HomeMy WebLinkAbout05-01-2000 Park and Recreation Commission MinutesSaratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
May 1, 2000
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Seroff
Commissioners Absent:Olsen
Others Present: Norman Koepernik, Robert Peepari, Joan Pisani, Kara Chalmers,
Cary Bloomquist
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on Apri127, 2000.
N. Approval of Minutes of MeetinQ: Motion by Commissioner Clabeaux to approve
April 3, 2000 Action Minutes seconded by Commissioner Ioannou, motion
carried (6-0). Motion by Commissioner Ioannou to approve April 10, 2000
Action Minutes seconded by Commissioner podge, motion carried (6-0).
V. Administration: (A) Recreation Director Joan Pisani Update: Director Pisani
gave an update on the various recreation programs and their high level of
public participation. Director Pisani indicated over 1500 tickets were sold for
the Cinderella Production. Director Pisani also mentioned the softball program
at El Quito Park is under way again. Director Pisani indicated the Youth
Commission is presently recruiting for new members.
(B) Update on Community and Senior Center short-term repairs: Director
Pisani reported Bids are coming in for various Items including portable
buildings. The portable buildings will be located between the Community
Center and the Corp. Yard.
(C) Follow-up discussion from joint meeting with Council on April 25, 2000:
Meeting went well; the Council honored the recommendation for the allocations
of funds. Only follow-up issue is perta.ining to the Parker Ranch "Tank Trail"
segment. Eventually will need to bring back to Council for direction. Liaison
Bloomquist to follow up with Acting Public Works Director John Cherbone
regarding the role of the City in overseeing the trails improvement work to be
performed with the recent $29,500.00 allocation.
(D) Recognition of cleanup efforts by the Girl Scouts of America at El Quito and
Wildwood Parks: Chair Alberts suggested sending a letter of recognition to the
Girl Scouts of America for their clean-up efforts at El Quito and Wildwood
Parks. Motion made by Commissioner Ioannou, seconded by Commissioner
Clabeaux, motion passed (6-0).
(E) Park Development Fund-Keview Finance Department Report: Liaison
Bloomquist gave a brief overview of report upon request of Commission.
Commissioner Clabeaux gave feedback regarding specific allocations. Liaison
Bloomquist indicated he is not prepared to review the report at that level of
detail, but could request information from Finance Department Staff if
necessary. No further action required. Upon reviewing report, the Commission
decided to discuss the Kevin Moran and Gardiner Park projects. A motion was
made by Commissioner Ioannou to approve the additional $68,000.00 required
to fund the Kevin Moran Gardiner Parks playground equipment projects.
Commissioner Clabeaux seconded the motion, motion carried (6-0).
Oral Written Communication: None
VI. Old Business:
A) Discussion regarding possible usage of Park Development Funds for
Community Center Renovations: Discussion ensued among the
Commissioners regarding the allocation of PD Funds for Community Center
renovations. Some Commissioners questioned if PD Funds were depleted by
cost overruns, would the fund be replenished by a transfer of funds from the
General Fund. Chair Alberts indicated the answer is "Yes" per discussions at
previous Commission Meetings with our Council liaison Nick Streit.
Recreation Director Joan Pisani volunteered to research and report back to
the Commission if CDBG funds would be available for the Community
Center renovations and what the amount of the allocation would be. Liaison
Bloomquist indicated approximately $171,000.00 in CDBG could be
allocated to the project.
B) Discussion and review of ineeting with Heritage Commission on April I 1,
2000: Chair Alberts provided the Commission with a brief overview and
summary of the meeting. At this meeting, the Heritage Commission decided
to follow-up with Recreation Department regarding the possibility of having
educational programs regarding the Orchard at the Orchard sponsored by
the Recreation Department.
C) Follow-up regarding funding from passage of Propositions 12 13: Liaison
Bloomquist gave an overview of the present status of the funding allocation
process and timetable. Funding allocation for Proposition 12 is uncertain,
but may be as early as FY 00/01. Proposition 13 funding allocations are still
far off, FY 01 /00 is likely timeframe. Liaison Bloomquist will keep the
Commission updated as information becomes available.
D) Follow-up report from Commissioner Seroff regarding Heritage Orchard
"Advisory Vote": Commissioner Seroff contacted the Libraxy Commission to
determine how the process works. The deadline for submission is August
11, 2000 to get an item placed on the Ballot. The cost is $2500.00 per
question, with a recommendation of 3 questions. Commissioner Seroff
presented the Commission with the three questions for the Ballot for the
Commission's consideration and review. A second option for determining
the "Pulse" of Saratoga regarding the Heritage Orchard Park would be to
hire a professional telephone survey company to conduct a scientific survey
of 10% of the population. The cost of this would be approximately
$10,000.00.
