The URL can be used to link to this page

Home My WebLink About07-12-2004 Parks and Rec commission agenda9. Old Business: CITY OF SARATOGA PARKS AND RECREATION COMMISSION AGENDA DATE: July 12, 2004 TIME: 7:30 pm - 9:30 pm LOCATION: Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA 95070 1. Call to Order 2. Roll Call: Bruno, Deimler, Chapman, Gates, Goldberg, Sanquini, Soukup 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on July 9, 2004. 4. Accept Agenda Items and Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Approval of Action Minutes: Meeting of June 7, 2004. 6. Public Presentation: (Public information only, Commissioners may comment on the matter and may choose to place the topic on a future agenda.) None 7. Staff Reports: (information only, no actions to be taken) a. Recreation Director Joan Pisani b. Staff Liaison Cary Bloomquist 8. Oral and Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. a. Trails Action Matrix review /update by Anne Sanquini b. Council Workplan Meeting summary /review by Greg Gates: 1. Kevin Moran Park Wireless Proposal 2. Trails related items 3. Citywide trails map staff report 4. Water district 3 acres (status report from PRC) 5. Staff to research field maintenance agreements with Blue Hills and Marshall Lane schools 10. New Business: a. Welcome and introduction of new Parks and Recreation Commission Members Mark Chapman and Denise Goldberg b. Review and placement of Commisioner Assignments for new PRC members. c. Summary of Wildwood and Brookglen Park Play Ground Equipment Dedication Ceremonies. 11. Commission Reports: (information only, no actions to be taken) a. Trails Sub - Committee b. DeAnza Trail Task Force c. Kevin Moran Park Task Force d. Celebration Task Force e. Master Plan Task Force f. Dog Park Task Force g. Commissioner Round Table 12. Suggestions about Items to be placed on future Agenda or Calendar None 13. Adjournment to next Regularly Scheduled Meeting: Monday, August 2, 2004 at 7:30pm. Administrative Conference Room In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 448.868.1269 or cboyer@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Cary Bloomquist, Administrative Analyst with the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on July 9, 2004 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 9th day of July, 2004 at Saratoga, California Cary Bloomquist, Administrative Analyst 408.868.1258 cbloomquist @saratoga.ca.us Saratoga Parks and Recreation Commission Meeting Administrative Conference Room 7. Public Presentation: None. City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, June 7, 2004 7:30 p.m. Action Minutes 1. Call to Order The meeting was called to order at 7:37 p.m. 2. Roll Call Commissioners Present: Vita Bruno, Logan Deimler, Greg Gates, Thomas Soukup Commissioners Absent: Anne Sanquini Others Present: Recreation Director Joan Pisani, Staff Liaison Cary Bloomquist. 3. Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on June 3, 2004 4. Accept Agenda Items and Order: Accepted via group consensus. 5. Approval of Minutes of Meeting: Motion by Commissioner Tom Soukup, Seconded by Commissioner Vita Bruno, to approve the May 3, 2004 Action Minutes with corrections. Vote taken, action minutes approved 4- 0(Commissioner Sanquini absent). 6. Staff and Council Reports Recreation Director Joan Pisani, and Staff Liaison Cary Bloomquist each gave brief reports on current projects /events /activities. 8. Oral and Written Communication. None 9. New Business: 1. Change of PRC meeting dates for July and September 2004: Motion by Commissioner Soukup, seconded by Commissioner Bruno, to change the PRC meetings dates for the months of July and September 2004 as follows: July 12, 2004 and September 13, 2004. Discussion ensued, vote taken, motion carried 4 -0. 2. Update PRC Parks, Task Force, Subcommitee Assignments: No formal action required. Changes reflected on filed documentation. 