HomeMy WebLinkAbout02-08-2010 Study session minutesMINUTES
BUDGET STUDY SESSION
SARATOGA CITY COUNCIL
FEBRUARY 8, 2010
Mayor King called the Budget Study Session meeting to order at 6:05PM.
ROLL CALL
PRESENT:
ABSENT:
ALSO
PRESENT:
Councilmembers:
Chuck Page, Susie Nagpal, Howard Miller, Vice Mayor Jill
Hunter, Mayor Kathleen King,
None
Dave Anderson, City Manager
Barbara Powell, Assistant City Manager
Ann Sullivan, City Clerk
John Livingstone, Community Development Director
John Cherbone, Public Works Director
Michael Taylor, Recreation Director
Mary Furey, Finance Director
Monica LaBossiere, Human Resource Manager
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 8, 2010
Ann Sullivan, City Clerk, reported that pursuant to Government Code Section 54954.2, the
agenda for the meeting of February 8, 2010, was properly posted on February 4, 2010.
COMMUNICATIONS FROM PUBLIC
No one requested to speak at this time.
AGENDA ITEM:
1. Budget Study Session
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Finance Director Mary Furey presented the staff report noting that at the January 29, 2010
Council Retreat, Council reviewed the forecast estimates for Fiscal Year 2010/11 revenues and
expenditures, and the recommendation for the use of undesignated funds to bridge the expected
gap of projected revenues exceeding projected expenditures. The forecast's use of $350,000 of
undesignated funds included a leftover operational balance of approximately $75,000 remaining
at year end. The elimination of this excess balance left a net proposed use of $275,000 of
undesignated fund balance.
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In preparation of this evening's budget study session, staff compiled the following additional
budget cuts which Council could select to use, either in full or in part, as an alternative to the use
of undesignated funds:
$ 1,000 Reduce cell phone plans
500 Eliminate all subscriptions
25,000 Sheriff's Office contract cost reduction for 0% COLA
25,000 CDD Deposit cleanup
100,000 Internal Service Fund transfers to General Fund
25,000 Council Contingency reduction
70,000 Mandatory employee furlough (27 hours /3 days at $23,400 /day)
40,000 CDD credit card fees reduced — convenience fees
25,000 Convert Saratogan Newsletter to electronic version only
25,000 Shift unscheduled signal repairs from GF to Gas Tax
20,000 Shift road shoulder maintenance (weed abatement) from GF to Gas Tax
26,400 Voluntary car allowance reduction
19,600 Reduce Assistant City Manager to 90%
$ 402,500 Total of alternative options
COUNCIL DIRECTION:
Council discussed the options staff compiled and directed staff to implement the following
budget reductions to bridge the gap:
Reduce cell phone plans — $1,000
Sheriff's Office contract cost reduction for 0% COLA — $25,000
Community Development Department (CDD) Deposit cleanup — $25,000
Internal Service Fund transfers to General Fund — $100,000
CDD credit card fees reduced — convenience fees — $40,000
Shift unscheduled signal repairs from GF to Gas Tax — $25,000
Shift road shoulder maintenance (weed abatement) from GF to Gas Tax — $20,000
Reduce Assistant City Manager position to 90% — $19,600
SUB TOTAL $255,600
Council Contingency Fund or Undesignated Fund (determined at a later date) — $19,400
TOTAL $275,000
There being no additional business, Mayor King asked for a motion to adjourn.
PAGE/MILLER MOVED TO ADJOURN THE BUDGET STUDY SESSION AT 7:OOPM.
MOTION PASSED 5 -0 -0.
Res. - tfully submitted,
' 411 V -1
Ann 'ullivan, CMC
City Clerk
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