert Association Abshire, Mrs. Florence Anderson, Mrs. Eleanor Cattolico, Mrs. Berit Capps, Mrs. Ruth Clements, Mrs. Shirley Dollard, Mrs. Eargretta Easton, Mr. Ray Eldon, Mrs. Dorothy Elmore, Mrs. Marion Frey, Dr. Bill Hicks, Mrs. Naryon Hinman, Mrs. Edith Kass, IIrs. Debra Kass, I•ir. Joel King, Mrs. Sarah Kummerer, Mts. Helen Lewis, firs. Sybil Albrecht Libante, Mrs. Jean Lucas, Ir. Jack I•TcDonell, Mts. Estelle Miller, Mrs. Lee K. I•iolek, Mrs. Doris Moss, Miss Diary Pickett, Mrs, Arleen Prince, Mrs. Doris Rabedeau, Mrs. Ronnie Scht•: immer, Mrs.: Joan Shuey, Mrs. Betty Stoner, Iirs. Shirley Stoner, Mr. Norman Strong, Mr. Ray Sythe, Mrs. June Thorington, IYirs. Liz Williams, Mrs. Norma 15 Solano Drive 328 Bachman Ave. 5493 Blossom Wood Drive 0 104 Magneson Terrace 1561 Elwood Drive 25685 Skyland Road 1154 Glenn Ave. 250 Budd Ave., #327 167 LuRay Drive 140 Hillbrook Drive 14898 Clara Street 19565 Glen Una Drive 227 Jones Road 227 Jones Road 21810 Baldwin Drive 110 Wood Road #E107 1380 Cuernavaca Circle 33 Glen Ridge Ave. 17171 Zena Ave. 17611 Blanchard Drive 158 Potomac Drive 939 Cherrystone Drive 110 Wood Road, #F210 204 Danville Drive 999 Zarick Drive 18631 Harleigh Drive 24139 Schulties Road 24780 Adams Road 129 Cardinal Lane 129 Cardinal Lane 3202 New Jersey Ave. 17968 Oak Drive 16740 Laurel Road 14840 Las Flores Lane Saratoga, 95070 Los Gatos, 95030 San Jose, 95124' Los Gatos, 95032 4. Los Gatos, 95030 Los Gatos, 95030 San Jose, 95125 Campbell, 95008 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95030 Saratoga, 95070 Los Gatos, 95032 Los Gatos, 95032 Los Gatos, 95030 Los Gatos, 95030 Iit. View, 94040 Los Gatos, 95030 Monte Sereno, 95030 Monte Sereno, 95030 Los Gatos, 95030 Los Gatos, 95032 Los Gatos, 95030 Los Gatos, 95032 San Jose 95129 Saratoga, 95070 Los Gatos, 95030 Los Gatos, 95030 Los Gatos, 95032 Los Gatos, 95032 San Jose, 95124 Los Gatos, 95030 Los Gatos, 95030 Los Gatos, 95030 ORGANIZATIONAL CHART *Position Title President First V.P., Concert Chrm. 1 Second V.P., Membership Third V.P., Publicity Treasurer Secretary Approx. Approx. No. in Hours per Hours per Classif, r Week Year 1 2 1 1 1 Campaign Workers 34 2 2 100 100 20 during campaign 200 2 2 1 100 100 50 5 during campaign 50 *We have no paid employees. All are volunteers. All of our work is devoted to offering the concerts during the year. We have no other objectives. Z RGANIZATION NAME: Los Gatos Community Concert Association PROGRAM: Subscription Concert Series 11 Mk LINE ITEM SALARIES Personnel Benefits OFFICE EXPENSE Rent (inc. heat) Telephone Postage Printing Supplies Travel (inc. Dues and dubsc. Other recept pub. material, pr Utilities (see under Rent) Equipment PROGRAM BUDGET 1992 ns) ams Accounting Sescics• No charge Tunings) Contract Services (Artists' Fee-, Piano 8,670.00 Znsuranoo 430.56 Conferences 160.00 Misoeliansous Other (Box Rental, Ret ed Check State Filing, Gr t copies). BUDGET i .0 0 .00 632.00 .00 254.03 129.64 635.21 .00 .00 .00 .00 78.46 310,990.30 APPLICANT ORGANIZATION ADDRESS 19655 REDBERRY DRIVE FRIENDS OF THE ARTS City of Saratoga Performing Arts Grant Program 1992 EOS.GATOS CA 95030 PROPOSAL COVER PAGE NAME LOS GATOS CHAMBER ORCHESTRA NAME /TITLE OF PROPONENT MA ET 3LEM;ONS, CHAMBER ORCHESTRA SIGNATURE III AI I TELEPHONE NUMBER (408) 354 -2527 PROPOSED ACTIVITY TWO CLASSICAL MUSIC CONCERTS PERFORMED IN SARATOGA. DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA 2,000.00 CURRENT SOURCES OF REVENUE SOURCE CALIFORNIA ARTS COUNCIL OF SANTA'.CLARA COUNTY AMOUNT 1,957.00 TOWN OF LOS GATOS 2,000.00 200.00 LOCAL WEST VALLEY BUSINESS, CHURCHES, CHAMBER 1,504.00 TTII KE SAVES PRIVATE DONATY8NS 777.00 PROJECT A (Limit statement to space provided.) THE LOS GATOS CHAMBER ORCHESTRA PROPOSES TO PRESENT A MINIMUM OF FOUR CLASSICAL MUSIC CONCERTS IN THE SARATOGA LOS GATOS COMMUNITY OPEN TO ALL RESIDENTS WITH SPECIAL EMPHASIS ON THE ATTENDANCE AND r` ENCOURAGEMENT OF YOUNG MUSIC STUDENTS AND SENIOR CITIZENS. CONCERTS WOULD BE PERFORMED IN SARATOGA. APPLICATION DOCUMF iTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one corn gl each together with this Application for funding. Please check the items, below to indicate that copies are attached. I. APPLICATION yes Cover sheet with identifying information and signature of applicant yes yes CHECK LIST t Statement of purpose and objectives Tentative schedule of events to be financed by City funds II. ORGANIZATION yes Current Board of Directors yes Articles of Incorporation no Bylaws The Orchestra is working on Bylaws, currently ves Organizational Chart ves Brochures, flyer, promotional material See Manila Packet. III. FISCAL INFORMATION ves Line Item Budget ves Federal Tax Status no Tax Status The Orchestra has not applied for State Tax.Status. ves Audit or Financial Statement, plus Letter of un audited. Auditabliity The Orchestra does not have an auditor. Agencies that have previously provided puuolemental materials are nat. ;eauired to duplicate Ang resubmit till information unless changes have occurred. i I. STATEMENT OF PURPOSE OBJECTIVES The Los Gatos Chamber Orchestra is a non profit, performing arts organization providing classical music performances in Saratoga Los Gatos community, open to residents with special emphasis on the encouragement of young music students, and seniors. The Orchestra has a basic commitment to Music Education. The Program Objectives of the ,Orchestra are: 1. to enrich the cultural life of the local Saratoga -Los Gatos community. 2. provide young music students the opportunity to attend concerts free of charege in easily accessible locations in their own community. 3. offer young emerging artists the opportunity to perform solo works with a fine chamber orchestra in concert. The Los Gatos Chamber Orchestra proposes to present two classical music concerts in Saratoga open to all residents with special emphasis on the encouragement of young music students and seniors, consistent with the objectives of the Orchestra. Since most public schools have reduced budgets and have cut back on music training, opportunities for musical enrichment in the community is most important. TENTATIVE SCHEDULE OF EVENTS TO BE FINANCED BY CITY FUNDS The Chamber Orchestra proposes to perform 2 classical music concerts in Saratoga. The concerts would be performed at locations in the City of Saratoga to be determined. The concerts would take place in 1992. A tentative schedule would be a spring 1992 date, and a fall 1992 date,. to be chosen when Saratoga schools. are in session so the students could attend. The Orchestra Board members would advertise the concerts using two basic methods: 1.. Publicity in local newspapers, announcements and calendar entries. 2. Flyers would be printed by the Orchestra and mailed to over 600 Saratoga community residents. Students are reached through music teachers who play in the orchestra and those who teach in local high schools, West Valley College and the San Jose State University. LOS GATOS CHAMBER ORCHESTRA HISTORY MISSION ROLE IN COMMUNITY The Los Gatos Chamber Orchestra is it non- profit performing arts organization providing classical music performances in Saratoga and Los Gatos. It is composed of talented, local musicians of professional caliber under the direction of Dr. Vernon Reed, professor of music at San Jose State Univer- sity. The number of musicians varies according to the requirements of the music chosen for the concert, but we have a listing of 25 musicians on our roster. The Orchestra has been in operation for three years. It was originally formed in 1984 at the request of the Los Gatos Cultural Resource Commission. An Advisory Committee was formed to work closely with the Cultural Com- mission to explore "the possibility of the development of a Chamber Orchestra into an incorporated non profit organization Since the Town's plans were never implemented, the Orchestra was dormant until revitalized in 1989 by interested local musicians. The Chamber Orchestra was then founded by musicians, artists in their own right, who work for the pleasure of creating fine classical music to enrich the cultural life in the Saratoga -Los Gatos community for all residents, with a strong emphasis on the encouragement of young talented music students. The Orchestra's Mission is: 1. to offer young students and music students the opportunity to attend concerts free of charge in their own community. 2. to offer young emerging artists in the community the op- portunity to perform solo works with a fine chamber orchestra. 3. t� promote a basic commitment to Music Education. To further this mission, master classes and instrumental clinics and concert programs for 1bcal schools TOTAL MEMBERSHIP OF THE CHAMBER ORCHESTRA AND THE NUMBER OF MEMBERS WHO ARE SARATOGA RESIDENTS Chamber Orchestra 10 Board of Directors 25 Musicians 35 Volunteers 400 Audience. 