10. Old Business: None 11. Commission Reports: No formal action taken 12. Suggestions about future agenda items: None 13. Adjournment Commissioner Soukup made a motion to adjourn the meeting. Commissioner Bruno seconded the motion. Vote taken and motion carried 4 -0. Meeting adjourned at 8:22 p.m. Prepared By: Cary Bloomquist, Staff Liaison Task Force: Commissioner: DeAnza Trail Tom Kevin Moran Park Vita/Greg Master Plan Greg / Logan Dog Park Tom Celebration Greg Sub - committee Trails Chair Logan Member Anne Member Active Monthly Creek Cleanup Vita Central Active Bi- Annual B.A.C. (Bicycle) Logan Foothill Vita Active Varies Park Azule Commissioner Logan Beauchamps Greg Belgrove Vita Brookglen Logan Central Congress Springs Tom El Quito Greg Foothill Vita Gardiner Anne Historical Kevin Moran Tom Ravenswood Greg Wildwood Anne Saratoga Parks and Recreation Commission Commissioner Assignments Updated July 9, 2004 Sub - Committee List Maximum of 3 commissioners is allowed on each. Responsibilities include reporting back to the commission on the activities and any recommendations of the group. No official actions taken at these meetings. Park Liaison One commissioner per park. Responsibilities are to visit their park on a regular basis and report back to the commission any items such as required maintenance, user feedback, suggested improvements etc. that they feel are of interest to the commission or are beneficial to their park. Task Force Assignments Commission Activity Estimated number of staff hours Funds NOT in budget Funds in budget Arts Library Art Wall Activities 15 $500 Gateway public art 35+ $75K in CIP Mustard Walk 5 $0 Vintage Saratoga/Blossom Festival 50+ $2,357 Murals 35+ $10,300 + maintenance Rotating Art Program (10 sites) 35+ $3700 + maintenance Form a subcommittee and sponsor Saratoga Reads (could be a Rec class) 15 $1000 TOTAL ESTIMATED STAFF TIME (HOURS) 190+ TOTAL FUNDS FOR INCIDENTAL EXPENSES $1,300 TOTAL ADDITIONAL FUNDING REQUESTED At least $17,857 Finance Support to Budget & Finance Reporting Processes $0 Review proposed revenue enhancement alternatives $ Develop Plan for enhanced communication of financial information to the community $0 likely TOTAL ESTIMATED STAFF TIME (HOURS) Not yet reported TOTAL FUNDS FOR INCIDENTAL EXPENSES $600 TOTAL ADDITIONAL FUNDING REQUESTED $0 Heritage Preservation Review Approximately 20 Requests for Additions to Historic Homes 80 $0; No fees collected Bring the Historic Park Master Plan to the Council for Review and Approval 10 $0 $30,000 Prepare a Restoration plan for the McWilliams House for Council 100 $0; funded by a grant Commission Workplan Summary 2004 -05 Attachment A — Page 1 Attachment A — Page 2 Review and proceed with required process for hiring Historic Architect, Contractor and completing restoration work Monitor the work on the Book -Go- Round 5 $0 Qualify up to 3 homes for Mills Act (Deposit Account, Fees charged to applicant for Staff Time) Staff time covered by fees $0 Mustard Walk (food and advertising) 40 $2,000 Historic Calendars (funded through Historical Preservation Foundation) HPC time only $0 Apply to the State of California for Historic Landmark Status for McWilliams House, Book -Go- Round, and the Warner Hutton House, and encourage others to apply for Hakone Gardens and the City Museum 12 $1,000 for photos /copies Investigate State Historic Landmark #435: research and copy fees from Sonoma State 5 $50 Designate more Landmarks 18 $0 Investigate the Designation of Oak Street and Horseshoe Lane as Heritage Lanes 50 $2,000 for signs Investigate Landmark Status of Heritage Orchard HPC time only $0 Restart the Historic Homes Plaques Program: Plaques $100 each; budget for 3 20 $300 Heritage Orchard Oversight 10 $0 Prepare an Adopt -a -Tree Program 80 $0 Adopt -a -Tree Kiosk (Funded as part of the Heritage Orchard Restoration) 80 $0 Update and Manage Heritage Resource List 5 $0 Investigate Standards for Historic Signs HPC time only $0 TOTAL ESTIMATED STAFF TIME (HOURS) 515 TOTAL FUNDS FOR INCIDENTAL EXPENSES $1,300 TOTAL ADDITIONAL FUNDING REQUESTED $5,350 Attachment A — Page 2 Attachment A — Page 3 Library Libra Co ntinue Education of the Community, City Council, and the Library Commission about library services and financial issues $0 $ Saratoga Library Facility and Grounds: recommend finish work and use of leftover bond funds $0 Support Recruitment of New Commissioners $0 Library Funding: make recommendations on funding options and priorities $0 TOTAL ESTIMATED STAFF TIME (HOURS) Not yet reported TOTAL FUNDS FOR INCIDENTAL EXPENSES $1,055 TOTAL ADDITIONAL FUNDING REQUESTED $0 Parks & Rec. Trails: support on -going DeAnza Trail Task Force; present trails signage proposal and install trail signage; create and publish a City trail map; identify link for Saratoga -to -the- Sea; pursue new trail developments; support a train through