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HomeMy WebLinkAbout05-01-2000 Park and Recreation Commission MinutesSaratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga May 1, 2000 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:35 p.m. II. Roll Call Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Seroff Commissioners Absent:Olsen Others Present: Norman Koepernik, Robert Peepari, Joan Pisani, Kara Chalmers, Cary Bloomquist III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on Apri127, 2000. N. Approval of Minutes of MeetinQ: Motion by Commissioner Clabeaux to approve April 3, 2000 Action Minutes seconded by Commissioner Ioannou, motion carried (6-0). Motion by Commissioner Ioannou to approve April 10, 2000 Action Minutes seconded by Commissioner podge, motion carried (6-0). V. Administration: (A) Recreation Director Joan Pisani Update: Director Pisani gave an update on the various recreation programs and their high level of public participation. Director Pisani indicated over 1500 tickets were sold for the Cinderella Production. Director Pisani also mentioned the softball program at El Quito Park is under way again. Director Pisani indicated the Youth Commission is presently recruiting for new members. (B) Update on Community and Senior Center short-term repairs: Director Pisani reported Bids are coming in for various Items including portable buildings. The portable buildings will be located between the Community Center and the Corp. Yard. (C) Follow-up discussion from joint meeting with Council on April 25, 2000: Meeting went well; the Council honored the recommendation for the allocations of funds. Only follow-up issue is perta.ining to the Parker Ranch "Tank Trail" segment. Eventually will need to bring back to Council for direction. Liaison Bloomquist to follow up with Acting Public Works Director John Cherbone regarding the role of the City in overseeing the trails improvement work to be performed with the recent $29,500.00 allocation. (D) Recognition of cleanup efforts by the Girl Scouts of America at El Quito and Wildwood Parks: Chair Alberts suggested sending a letter of recognition to the Girl Scouts of America for their clean-up efforts at El Quito and Wildwood Parks. Motion made by Commissioner Ioannou, seconded by Commissioner Clabeaux, motion passed (6-0). (E) Park Development Fund-Keview Finance Department Report: Liaison Bloomquist gave a brief overview of report upon request of Commission. Commissioner Clabeaux gave feedback regarding specific allocations. Liaison Bloomquist indicated he is not prepared to review the report at that level of detail, but could request information from Finance Department Staff if necessary. No further action required. Upon reviewing report, the Commission decided to discuss the Kevin Moran and Gardiner Park projects. A motion was made by Commissioner Ioannou to approve the additional $68,000.00 required to fund the Kevin Moran Gardiner Parks playground equipment projects. Commissioner Clabeaux seconded the motion, motion carried (6-0). Oral Written Communication: None VI. Old Business: A) Discussion regarding possible usage of Park Development Funds for Community Center Renovations: Discussion ensued among the Commissioners regarding the allocation of PD Funds for Community Center renovations. Some Commissioners questioned if PD Funds were depleted by cost overruns, would the fund be replenished by a transfer of funds from the General Fund. Chair Alberts indicated the answer is "Yes" per discussions at previous Commission Meetings with our Council liaison Nick Streit. Recreation Director Joan Pisani volunteered to research and report back to the Commission if CDBG funds would be available for the Community Center renovations and what the amount of the allocation would be. Liaison Bloomquist indicated approximately $171,000.00 in CDBG could be allocated to the project. B) Discussion and review of ineeting with Heritage Commission on April I 1, 2000: Chair Alberts provided the Commission with a brief overview and summary of the meeting. At this meeting, the Heritage Commission decided to follow-up with Recreation Department regarding the possibility of having educational programs regarding the Orchard at the Orchard sponsored by the Recreation Department. C) Follow-up regarding funding from passage of Propositions 12 13: Liaison Bloomquist gave an overview of the present status of the funding allocation process and timetable. Funding allocation for Proposition 12 is uncertain, but may be as early as FY 00/01. Proposition 13 funding allocations are still far off, FY 01 /00 is likely timeframe. Liaison Bloomquist will keep the Commission updated as information becomes available. D) Follow-up report from Commissioner Seroff regarding Heritage Orchard "Advisory Vote": Commissioner Seroff contacted the Libraxy Commission to determine how the process works. The deadline for submission is August 11, 2000 to get an item placed on the Ballot. The cost is $2500.00 per question, with a recommendation of 3 questions. Commissioner Seroff presented the Commission with the three questions for the Ballot for the Commission's consideration and review. A second option for determining the "Pulse" of Saratoga regarding the Heritage Orchard Park would be to hire a professional telephone survey company to conduct a scientific survey of 10% of the population. The cost of this would be