200 live in Saratoga 600 Mailing.List 300 live in Saratoga. all live in Saratoga -Los Gatos area. 10 20 BENEFIT OF EVENTS TO SARATOGA COMMUNITY AT LARGE TWO CLASSICAL MUSIC CONCERTS The Chamber Orchestra is based in Saratoga -Los Gatos and all of our mailing list of patrons and audience of 600 names is directed to Saratoga and Los Gatos. We calculate that our concerts have been attended by 400 residents of the Saratoga community at large. Our goal is to reach a wider local audience of young students, musicians, and seniors to offer cultural enrichment to all residents of Saratoga, with low ticket prices (free to students) in a local easily accessible location. The benefits of classical music concerts held in Saratoga appears to be self evident.. i Linda Jansen BOARD OF DIRECTORS LOS GATOS CHAMBER ORCHESTRA BOARD MEMBER President Minty Brown Vice President Joan Yamata Artistic Director Secretary- Treasurer Katrina Alloo Margaret Slemmons Gia Walker Dr. Vernon Read Dr. Vernon Read Dr. Ted Lucas David Seeley Joan Butterfield June 1991. PROFESSIONAL ADVISORY COMMIrnE AFFILIATION Member of Los Gatos Arts Commission Graphic Artist Vocal Soloist Owner of Los Gatos Music Co. Musician and Teacher, flute. Former musician with Dallas symphony. Ex- President of Saratoga's "Soiree Musicale" Accountant Musician and Teacher, viola. Classical music consultant at Montalvo, Saratoga. Administrative Ass't. to Charlene Archibeque, SJSU. Musician, double bass. Graphic Artist Professor of Music at SJSU. Conductor Conductor, see abbve Chairman of the Music Dept. at SJSU. Professional musician, oboe. Artistic Director and musician The Los Gatos Chamber Orchestra continues to have no paid staff after 3 years of operztion. All administrative functions and artistic decisions are carried out by the volunteer Board of Directors and the Professional Advisory Committee. The musicians volunteer their services with a modest compensation for expenses relating to performance and rehearsal. LOS GATOS CHAMBER ORCHESTRA ORGANIZATIONAL CHART RD OF DIRECTORS eHAIRMAN BOARD OF DIRECTORS CONDUCTOR PROFESSIONAL ADVISORY COMMITTEE VOLUNTEER AUXILIARY Orchestra musicians, ARTISTIC DIRECTOR The Los Gatos Chamber Orchestra is a volunteer organization. There is no paid staff. The Board of Directors sets policy and performs administrative functlkons. Dr. Vernon Read, Conductor, and the Artistic Director develop concert programs and educational music clinics and master classes as well as select emerging artists as soloists with the advice of a volunteer Professional Advisory Committee. The orchestra musicians receive a small compensation for travel, coaching, and incidental expenses related to per- formance and rehearsals. A committee of auxiliary volunteers support the orchestra at receptions, fund raising and concert set -up, under the direction of the Board of Directors. i ORGANIZATION NAME: PROGRAM: LINE ITEM PROGRAM BUDGET 1992 THE LOS GATOS CHAMBER ORCHESTRA EOHRiCLASSiCAG:=.CONCERTS IN SARATOGA LOS GATOS, TWO PERFORMED IN SARATOGA, SPECIFICALLY. SALARIES NO SALARIED PERSONNEL Personnel- _Musicians' Expenses Eeft41ItS C0dcert Costs OFFICE EXPENSE Rent Telephone Postage Printing POs* Rentals Travel Utilities Equipment Music Dues and Subsc. Other O EXPIIS Account. Services Contract Services Insurance Conferences Miscellaneous Other Receptions, Fund Raising 3,500. 3,000. 00.00 Donated 563.00 756.00 684.00 00.00 00.00 300.00 00.00 00000 00.00 1,200.00 00.00 500.00 BUDGET 10,503.00 City of Saratoga Karen Campbell Performing Arts Grant Program 13777 Fruitvale Ave. Saratoga, CA 95070 Los Gatos Chamber Orchestra 19655 Redberry Drive Los Gatos, CA 95030 December 6, 1991 Dear Ms Campbell: Thank you for the opportunity to submit this request to the City of Saratoga's Performing Arts Grant Program for 1992. The Los Gatos Chamber Orchestra is a non profit, volunteer orchestra based in the Saratoga -Los Gatos community. The Chamber Orchestra presents classical music concert programs exclusively in Saratoga and Los Gatos. The Orchestra is dedicated to enriching the cultural life of our west valley community for all residents and providing encouragement to young music students and young local emerging musicians. To that end, concerts are held at easily reached locations in the community to attract students and seniors. Free admission to concerts is offered to students, and eleven of our soloists were gifted local musicians. The Chamber Orchestra respectfully requests $2,000. from the City of Saratoga's Performing Arts Grant Program to assist the Orchestra in pre- senting two concerts in Saratoga with a strong emphasis onserving young music students and musicians. The Chamber Orchestra has been in operation for three years. Initially, the Town of Los Gatos and the Arts Council of Santa Clara County provided seed money for the "start -up" phase. In order to encourage regional music organizations in Santa Clara County, the Arts Council has funded the Chamber Orchestra for the three years of its existence. Launched by this show of support for the goals of the Orchestra, we have since presented 18 concerts and student master classes. Saratoga and Los Gatos. Branching out into the whole Saratoga -Los Gatos community, we have solicited support from the businesses located in the west valley. Our greatest success was provided by the Wolf Computer Co. who underwrote a concert at the Los Gatos High School with free admission to Saratoga and Los Gatos High School students. We believe that we have demonstrated success in provideng performing arts programs that enriches the cultural needs of our Saratoga -Los Gatos community. If you have further questions and wish to meet with the Board members, please notifyi.me Very\'ruly your Margret Sle •n Board member. (408) 354 -2527 i program Sunnday, Kuck 34, 1991 at 4:00pm Los Gatos Chamber Orchestra Concert No. 3 Quintet in A major Mozart for Clarinet and Strings Leslie Harris clarinet soloist Dances of Transylvania Bartok Suite in A minor Telemann for Flute and Strings Joan Butterfield flute midst Home of Mardi and Chalo Bennett 38 Alpine Av. Los Gatos Admission !d. Students Seniors *5. Chddren 12 Under Admitted Free 1989 DESCRIPTION OF CONCERTS LOS GATOS CHAMBER ORCHESTRA ALL CONCERTS ARE GIVEN IN SARATOGA LOS GATOS 1. Old Town Theatre, Los Gatos- Music of the early classical period, "Haydn's Vienna" with lecture by Gia Wassing about early Vienna. 2. Villa Montalvo- Saratoga- Beethoven "Triple Concerto" featuring three young Bay -area musicians as soloists. 3. Saratoga Private Homer San Jose Cello Ensemble, consisting of 7 talented young musicians from age 11 -17. also, Neil Rutman, pianist in Bay Area. 4. Villa Montalvo, Saratoga: A Concert by the Los Gatos Wind Quintet, members of the Los Gatos Chamber Orchestra. 5. Concert performed in Los Gatos featuring Three Baroque Concertos, one featuring local musician, student at SJSU. 6. Saratoga based Chorale joined members of the Los Gatos Chamber Orchestra to perform The Messiah. 7. Student Concert and Master -Class with Instrumental Clinic taught by members of the L.G. Chamber Orchestra 1990 1. April, Student Concerto Concert" in Neighborhood Center 2. June, Saratoga Concert Bach's "Coffee Contata" sung by local West Valley soloists. 3. June- Performance at Los Gatos Summer Festival, jointly sponsored by the Town of Los Gatos and the Arts Council of Santa Clara County Partners program. 4. September- Concerti for French Horn and English Horn with young emerging local artists. 5. Performance for the Chamber of Commerce Arts Festival. 6. November- The Chamber Orchestra performance at the Los Gatos High School sponsored by Chamber of Commerce member, WOLF COMPUTERS. Students from Saratoga High School were invited to attend free of charge. 7. December- Christmas Concert in local church. 8. December- For the second year, musicians from the Chamber Orchestra performed "The Messiah" in collaboration with a Saratoga based Choral. 1991 Three concerts performed in Saratoga and Los Gatos. APPLICANT ORGANIZATION NAME The Gilbert and Sullivan Society ADDRESS San Jose, CA 95150 NAME /TITLE OF PROPONENT Don ld E. Kra ev ki President SIGNATURE TELEPHONE NUMBER (0)(408)742 -63 6 (H)(408)997 -3755 PROPOSED ACTIVITY DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2000.00 CURRENT SOURCES OF REVENUE (July 1, 1990 June 30, 1991) (See attached Financial Wolpent SOURCE P.0, Box 6741 City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGE Eight performances of "Patience" Earned Income (Ticket sales, Interest, Ruts) Grants Donations $61.216 $28,050 $22,904 TOTAL $112,170 PROJECT ABSTRACT (Limit statement to space provided.) PATIENCE is a light hearted spoof of the 1880's Aesthetic Move- ment which valve transported (without damage to the vords or music) to-a spoof of the 1968 Flower Children. It's a tvo -act musical comedy, fully staged with principal singers, choruses, and orchestra in eight performances between February 7 and 22. APPLICATION DOCUMENTS Provided below is the list of supporting documents which the. applicant organization is required to furnish. Submit one copy glf each together with this, Application for funding. klease check thg items below to .indicate that copies are attached. I. APPLICATION X X x CHECK LIST Cover sheet with identifying information and signature of applicant Statement of purpose and objectives Tentative schedule of events to be financed by City funds II. ORGANIZATION X Current Board of Directors Articles of Incorporation Bylaws Organizational Chart X Brochures, flyer, promotional material III. FISCAL INFORMATION Line Item Budget Federal Tax Status State Tax Status Audit or Financial Statement, plus Letter of Auditabliity Unched from submittal with last year's application Agencies that hap, previously provided Bupvlemental materials are not required la duplicate ing resubmit Zia informatioq unless changes have occurred. The Gilbert and Sullivan Society herewith makes application for a $2000 grant from the City of Saratoga to promote performing arts activity for the benefit of the Saratoga Community. The Gilbert and Sullivan Society was formed in 1972 to make available to a broad generate audience high quality productions of the works of William Gilbert and Arthur Sullivan, and other composers of operatic works, and to provide a forum for technical, administrative and artistic talent in a community theater setting. All the participants are local residents and generally non professional, although many are on an artistic performing or teaching career track. The company mounts three full -scale musical theater productions each season, with six to ten performances each. Additionally, the Society provides scholarships to promising artists, conducts educational programs for schools, offers performances and entertainments to hospitals, group homes, senior citizen centers, and to others in the South Bay area who might otherwise find this cultural experience inaccessible. While its principle performing base is San Jose, G &S has presented shows in numerous theaters and centers in Santa Clara County. Saratoga residents are a significant portion of our patronage, and ten of the member households on our list of 220 members are in Saratoga. The Saratoga Civic Theatre was the site of several successful G &S productions in 1978,'79 and '81. In February, 1990, we presented A Victorian Valentine which was warmly receivedoby 1744 patrons. Funding is requested for the production entitled Patience at the Saratoga Civic Theatre to be presented on February 7, 8, 9, 14, 15, 16, 21 and 22, 1991. The Friday and Saturday curtains are at 8 PM, the Sunday