Odd Fellows property; manage trails maintenance matrix 96 $1,200 for trails signs; no additional funds needed for other items. Funding in CIP for Odd fellows trail. Kevin Moran Park: develop plan for unused space and old Orchard 32 Funding listed in CIP Park Amenities: develop plan for more flat grass at various locations 2 $0 Skate Park: Location; Campbell Skate Park 6 $0 Dog Park: review needs and plans for a Saratoga dog park or off -leash hours; review regional dog park plan organized through City of Campbell 12 $25,000 Dog Park Donation Use Fee: update group park user agreements; update park use fee schedule; review and implement park use fee policy 10 $0 Events and Community Involvement: • Creek clean-up in Sept 04 • Playground reopening; participate in 10 $500 for events Attachment A — Page 3 Attachment A — Page 4 inter - commission events (Mustard Walk, Heritage Park, etc.) Master Plan(s): • update Open Space Element; • update park usage matrix (free vs. paid use); • review community vs. neighborhood park designation; develop plans for future park amenities; • develop park tree preservation and maintenance matrix; • update park master plan; • update trails master plan 5 $0 TOTAL ESTIMATED STAFF TIME (HOURS) 173 TOTAL FUNDS FOR INCIDENTAL EXPENSES $1,650 TOTAL ADDITIONAL FUNDING REQUESTED $26,700 _ 5 _ a t.. A:a4 j:,°k'2R'ge'�SA �a`°�1�1.a3y °h , tl�''i s: �, *_ _ - \� .. .. .. . . Planning Zoning Code Updates: • Mixed use development standards • Public & Quasi - Public Facilities Districts • P -A: Professional and Administrative Office District • Sign Ordinance • Design Review: Multi - family dwelling and commercial structures • R -M: Multi- family residential districts • Generator Use Permit requirement $ General Plan Updates • Open Space, Parks and Trails Master Plan, and Conservation • Land Use $ Development Review (see workplan for project details) $0 TOTAL ESTIMATED STAFF TIME (HOURS) Planning Commission activities are mandated TOTAL FUNDS FOR INCIDENTAL EXPENSES $1,500 TOTAL ADDITIONAL FUNDING REQUESTED $0 Attachment A — Page 4 Attachment A — Page 5 Public Safety PSC Commissioner Training 1 $1500 Emergency Preparedness Brochure 40 $2000 PSC Commissioners CERT Training 0 $50 Neighborhood Traffic Management Program (El Quito North) 300 Funded in CIP School Traffic Task Force (not shown in workplan) 20 School Traffic Improvement (not shown in workplan) 60 Some CIP funding TOTAL ESTIMATED STAFF TIME (HOURS) 421 TOTAL FUNDS FOR INCIDENTAL EXPENSES $600 TOTAL ADDITIONAL FUNDING REQUESTED $3,550 Attachment A — Page 5 Saratoga DeAnza Trail Meeting Notes Meeting: Community Meeting #1 Meeting Date: June 28, 2004 Location: City of Saratoga - North Campus Attending: See Attached Attendance List Meeting Purpose: Community outreach to identify Community Issues that should be addressed in the DeAnza Trail Master Planning process. Questions & Answers, Comments and Discussion Items: 1. Could staff prepare the master plan? No. Staff capacity & expertise for this type of project is not presently available. 2. How much is the Trail costing the City of Saratoga? The trail is being funded by sources outside the City of Saratoga. Valley Transit Authority (VTA) 80% funding; with a 20% private donation match. 3. What would cause City Council to not adopt the plan? Potential issues could be uncovered in process that would make it unfeasible. 4. Project boundaries include the Union Pacific Railroad Right of Way and PG &E Transmission Line Easement from Saratoga Sunnyvale Road at the north end, to Saratoga Avenue on the south end. 5. Safety at crossings /transitions should be carefully considered including at Rodeo Creek and Saratoga Creek. No crossing is currently proposed at Saratoga Avenue, although the potential of including a crossing might be an important addition to consider. 6. How wide will the trail be? Width depends on use /mix. of uses. Typically, five feet (5') would be the minimum width for a designated, fully accessible route, with eight to twelve feet (8' -12') more common width for pedestrian or mixed pedestrian/bike trails. The PG &E easement is understood to be 100' wide (Team to verify), with the additional width of the Railroad ROW (to be verified) which requires an additional setback (20' — to be venfied) 7. Will the Trail be connecting to Cupertino eventually? Yes, that's the concept, but right now railroad is not ready for that mixed use within its ROW. Maybe in 10 years & when railroad is anticipated to be abandoned that extension could occur. DSW DESIGN STUDIOS WEST, INC. Planning Landscape Architecture Urban Design 1475 Lawrence Street, Suite 100 Denver, CO 80202 303 - 623 -3465 303 - 623 -3758 Facsimile www.designstudioswest.com Saratoga DeAnza Trail Meeting Notes Community Meeting #1 June 28, 2004 Page 2 8. Minimum setbacks from R.R. have been established; how about from my yard? Yes, we will establish setback standards from private properties in the master planning process. 