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HomeMy WebLinkAbout01-05-2004 Parks and Rec Commission agendaCITY OF SARATOGA PARKS AND RECREATION COMMISSION AGENDA DATE: January 5, 2004 TIME: 7:30 pm - 9:30 pm. LOCATION: Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA 95070 1. Call to Order 2. Roll Call: Bruno, Deimler, Dodge, Frazier, Gates, Sanquini, Soukup 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on December 18, 2003. 4. Accept Agenda Items and Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Approval of Minutes: Meeting of December 1, 2003. 6. Oral and Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 7. Old Business • Holiday Party Task Force summary. • Master Plan Review presented by Ann Welsh (Discussion, no actions to be taken). • Intentional Conflict of Interest - Discussion from Richard Taylor's response. No action expected except reviewing the 'Adopt -a -Park' or 'Park Assignments' term. • Update for Public Meeting about Feasibility of Dog Parks in Saratoga at Feb 9th 7pm. Discussion and action recomendations about getting public notice, wording of notice, and timing of notice. 8. New Business • CIP Review - Discussion about what are the priorities for PRC 2004 includes recomendations for future agenda planning including creating Task Force(s). • Trails Maintenance Update - Review of Trails maintenance history, planning, process, issues with (re)- introduction and Status of the 'Trails Task Matrix'. 9. Reports (information only, no actions to be taken) • Council Liaison Kathleen King • Public Works Director John Cherbone • Recreation Director Joan Pisani • Staff Liaison Cary Bloomquist • Trails Sub - Committee • Celebration Task Force • El Quito Park Task Force • Master Plan Task Force • Handbook Task Force • Dog Park Task Force • Commissioner Round Table 10. Suggestions about Items to be placed on future Agenda or Calendar 11. Adjournment to Next Regularly Scheduled Meeting: Monday, February 2nd 2004 at 7:30 pm. Administrative Conference Room, City of Saratoga In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1269 or cboyer(a,saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Cary Bloomquist, Administrative Analyst with the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on December 18, 2003 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us. Signed this 18th day of December, 2003 at Saratoga, California Cary Bloomquist, Administrative Analyst 408.868.1258 cbloomquist@saratoga.ca.us Saratoga Parks and Recreation Commission Meeting Administrative Conference Room City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, December 1, 2003 7:30 p.m. Action Minutes 1. Call to Order The meeting was called to order at 7:41 p.m. 2. Roll Call Commissioners Present: Vita Bruno, Logan Deimler, Angela Frazier, Greg Gates, Anne Sanquini, Tom Soukup Commissioners Absent: Sandra Dodge Others Present: Council Liaison Ann Waltonsmith, Recreation Director Joan Pisani, Staff Liaison Cary Bloomquist 3. Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on November 26, 2003. 4. Accept Agenda Items and Order: Agenda Items and Order accepted as presented. 5. Approval of Minutes of Meeting: Motion by Commissioner Angela Frazier, Seconded by Commissioner Anne Sanquini, to approve the November 6, 2003 Action Minutes with corrections as noted on audiotape. Vote taken, action minutes approved 6 -0. 6. Oral and Written Communication: 1) None. 7. Old Business: 1) Suggestions for next Retreat from November's North Campus Retreat: Suggestion to hold a Spring 2004 retreat at Hakone Gardens. 8. New Business: 1) Presentation and discussion on Plans for Public Meeting about Feasibility of Dog Park in Saratoga: Commissioners Angela Frazier and Tom Soukup distributed a presentation outline and discussed outline for 7 -12 minutes. Typical facilities at Dog Parks in neighboring communities: Fenced, water sources, benches, shade trees, trash receptacles, operate during regular park hours. Need to define Dog friendly hours for parks and any permit or fee issues. Set initial Dog Park Task Force meeting for Monday, February 9, 2004 at 7:00 p.m. Contingent upon availability, meeting will be held in the City of Saratoga Adult Day Care Center. 