Matinees at 2 PM. The production is a comic operetta in two acts, fully staged with principals, chorus and orchestra. The Gilbert and Sullivan Society is incorporated as a non profit, membership organization. The members are the governing body. They elect the Board of Directors and set the objectives and goals of the group. There are eleven Directors, all unpaid volunteers; the officers are President, Vice President, Secretary, and Treasurer. The financial records are reviewed annually by a Certified Public Accountant. The Board sets policy, raises funds, authorizes all expenditures, makes contracts and, through its committees, executes the administrative tasks and creates the artistic product. All functions members, Directors, committees, staff, artists and artisans are open to any and all who are willing to devote their energies and talents as volunteers. The positions of Stage and Musical Director, and a few specialists, are contracted for each production for modest stipends. The Society rents a 2400 square foot rehearsal and work space in San Jose. For the 1990 -91 fiscal year, the Society obtained 55% of its revenues from earned income: ticket sales, interest and i dividends, and miscellaneous rents and sales. The remainder is from grants and donations. The Society participates in the Santa Clara County Arts Council's Music and Arts Campaign for its keystone funding, and solicits and obtains grants from civic agencies, corporations and 5oundations. A copy of the financial statements for fiscal years ending June 30, 1990 and 1991 is attached. The Gilbert and Sullivan Society's role in the community is a multi- faceted service where local residents can find an outlet for their skills and talents in a performing arts product that strives for continuous improvement toward professional -level standards of technical and artistic excellence. Furthermore, this product is to be offered to the audiences at the lowest possible ticket prices to insure that the widest possible spectrum of patrons can attend. The City of Saratoga and its residents are widely recognized as eager and discriminating consumers of cultural offerings. G S wants to expand and amplify the variety and quality of accessible theater arts in partnership with the City to enhance a sense of community and to extend the opportunity for participation. This will be done through excellent entertainment at affordable prices. 111 OILBERT ANQ SULLIVAN SOCIETY BOARD OF DIRECTORS 1991 -92 Lacey Bostick 947 White Drive Santa Clara, CA 95050 Ann Byler 1039 Gardenia Way Sunnyvale, CA 94086 Richard Feldman 1681 Lachine Drive Sunnyvale, CA 94087 Mari lyn fandloff 1762 Lorenzen Drive San Jose, CA 95124 Douglas Hulme 1 Barrington Dr. Littleton, CO 80127 Don Krajewski, Pres. 6044 Crossview Circle San Jose, CA 95120 Michael Multer PhD 3344 Vincent Drive Santa Clara, CA 95051 Barbara Murray 2339 Karen Dr. f1 Santa Clara, CA 95050 Sandra Olsen 527 Arleta Avenue San Jose, CA 95128 Don Sm i tha 1766 Apri< song Court San Joao; CA 95131 Marilyn Willoughby, VP 891 Parma Nay Los Altos, CA 94022 Suzanne Shadley, Sec'y 1510 Estelle Ave. San Jose, CA 95118 Project Manager, IBM Corp., 1501 California Ave. Palo Alto, CA 94304 Pharmacist Retired Engineer, Lockheed Piano Teacher CEO, Consolidated Business Systems 3028 Scott Blvd. Suite C Santa Clara, CA 95054 Manager, Lockheed Missiles Space Co. 1111 Lockheed Way, 0/68 -17 B /104 Sunnyvale, CA 94089 Development Director /Consultant Instructor, Theater Arts Santa Clara University Santa Clara, CA 95051 Nurse, Good Samaritan Hospital 2425 Samaritan Drive San Jose, CA 95124 Marketing Manager, Gamma Corp. 5451 Patrick Henry Drive Santa Clara CA 95054 Admin. Ass't.,- Chips and Technologies 3050 Tanker Road San Jose, CA 95134 61L BERT AND SULLIVAN SOCIETY STAFF Larry Byler, Treasurer Hewlett— Packard Corp. 1039 Gardenia Way 19447 Pruneridge Ave. M/S 47UP Sunnyvale, CA 94086 Cupertino, CA 95014 Legal Sec'y, Mercant O'Brien 100 Almaden Avenue San Jose, CA 95110 ORGANIZATION NAME: PROGRAM: LINE ITEM PROGRAM BUDGET 1992 The Gilbert and s S ullivan Society 1991 -92 Season SALARIES Personnel Benefits OF__ EXPENSE Rent (Rehearsal /Shop Space) Telephone Postage Printing Supplies Travel Utilities Equipment (Depreciation) Dues and Subs.. Other F`u dsaisie.R WM MIMI Amenities Services Contract Services Insurance Conferences Miscel4aneous Other Productions BUDGET 314,450 -0- 15,000 600 450 100 950 -0- 2,000 2,800 1 3 900 600 4,150 -0- -0- 38,885 384,025 PATIENCE PRODUCTION BUDGET STIPENDS Stage and Musical Directors $2350 Technical Support 2200 Musicians 2120 $6670 SUPPLIES Sets /Paint /Props 850 Costumes /Wigs /Makeup 2470 Lights (Gels) 70 Headsets 375 RENTALS Saratoga Civic Theatre 2475 Dressing Rooms 400 Trucks 200 Rehearsal Hall 125 Lighting Equipment 700 PUBLICITY Flyers 1025 Postage 1065 Posters 200 Media Advertising 600 Miscellaneous 100 OTHER Programs (Printing) 1568 Ticket printing 175 Video Ting /Photography 200 VISA /_Charges 200 Volunteaprocognition 300 Contitiacy 100 ;3765 33900 32990 ;2543 PRODUCTION TOTAL 319868 t The and Sullivan Society of San Jose presents a Victonan Valentine Directors Heidi Bales Ruth Stein Conductor Music Director Don Tull A Perfect Pairing of Jacques Offenbach's one -act comic opera about two young lovers and their clever plot to prevent a social catastrophe and win the blessings of a disapproving father, our delightfully staged assortment of Gilbert and Sullivan favorites, chock- full of the most tempting melodies and delicious wit. Featuring: Cheryl Blalock, Mark Cooper, Fred Callbeck, Richard Feldman, Gary Ferry, David Friburg, Barbara Larson, Pat Pagendarm, Catherine Edgerton Petrek, Jennifer Sullivan, Paul Whitmer, and John Williams. Our Victorian Valentine will be presented at the Saratoga Civic 'theatre 13777 Fruitvale Avenue in Saratoga, on January 26, 27, February 1, 2, 3, 8, 9, 10, 15, and 16. Please use the form on the right to place ticket orders (kindly leave mailing label attached on backside so we can serve you more efficiently) or call (408) 735 -7292 to order your tickets by telephone. TICKET ORDER Name Street City State Zip Phone (day) (evening) Method of Payment: Check (made payable to the GSSSJ) VISA Mastercard Exp. Date Card No. Signature Friday and Saturday Evenings at 8 :00 pm $14 Adult, $10 Student/Sr. Sunday Matinees at 2 :00 pm $13 Adult, $9 Student/Sr. Friday Evenings Feb. 1 Feb. 8 Feb. 15 Saturday Sunday Evenings Matinees Jan. 26 Jan. 27 Feb. 2 Feb. 3 Feb. 9 Feb. 10 Feb. 16 Number of Tickets_ Price per Ticket Ticket Total S Service Charge(all orders) 1.00 Additional tax deductible donation Total Enclosed S Please mail my tickets to me. Please hold my tickets at the box o (The box office will be open one half hour before the performance.) Mail to: GSSSJ Box Office, P. O. Box 2855 Sunnyvale, CA 94087 ORDER YOUR TICKETS BY PHONE CALL (408) 735 -7292 SOCIETY December 6, 1991 e o j N OS Karen Campbell Administrative Assistant City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Campbell: The Gilbert and Sullivan Society is pleased to submit this proposal and supporting data for a grant of $2000 from the City of Saratoga for performing arts activities. We are currently contracted to present a production of Gilbert and Sullivan's Patience in eight performances at the Saratoga Civic Theatre between February 7 and 22, 1992. We are happy for the opportunity to reinforce ties with many loyal patrons from Saratoga who have generously supported us in the past. Please note that we have included two budget summaries: one for the entire 1990 -91 production season, and one for the Patience production. Furthermore, we have not resubmitted copies of the Articles of Incorporation, the Bylaws, the organization chart, and the Federal and State tax status documents since they are unchanged from those we submitted with our proposal last year. We believe we have complied with the proposal instructions included in your letter of October 2, 1991. If there are questions, please call the undersigned at (408) 742 -6366 during working hours, or (408) 997 -3755 on evenings or weekends. Thank you for this opportunity, and for your consideration. Sincerely, Donald B. President P.O. BOX 6741 SAN JOSE, CAUFORNIA 95150 City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGg APPLICANT ORGANIZATION NAME PETER H. T_H0 PSON, LEADER (Violin) THOMPSON TRIO THOPTSON- T'ILLI Ai'.S DUO ADDRESS 20770 Fnnrth 5;traet '1n 14 Saratoga. California 95070 NAME /TITLE OF PROPONENT FR H. THOr�S0N SIGNATURE SIGN TELEPHONE NUMBER 403 741 1922 PROPOSED ACTIVITY SCHOOL CONCERTS SENIORS CONCERT DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $1.983.75 CURRENT SOURCES OF REVENUE SOURCE AMOUNT 1991 City of Cupertino, Fine Arts Commission (Duo) 550.00 1991 City of Saratoga Perforring Arts Grant 1990 -91 City of Cupertino, Fine Arts Commission 1989 -90 City of Cupertino, Fine Arts Commission 550 00 1.00 1.645.00 PROJECT ABSTRACT (Limit statement to space provided.) School concerts for children by the Thompson Trin violin_ Dann and rPlln) performing as well as demonstration of each instrument. The primary purpose will be to stimulate the interest of elementary school children in music of all types as well as to exnose them to the family of stringed instruments. Also violin and piano performance for Senior Center. classical and nnnnlar_ APPLICATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one coon Qf each together with this Anclicatio4 fox funding. Please check the items below to indicate that copies are attached. I. APPLICATION x Cover sheet with identifying information and signature of applicant x Statement of purpose and objectives x Tentative schedule of events to be financed by City funds Enclosed: Resumes, letters, documentation of previous grants, programs. II. ORGANIZATION NA Current Board of Directors NA NA NA x Articles of Incorporation Bylaws Organizational Chart Brochures, flyer, promotional material III. FISCAL INFORMATION CHECK LIST NA Line Item Budget X BUDGET PROPOSAL NA Federal Tax Status NA State Tax Status NA Audit or Financial Statement, plus Letter of NA Auditabliity ggencies that hays previously provided suoolementaj piaterials ALI as= Feauired Ss duplicate and resubmit tha information unless changes