9. Trains tipping over and other accidents are a real concern. Please consider safety with rail activity. At grade street crossings could also be dangerous — please consider. 10. Consultant process will be: A. Listen to concerns — Identify your (citizen) issues B. Provide alternatives — Select preferred alternative. C. Final detailed Master Plan. 11. What's been decided to date: A. Railroad stays for 10 years or more. (Until Kaiser Permenente closes) B. Construction Budget: Just under $2 million C. Boundanes: Saratoga Sunnyvale Rd. to Saratoga Ave. 12. A new grant from VTA has been obtained to fix Cox Avenue crossing this year. 13. Can natural /native landscape be persevered as part of the Trail area? Yes 14. The Trail is proposed on South/West side of tracks. 15. Some preferences that would be nice to include are: • Curbing, • Native plants, • Decomposed Granite Trail Surfacing OR "Terrapave" Trail Surfacing • Benches 16. The trail corridor should include wonderful space for use areas and space to be used to mitigate of trail impacts. 17. I'm "all for it ", but concerned whether budget is enough with two creek crossings and street crossings. The budget ($2 million) is believed to be sufficient, but will be evaluated in the master planning process. 18. Saratoga has invested a lot in Congress Spnngs Park. Does this take away from the park in terms of any parking lost or other impacts to the park? The trail shouldn't negatively impact park facilities based on some initial consideration at the time of the park planning and design. 19. Please consider & report annual maintenance budget for the design. 20. Rodeo Creek crossing will need to swing out from tracks. Saratoga Creek crossing will be more expensive due to the length of span. 21. Beauchamps resident is concerned about increased traffic northward. 22. The old Congress Springs School chain link fence needs removal and clean-up. 23. The positive and negative aspects of foliage in the trail corridor was discussed. Unmaintained debris /overgrowth is seen as negative while landscaping is seen as positive. Saratoga DeAnza Trail Meeting Notes Community Meeting #1 June 28, 2004 Page 3 24. DeAnza's route is only approximated by the comdor. Historic character or some other recognition of the histonc trail aspect of the project could be incorporated (Fr. Jumper() Serra route) in the Master Plan. George Carnay (sp) was identified as a DeAnza trail historical resource. 25. Decomposed Granite Surface — unbound preferred. (See cut -sheet packet provided by citizen) Bike - funded VTA trails don't have to be black asphalt. If not asphalt, local scouts could help maintain. 26. Don't know if we really need to dig down deep into research since funding is all "Measure `B' money ". 27. How about RR cars as bridges for Rodeo Creek to capture the Railroad vernacular? 28. Consider northward extension to Beauchamps on water distract land. Smce the boundanes of each segment (including this segment) of the trail were designated in the original point -city regional trail study, potential adjustment of the boundary could be discussed with VTA. 29. Preserve blackberries at Rodeo Creek. 30. Allow (width) for faster bikes (not restricted to 15 mph). In addition to traffic- related areas, please provide some free areas for exercise. 31. Some off -leash dog areas would be good. 32. Retam some "no- man's -land " and natural quality to the comdor. There are birds of prey that make the corndor their home. 33. Consider tires reuse for paving as recycled material "and it looks like redwood chips" 34. Privacy concerns should be addressed. A survey of The Los Gatos Trail residents might offer good input — We've heard some transients have moved in. 35. The Los Gatos Creek Trail has been very successful. Many residents have taken fences down and we've seen For Sale signs for residences actually posted on the trail in recognition of the popularity of the trail and the residents identity with the trail. 