approximately $10,000.00. E) Discussion ensued among Commission members with Commissioner podge offering her support for a telephone survey but indicating she prefers not to develop the Heritage Orchard. Commissioner Clabeawz requested clarification regarding the status of the Heritage Orchard: a) Is it a Park or a Heritage Orchard? b) Under which jurisdiction does it fall under-The Parks and Recreation Commission or the Heritage Commission7 The response was the Heritage Orchard is a City Park with a Heritage Orchard contained within its boundary. In this instance with the proposed development of the Heritage Orchard, both Commissions have legitimate jurisdictional claims as to who makes the decisions regarding the disposition of the Orchard. Recreation Director Pisani gave information regarding the Council Newsletter and how the tear off section could be used to gather information regarding Saratoga's resident's opinions on the usage of the Orchard. Coinmissioner Seroff made a motion to recommend a scientific telephone survey with demographics polling 10% of the population of Saratoga in an effort to attain information from the residents of Saratoga regarding possible recreational or civic uses of the Heritage Orchard Central Park. Commissioner podge seconded the motion. During the discussion phase, Chair Alberts indicated what a difficult issue this is, and without more information on the telephone survey, is not able to vote. Discussion ensued. Motion passed by vote, Commissioners Seroff, Dodge, Fronczak, Clabeaux supporting, Commissioner Ioannou opposing, Chair Alberts abstaining (4-1-1). Discussion regarding Wildcat Creek Clean-up, May 20, 2000. Chair Alberts Stated the pre-creek walk will be Tuesday, May 16 from 10:00 a.m. to 1:00 p.m. at the site of the creek clean up. Kevin Moran Park-Discussion of tree removal. Liaison Bloomquist requested 1-2 Commissioners be present during the tree removal phase of the project to respond to questions the public may have. Commissioner Clabeaux agreed to be in attendance. VII. New Business: A) None. VIII. Reports: Commissioner Reports: Ioannou-Indicated she would like to be the contact for the Trails sub-committee. Requested that "Publicity for Parks Trails" be placed on the next Agenda. Clabeaux-Gave brief on web page. Dodge-No report. Seroff-No report. Fronczak-No report. Alberts-No report. Liaison Bloomquist gave a brief overview of Action Matrix and gave feedback to Comnussioner Seroff regarding maintenance at Brookglen Park. IX. Adjournment Commissioner Seroff made a motion to adjourn the meeting and Commissioner Fronczak seconded the motion. The motion carried (6-0) and the meeting was adjourned at 9:40 P.M. Prepared By: Cary Bloomquist City Staff Representative Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga May 1, 2000 7:30 p.m. Action Minutes Call to Order The meeting was called to order at 7:35 p.m. II. Roll Call Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Seroff Commissioners Absent:Olsen Others Present: Norman Koepernik, Robert Peepari, Joan Pisani, Kara Chalmers, Cary Bloomquist III. Report on Postin,g of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on Apri127, 2000. IV. Approval of Minutes of MeetinA: Motion by Commissioner Clabeaux to approve April 3, 2000 Action Minutes seconded by Commissioner Ioannou, motion carried (6-0). Motion by Commissioner Ioannou to approve April 10, 2000 Action Minutes seconded by Commissioner podge, motion carried (6-0). V. Administration: (A) Recreation Director Joan Pisani Update: Director Pisani gave an update on the various recreation programs and their high level of public participation. Director Pisani indicated over 1500 tickets were sold for the Cinderella Production. Director Pisani also mentioned the softball program at El Quito Park is under way again. Director Pisani indicated the Youth Commission is presently recruiting for new members. (B) Update on Community and Senior Center short-term repairs: Director Pisani reported Bids are coming in for various Items including portable buildings. The portable buildings will be located between the Community Center and the Corp. Yard. (C) Follow-up discussion from joint meeting with Council on Apri125, 2000: Meeting went well; the Council honored the recommendation for the allocations of funds. Only follow-up issue is pertaining to the Parker Ranch "Tank Trail" segment. Eventually will need to bring back to Council for direction. Liaison Bloomquist to follow up with Acting Public Works Director John Cherbone regarding the role of the City in overseeing the trails improvement work to be performed with the recent $29,500.00 allocation. (D) Recognition of cleanup efforts by the Girl Scouts of America at El Quito and Wildwood Parks: Chair Alberts suggested sending a letter of recognition to the Girl Scouts of America for their clean-up efforts at El Quito and Wildwood Parks. Motion made by Commissioner Ioannou, seconded by Commissioner Clabeaux, motion passed (6-0). (E) Park Development Fund-Review Finance Department Report: Liaison Bloomquist gave a brief overview of report upon request of Commission. Commissioner Clabeai.ix gave feedback regarding specific allocations. Liaison Bloomquist indicated he is not prepared to review the report at that level of deta.il, but could request information from Finance Department Staff if necessary. No further action required. Upon reviewing