hpn occurred. PETER H. THOMPSON 20720 4TH STREET 414 SARATOGA, CA 95070 VIOLIN PROJECT PROPOSAL PERFORMING ARTS GRANT PROGRAM CITY OF SARATOGA DECEMBER, 1991 FOR 1992 GRANT THOMPSON TRIO PETER THOMPSON, LEADER continued (408) 741 1922 The THOMPSON TRIO (Peter Thompson (Violin, Leader), Janice Williams (Piano) Kathy Allen (Cello) is a classical piano trio I have formed for the purpose of presenting performances for children. As Leader I maintain artistic control over membership. The Trio performs as a result of contracts from schools, PTAs and grants, not from an operating budget. (See enclosures.) As a result of the Performing Arts Grant the THOMPSON TRIO received from the City of Saratoga, we played for over 2,000 children in six elementary schools giving 11 performances. The TRIO also performed in two library programs in Sunnyvale and four other Cupertino schools. The THOMPSON WILLIAMS DUO performed a full chamber music recital to a full hall, open to the public at the Quinlin Center in Cupertino. As a resident of Saratoga for thirty years, I have been active as a professional musician and teacher since 1974. I have previously given string quartet performances in about forty schools, both in Santa Clara County and for the Monterey Symphony Quartet. In over half of the school performances I have been responsible as the Leader of the group for administration and organizational coordination. In the Spring of 1990 I demonstrated the violin and viola for twelve separate classrooms in conjunction with the Santa Cruz Symphony Youth concerts in which I have participated for the past five years. The present THOMPSON TRIO has performed at the Eisenhower School (Cupertino District) May 5, 1989. The TRIO performed at the Cupertino and Sunnyvale libraries September 9, 1989, and the Sunnyvale Library September 15, 1990. As a result of receiving last year's CFAC Grant, the THOMPSON TRIO performed in nine schools giving 16 performances in the Winter of 1989 and Spring of 1990. PETER H. THOMPSON 20720 4TH STREET 014 (408) 741 -1922 SARATOGA, CA 95070 Page 2 PURPOSE AND OBJECTIVES: 0 Music performance in seven Elementary Saratoga Public Schools. Performances by the THOMPSON TRIO (violin, piano, cello) as well as demonstration of each instrument, and additionally the viola and string bass. The performances would reach 200 300 children in each of the schools and would be divided into assemblies K -3, 4 -6, 7 and 8 grades, 35 to 50 minutes each. The primary purpose of these performances will be to stimulate the interest of the elementary and junior high school children in music of all types as well as to expose them to the family of stringed instruments. These instruments provide the basis for the modern orchestra and have been an important part of all types of music from the Renaissance forward. The performances are designed specifically for children and will be straight forward, simple in concept and fast moving. The students will be invited to ask questions and take part in a,simple demonstration. The long range goal, of course, is to stimulate the string music programs in Saratoga schools. The ultimate goal is to provide the children! with a memorable and rewarding experience stimulating a lifetime of musical enjoyment. Members of the TRIO are all professional performing artists. Acknowedgment of the City of Saratoga will be included on all programs and publicity for the performances. The Schedule of Events will be coordinated with individual Saratoga schools. Performances could begin within less than one month on receipt of funding as the TRIO has already prepared and performed other programs. I will provide written evaluation as to attendance and reception and will request teachers or principals to evaluate the individual programs, and will ask the School Districts to evaluate the project as a whole. PETER THOMPSON Leader, THOMPSON TRIO /°_e,t„ PETER H. THOMPSON 20720 4TH STREET *14 SARATOGA, CA 95070 ARTISTS' FEES LEADER'S FEE ARTISTS' FEES LEADER'S FEE VIOLIN (LEADER, THOMPSON TRIO) CITY OF SARATOGA PERFORMING ARTS GRANT PROGRAM BUDGET PROPOSAL PERFORMANCES IN 7 SARATOGA SCHOOLS K -6 AND JR. HIGH 7 SCHOOLS $225 EA 7 SCHOOLS 33.75 EA TOTAL PER SCHOOL $258.75 SENIOR CENTER CONCERT (Duo Violin Piano) TOTAL December, 1991 (408) 741 1922 $1,575.00 236.25 150.00 22.50 $1,983.75 The Leader's fee or contractor's fee is standard for professional music groups and is now 15% for Local 153. For that I will administer the program in coordination with the School District of Saratoga and lead the Trio. Programs and other promotion will be handled by the individual schools at the direction of myself and the School Districts and will acknowledge the grant for the City of Saratoga. There should not be any necessity for the City to fill any administrative or organizational tasks other than to receive evaluation from myself and the schools and Districts. (See Budget Proposal CFAC Grant.) The Trio is available for Library concerts for younger children. Also full chamber music recitals are available, possibly for the opening of the refurbished City Hall Civic Theatre. .1 PETER THOMPSON Leader, THOMPSON TRIO SCHOOL ASSEMBLY PROGRAM 1991 THSON TRIO Peter Thompson, Violin, Viola Kathy Allen, Cello Janice Williams, Piano Prelude for Violin Bach Demonstration of Instruments Announcements Jamaican Rumba for Viola and Piano Benjamin March for Cello Kabalevsky Sonata for Violin and Piano Mozart Theme and Variations (Celebrating Mozart's Bicentennial) Rondeau for Trio Violin, Cello, Piano Mozart Selections from Musicals Rogers The Surrey with the Fringe on Top" from Oklahoma "My Favorite Things" frog The Sound of Nusic Ashokan Farewell Unger i i December 4, 1991 Ms. Karen Campbell City of Saratoga 13777 Fruitvale Avenue Saratoga, Calfornia, 95070 Dear Ms. Campbell, As Director of The Music School at Sunnyvale Presbyterian Church, I have had to opportunity to observe the Thompson Trio as they have presented programs for children in the public schools, at the library, and for a Teddy Bear Concert planned for very young children. The children in the audience were attentive and enjoyed the presentation. The musical selections were appropriate for this age group and Peter Thompson added informational comments about the composers, music history, and specific musical content in the selections. The musicians also demonstrated their instruments and allowed for hands on time for the students. All three of the talented performers in this trio have experience as music educators and this certainly shows in their rapport with these young audiences. As a Fine Arts Commissioner for the City of Cupertino, I was present at a concert presented by The Thompson Williams Duo and was very impressed with the quality of the presentation, and also with the audience response. There were 200 people in attendance for the concert, and the remarks following the concert were all positive. Ms. Allen, Ms. Williams and Mr. Thompson have all had considerable performing experience and I would certainly recommend this trio and duo for further performance opportunities. Sincerely, Doris Harry, D rector THE MUSIC SCHOOL At The Presbyterian Churdt of Sunn tvk 728 Fremont Avenue, Sunnyaak, CA 94087 (408) 739 -9248 eitezoOlatiN ELEMENTARY SCHOOL CuPERTINm UNION SCHOOL DISTRICT P•ggy Anastasia, Principal March 1, 1991 City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 To Whom It May Concern: On behalf of the teachers and students of Christa McAuliffe Elementary School, I would like to express our appreciation that the City of Saratoga has provided a grant to the Peter Thompson Trio. They performed an assembly for our school today for kindergarten through sixth graders and were fabulous. They were well received by the students who expressed a genuine appreciation of their fine entertainment. Our school assemblies are financed through the fund raising capabilities of our Parent/Faculty Group, and without the grant you have presented to the Peter Thompson Trio, we would not have been able to bring their performance to our children. Sincerely, Andy Garrido Acting Prinicpal AG;lb cc: Mr. Peter Thompson Christa McAuliffe 12211 Titus Avenue, Saratoga, CA 95070 (408) 253 -4696 PETER H. THOMPSON MUSIC RESUME II 20720 4TH STREET $14 SARATOGA, CA 95070 Birth Date: 8 October 1949 New York City PROFESSIONAL AFFILIATIONS Phi Mu Alpha Sinfonia Professional Fraternity American Federation of Musicians, Local 153 Music Teachers Association of California College Music Society VIOLIN VIOLA CURRENT POSITIONS o Leader, Thompson Trio (violin) since 1987 a Recipient of Fine Arts Grants from the cities of Cupertino and Saratoga for young people's concerts (Thompson Trio) o Thompson Williams Duo (violin and piano) o Faculty: Violin, Viola. The Music School, Sunnyvale, CA. o Chairman, Dept. of Strings Orchestral Instruments, Music School Faculty, Extended Day Music (Strings), Cupertino Union School District o Private Studio, Saratoga, CA. since 1976 o Acting Principal Viola, Santa Cruz County Symphony, 1990 -91 o Monterey Bay Chamber Orchestra, Viola PERFORMANCE EXPERIENCE (PAST) (408) 741 -1922 o Ouartets: Leader, String Quartet, Santa Clara Valley, performing in schools with grant from Music Performance Trust Funds in cooperation with Local 153. Former First Violin, Monterey Symphony Quartet o professional Orchestras: San Jose Symphony, Stockton Symphony, Tahoe: Brian Farnon Orchestra, George Hernandez Orchestra; New York City: Goldofsky Opera Orchestra, Urban Philharmonic, numerous jobs free lance. o Summer Festivals: Taos School of Chamber Music, Hawaii Institute o Concertmaster: Hidden Valley Opera, Carmel, CA, 1976 -77 o Chamber Music: Violist for Orpheon String Quaratet, New York City; performances in Taos, New Mexido, Honolulu (with members of Honolulu Symphony: and at Mannes College, NYC. Performances, Bohemian Club, San Francisco, 1984 -1990 o Soloist: Los Gatos Saratoga Symphony, 1973; University of Pacific Orchestra o Solo Recitals: Violin, Bohemian Club, San Francisco, 1989, Faculty Concert, Music School, Sunnyale, September 1990, Thompson Williams Duo EDUCATION (over) JANICE M. WILLIAMS PIANIST TEACHER VIOLINIST 838 Dartshire Way 408 736 -9244 Sunnyvale, CA 94087 EDUCATION: STANFORD