36. Prefer not to see a high barrier chain link fence between PG & E and RR. As a Glenbrae resident with trail frontage— Not opposed to trail improvements. Just want to see fencing improvements, (210 feet of fence along trail), need irrigation along my property, and prefer the use of low fence with gap to allow access to trail. 37. Will the trail be pedestrian and non - motorized only with physical restrictions to discourage motonzed use? - Yes 38. Keeping the trail as far away from adjacent residences would be best, with some vegetation buffer. Our children have a play set in our backyard and we are concerned about transients. 39. I like it the way it is. We don't need a lot more vegetation/landscaping. 40. How about usage — any projections? I might be concerned if traffic grows lots more. VTA might be able to quantify /predict. Saratoga DeAnza Trail Meeting Notes Community Meeting #1 June 28, 2004 Page 4 41. Some comparisons or examples of existing trails would be helpful. That information might include information for how many users might be expected for a really good vs. no so good/bad trail 42. "I'm a little uncomfortable with "anonymous" donor aspect of funding — can you characterize the donor /intent a bit further? Yes, the anonymous donor has history as user that has had a positive experience with the trail comdor. That donor may make themselves known later in process. 43. Parking for trail users at Congress Springs Park is a good idea. Parking at either end of the trail, as suggested in an earlier study, is a bad idea. 44. Security & privacy issues are a concern to be addressed for property adjacent to comdor. 45. Why this trail now, and will other trails in HIWS be neglected because of this addition? This trail is bemg proposed now because VTA has made funding available at this time. That should not impact existing trail easements /rights- of- ways/budgets that are overseen by the Trails Sub - Committee. 46. Will the trail have law enforcement? Yes, the Sheriff will patrol the corridor in car and on bike. The Sheriff's Department doesn't currently patrol rail corridor. 47. There is great respect for our existing trail system. This is one of the few trail opportunity for commuter use /exercise. Could be used by seniors and other cardio- focused users. This trail will be easier than most of our current trails, adding diversity to the system. Health experts have documented that people who live near trails have significantly better health. 48. Some other ideas to consider: • Emergency phones along trail and accessibility with no excess gradient are a very good idea. • Value of trail increases proportional to the number of users it serves, so how the trail is promoted should be considered. • Dog usage may be debated in terms of off -leash usage and health concerns related to feces clean up. Saratoga doesn't have off -leash facility currently. Campbell is believed to have a dog park in the making. Next Community Meeting Date: Thursday, 8/12/04 at 6:30 p.m. Location: Adult Care Center, City Campus, 19655 Allendale Saratoga Mayor Ann Waltonsmith brought the meeting to a close by thanking everyone for their participation, reminding everyone that meeting notes would be posted on the City website and that through the master planning process we will try not to make this great community resource less great, recognizing it is already lovingly used. P \PROJECTS\ 2416- Saratoga DeAnza Trail \Com Mtg # 1- 062804Mtg Notes doe Wildwood Park Playground Equipment Dedication Ceremony Agenda Thursday, June 17, 2004 4:00 - 5:00 p.m. 1. Call to order: Opening Comments by Mayor Ann Waltonsmith: • Introduction of City Council Members Nick Streit and Kathleen King who will briefly discuss the process of the parks renovation. 4:00 p.m. 2. Comments by attending Parks and Recreation Commission Members and Wildwood Park Task Force Members. 4:05 p.m. 3. Ribbon Cutting 4:10 p.m. 4. Refreshments / facility usage 4:11 p.m.- closure Brookglen Park Playground Equipment Dedication Ceremony Agenda Thursday, July 8, 2004 4:00 - 5:00 p.m. 1. Call to order: Opening Comments by Mayor Aim Waltonsmith: • Introduction of City Council Members Nick Streit and Kathleen King who will briefly discuss the process of the parks renovation. 