E)
Discussion ensued among Commission members with Commissioner podge
offering her support for a telephone survey but indicating she prefers not to
develop the Heritage Orchard. Commissioner Clabeawz requested
clarification regarding the status of the Heritage Orchard: a) Is it a Park or a
Heritage Orchard? b) Under which jurisdiction does it fall under-The Parks
and Recreation Commission or the Heritage Commission7 The response was
the Heritage Orchard is a City Park with a Heritage Orchard contained
within its boundary. In this instance with the proposed development of the
Heritage Orchard, both Commissions have legitimate jurisdictional claims as
to who makes the decisions regarding the disposition of the Orchard.
Recreation Director Pisani gave information regarding the Council
Newsletter and how the tear off section could be used to gather information
regarding Saratoga's resident's opinions on the usage of the Orchard.
Coinmissioner Seroff made a motion to recommend a scientific telephone
survey with demographics polling 10% of the population of Saratoga in an
effort to attain information from the residents of Saratoga regarding possible
recreational or civic uses of the Heritage Orchard Central Park.
Commissioner podge seconded the motion. During the discussion phase,
Chair Alberts indicated what a difficult issue this is, and without more
information on the telephone survey, is not able to vote. Discussion ensued.
Motion passed by vote, Commissioners Seroff, Dodge, Fronczak, Clabeaux
supporting, Commissioner Ioannou opposing, Chair Alberts abstaining
(4-1-1).
Discussion regarding Wildcat Creek Clean-up, May 20, 2000. Chair Alberts
Stated the pre-creek walk will be Tuesday, May 16 from 10:00 a.m. to 1:00
p.m. at the site of the creek clean up.
Kevin Moran Park-Discussion of tree removal. Liaison Bloomquist requested
1-2 Commissioners be present during the tree removal phase of the project
to respond to questions the public may have. Commissioner Clabeaux
agreed to be in attendance.
VII. New Business:
A) None.
VIII. Reports:
Commissioner Reports:
Ioannou-Indicated she would like to be the contact for the Trails sub-committee.
Requested that "Publicity for Parks Trails" be placed on the next Agenda.
Clabeaux-Gave brief on web page.
Dodge-No report.
Seroff-No report.
Fronczak-No report.
Alberts-No report.
Liaison Bloomquist gave a brief overview of Action Matrix and gave feedback to
Comnussioner Seroff regarding maintenance at Brookglen Park.
IX. Adjournment
Commissioner Seroff made a motion to adjourn the meeting and Commissioner
Fronczak seconded the motion. The motion carried (6-0) and the meeting was
adjourned at 9:40 P.M.
Prepared By:
Cary Bloomquist
City Staff Representative
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
May 1, 2000
7:30 p.m.
Action Minutes
Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Seroff
Commissioners Absent:Olsen
Others Present: Norman Koepernik, Robert Peepari, Joan Pisani, Kara Chalmers,
Cary Bloomquist
III. Report on Postin,g of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on Apri127, 2000.
IV. Approval of Minutes of MeetinA: Motion by Commissioner Clabeaux to approve
April 3, 2000 Action Minutes seconded by Commissioner Ioannou, motion
carried (6-0). Motion by Commissioner Ioannou to approve April 10, 2000
Action Minutes seconded by Commissioner podge, motion carried (6-0).
V. Administration: (A) Recreation Director Joan Pisani Update: Director Pisani
gave an update on the various recreation programs and their high level of
public participation. Director Pisani indicated over 1500 tickets were sold for
the Cinderella Production. Director Pisani also mentioned the softball program
at El Quito Park is under way again. Director Pisani indicated the Youth
Commission is presently recruiting for new members.
(B) Update on Community and Senior Center short-term repairs: Director
Pisani reported Bids are coming in for various Items including portable
buildings. The portable buildings will be located between the Community
Center and the Corp. Yard.
(C) Follow-up discussion from joint meeting with Council on Apri125, 2000:
Meeting went well; the Council honored the recommendation for the allocations
of funds. Only follow-up issue is pertaining to the Parker Ranch "Tank Trail"
segment. Eventually will need to bring back to Council for direction. Liaison
Bloomquist to follow up with Acting Public Works Director John Cherbone
regarding the role of the City in overseeing the trails improvement work to be
performed with the recent $29,500.00 allocation.
(D) Recognition of cleanup efforts by the Girl Scouts of America at El Quito and
Wildwood Parks: Chair Alberts suggested sending a letter of recognition to the
Girl Scouts of America for their clean-up efforts at El Quito and Wildwood
Parks. Motion made by Commissioner Ioannou, seconded by Commissioner
Clabeaux, motion passed (6-0).
(E) Park Development Fund-Review Finance Department Report: Liaison
Bloomquist gave a brief overview of report upon request of Commission.
Commissioner Clabeai.ix gave feedback regarding specific allocations. Liaison
Bloomquist indicated he is not prepared to review the report at that level of
deta.il, but could request information from Finance Department Staff if
necessary. No further action required. Upon reviewing report, the Commission
decided to discuss the Kevin Moran and Gardiner Park projects. A motion was
made by Commissioner Ioannou to approve the additional $68,000.00 required
to fund the Kevin Moran Gardiner Parks playground equipment projects.