UNIVERSITY AB IN MUSIC 1958 GENERAL SECONDARY TEACHING CREDENTIAL 1959 Music Major, Social Studies Minor EXPERIENCE: 1959 -1961 SEATTLE PUBLIC SCHOOLS General Music Choral Teacher 1961 -1962 LOS ALTOS PUBLIC SCHOOLS Music Art Teacher 1962- Present PIANO STUDIO 1978- Present SUNNYVALE PRESBYTERIAN SCHOOL OF MUSIC on Staff as Music Teacher 1984 -1987 SUNNYVALE PRESBYTERIAN CHURCH Coordinator of Youth Choir 1979- Present FREMONT HIGH SCHOOL Music Instructor Aide PUBLICATIONS: THE YOUNG MUSICIAN PIANO TEXTS VOL. 1, 2 3 Co- author Doris Harry PROFESSIONAL MEMBERSHIPS SIGMA ALPHA IOTA MTAC FORTNIGHTLY PALO ALTO 2 PIANO CLUB i t ORCHESTRAL EXPERIENCE 1985 to Present 1988 -1989 1982 -1985 1980 -1982 November 1981 1978 -1980 EDUCATION 1983 -1985 1982 -1983 1978 -1982 1975-1978 1973-1974 Cathy Allen 13899 Longridge Road Los Gatos, CA 95030 (408) 353 -4298 Instrument: VIOLONCELLO Monterey County Symphony San Jose Symphony Santa Cruz County Symphony Chelsea Symphony Orchestra, London U.K. Morley College Chamber Orchestra, London U.K. University College Opera, London U.K. University Symphony, Berkeley Winner of 1981 Concerto Competition: Performed Cello Concerto by Andrew Imbrie with the University Symphony University Symphony, Berkeley Studied with Simon Kuhn in London, England Abed Hertz Memorial Scholarship Studied with William Pleeth in London, England BA in Music, June 1982 University of California, Berkeley Studied with Margaret Rowell Studied with Salty Kell in Berkeley, California California State University, Hayward Studied with Alan Gove Assistant Principal Section Substitute Principal Assistant Principal Assistant Principal Section Player Principal Section Player T5-(OLLPSo9- WILLIAMS D410 LOCATED AT THE QUINLAN COMMUNITY CENTER 10185 N. Stelling Rd. Cupertino FREE ADMISSION AND OPEN TO THE PUBLIC Sonata for Piano and Violin in B Fiat major W.A. Mozart (K. No. 454) Sonata for Piano and Violin, No. 5 in F major PETER THOMPSON (VIOLIN) AND JANICE WILLIAMS (PIANO) CHAMBER MUSIC RECITAL SUNDAY, JUNE 30, 1991 4:00 P.M. BY THE CUPERTINO FINE ARTS COMMISSIOA_ AIM f PROPOSAL COVER PAGE APPLICANT ORGANIZATION Arts Council of Santa Clara County NAME ADDRESS 4 North Second Street, Suite 505 San Jose, Ca 95113 NAME /TITLE OF PROPONENT n Patricia Holihan Steinhardt SIGNATURE 4 TELEPHONE NUMBER (408) 998 2787 PROPOSED ACTIVITY 1992 Hands on the Arts Festival DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE SOURCE AMOUNT Government Grants (includes $38,850 of municipal funds) $314,459 Private Foundations Corporate Gifts /Employee Giving Other City of Saratoga Performing Arts Grant Program 1992 (organizational) 150,000 71,118 25,500 $2,000 PROJECT ABSTRACT (Limit statement to space provided.) The. Arts Council of Santa Clara County thanks the City of Saratoga for its participation in the 1991 HANDS ON THE ARTS Festival, and welcomes the City's support in 1992. The 1991 Festival brought 13,000 children and their families together, guided by professional artists, to create a array of multicultural artwork. This two -day Festival, free of charge, is entering its seventh year. City of Saratoga List of Attachments Board of Directors Brochure of 1991 Festival Line Item Budget C Audited Financial Statement D List of Donor Benefits E Annual Summary F A Additional supplemental material provided last year. i City of Saratoga Thanks in large part to the City of Saratoga' donation to the 1991 Hands on the Arts Festival, the Arts Council of Santa Clara County co- sponsored the most successful Festival ever 13,000 children and their families attended on May 16 -17. On behalf of the Arts Council of Santa Clara County, we would like to request the City's support for the seventh annual Hands on the Arts Festival by contributing $2,000 to make this exceptional event again possible. The Arts Council of Santa Clara County was established in 1982 by the County Board of Supervisors to serve as the regional planning and support agency for local arts organizations and artists. For nearly a decade, the Council has been the principal countywide funding agency for hundreds of individual artists and small to mid -size art organizations. The Council provides key leadership through advocacy and networking that help to make Silicon Valley host to such a diverse, robust arts community. The Arts Council's mission is to champion the arts for the people of Santa Clara County, marshalling for them the greatest possible support for the arts. A goal of the Council is to build partnerships that advance the County as a dynamic and culturally diverse community, ensuring broad access to the arts. Hands on the Arts provides a multi- cultural array of visual and performing "hands on" arts activities guided by more than fifty professional artists. At no charge to participants, the Festival offers a unique opportunity for families to explore the arts together. This two -day Festival received the nationally recognized Dorothy M. Mullen Award for its outstanding role in bringing together children and the arts. The art that the children create takes on new life after the Festival. Chosen pieces are displayed at a month -long exhibit at the Triton Museum. For the first time this year. the exhibit was produced in the lobby of the County Government Center at 70 W. Hedding Street in San Jose. The City of Saratoga's contribution will specifically provide for planning and promotional expenses incurred, enabling the Arts Council to work closely with the City of Saratoga to ensure its participation. Of the 13,000 children and their families that discovered the fascination and delight of the Festival in 1991, many were from Saratoga. ORGANIZATION NAME: LINE ITEM SALARIES Personnel Benefits OFFICE EXPENSE Rent Telephone Postage Printing Supplies Travel Utilities Equi pment Dues and Subso. Other Alvert i sing OTC MEM PROGRAM: PROGRAM BUDGET 1992 Arts Council of Santa Clara County i Hands on the Arts Festival Accounting Services Contract Services Insurance Conferences Miscellaneous OthetPrndiiction- City of Sunnyvale $8,500 1,500 450 300 800 3,850 275 2,500 5,500 400 52,000 $76,075 BUDGET ARTS COUNCIL'S BOARD OF DIRECTORS J. Michael Bewley Attorney at Law 2 North 2nd. Street #1425 San Jose, CA 95113 (408) 292 -9000 Wk (408) 287 -6404 FAX Gary Burke President Santa Clara Manufacturer's Group 5201 Great America Prkway #426 Santa Clara, CA 95054 -1120 (408) 496 -6803 Wk (408) 496 -6804 FAX Elisbeth J. Challener Executive Director Montalvo Center for the Arts P.O. Box 158 Saratoga, CA 95071 (408) 741 -3421 Wk (408) 741 -5592 FAX James Compton Principal Compton Foundation 15040 Oriole Road Saratoga, CA 95070 -6223 (408) 354 -3573 Wk (408) 354 -2793 FAX (408) 354 -2598 hm Carl E. Cookson Chairman Sta. Clara Land Title Co. 50 W. San Fernando St.#420 San Jose, CA 95113 (408)286 -7800 Wk (408)283 -1499 FAX Timothy V. Descamps Arts Council Treasurer, 536 Fulton Street. Palo Alto, CA 94301 (408) 255 -3892 Wk (408) 252 -5541 FAX (415) 329 -1890 hm Jennifer DiNapoli 17986 Foster Road Los Gatos, CA 95032 (408) 354 -5239 Wk hm Rod Diridon Supervisor Sta. Clara Brd. of Supervisors 70 West Hedding St. San Jose, CA 95110 (408) 299 -3924 Wk (408) 298 -8460 FAX Dave DuPont Product Manager Hewlett Packard 1230 Linder Hill Avenue San Jose, CA 95120 (408) 720 -3123 Wk (408) 720 -4297 FAX Ron Gonzales S upervisor Board of Supervisors Santa Clara County 70 West Hedding St. San Jose, CA 95110 (408) 299 -2323 Wk (408) 298 -8460 FAX Peter Hero Executive Director Community Foundation 960 W. Hedding St. #220 San Jose, CA 95126 (408) 241 -2667 Wk (408) 296 -0153 FAX Jerrold A. Hiura DDS Hiura and Hiura Inc. 131 E. Taylor Street San Jose, CA 95112 (408) 294 -5536 Wk (408) 297 -8246 hm Marsha C. Jones Partner Deloitte Touche 60 S. Market St., #800. San Jose, CA 95113 -2303 (408) 993 -4377 Wk (408) 298 -5782 FAX (408) 265 -6278 hm Jeffrey S. Kaneko Director of Sales Marketing Kosakura Tours Travel 350 Sansome St, #1050 San Francisco, CA 94104 (415) 956 -4300 Wk (415) 362 -1727 FAX (415) 964 -7736 hm OCPOBER 1991 Henry Manayan Transpacific Empire, Inc. 1155 North First Street #101 San Jose, CA 95112 (408) 275 -1904 Wk (408) 998 -4493 FAX Linda Meier P.O. Box 4211 Santa Clara, CA 95056 (415) 852 -9420 hm Sofia Mendoza Counselor Family Service Association 55 East Empire San Jose, CA 95112 (408) 288 -6200 Wk (408) 295 -5268 hm Judy Nadler City Council Member Santa Clara City Council 1586 Shady Glen Santa Clara, CA 95050 (408) 984 -3250 Wk (408) 241 -6771 FAX (408) 246 -6295 hm Leon Kaplan Director Palo Alto Div. of Arts Culture 1313 Newell Road Palo Alto, CA 94303 -2909 (415) 329 -2218 Wk (415) 329 -2227 (SEC.) (415) 327 -2033 FAX* Call him (415) 856 -2336 hm First Mitsu Kumagai Asst. Supervisor -Div. of Instruc. Santa Clara County Off. of Educ. 100 Skyport Dr. MC 221 San Jose, CA 95115 (408) 453 -6506 Wk (408) 453 -6888 FAX Alice Lora Training Coordinator Nonprofit Development Center 1762 Technology Drive, #225 San Jose, CA 95110 (408) 452 -8181 Wk (408) 452 -0231 FAX. Nancy Ragey Executive Director 1305 Middlefield Road Palo Alto, CA 94301 (415) 323 -8311 Wk (415) 323 -3311 FAX Jan Rindfleisch, Director Euphrat Gallery-De Anza College 21250 Stevens Creek Blvd. Cupertino, CA 95014 -5797 (408) 864 -8836 Wk (408) 864 -8603 FAX Consuelo Santos- Kiliins Councillor California Arts Council 2064 Alameda Way San Jose, CA 95126 -1002 (408) 924 -1377 Wk (408) 293 -8229 FAX (408) 984 -5340 hm Stewart Slater Executive Director San Jose Civic Light Opera 4 N. 2nd Street #100 San Jose, CA 95113 (408) 297 -8811 Wk (408) 297 -4046 FAX Mary Jane Solis- Robledo Project Blueprint Coordinator United Way of Santa Clara County 1922 The Alameda San Jose, CA 95126 (408) 247 -1200 Ext. 351 Wk (408) 249 -4422 FAX (408) 995 -0983 hm Lawrence E. Stone 1373 Bedford Avenue Sunnyvale, CA 94087 (408) 730 -7473 Wk (408) 730 -7699 FAX (408) 732 -1935 FAX (hm) (408) 732 -2497 hm (408) 732 -1955 Business at home (408) 398 -9518 (car phone) Ray Strong 779 Chopin Drive Sunnyvale, CA 94087 (408) 735 -4449 Wk (408) 735 -4313 FAX 11 before faxing Stuart F. Svensson Manager Pacific Gas Electric Co. 111 Almaden Blvd. San Jose, CA 95115 (408) 282 -7131 Wk (408) 282 -7261 FAX Joanne Talesfore 20751 Russell Lane Saratoga, CA 95070 (408) 354 -0608 