HomeMy WebLinkAbout12-06-2004 Parks and Rec Commission agenda1. Call to Order
CITY OF SARATOGA
PARKS AND RECREATION COMMISSION
AGENDA
DATE: December 6, 2004
TIME: 6:30 pm - 8:00 pm
LOCATION: The Basin
14572 Big Basin Way, Saratoga, CA 95070
2. Roll Call: Bruno, Deimler, Chapman, Gates, Goldberg, Sanquini, Soukup
3. Report on Posting of the Agenda: Pursuant to Government Code Section
54954.2, the agenda for this meeting was properly posted on November 29, 2004
4. Accept Agenda Items and Order: No additional items may be added pursuant to
Government Code Section 54954.2.
5. Approval of Action Minutes: Meeting of November 1, 2004.
6. Public Presentations: None
7. Staff Reports: (information only, no actions to be taken) None
8. Oral and Written Communication:
Any member of the public may address the Commission about any matter not on the agenda for
this meeting for up to three minutes. Commissioners may not comment on the matter but may
choose to place the topic on a future agenda.
9. Old Business: None
10. New Business: None
11. Commission Reports: (information only, no actions to be taken)
a. Trails Sub - Committee
b. deAnza Trail Task Force
c. Kevin Moran Park Task Force
d. Celebration Task Force
e. Master Plan Task Force
f. Dog Park Task Force
g. Commissioner Round Table
12. Suggestions about Items to be placed on future Agenda or Calendar
None
13. Adjournment to Holiday Party. Next Regularly Scheduled Meeting:
Monday, January 3,2005ut7:00nm.
Administrative Conference Room
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or to in this
you need auomono,�^�emmdwvnu��cu/uvr accommodation participate
meeting, please contact the City 408.868.1269 or
cboyer@saratoga.ca.us. Requests must be made as early as possible and at least one full
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Certificate of Posting of Agenda:
|. Cary B|oomquiut. Administrative Analyst with the City of Saratoga, declare that the foregoing
revised agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga
was posted on November 29, 2004 atthe office of the City of Saratoga, 13777 Fruitvale Ave.,
Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City's website at www.saratoga.ca.us.
Signed this 29th day of November 2004 at Saratoga, California
Cary Bloomquist, Administrative Analyst
408.868.1258
Saratoga Parks and Recreation Commission Meeting
Administrative Conference Room
City of Saratoga
13777 Fruitvale Avenue, Saratoga
Monday, November 1, 2004
7:00 p.m.
Action Minutes
1. Call to Order
The meeting was called to order at 7:04 p.m.
2. Roll Call
Commissioners Present: Vita Bruno, Mark Chapman, Logan Deimler, Denise
Goldberg, Anne Sanquini, Thomas Soukup
Commissioners Absent: Greg Gates (excused)
Others Present: Chris Cruz of West Valley College Park Management
Program, Friends of Saratoga Dogs members and Saratoga residents Lonn
Fiance and Stan Levy, Saratoga residents: Elaine Clabeaux, Janis Ricomini
(A.Y.S.O. Liaison), Staff Liaison Cary Bloomquist.
3. Report on Posting of the Agenda: Pursuant to Government Code 54954.2
the agenda was properly posted on October 29, 2004
4. Accept Agenda Items and Order: Accepted via group consensus.
5. Approval of Minutes of Meeting: Motion by Commissioner Vita Bruno,
Seconded by Commissioner Denise Goldberg, to approve the
October 29, 2004 Action Minutes as presented. Vote taken, action minutes
approved 6 -0 (Commissioner Gates absent).
6. Public Presentation:
a) West Valley College: Park Management Program presentation by Chris
Cruz. This program has been in existence since 1970 and historically has been
well received by the community. G.I.S. services available to students. These
students also engage in trail restoration projects, including installation of
kiosks and trail signage if provided the materials. Mr. Cruz indicated services
may be available to the City if interested. Trails subcommittee to follow -up
with Mr. Cruz on G.I.S. issues and other potential join projects with West
Valley.
7. Staff and Council Reports
Liaison Cary Bloomquist each gave brief reports on current
projects /events /activities.
8. Oral and Written Communication.
Janis Riccomini of A.Y.S.O. gave a brief overview of present programs and
gave November 21, 2004 as the date A.Y.S.O. will be off the fields at
Congress Springs Park for the remainder of this season. Janis also indicated a
safety concern regarding metal sleeve for temporary fencing protruding above
the field surface approximately 2 ".