4:00 p.m. 2. Comments by attending Parks and Recreation Commission Members and Brookglen Park Task Force Members. 4:05 p.m. 3. Ribbon Cutting 4:10 p.m. 4. Refreshments / facility usage 4:11 p.m.- closure EL QUITO PARK PLAY EQUIPMENT GRAND OPENING THURSDAY, JULY 15, 2004 4:00 P.M. THE CITY OF SARATOGA INVITES YOU TO ATTEND THE PLAY EQUIPMENT GRAND OPENING AT EL QUITO PARK. CITY OFFICIALS AND LOCAL RESIDENTS WILL ENGAGE IN A RIBBON CUTTING CEREMONY TO INTRODUCE THE PUBLIC TO THE NEW PLAY EQUIPMENT. FOR FURTHER INFORMATION, PLEASE CONTACT CARY BLOOMQUIST AT 868 -1258. X Yes! I would like to coordinate a site for Coastal Cleanup Day on Saturday, Sept. 18, 2004. No, we will be unable to participate in Coastal Cleanup Day this year. Phone: 408 868 -1258 CREEK CONNECTIONS ACTION GROUP City of San Jose • Santa Clara County Parks and Recreation Department • Santa Clara Valley Water District Coastal Cleanup Day `04 Site Registration Form Site Coordinator Name: Cary Bloomquist Agency:City of Saratoga Mailing Address: 13777 Fruitvale Avenue City: Saratoga Zip: 95070 Cell Phone: None Fax: 408 868 -1281 E -Mail address: cbloomqu.ist(a?saratoga.ca.us Web site: www.saratoga Would you like your website to be linked on www.cleanacreek.org? Yes Cleanup Site Name of creek, river or lake: Wildcat Creek and Calabasas Creek (Do you need assistance with the selection of a suitable site? Please call Beeny Sander at the Santa Clara County Parks for assistance (408) 355 -2254) Description of locations (name of park or nearest streets) Wildcat Creek Site Located on Allendale Avenue, near the intersection of Fruitvale and Allendale Avenue. Calabasas Creek Site located on Via Roncole at the railroad tracks. Meeting Area: Wildcat site: Parking lot between corp. yard and recreation building. Calabasas site: On side of the road by the railroad tracks. Parking Available? Yes Accessible byPublic Transit? Wildcat site only Restrooms Available? No Sites OK for children? Yes Total # of Volunteers needed for each Site: 15 -20 for each site, for a grand total of 30 -40. Other pertinent information on this site: Same sites utilized the past several years. Would you like volunteers to register for your site prior to the event? That would be great, but not required. If yes, please supply a phone number, email address and contact name for advance registration. CaryBloomquist, cbloomquist(a?saratoga.ca.us 408 868 -1258 MAIL to: County Parks/CCAG Attention: Beeny Sander 298 Garden Hill Drive Los Gatos, CA 95032 Please Turn in Registration Form by FRIDAY, JULY 23rd: OR FAX to: Beeny Sander (408) 356 -2025 OR EMAIL to: Beeny.sander@prk.sccgov.org 298 Garden all Drive • Los Gatos, CA 95032 • (408) 355 -2254 • www.cleanacreek.org 12 — Jul -04 Trails Subcommittee Parks and Recreation Commission City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 TRAILS ACTION MATRIX Revision Date: 12 July 2004 Date Iast reviewed with PRC: 12 July 2004 Date Iast reviewed with Public Works: 09 July 2004 1 Trails Action Matrix .doc 12 — Jul -04 Trails Action Matrix .doc TRAILS ACTION MATRIX NOTE: At the July 9 review with Public Works, it was suggested that this document be reformatted to show all maintenance (regular, special, capital improvements) by trail, and that trails be grouped in major sections (Parker Ranch, Mt. Eden, Heritage Loop). We can work on this at the next trails meeting. It was also some that some of the staff personnel may be able to help us create a more clear, current trails map by combining existing knowledge. A followup meeting will be scheduled for that discussion. 1. REGULAR MAINTENANCE Most trails are checked twice yearly and basic maintenance is performed if needed. Usually includes clearing debris off trail and clearing overgrowth and undergrowth away from trail. II. SPECIAL MAINTENANCE Typically includes projects such as re- grading an eroded trail, repaving, fixing bridges, removing root damage. Sometimes special design work is required. Asphalt or concrete work is usually small and therefore not scheduled separately but rather added to a larger project that the city may have underway. III. CAPITAL IMPROVEMENTS Significant trail repair or development requiring CIP funding. IV. WATCHLIST This section is for additional items that that Trails Subcommittee may want to track which don't fall easily into one of the above categories. TERMS USED APN: Assessor's Parcel Number TRAIL SEGMENT: Identified per the 1991 Parks and Trails Master Plan BRUSHING: Means to clear brush away from a trail CCC: The California Conservation Corps The Trails Action Matrix is maintained by the Trails Subcommittee of the Parks and Recreation Commission. It is considered a "living document" and is reviewed on approximately a quarterly basis with the Saratoga Public Works Department and with the PRC. 2 ITEM SEGTRAIL MENT DESCRIPTION DATE ADDED PRIORITY' ACTION /STATUS 1 9 Brushing (twice yearly) 3/20/03 1 Needs brushed above slide area. 7/09/04: Done; (trails confirm) 2 13 Brushing (twice yearly) 3/20/03 3 OK; brushing done. SIGNAGE: Add new trail signs to each end. 4/21/04 7/09/04: Signage on hold due to not pre- existing signed locations. 3 12 Brushing (once yearly) 3/20/03 1 Brushing not needed; This segment needs to have soil dug out approx. 4 in. and grindings put in as footing, drainage ditch has not worked adequately, Damon Lane to Damon Lane section. 7/09/04: Work scheduled for August. See special maint section. 4 51 Brushing (once yearly) 3/20/03 5 Currently OK. Brushed 6/2004 6 2 Brushing (twice yearly) 3/20/03 5 Check after heavy rains. Currently OK; will brush. Brushed 6/2004 7 3 Brushing (twice yearly) 3/20/03 2 Check slide area after heavy rains to assure integrity. OK. Brushed 6/2004 12— Jul -04 1 Priority ranks 1 (highest, most important) to 5 (lowest, least important). I. REGULAR MAINTENANCE ITEMS 3 Trails Action Matrix .doc ITEM SEGTRAIL MENT DESCRIPTION DATE ADDED PRIORITY ACTION /STATUS 8 4 Brushing (twice yearly) 3/20/03 1 Upper section needs work (other section is on road) Walked section with City 6/17/2004 7/09/04 Public works analyst to confirm that we by an easement for this steep section. If yes, CCC quote for time, $ to repair trail. 9 5 Brushing (twice yearly) 3/20/03 5 Currently OK; watch poison oak. 10 6 Brushing (twice yearly) 3/20/03 5 Currently OK 11 7 6/30/02 5 This section runs mostly on the street. Currently OK. 12 8 Brushing (twice yearly) 6/30/02 1 Heavy brushing needed at Continental Circle end. Mowed 6/2004. 13 21 Brushing (twice yearly) June 19 Update: NOT DONE. 7/09/04: Some work remains on Caltrans section across fm rock wall; email'd info to Public Works 7/12/04. 5/22/02 5 Will clear brush end April (CCC). 14 Mt. Eden Add Two Horse Crossing Signs 7/09/04: Although these are not pre- existing, it is a safety issue; will move ahead. 2/26/04 2 Public Works to create and install. Trails group to reconfirm exact desired location. 12 — Jul -04 4 Trails Action Matrix .doc ITEM SEG TRAIL MENT DESCRIPTION ADDE PRIORITY ACTION /STATUS 12- Jul -04 Trails Action Matrix .doc 5 ITEM SEG TRAIL MENT DESCRIPTION A PRIORITY ACTION /STATUS 1 12 Re -grade trail -bed and improve drainage. MAY 18 Update: CENTER SECTION STILL NEEDS WORK; TRAIL USERS FORCED ONTO STREET. July 09 Uodate: Will complete in August. 8/20/02 1 7/19/03 — Drained well over winter, but cut eliminated by resident. Needs to be repaired. 9/10/03 — Letter to homeowner. 2/5/04 — City to repair damage. Public Works has designed; will ask CCC to propose if can do. Also will add sign - city trail easement. 07/09/04 will also add pre- existing OK horse /hiker, no bike trail sign. 2 29 Re -pave trail surface. 5/22/02 4 Public Works will add to another paving project. 3 29 Cut down curbs for handicapped access. 5/22/02 2 Public Works will add to another concrete project. 4 21 Remove root heaves, re -pave trail surface. 5/22/02 3 Public Works will add to another project. 5 9 Remove landslide from trail surface. 7/15/03 1 Getting proposal from CCC; will complete end May Completed 6/2004 6 1 Repair washout at SE end of bridge Replace sign at NE end of bridge 05/18/04 05/18/04 2 2 7/09/04: Bid is in for repair. Sign: Public Works CAD drafted replacement sign for Trails review. 7 10 Repair — add crushed rock 05/18/04 2 6/2004: Rock & sand added 12— Jul -04 II. SPECIAL MAINTENANCE ITEMS 6 Trails Action Matrix .doc ITEM SEG TRAIL MENT DESCRIPTION A PRIORITY ACTION /STATUS 8 35 Edge of bridge span needs repair. Brushing required - Douglass trail. MAY 18 UPDATE: BRUSHING 12/21/03 2 Will complete by end May. Debris removed 6/2004 DONE BUT PILES OF BRUSH LEFT-ON-BRIDGE-OVER CREEK. FIRE HAZARD: 9 Carnelian Glen Ct. Significant brushing required. MAY 18 UPDATE: WORK STILL 2/21/04 1 Trail easement granted w /Hayfield development. Will complete heavy brush removal by end April. Brushed 6/2004 NOT DONE; TRAIL NOW IMPASSABLE DUE TO POISON OAK OVERGROWTH. 