2) Review and discussion about Park Rules for Master Plan: Contained in the Commission information packet was a partial listing of the City Municipal Code. This needs to be further reviewed and brought back for further discussion at a future PRC meeting. Staff will further investigate the noise ordinance and bring back Decibel Level findings for amplified sound parameters in Public Parks at the next PRC meeting. 3) Discussion about creation of Celebration Task Force: In an effort to plan, promote and recognize our parks, members of the Commission suggested the formation of a Celebration Task Force to focus more positive energy on our parks and the various improvements made to them. Motion by Commissioner Frazier, seconded by Commissioner Soukup, to create a Celebration Task Force. Discussion ensued; Commissioners Bruno and Gates will represent the PRC on this task force. Vote taken, motion carried 6 -0. 9. Reports: 1) Council Liaison Ann Waltonsmith: PG &E Trail (DeAnza) on the Council Agenda for December 3, 2003. Those interested in this topic encouraged to attend. 2) Recreation Director Joan Pisani indicated the Saratogan & Winter guides were recently mailed out. Recreation Department Day Trip already sold out and are going well. New teen center coordinator (Adam) was recently hired. 3) Trails Subcommittee: Signage for trails needs to be discussed further. Ho property trail with Ann Welsh. 4) Holiday Party Task Force: Commissioner Sanquini gave a brief update. Arrangements made for food, beverages and setup. 5) El Quito Park Task Force: Request for Matrix will be forwarded to John Cherbone. 6) Master Plan Task Force: Request Staff Planner Ann Welsh attend next meeting. 7) Handbook Task Force: Corrections are presently being made. 8) Dog Park Task Force: No further updates 9) Commissioner Round Table: None. 10. Suggestions about Items to be placed on future Agenda or Calendar: 1) Ann Welsh, City Planner, to attend next meeting. 11. Adjournment Commissioner Frazier made a motion to adjourn the meeting. Commissioner Bruno seconded the motion. Vote taken and motion carried 6 -0. The meeting was adjourned at 9:24 p.m. Prepared By: Cary Bloomquist, Staff Liaison Cary Bloomquist Hello, I did some more website research and found the following. Daytime Evening Night Outside. 60 50 45 Page 1 of 1 From: "Cary Bloomquist" <cbloomquist @saratoga ca.us> To: "Vita Bruno" <vita_bruno @yahoo.com >; <SDodgeQT @aol.com >; "Logan Deimler" <logan @wyrmwood.com >; "Ann Waltonsmith" <waltonsmith @comcast.net >; <angelafrazier @mindspring.com >, "Tom Soukup" <tsoukup @sbcglobal.net >; "Anne Sanquini" <greathikes123 @aol.com >; "greg gates" <gsgates @sladesys.com> Sent: Wednesday, December 03, 2003 6:03 PM Subject: Followup from December 1, 2003 PRC meeting Muni Code Chapter 7, Health and Safety This chapter reviews our noise ordinance in more detail. Of particular interest to the PRC is the following Ambient Noise Standard section 7- 30.040: Public Parks: Inside: 50 40 35 These are Decibel Level readings for noise source as generated from outside and for the level of noise heard from surrounding neighborhood inside structures. I also left a message for our Public Safety Officer (Code enforcement) regarding the Sheriffs lack of citations for dogs off leash. I will update you as more info. becomes available. Ann Welsh in Planning is looking forward to attending our January 5, 2004 PRC Meeting. Regards..Cary 12/9/03 SARATOGA CITY COUNCIL MEETING DATE: December 3, 2003 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: Cary Bloomquist DEPT HEAD: SUBJECT: Request Santa Clara County amend their Sanborn Park Trails Master Plan to include an easement across County owned Quarry land for possible trail development RECOMMENDED ACTION(S): Adopt and forward attached resolution to the Santa Clara County Parks and Recreation Department requesting they amend their Sanborn Park Trails Master Plan Document to include options to develop the "Saratoga to the Sea Trail" running across County owned property and transfer said property from the County Roads Department to the County Parks and Recreation Department for this purpose. REPORT SUMMARY: City Council Members and staff attended a meeting held last September at the Santa Clara County Offices on Hedding Street, which discussed the feasibility of developing a hiking