9. Old Business:
Discuss parameters of Dog Off leash area research options per City Council
Direction:
• impacts to local environment
• impact to local residents
• development of protocol and rules
• role of Sheriff department
Discussion of the off leash hours /areas in City owned parks elicited
Comments from attending public and from representatives from the "Friends
Of Saratoga Dogs ". Saratoga resident Elaine Clabeaux stated her preference
To keep the existing codes in effect, and does not support dogs off leash in
Area parks. Mrs. Clabeaux stated liability issues, public health, public safety
and inherent unpredictable behavior of dogs as reasons for not supporting
this proposal. Friends of Saratoga Dogs members Stan Levy and Fiance
voiced their support of off leash areas / hours in City owned parks. They
cited exercise and social opportunities as support. They indicated other
communities have off leash areas in City owned parks without any significant
problems. Discussion ensued among the Commission members. Membership
of task force to consist of 2 PRC members, 4 members of the Community (2
in support, 2 opposing) and 1 City staff member. Kickoff Dog Park Task
Force meeting set Tuesday, November 30, 2004 at 6:30 p.m.- location to be
announced.
10. New Business:
Holiday Party: Open discussion. Commissioner Gates not able to host.
Alternative locations / options discussed. Viaggios and the basis discussed as
an options. Commissioner Vita Bruno will forward an Evite for December 6th
at 6:30 p.m.
11. Commission Reports:
Each Commission gave report on their area of responsibility. No formal
actions taken.
12. Suggestions about future agenda items:
• None
13. Adjournment
Commissioner Chapman made a motion to adjourn the meeting.
Commissioner Bruno seconded the motion. Vote taken and motion
carried 6 -0. Meeting adjourned at 9:04 p.m.
Prepared By:
Cary Bloomquist, Staff Liaison
City Manager's Office
13777 Fruitvale Ave.
Saratoga, CA 945050
Tel: 408/868 -1215
fax: 408/867 -8559
Memo
To: City Commissioners
From: Assistant City Manager Lorie Tinfow
Date: November 2, 2004
Re: Commissioner Role in Special Events and other Activities
City of Saratoga
Attached is a copy of an email prepared by City Attorney Richard. Taylor in response to
questions about the Heritage Preservation Commission's particip
Several Commissions have raised similar issues or issues related
individual actions and Commissioner actions. I thought you all v
helpful.
If you have any questions, please contact me or your staff liaison.
Thanks.
ion with the Mustard Walk.
the dividing line between
uld find his clarification
Dear Patricia -
I am responding to your e-mail concerning the Mustard Walk. You asked whether there are legal
reasons why the HPC or the City cannot participate as a co- sponsor of the Mustard Walk. In
short, the answer is that legal considerations may affect the City Council's decision as to whether
and how the City Council or HPC co- sponsors the event, but there is no law that prohibits
properly authorized co- sponsorship.
As you mention in your e-mail, the City Council decided earlier this year that the City lacked
sufficient resources to sponsor the Mustard Walk in 2005. From a legal perspective, sponsorship
by the City requires the City to assume responsibility for the event and to exercise due care to
ensure that the event is carried out in a way that does not create any unreasonable risk. The City
Council determined that insufficient staff resources were available to adequately fulfill that
responsibility for 2005.
Co- sponsorship is a way to share responsibility. Typically the City will enter an agreement with
the co- sponsor outlining the responsibilities of each party. The Celebrate Saratoga! Street Dance
is an example of a co- sponsored event. If the City Council so directs, the City could legally
adopt an agreement with Rotary similar to the agreement it has with the Chamber of Commerce
for the street dance.
Because they involve use of City funds and affect the City's potential liability, all events
sponsored by the City must be approved by the City Council (through the budget, a formal
resolution, approval of a co- sponsorship agreement, or some other action). As an advisory body
to the City Council, the HPC (or another Commission) can meet to discuss a proposed
sponsorship and develop a recommendation to present to the City Council. Because
Commissions are advisory only, they cannot act independently of the City Council to make
funding decisions or to otherwise associate the City with an event.
Of course, these legal considerations apply only to the City (including the City Council and the
Commissions). I want to emphasize that they do not apply to the conduct of Commissioners
acting as individuals independently of a Commission. While only the City Council can make
formal sponsorship decisions, individual Commissioners are free to act as individuals to
participate in and support events regardless of City sponsorship. Thus, in the example of the
Mustard Walk, individual members of the HPC can work with the Rotary as volunteers or to
donate materials or funds to support the Mustard Walk. HPC members may do so as individuals
regardless of the City Council's decision regarding formal sponsorship.
The City recognizes that individuals serving as members of Commissions typically are interested
in the subject matter of their Commission and works to allow those members to participate in
those areas as individuals to the fullest extent allowed by the law.
On a separate matter, please note that the City policy regarding inquiries to this office is that the
question should be directed through the Commission liaison. Please send any future questions
through John Livingstone.
Sincerely, Richard Taylor