hm (408) 993 -9570 FAX James Veny Community Relations Manager FMC P. 0. Box 58123 Santa Clara, CA 95052 (408) 289 -0406 Wk (408) 289 -4294 FAX Barbara Zeitman -Olsen Community Affairs Manager Waste Management, Inc.SCC 715 Comstock Street Santa Clara, CA 95054 (408) 980 -9900 Wk (408) 748 -1658 FAX (408) 867 -6604 hm The City of Sunnyvale and the Arts Council of Santa Clara County P R E S EN T A "Hands -On" Festival for Young People and their Families May 18 19,1991 10:OOam -5 :OOpm WORKSHOPS AND ACTIVITIES IN DANCE. PAINTING. MUSIC, POETRY, PRINTMAKING. THEATRE, SCULPTURE AND MORE. CONTINUOUS ENTERTAINMENT AND FOOD FOR THE WHOLE FAMILY. Washington Park 840 W. Washington Ave. For more information call tfrit (408) 730 -7350 Department of Parks and Recreation $2,500 Gift $1,000 Gift $500 Gift Arts Council of Santa Clara County 1992 Hands on the Arts Festival Donor Benefits City Of Saratoga A commemorative piece of framed artwork will be presented to your city at the annual donor reception. (August, 1992) Print acknowledgement in Bay Area Parents monthly magazine, May 1992 issue. (Circulation: 60,000) Recognition at a month -long art exhibit at the Triton Museum of Art in Santa Clara. (Estimated viewers: 3,100) All the benefits listed below. Appearance of city name on the Hands on the Arts Festival flyers distributed to approximately 190 Santa Clara County based schools. (Distribution: 130,000 homes) Listing in the Arts Council's Annual Summary (Distribution: 5,000) Invitation to the Council's fourth annual Arts Business Awards Dinner. (to be held in late summer) Invitation to special art receptions and exhibits presented by the Arts Council. All the benefits listed below. City recognition on the Hands on the Arts Festival Program. (1991 attendance: 13,000) Acknowledgement in Council's 1992 Music Arts Campaign brochure, as well as the 15 local arts groups 1991 -92 season program booklets. (Circulation: 15,000) City acknowledgement in the Hats -Off donor recognition invitation. Invitation to the award winning 1992 Hands on the Arts Festival on May 16 -17, 1992 in Sunnyvale. i Arts Council of Santa Clare County 4 North Second Street, Suite 505 San Jose, CA 95113 -1305 Tel 408-998-2787 Fax 408- 971.9458 Mayor F.L. Stutzman City of Saratoga 13777 Fruitvale Avenue Saratoga, Ca 95070 December 11, 1991 Dear Mayor Stutzman, Thank you for your support of $1,350 for the Arts Council's 1991 Hands on the Arts Festival. On behalf of the Arts Council of Santa Clara County, we would like to request $2,000, through the City's Fine Arts Grants Program, to help present the 1992 Festival to the children and their families living in Santa Clara County. Please join the Cities of Mountain View, Milpitas and Sunnyvale, as well as our corporate sponsors, who have already pledged their support for the Festival. Hands on the Arts provides a multi- cultural array of visual and performing "hands on" arts activities guided by professional artists. At no charge to participants, the Festival offers a unique opportunity for families to explore the arts together. This two day Festival received the nationally recognized Dorothy M. Mullen Award for its outstanding role in bringing together children and the arts. The City of Saratoga s contribution will specifically provide for planning and promotional expenses incurred, enabling the Arts Council to work closely with the City of Saratoga to ensure its participation. Of the 13,000 children and their families that discovered the fascination and delight of the Festival in 1991, many were from Saratoga. Please call the Arts Council's Director of Development, Jessica Smith, should you have any questions.. Enclosed is a copy of the 1991 Hands on the Arts Festival brochure, a list of donor and Annual Report. We look forward to adding the City of Saratoga to this y !'of sponsors. Enclosures Sincerely yours, Barba Zeitman -Olsen President G ill DEC 13 1991 CITY OF SARATOGA CITY MANAGER'S OFFICE Carl E. Cookson Chair COUNCIL Patricia Holihan Steinhardt Executive Director A private not for-profit agency in partnership with the County of Santa Clara and the California Arts Council City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME SARATOGA HIGH SCHOOL, RACIFIC EXPRESSION COLOR GUARD ADDRESS 20300 Herriman Avenue, Saratoga, CA 95070 NAME /TITLE OF PROPONENT Walter Arnsein SIGNATURE TELEPHONE NUMBER PROPOSED ACTIVITY SOURCE Fund raising titions. Parent contributions (H) (408) 867 -6937 (W) (408) 432 -3621 Color Guard Competitions and Performances DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE AMOUNT 2900 15600 $2000.00 PROJECT ABSTRACT (Limit statommnt to space provided.) The Pacific Expression Color Guard is made up of girls from Saratoga High School. Its two principal activities are the Fall Field Shows and Parades, and the Winter Show, a series of choreo- graphed interpretive performances, presented in organized compe- CHECK LIST APPL1LATION DOCUMENTS Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one copy, Q.L each toaether with this Apblicatior, fox fundina. please check the items below to indicate that copies are attached. I. APPLICATION Cover sheet with identifying information and signature of applicant l✓ U�A ^/A AVA Statement of purpose and objectives Tentative schedule of events to be financed by City funds II. ORGANIZATION Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Brochures, flyer, promotional material III. FISCAL INFORIMATION Line Item Budget Federal Tax Status State Tax Status Audit or Financial Statement, plus Letter of Auditabliity C hytt Nor /a Aaenci.E tium hug previously provided sunolemental materials are not reauire4 tat duplicate A31$ resubmit information unless chances, have occurred. s SARATOGA HIGH SCHOOL PACIFIC RESSION COLOR GUARD STATEMENT OF PURPOSE The Pacific Expression Color Guard is a group of Saratoga High School female students' to the performance of choreographic interpretive art, using flags, streamers, and a variety of other props and techniques in complex dance routines. It was formed in 1986 under the leadership of David Chavez and originally performed only as an auxiliary unit for the Saratoga High School Marching Band. Over the years, the Pacific Expression Color Guard has expanded its activities and evolved into a serious theatrical dance ensemble. It now also performs indoors during the winter months, concentrating each year on a single production. This highly polished and precisely executed performance combines dance, theater, and traditional Color Guard routine into a unique package. Past production themes have included "The Mystery of Stonehenge "The Velveteen Rabbit and "The English Barmaid This year's theme is "Memories The Way We Were The ensemble has varied in size from 11 to 24 and has in some years included a rifle line. Its source for new membership includes applicants from within the High School as well as from a junior Color Guard, Pacific Expression II, at Redwood Junior High School. Pacific Expression travels each year to the Southern Cali- fornia Color Guard Regional Championship Competition and, later in the school year, to the W.G.I. (Winter Guard International) Championship Competition in Dayton, Ohio. In addition to numer- ous local competitive achievements, the Guard's successes in- clude: 1989 -90: National Top 10 Finalist Color Guard W.G.I. National Championship. California Color Guard Circuit Champion 1990 -91: California Color Guard Circuit Champion Southern California Regional Champion Third place National Bronze Medalist, High School Color Guard Division, W.G.I. National Championship. The Guard hopes to continue in success at the 1992 National Championships. Membership in the Color Guard involves a high degree of motivation and dedication. On a typical school day, the girls arrive at school at 7:00 A.M. and practice through the first period. These sessions are supplemented by weekly afternoon practices. In addition, competitions are scheduled for almost every weekend during the school year. Pacific Expression offers an opportunity for creative, artistic interpretation and Ielf- expression in a team building atmosphere. Equally important, it provides a chance for students to get involved in a prestigious and rewarding extracurricular activity at Saratoga High School. Beyond the high school environment, the Color Guard provides an added dimension to the yearly Saratoga Parade and other offi- cial local events and represents Saratoga at parades and shows in neighboring communities. n SEPTEMBER S ARAT OGA PACIFIC EXPRESSION E VENT S ID LJR 2 NG 1_991.-92 Friday 20 Football Sunday 29 Saratoga Parade OCTOBER Friday 4 Football Sunday 6 Parade of champions, Santa Clara Saturday 12 Watsonville Field Show Friday 18 Football Homecoming Saturday 26 Band Review, Pleasanton NOVEMBER Saturday 9 Cal Bowl Saturday 9 Football Friday 15 Football Saturday 16 Western States Marching Band Championship (Stockton) DECEMBER Saturday 7 Los Gatos Christmas Parade Saturday 14 Evaluation JANUARY Saturday 25 Saratoga Show (Hosted by Pacific Expression) FEBRUARY Sat -Sun 15 -16 Southern California Regionals Sat -Sun 29- Fresno Middle Regionals Mar 1 MARCH Sat -Sun 21 Northern California Regionals APRIL Saturday 4 Circuit Championships Fri -Sun 10 -12 W.G.I. National Championships, Dayton, Ohio ORGANIZATION The parents of the Color Guard members are the support group, cheerleaders, and manpower that generates cash to assist in providing for the budget needed to run the Color Guard pro- gram. Parents are chaperones for games and competitions, drivers when needed, and fund raisers. Dave Chavez, his staff, and the Music Department are responsible for providing the artistic and educational content of the program and, when necessary, coordi- nate these activities with the Chairman of the Department. SARATOGA HIGH SCHOOL PACIFIC EXPRESSION COLOR GUARD i ORGANIZATION NAME: PROGRAM: LINE ITEM SALARIES Personnel Benefits OF_ EXPENSE Rent Telephone Postage Printing Supplies Travel utilities Equipment Dues and Subic. Other OTUREXPEIIMIS, Accounting Services Contrast services Insurance Conferences Miscellaneous Other PROGRAM BUDGET 1992 Saratoga High School, Pacific Expression Color Guard Field Shows, Winter Guard Competitions 6700.00 none