Commissioner Clabeaux seconded the motion, motion carried (6-0).
Oral Written Communication: None
VI. Old Business:
A) Discussion regarding possible usage of Park Development Funds for
Community Center Renovations: Discussion ensued among the
Commissioners regarding the allocation of PD Funds for Community Center
renovations. Some Commissioners questioned if PD Funds were depleted by
cost overruns, would the fund be replenished by a transfer of funds from the
General Fund. Chair Alberts indicated the answer is "Yes" per discussions at
previous Commission Meetings with our Council liaison Nick Streit.
Recreation Director Joan Pisani volunteered to research and report back to
the Commission if CDBG funds would be available for the Community
Center renovations and what the amount of the allocation would be. Liaison
Bloomquist indicated approximately $171,000.00 in CDBG could be
allocated to the project.
B) Discussion and review of ineeting with Heritage Commission on April 11,
2000: Chair Alberts provided the Commission with a brief overview and
summary of the meeting. At this meeting, the Heritage Commission decided
to follow-up with Recreation Department regarding the possibility of having
educational programs regarding the Orchard at the Orchard sponsored by
the Recreation Department.
C) Follow-up regarding funding from passage of Propositions 12 13: Liaison
Bloomquist gave an overview of the present status of the funding allocation
process and timetable. Funding allocation for Proposition 12 is uncertain,
but may be as early as FY 00/01. Proposition 13 funding allocations are still
far off, FY 01 /00 is likely timeframe. Liaison Bloomquist will keep the
Commission updated as information becomes available.
D) Follow-up report from Commissioner Seroff regarding Heritage Orchard
"Advisory Vote": Commissioner Seroff conta.cted the Library Commission to
determine how the process works. The deadline for submission is August
I 1, Z000 to get an item placed on the Ballot. The cost is $2500.00 per
question, with a recommendation of 3 questions. Commissioner Seroff
presented the Commission with the three questions for the Ballot for the
Commission's consideration and review. A second option for determining
the "Pulse" of Saratoga regarding the Heritage Orchard Park would be to
hire a professional telephone survey company to conduct a scientific survey
of 10% of the population. The cost of this would be approximately
$10,000.00.
E)
Discussion ensued among Commission members with Commissioner podge
offering her support for a telephone survey but indicating she prefers not to
develop the Heritage Orchard. Commissioner Clabeaux requested
clarification regarding the status of the Heritage Orchard: a) Is it a Park or a
Heritage Orchard? b) Under which jurisdiction does it fall under-The Parks
and Recreation Commission or the Heritage Commission? The response was
the Heritage Orchard is a Ciry Park with a Heritage Orchard contained
within its boundary. In this instance with the proposed development of the
Heritage Orchard, both Commissions have legitimate jurisdictional claims as
to who makes the decisions regarding the disposition of the Orchard.
Recreation Director Pisani gave information regarding the Council
Newsletter and how the tear off section could be used to gather information
regarding Saratoga's resident's opinions on the usage of the Orchard.
Commissioner Seroff made a motion to recommend a scientific telephone
survey with demographics polling 10% of the population of Saratoga in an
effort to attain information from the residents of Saratoga regarding possible
recreational or civic uses of the Heritage Orchard Central Park.
Commissioner podge seconded the motion. During the discussion phase,
Chair Alberts indicated what a difficult issue this is, and without more
information on the telephone survey, is not able to vote. Discussion ensued.
Motion passed by vote, Commissioners Seroff, Dodge, Fronczak, Clabeaux
supporting, Commissioner Ioannou opposing, Chair Alberts abstaining
(4
Discussion regarding Wildcat Creek Clean-up, May 20, 2000. Chair Alberts
Stated the pre-creek walk will be Tuesday, May 16 from 10:00 a.m. to 1:00
p.m. at the site of the creek clean up.
Kevin Moran Park-Discussion of tree removal. Liaison Bloomquist requested
1-2 Commissioners be present during the tree removal phase of the project
to respond to questions the public may have. Commissioner Clabeaux
agreed to be in attendance.
VII. New Business:
A) None.
VIII. Reports:
Commissioner Reports:
Ioannou-Indicated she would like to be the contact for the Trails sub-committee.
Requested that "Publicity for Parks Trails" be placed on the next Agenda.
Clabeaux-Gave brief on web page.
Dodge-No report.
Seroff-No report.
Fronczak-No report.
Alberts-No report.
Liaison Bloomquist gave a brief overview of Action Matrix and gave feedback to
Commissioner Seroff regarding maintenance at Brool�glen Park.
IX. Adjournment
Commissioner Seroff made a motion to adjourn the meeting and Commissioner
Fronczak seconded the motion. The motion carried (6-0) and the meeting was
adjourned at 9:40 P.M.
Prepared By:
Cary Bloomquist
City Staff Representative