report, the Commission decided to discuss the Kevin Moran and Gardiner Park projects. A motion was made by Commissioner Ioannou to approve the additional $68,000.00 required to fund the Kevin Moran Gardiner Parks playground equipment projects. Commissioner Clabeaux seconded the motion, motion carried (6-0). Oral Written Communication: None VI. Old Business: A) Discussion regarding possible usage of Park Development Funds for Community Center Renovations: Discussion ensued among the Commissioners regarding the allocation of PD Funds for Community Center renovations. Some Commissioners questioned if PD Funds were depleted by cost overruns, would the fund be replenished by a transfer of funds from the General Fund. Chair Alberts indicated the answer is "Yes" per discussions at previous Commission Meetings with our Council liaison Nick Streit. Recreation Director Joan Pisani volunteered to research and report back to the Commission if CDBG funds would be available for the Community Center renovations and what the amount of the allocation would be. Liaison Bloomquist indicated approximately $171,000.00 in CDBG could be allocated to the project. B) Discussion and review of ineeting with Heritage Commission on April 11, 2000: Chair Alberts provided the Commission with a brief overview and summary of the meeting. At this meeting, the Heritage Commission decided to follow-up with Recreation Department regarding the possibility of having educational programs regarding the Orchard at the Orchard sponsored by the Recreation Department. C) Follow-up regarding funding from passage of Propositions 12 13: Liaison Bloomquist gave an overview of the present status of the funding allocation process and timetable. Funding allocation for Proposition 12 is uncertain, but may be as early as FY 00/01. Proposition 13 funding allocations are still far off, FY 01 /00 is likely timeframe. Liaison Bloomquist will keep the Commission updated as information becomes available. D) Follow-up report from Commissioner Seroff regarding Heritage Orchard "Advisory Vote": Commissioner Seroff conta.cted the Library Commission to determine how the process works. The deadline for submission is August I 1, Z000 to get an item placed on the Ballot. The cost is $2500.00 per question, with a recommendation of 3 questions. Commissioner Seroff presented the Commission with the three questions for the Ballot for the Commission's consideration and review. A second option for determining the "Pulse" of Saratoga regarding the Heritage Orchard Park would be to hire a professional telephone survey company to conduct a scientific survey of 10% of the population. The cost of this would be approximately $10,000.00. E) Discussion ensued among Commission members with Commissioner podge offering her support for a telephone survey but indicating she prefers not to develop the Heritage Orchard. Commissioner Clabeaux requested clarification regarding the status of the Heritage Orchard: a) Is it a Park or a Heritage Orchard? b) Under which jurisdiction does it fall under-The Parks and Recreation Commission or the Heritage Commission? The response was the Heritage Orchard is a Ciry Park with a Heritage Orchard contained within its boundary. In this instance with the proposed development of the Heritage Orchard, both Commissions have legitimate jurisdictional claims as to who makes the decisions regarding the disposition of the Orchard. Recreation Director Pisani gave information regarding the Council Newsletter and how the tear off section could be used to gather information regarding Saratoga's resident's opinions on the usage of the Orchard. Commissioner Seroff made a motion to recommend a scientific telephone survey with demographics polling 10% of the population of Saratoga in an effort to attain information from the residents of Saratoga regarding possible recreational or civic uses of the Heritage Orchard Central Park. Commissioner podge seconded the motion. During the discussion phase, Chair Alberts indicated what a difficult issue this is, and without more information on the telephone survey, is not able to vote. Discussion ensued. Motion passed by vote, Commissioners Seroff, Dodge, Fronczak, Clabeaux supporting, Commissioner Ioannou opposing, Chair Alberts abstaining (4 Discussion regarding Wildcat Creek Clean-up, May 20, 2000. Chair Alberts Stated the pre-creek walk will be Tuesday, May 16 from 10:00 a.m. to 1:00 p.m. at the site of the creek clean up. Kevin Moran Park-Discussion of tree removal. Liaison Bloomquist requested 1-2 Commissioners be present during the tree removal phase of the project to respond to questions the public may have. Commissioner Clabeaux agreed to be in attendance. VII. New Business: A) None. VIII. Reports: Commissioner Reports: Ioannou-Indicated she would like to be the contact for the Trails sub-committee. Requested that "Publicity for Parks Trails" be placed on the next Agenda. Clabeaux-Gave brief on web page. Dodge-No report. Seroff-No report. Fronczak-No report. Alberts-No report. Liaison Bloomquist gave a brief overview of Action Matrix and gave feedback to Commissioner Seroff regarding maintenance at Brool�glen Park. IX. Adjournment Commissioner Seroff made a motion to adjourn the meeting and Commissioner Fronczak seconded the motion. The motion carried (6-0) and the meeting was adjourned at 9:40 P.M. Prepared By: Cary Bloomquist City Staff Representative