none none none 1500.00 4450.00 1500.00 475.00 14625.00 BUDGET City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME ADDRESS Saratoga Community Band West Valley College Community Education 14000 Fruitvale Avenue Saratoga, CA 95070 NAME /TITLE OF PROPONENT SIGNATURE TELEPHONE NUMBER PROPOSED ACTIVITY Cr ig D. Nor hrup, Conductor 867- 20 Saratoga Community Band Concerts DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA CURRENT SOURCES OF REVENUE SOURCE $_000 AMOUNT West Valley College 400 Conductors Salary West Valley College Supplies and Music Budget $350 PROJECT ABSTRACT (Licit statement to space provided.) The Saratoga Community Band is a musical group of 70 local people that rehearseSevery Monday evening and perform 5 -6 performances per year in Saratoga free of charge to the residents of Saratoga. The money requested will be used to purchase sheet music and develop a music library for the band. APPLICATION DOCUMENT Provided below is the list of supporting documents which the applicant organization is required to furnish. Submit one CODY each toaether with this Application 12r Zundina. Please check the items below to indicate that copies are attached. I. 1/ APPLICATION CHECK LIST Cover sheet with identifying information and signature of applicant V Statement of purpose and objectives Tentative schedule of events to be financed by City funds ORGANIZATION Current Board of Directors Articles of Incorporation Bylaws Organizational Chart Brochures, flyer, promotional material :ii. FISCAL INFORMATION Line Item Budget Federal Tax Status State Tax Status Audit or Financial.. Statement, plus Letter of Auditabliity Aaencies hive previouslv sunolesiental materials AEI nat r.auir.4 j`q duplicate lad resubmit thl information unla,g chanaei have occurred. i ORGANIZATION NAME: PROGRAM: LING ITEM SALARIES Personnel Benefits OFF/CE EXPENSE Rent Telephone Postage Printing Supplies Travel Utilities Equipment Dues and Subso. Othes Accounting desvices Contrast services insurance Conferences Miscellaneous other PROGRAM BUDGET 1992 Craig D. Northrup, Conductor Saratoga Community Band 3 3so 3 350 BUDGET SARATOGA COMMUNITY BAND Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 September 30, 1991 (408) 867 -2720 TO: All Band Members RE: Performance Schedule for 1991 -92 September 29 (Sunday) Saratoga Pesdwal Przudo Time to Arrive: 1:00 PM Performance Time: 1:30 PM Dress: Casual with white shirt/blouse Program "Americans We March" (on afat bed truck] Equipment: Bring instrument, lyre, music a hat December 9 (Monday] Concert at WVC Theater Time to Arrive: 7:30 PM Performance Time: 8:00 PM Dress: Coat Tie/ Nice Dress Program Everything we know by then Equipment: Bring your instrument music folder. Chairs, concert risers stands will be set up. April 6 (Monday] Concert at WVC Theater Time to Arrive: 7:30 PM Performance Time: 8:00 PM Dress: Coat tie/ Nice Dress Program: AU new program to be confirmed Equipment: Same as December concert May 3 (Sunday] .Sonata Ratouy Art Shaw Details not firm. Normal performance about 2 hours mid -day May 28 (Thursday) Graduation at West Valley °cage Time to Arrive: 5:30 pm meet at the bandroom Performance Time: 6:00 pm (Sharp !J Dress; Nice appropriate clothes for a graduation Program: Incidental music for 15 minutes (To be decided) Processional Recessional Equipment: Chairs stands will be provided. Bring your instrument and music folder. May 31 ('Sunday] Sunday moon Canoed In the Park Place: Wildwood Park, 4th Street near the creek, Saratoga Time to Arrive: 3:00 PM Performance Time: 4:00 PM Dress: Casual Program Our favorite tunes from the year plus some new music, too. Equipment: Bring your own chair, stand, instrument, music and your family, friends and a picnic. A TELL A FRIEND/ BRING A FRIEND )1 i SARATOGA COMP1IUNITyBjyD COME JOIN 7:30 -9:00 PM EVERY MONDAY WEST VALLEY COLLEGE MUSIC DEPARTMENT Dust of that old instrument you haven't touched in years and join this concert band that is JUST FOR FUN! The only age limit is you can't be too old to remember have fun. Don't be shy .....everyone will have to which end to blow into.....and how to read those notes..... but we'll have a good time anyway. When we get good enough, we might even Play a concert or two. Come and join the band! Registration through $5 discount s s nt nunnbas absorb Macedon or[ubo$dQP�Ptrsonand reabsorbs. Fir COM MUMTY fir"' O r�. WEST VALLEY COLLEGE 14000 F7tUlNALE AVENUE, SARATtGA, CA 9507 (408) 741-2498 Craig D. Northrup, conductor 60 Portos Drive Saratoga, CA 95070 (408) 867 -2720 ELE.3; e lJV TODA Y WILDWOOD PARK 1-3PM Saratoga Community Band SARATOGA COMMUNITYBAND 0 CONCERT DECEMBER 17, 1990 8:00 P.M. WEST VALLEY COLLEGE THEATER FREE d$0.1000) Program Les Miserable, Phantom of the Opera, Sound of Music, Marches, Overtures, Dixieland, Ragtime and Carols Refreshments Following WEST VALLEY COLLEGE, COMMUNITY EDUCA77O 14000 FRU11VALE AVENUE, SARATOGA, CA 95070 14081 741 -2096 Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 (408) 867 -2720 SARATOGA COMMUNITY Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 (408) 867 -2720 fl CONCERT PROGRAM i/ November 26, 1990 Saratoga Odd Fellows Home INVERCARGILL MARCH Alex F. Lithgow The SOUND OF MUSIC Rodgers Hammerstein BUGLER'S HOLIDAY Leroy Anderson Selections from LES MISERABLES Claude- Michel Sconberg HOLIDAY FOR TROMBONES Leroy Anderson The ENTERTAINER Scott Joplin WHEN THE SAINTS GO MARCHIN' IN Traditional Dixieland MARCH from First Suite in E b Gustav Hoist WEST VALLEY COLLEGE, COMMUNITY EDUCATTO 14000 FRUITVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2096 i i SARATOGA COMM[JNITY BA1VD ATTN: Karen Campbell Administrative Assistant City of Saratoga Craig D. Northrup, Conductor 19160 Portos Drive Saratoga, CA 95070 (408) 867 -2720 October 15, 1991 FROM: Craig Northrup, Conductor Saratoga Community Band RE: Saratoga Community Band Application for Performing Arts Grants The Saratoga Community Band would like to request a grant of $1,000 from the City of Saratoga for 1992. This money will be used to develop the music library started last year for the purchase of band music and music supplies for the band. West Valley College has a very old and limited supply of band music for a concert band of this type because no such organization has existed for many years. The city funds would be used primarily to update and add to the existing band music library. a. The Saratoga Community Band was organized in September 1990 under the sponsorship of the Community Education Office of West Valley College, and was an immediate success with 43 active performing members. This fall we have 70 registered members in the band. b. The purpose and objectives of the organization are: 1. To offer an opportunity for local adults who play a band instrument to continue their musical training and perfonnance activities after high school and college. 2. To provide band music at various civic and community activities in Saratoga. WEST VALLEY COLLEGE, COMMUNITY EDUCATIO 14000 FRUTTVALE AVENUE, SARATOGA, CA 95070 (408) 741 -2096 -2- c. The main source of financial support for the band is through the fee charged to each band member for registration in the organization through the Office of Community Education of West Valley College. This fee pays the salary of the conductor, college administrative expenses and a small budget for supplies and music. In November 1990, the Saratoga Rotary Club also donated $250 to assist in purchasing sheet music. The City of Saratoga has supported this program with an allocation of $1,000 in 1991. d. Of the 70 active performers in the band, 27 are residents of Saratoga and the remainder are from local communities such as Los Gatos, Cupertino, Campbell and San Jose (mainly West Valley Community College District]. e. The only requirements for participation in the band are registration through West Valley College and ability to play a band instrument. f. During the past year, the band has already performed at the "Celebrate Saratoga" festivities in September, a concert at the Saratoga Odd Fellows Home, and performance at the "S.S. Benefit "at the Saratoga Community Center [Charity Fund Raiser], a free band concert at West Valley College in December, performance at the Saratoga Rotary Art Show, and a old fashioned "Concert in the Park" at Wildwood Park in the spring. Similar performances are scheduled for the coming year, and additional performances will be scheduled as the band's services are requested by the community. g. Saratoga has never before had a community band. From comments I have received from those who are performers as well as those who have heard the band so far....IT'S ABOUT TIME! 1 have marked several of the items that you requested to be included with this application with "N/A" Non-applicable] since the band Is under the authority of West Valley College. 