10 Carnelian Glen Ct. Remove overhanging tree branches 6/14/04 2 7/09/04 Overhanging branch along trail removed. Future work: remove branch blocking trail( for tall person) near Douglass Lane end of trail. 11 9 Remove fallen oak tree. 6/14/04 1 7/09/04 Public Works to look at. 12 8 Sign missing at Continental Cir. 6/19/04 3 Replace with City logo "Trail" sign. 7/09/04 Public Works will do. 13 5/6 Sign damaged (nearly removed) at intersection of trails 6/19/04 3 Replace with City logo "Trail" sign 7/09/04: Public Works will do. 12 — Jul -04 Trails Action Matrix .doc 7 ITEM SEGTRAIL MENT DESCRIPTION DATE ADDED PRIORITY ACTION /STATUS 1 8 Relocate portion of trail to make more usable. 6/30/02 1 Public Works to get bid on this work. 7/09/04: a) need to make sure desired relocation is still within easement and if yes, show exactly desired trail relocation. 2 14 Locate and improve trail. 6/30/02 0 7/1/03 — Easement validated. 4/12/04 - No action until PRC/Trails takes to Council. Not a very useful trail, yet, pending other developments. No action at this time. 3 15 Locate and improve trail. 6/30/02 0 Same as above. 4 16 Locate and improve trail. 6/30/02 0 Same as above. 5 17 Locate and improve trail. Est (2 -5) $35,000 (seg. 14 -17) 6/30/02 0 Same as above. 6 9 Mitigate erosion of bridge footings 7/09/04: K. Meeks will check, also downed tree (see special maintenance section). 7/15/03 2 Will complete by end May. Concrete blocks placed in stream - bed; watch during rainy season. 7 9 Improve water control measures on steep section above bridge. June 19 update: NOT DONE. 7/15/03 3 Will complete by end May. 7/09/04 K. Meeks will check. 12— JuI -04 III. CAPITAL IMPROVEMENTS 8 Trails Action Matrix .doc ITEM SEGTRAIL MENT DESCRIPTION DATE ADDED PRIORITY ACTION /STATUS 8 4 (3 ?) Fix erosion and improve "Tank Trail" 2/14/04 2 Public Works has project out to bid est. cost $16K. 7/09/04: Public Works to walk area. K Meeks, C Bloomquist, J Cherbone, and a Trails person. Still some lack of clarity on trail location. (GPS project and discussion between Public Works and Planning may help... we keep having the same discussion). 12— Jul -04 Trails Action Matrix .doc 9 APN SEGTRAIL MENT DESCRIPTION DATE ADDED STATUS ACTIVITY N/A N/A Ho property, trail easement desired; trail to be developed with property. Note: important potential connector Trail for Mt. Eden trail system. 5/18/04 Update: will formally request pedestrian easement on road and signage. 11/19/02 In Design 4/28/04 scheduled for planning commission 5/18/04 Sanquini and Brooks spoke at meeting. Property discussion continued to future planning meeting. 5/25/04 Additional pedestrian easement requested on road. N/A N/A Trail from Mt. EdenNilla Oaks to Villa Oaks subdivision, bypassing Mt. Eden Rd. 1/21/03 3/27/03 — Sample dedication provided to Garrod Trust. 12/10/03 — Letter sent to Cocciardi. 4/12/04 — Discussion with Cocciardi engineer TBD 45 House property, trail easement desired; important connector trail for hillside trail system. Proposed segment per 1991 Master Plan 4/12/04 Pending Property owner has indicated interest in trail on property pending other land develop - ments. No action at this time from PRC/Trails. Mr. House communicated at May 04 planning commission mtg that he was working cooperatively with trails subcommittee on future potential trail on his and two nearby properties. 12 —Jul -04 IV. WATCHLIST 10 Trails Action Matrix .doc APN SEG TRAIL MENT DESCRIPTION ADD STATUS ACTIVITY N/A N/A Saratoga Retirement Community (Odd Fellows) trail from San Marcos Rd to Crisp Ave. 5/20/03 Proposed 1/24/04 — Presentation made to Odd Fellows board with followup letter. 4/22/04 — Requested city to followup. 4/18/04 — Don Smith, Chair, Saratoga Ret'mt Comm devel, indicated to followup early 2005 after more development complete and new homeowners involved. TBD N/A DeAnza Trail 4/12/04 Active VTA and Donor funding obtained; Committee formed, includes one member from PRC. 5/18/04 — Facilitator selected July 2004: DeAnza Trail Taskforce underway; see separate minutes of meetings. TBD N/A Saratoga -to- the -Sea Trail 4/12/04 Possible connection via Hakone and other lands identified. No real progress yet; need County support. Some discussion at county level. Propose special committee? 12 —Jul -04 11 Trails Action Matrix .doc