trail on County Owned property know as parcel numbers 317 -32 -001 and 503 -48 -014 (commonly known as the "Quarry"), which, when combined with other trail easements and linkages, could connect Saratoga to the coast trail system. Also present at this meeting was a representative from the office of Liz Kniss, County of Santa Clara Board of Supervisors District 5 member, to which Saratoga belongs, representatives from the Santa Clara County Parks and Recreation Department and Road Department, and a representative from the San Jose Water Company. Interest in developing the "Quarry" property was expressed by the office of Supervisor Liz Kniss and by all those in attendance, with the understanding that certain conditions would need to be satisfied prior to development of the "Quarry" property and the trail easement. One of these conditions was ownership of the parcels would need to be transferred from the Santa Clara County Roads Department to the County Parks and Recreation Department. This can be considered by requesting the transfer be placed on the Parks and Recreation Department Acquisition Agenda. If the property transfer occurs, the trail can then be incorporated into the Sanborn County Park Trails Master Plan, which is scheduled for revision sometime within the next 12 months. Once placed on the County Master Plan, pursuit of an easement across the adjacent San Jose Water Company parcel can commence, with the long -term goal of establishing several interconnecting linkages to eventually form the "Saratoga to the Sea Trail ". An additional condition prior to establishment of this trail is to place the parcel directly adjacent to Hakone Gardens (which is currently for sale) under Saratoga's sphere of influence, which will enable the City to place a connecting trail easement. This is presently being pursued by the City, and may come before Council at a regular meeting early next year. At a recent Town Hall meeting this past October, County Supervisor Liz Kniss again expressed support for this trail, and suggested the City forward a resolution (attachment B) to the County requesting the intra County property transfer occur so the next step towards developing this proposed trail can occur FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Possible trail linkage will not be realized. ALTERNATIVE ACTION(S): None. FOLLOW UP ACTION(S): Forward attached resolution to Director of County Parks and Recreation Department ADVERTISING, NOTICING AND PUBLIC CONTACT: None at this time. ATTACHMENTS: Attachment A- Resolution Cover Letter Attachment B- Resolution Attachment C -Map SARATOGA CITY COUNCIL MEETING DATE: December 17, 2003 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: Cary Bloomquist DEPT HEAD: SUBJECT: Authorization for Staff to hire Grubb Real Estate and Appraisal to perform an appraisal on County owned land for possible development of the "Saratoga to Sea Trail" RECOMMENDED ACTION(S): Authorize Staff to retain the services of Grubb Real Estate and Appraisal to determine the value of the following parcels of land owned by Santa Clara County: APN 503 -48 -014 and 517 -32- 001. REPORT SUMMARY: At their December 3, 2003 meeting, Council adopted a resolution requesting Santa Clara County amend their Sanborn Park Trails Master Plan to include an easement across County owned parcels APN 503 -48 -014 and 517 -32 -001, with the goal of placing a trail across this property creating a linkage with the Coastal Trail system. The "Saratoga to Sea Trail" concept has support from the San Jose Water Company, County Staff and District 5 Supervisor Liz Kniss. Council further directed staff to proceed forward with the process of attaining an easement from the County, and bring back to them, at their next regular meeting, a request for authorization to have an appraisal performed on the two County owned parcels to establish their value. This is required to comply with the County process and to move forward with the proposed trail project. After attempting to make contact with several appraisal firms, only Grubb Real Estate and Appraisal in Los Gatos submitted a bid (attachment A). One other appraisal firm verbally indicated they were not interested in submitting a bid, but if they did, it would be in the $7,000.00 - $10,000.00 dollar range. Other appraisal firms contacted did not respond. FISCAL IMPACTS: Issue a purchase order in the amount of $750.00 to cover the cost of the appraisal. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Staff cannot proceed with the trail project and the trail will probably not be developed. ALTERNATIVE ACTION(S): None. FOLLOW UP ACTION(S): Once appraisal has been completed, forward to County Staff for review. ADVERTISING, NOTICING AND PUBLIC CONTACT: None at this time. ATTACHMENTS: Attachment A -Email from Grubb Appraisal with Bid. SARATOGA CITY COUNCIL MEETING DATE: December 3, 2003 AGENDA ITEM: ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: Cary Bloomquist DEPT HEAD: SUBJECT: DeAnza / PG &E Trail Public Process Options RECOMMENDED ACTION(S): 1. Determine type and composition of body to conduct the public input process and project development. 2. Provide direction to staff regarding the use of a professional facilitator to assist with the public input process. 3. Direct staff to develop a cooperative agreement with the VTA and draft an escrow agreement with the anonymous donor for the purposes of procuring funding for the project. REPORT SUMMARY: At their October 15, 2003 meeting, City Council directed staff to move ahead with the process of developing a pedestrian/cycling trail on PG &E right -of -way lands running parallel to the railroad tracks between Saratoga and Saratoga/Sunnyvale Avenues. Council specifically requested staff generate options for an active public process and project development, which will occur over an estimated 12 -24 month time frame, and to bring these options back for review by the City Council at a future meeting. Public outreach for this meeting (attachment B) consisted of the following: Direct Mailer card to all 11,800 Saratoga households; Letter to 420 households within 500 feet of proposed project; hand delivered same letter to over 50 homes in the Fredericksburg Drive neighborhood due to previous area resident complaints of not receiving meeting notice. Action 1: As per Recommended Action No. 1 above, determine type and composition of body to conduct the public input process and project such as the following: • Parks and Recreation Commission Action 2: • Council Adhoc • Blue Ribbon Committee As per Recommended Action No 2 above, provide direction to staff regarding the use of a professional facilitator to assist with the public. As was done for the Gateway project, a professional meeting facilitator, with staff support, would handle the public process and develop a project Master Plan. If a public facilitator is not used, staff could conduct this public input phase of the project. A consultant would still be required to implement the development of a project Master Plan. Staff recommends the following project development process: • Hold Community/Public Input meetings conducted by the Council chosen body utilizing one of the two options for facilitation and provide periodic reports to City Council at a yet to be determined schedule. • Develop project Master Plan upon completion of initial analysis, and after clear parameters for trail development have been established considering all public input. Once completed, submit Master Plan to City Council for approval via a public hearing or hearings. • Retain the services of a design consultant to develop plans and specifications for construction and submit final plans to City Council for approval. • Bid project and submit construction contract to City Council for award. Action 3: As per Recommended Action No 3 above, direct staff to develop a cooperative agreement with the VTA and draft an escrow agreement with the anonymous donor for the purposes of procuring funding for the project. FISCAL IMPACTS: Depends on City Council's direction. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Public process options will not be determined and the project would not move forward with likely loss of project funding from the VTA. ALTERNATIVE ACTION(S): Council determines an alternate project process. FOLLOW UP ACTION(S): Depends upon the direction by Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: As directed by Council, advertise each project public meeting by utilizing direct mailers, website posting, and the newspaper. ATTACHMENTS: Attachment A — Public correspondence received since October 15, 2003 Meeting Attachment B — Public outreach examples Commissioner Training December 1, 2003 COMMISSION NAME Henderson, Mary Ann Murray, Lee Peck, Betty King, Kathleen Waltonsmith, Ann Allen, Dick Chin, Simon Hughes, Jim Ruebeuson, Bart Siegler, Norman Tennant, Alex Bailey, Patricia Ballingall, Phyllis Conrado, Paul Koepernik, Norman Lowdermilk, Tom Peck, Willys Cross, Anne Gipstein, Ruth Johnson, Don Manzo, Marcia Bruno, Vita Deimler, Logan Frazier, Angela Gates, Gregory Sanquini, Anne Soukup, Thomas Barry, Cynthia Garakani, Mohammad Hunter, Jill Nagpal, Susie Uhl, Mike Ballingall, Brigitte Beister, Ken Kane, Mitch Santana, Ronny Boyer, Cathleen Pisani, Joan Sullivan, Ann Tinfow, Lorie Gong, Viviam Saxton Heinrichs, Kim Baloca, Jesse Livingstone, John Bloomquist, Cary Sullivan, Tom Surdin, Danielle Luskey, Jackie Rezaii, Elli Arts Arts Arts City Council City Council, Vice Mayor Finance Finance Finance Finance Finance Finance Heritage Preservation Heritage Preservation Heritage Preservation Heritage Preservation Heritage Preservation Heritage Preservation Library Library Library Library Parks and Recreation Parks and Recreation Parks and Recreation Parks and Recreation Parks and Recreation Parks and Recreation Planning Planning Planning Planning Planning Public Safety Public Safety Public Safety Public Safety Staff Staff Staff Staff Staff Staff Liaison - Arts Staff Liaison - Finance Staff Liaison - Heritage Preservation Staff Liaison - Parks & Recreation Staff Liaison - Planning Staff Liaison - Public Safety Youth Youth Task Force: Commissioner: Dog Park Angela / Tom El Quito Park Angela / Tom Master Plan Greg / Logan PRC Handbook Sandra / Anne Celebration Vita / Greg Park Azule Commissioner Tom Beauchamps Angela Belgrove Vita Brookglen Logan Central Sandra Congress Springs Tom El Quito Greg Vita Foothill Gardiner Anne Historical Sandra Kevin Moran Angela Ravenswood Logan Wildwood Anne Saratoga Parks and Recreation Commission Commissioner Assignments Updated 12/15/2003 Sub - Committee List Maximum of 3 commissioners is allowed on each. Responsibilities include reporting back to the commission on the activities and any recommendations of the group. No official actions taken at these meetings. Trails Creek Cleanup B.A.C. (Bicycle) Logan Sandra Logan Anne Vita Active Active Active Monthly Bi- Annual Varies Park Liaison One commissioner per park. Responsibilities are to visit their park on a regular basis and report back to the commission any items such as required maintenance, user feedback, suggested improvements etc. that they feel are of interest to the commission or are beneficial to their park. Task Force Assignments PRC Celebration Task Force a . Vision gay a � o ° � G 0 o� +Qo To promote and build community through events & campaign which highlight: - Saratoga's existing & newly renovated parks - Saratoga's extensive hiking, biking and walking trails - Saratoga's world class recreation department o,`a ag o g ay a'� o PRC Celebration Task Force 2004 Possible Events • Park Renovation Celebration (summer kick off) — June 12th — Wildwood Park — Highlight basic trails & Rec. dept. as well • Bike Jamboree — August 28th — Village to library, Hwy 9 — Fruitvale — City Center- Library — Highlight Rec. dept. , parks & basic trails 1 PRC Celebration Task Force Membership • 2 PRC Commissioners (Vita & Greg) • 2 PR staff members (Joan & Cary) • 2 Community Members • 2 Community group reps. (� ..k 4 C1/4 ,,b6, , PRC Celebration Task Force Timeline • Dec 30th — Planning session • Jan 5th — Presentation at PRC meeting • January — Promotion of events /Recruiting • February — Task force creation & meeting • March — Create plan & campaign • April — Present plan to Council • May — Coordinate Park celebration — launch campaign • June — Park renovation celebration • July — Plan details of bike jamboree • August — Bike Jamboree 2 PRC Celebration Task Force • Gating Items — Parks renovation must be complete by 6/1 — Need pamphlet of basic trails & parks • Village to library • Village to Los Gatos • Argonaut center to Village • City Center /Fruitvale • Fremont older open space preserve • Other ideas — Guided trail hikes with local experts — Showcase other commissions at events 3