1 look forward to the City of Saratoga's continued support of the Saratoga Community Band. f f City of Saratoga Performing Arts Grant Program 1992 PROPOSAL COVER PAGE APPLICANT ORGANIZATION NAME Blue Hills Parent Teacher Association ADDRESS Blue Hills School 12300 De Sanka Avenue Saratoga, CA 95070 NAME /TITLE OF PROPONENT Linda Hata, PTA President 1991 -92 SIGNATURE TELEPHONE NUMBER (408) 252 7283 PROPOSED ACTIVITY Annual Fine Arts Stage Production DOLLAR AMOUNT OF FUNDS REQUESTED FROM CITY OF SARATOGA $2,000.00 CURRENT SOURCES OF REVENUE SOURCE AMOUNT Direct funding from the PTA 550.00 In -kind donations 7,263.00 Amount request from City of Saratoga 2,000.00 Yet to be raised (will seek additional funds from PTA) 2,000.00 PROJECT ABSTRACT (Limit statement to space provided.) Each year the Blue Hills PTA and an enthusiastic cadre of Daunts assist the students in the production of a fine arts program. The program is presented to the full student body, teachers, staff, families and the community -at- large. This program enables the students to partic'pate in an artistic endeavor not replicable in a classroom setting, and one reaching out to involve the community. REQUEST TO THE PERFORMING ARTS GRANT PROGRAM OF THE CITY OF SARATOGA FROM THE BLUE HILLS PTA Nature of Organization and Length of Time It Has Been Active in Saratoga The Blue Hills Parent Teacher Association (PTA) was chartered in June, 1969. It is a local unit of the Cupertino- Fremont Council, Sixttl District of the California Congress of Parents, Teachers, and Students, Inc. (California State PTA), a branch of the National Congress of Parents and Teachers (National PTA). The PTA has been active for its full twenty -two years of service in Saratoga. The PTA is a non profit organization (501(c)(3)) and is operated by parents and teachers who volunteer their time and expertise. Purpose and Objectives of the Organization The PTA has a three -fold mission: 1) to support and speak on behalf of all children and youth in the schools, in the community, and before governmental agencies and other organizations that make decisions affecting children; 2) to assist parents in developing the skills they need to nurture their children; and 3) to promote parent and public involvement in schools and communities. The objectives of the Blue Hills PTA are to provide students rewarding and enriching experiences, not achievable in the classroom. It is believed that these programs will in turn enhance and foster the learning process in each child, regardless if he /she is a direct participant or an observer. One such program is the annual fine arts production. It allows for student to interact with adults and students of other ages and to showcase talents of all ages and abilities. The production fosters cooperation between grade levels and develops a sense of community. The purpose of this proposal to the Performing Arts Grant Program of the City of Saratoga is to seek partial underwriting of the annual stage production. The specific request for $2,000 will be applied toward the purchase of sound equipment. These productions have been made possible because of a very dedicated and enthusiastic cadre of parents., Each production is staged in a professional manner and students are expected to bring a true commitment to the play. Auditions for featured parts are open to all students and a role is found for each child expressing an interest in participating. An average of 110 children opt to participate either on stage or backstage. Main Sources of Financial Support for the Organization As can be seen on the appended PTA budget, funding for the PTA organization comes from direct donations by parents and teachers and from specific fundraising events staged by the PTA. The stage production Is a program overseen by the PTA and funded in this year at the level of $550, under "Arts Enrichment." The bulk of the funding required to stage this program is received through in -kind support as noted in the appended Program Budget. Total Membership of the Organization and Number of Members Who Are Saratoga Residents Blue Hills School has a student population of 510, and 483 members of its PTA. It is estimated, given the school's boundaries set by the Cupertino School District, that 90% of those served are Saratoga residents. However, the scope of this program extends to an even greater number of persons as parents, siblings, extended family members, neighbors, friends and representatives from other schools (especially, students who participated in past productions) attend the performances. The average attendance at the daytime performance is 400 persons, and in the evening approximately 300 attend. Requirements of Participation Membership to the PTA is offered to any individual who subscribes to the objects and basic policies of the National PTA, without regarcto race, color, creed or national origin, under such rules and regulations not in conflict with the provisions of these bylaws, the bylaws of the National PTA or the bylaws of the California State PTA. Annual dues are $6.00 per member. The requirements for participation in the stage production are quite simple: an interest in participating and a commitment to the program. A role is found for each child who wishes to be a part of the production, either on stage or backstage. Schedule of Event for Which Funding is Requested Early in the school year, the producer and a core group read through available storylines be it an actual play, such as "Snoopy a favorite story, "How the Grinch Stole Christmas or an original idea, as was "Trouble in Toyland." A tentative production time is selected and the audition and rehearsal schedules determined. This year, the production is scheduled for May with auditions and rehearsals commencing in February. A story has not yet been finalized, although some are under consideration. The production is staged twice: once during the school day for the full student body, teachers, staff and interested parents, and in the evening for families and the community. The evening program is presented free of charge and is videotaped in a professional format, and copies are made available for purchase. Benefit of the Proposed Event to Individual Residents and the Community at Large in Saratoga The benefits from the annual stage production are quite varied and sometimes not easy to measure. The student participants are exposed to a setting which fosters the development of music and dramatic appreciation as well as new skills such as speech, listening and artistic skills. This program offers students an opportunity to work within the confines of a true stage production, and to experience the atmosphere of being on a stage (lights, sound, make -up, audience, costume) and of being behind stage (production of sets, technical operation of equipment) such an experience is not one which can be duplicated in the classroom setting. The experience also allows for social development of the students as they leam to cooperate with other adults and students, with varying abilities and of varying ages. The culmination of the production allows the students to feel a true sense of accomplishment, often in a new venue, and is an important factor in the development of self- esteem: Many Blue Hills graduates have gone on to other theater activities and have often starred in productions at local high schools (Monte Vista and Lynbrook, to name two) as well as into more organized theater groups (California Theater Center, "Command Performance," Sunnyvale Theater, San Jose Dance Theater and Opera San Jose). The benefits provided to the parents and the community at large include the fact that the production provides a venue in which to introduce an appreciation for performing arts to their children. It allows parents and the community to view their children in a creative and artistic endeavor and to appreciate talents and abilities in each of them which may not have evident previously. It is indeed an opportunity which enhances the sense of community of Saratoga and a rewarding experience which remains with both the participants and the observers long after the production is finished. Recording Secretary Corresponding Secretary Treasurer Auditor Parliamentarian Historian PTA BOARD MEETING September 12, 1991 BLUE HILLS SCHOOL PTA BOARD 1991-1992 EXECUTIVE BOARD (Saratoga addr%ss unless otherwise noted.) President Linda Hata 20003 Puente Ct. 252 -7283 1st Vice President Julie Tomlin 19701 Somerville Ct. 257 -9349 2nd Vice President Robyn Swan (Ways Means) 12066 Natoma Ct 255 -5924I Cheryl Blumenthal 1502 Pine Grove Wy (SJ) 252 -352 Denise Murphy 20307 Knollwood 252 -1446 Debbie Pranys 12331 Suruglen Dr. 255 -3760 Packey Ng 12085. Mari l 1a Dr. 257 -4461 Mary Lamb 20115 Sea Gull Way 446 -1593 Christine Vun Aken 12057 Jamestown Ct 253 -3633 f Title Name Phone Address City Zip President Karin Costa 257 -1692 1438 Tartarian Way San Jose 95129 1st VP (Programs) Sue Ross 867 -6458 12711 McCartysville Saratoga 95070 Training Membership Lois Foster 255 -7859 10159 N. Blaney Avenue Cupertino 95014 HSA Chairman Nicki Cox 446 -2671 19485 Oakhaven Drive Saratoga 95070 2nd VP (Ed. Services) Carolyn Gross 245.7138 1346 Fieldtair Court Sunnyvale 94087 Reflections Parent Education Summer School 3rd VP (Legislation) Jennylea Sepulveda 257.0605 10285 Farallon Drive Cupertino 95014 Cupertino Coalition 4th VP (Health/Welfare) Jane Shifferd 737.2367 1211 Rousseau Drive Sunnyvale 94087 Blood Drive Mary Ann Reify 735-0488 1230 Rousseau Drive Sunnyvale 94087 Drug /Alcohol Disaster Preparedness Aids/Health Issues Holiday Basket Jane Shiflerd 737 -2367 1211 Rousseau Drive Sunnyvale 94087 5th VP (Communications) Sandy Livingston 253 5227 845 Cottonwood Drive Cupertino 95014 Directory Sandy Livingston See Above Panel Sandy Livingston See Above Publicity Public Schools Week 6th VP (Hospitality) Nicki Cox See Above 19845 Oakhaven Drive Saratoga 95070 Lunches Brunches Nicki Cox See Above HSA Awards Dinner Nicki Cox See Above Rec. Secretary Barbara Oates 749 -9927 594 Manet Terrace Sunnyvale 94087 Corr. Secretary Sylvia Childs 257 -0938 10152 Barbara Lane Cupertino 95014 Financial Secretary Kathy Loveless 241 -2980 108 Kellogg Way Santa Clar; 95051 Treasurer Rae Ann Ewbank 257 -6293 6728 Canterbury Court San Jose 95129 Auditor Mary Smith 252 -6023 1015 September Drive Cupertino 95014 Parliamentarian Gretchen Nonnenberg 446.3161 19589 Northampton Saratoga 95070 Historian Roberta Pabst 415/969-5953 11800 Sequoia Drive Los Altos 94024 bur Ln I I I% Li r I%LI IUi\ 1 PTA COUNCIL 1990 -9 EXECUTIVE BOARD COMMITTEES KARIN COSTA: PRESIDENT PROGRAM BUDGET 1992 ORGANIZATION NAME: Blue Hills Parent Teacher Association PROGRAM: Annual Fine Arts Stage Production LINE ITEM SALARIES Personnel Benefits OFFICE EXPENSE Rent Telephone (long distance calls to secure scripts scores) Postage (correspodence to secure scripts scores) Printing (announcements, schedules, scripts, scores $.05 per sheet) Supplies (material for costumes, props, scripts scores) Travel Utilities Equipment 5 hanging microphones ($300 each) Cabling Power mixer Lighting equipment Cassette player and cassette tapes Other Royalities TOTAL C)THFB_FYEFURF Accounting Services Contract Services Director /Producer Choreographer Music Director Secretarial (10 hours $10 /hr.) Seamstress (10 hours $10 /hr.) Insurance Conferences Miscellaneous Other BUDGET Actual Cost In -Kind n.a. n.a. n.a. n.a. 1,500.00 500.00 2,000.00 n.a. n.a. 20.00 10.00 400.00 200.00 3,113.00 n.a. n.a. 300.00 250.00 100.00 170.00 250.00 n.a. n.a. 900.00 900.00 900.00 100.00 100.00 n.a. n.a. n.a. n.a. n.a. n.a. n.a. S 4.450.00 S 7.263.00