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Home My WebLink About07-01-2002 Park and Recreation Commission Minutes;p Saratoga Parks and Itecreation �ommission 1Vleeting Adult Daycare Center,19655 Allendale Avenue, Saratoga .Tuly 1, 2002 7:30 p.m. Action ldl[inutes I. Call to Order The meeting was called to order at 7:34 p.m. YI. Roll Call Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge, Norbert Fronczak, Greg Gates, Angela Frazier, Nick Seroff Commissioners Absent: None Others Present: Recreation Supervisor Kim Saxton-Heinrichs, Public attending: Jean Barrick, Denise Goldberg, also present Staff Liaison Cary Bloomquist III. Report on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on June 28, 2002 IV. Approval of Minutes of Meeting: Motion by Commissioner Sandra Dodge, Seconded by Commissioner Logan Deimler, to approve May 6, 2002 Action minutes. Vote taken, action minutes approved 4-1-0 (Commissioner Nick Seroff abstained, Commissioners Fronczak and Gates arrived after vote taken). V. Administration Chair Clabeaux reported basketball court at Brookglen Park will be completed in the near future. Also reported Azule Park project is on schedule. Recreation Supervisor Kim Saxton-Heinrichs gave update on "Art in the Park" event hosted by the Arts Commission on Saturday, September 28. Also reported summer camps are well attended and running smoothly. Skatepark continues to have challenges, and attendance has been relatively low. VI. �ral and W�itten Communication None. VI�. Old Business (Item taken out of order-to Item #3) 3) Community Survey Update: Resident Jean Barrick expressed concerns over timing of distribution of survey. Also concerned about intent of survey (hidden meaning or hidden agenda regarding Heritage Orchard). Commission discussed survey distribution. Chair Clabeaux made a motion to have staff send a letter to Saratoga News extending the time period allowing �esidents to return completed surveys to the City. Seconded by Commissioner Norbert Fronczak. Discussion ensued. Vote taken, motion carriec15-1-1 with �ommissioner Sandra Dodge Opposed and Commissioner Angela Frazie� Abstaining. Further Community Survey discussion ensued, with Commissioner podge providing suggestions for bringing back survey distribution options at the September meeting. Commissioner podge will call Chamber of Commerce and see if the Commission can have a booth at Celebrate Saratoga in an effort to gain more survey input. Back to �tem 1. 1) Action Item list reviewed. Commissioner Seroff made a suggestion to have each individual action item listed under old business when its due date comes up. Motion made by Chair Clabeaux, seconded by �ommissioner Seroff, to name the property located at Quito Pollard "Oak Grove" park and to send a formal letter to Council requesting this. Discussion ensued. Vote taken, motion carried 7-0. Issue of communications to Council discussed. Motion by �ommissioner podge as follows: when Commission views are being u�epresented to Council lby the �hair, the Chair, when possible and if time permits, will take all action items and copy all Commissioners, via email, so each individual Commissioner has the opportunity to provide feedback. This is to be made a Commission Policy. 1Vgotion seconded by Commissioners Nick Seroff and Angela Frazier. I)iscussion ensued, Vote taken, motion carried 5-2-0 with Chair �labeaux and Commissione� Gates abstaining. Capital Improvement Project recommendations from Commission to Council briefly discussed. �omgnissioner Gates made motion to send a letter and give a presentation to Council requesting the setting aside of funds from the CIP anytime we consider the development or improvement of a park. Seconded by Commissioner Seroff. IDiscussion ensued. Vote taken, motion carried (7-0). Remainder of Action Item list and Commission Policy list reviewed. No motions or official recommendations were made. 2) Union Pacific Rail Road Trail Update given by Staff Liaison Cary Bloomquist and Commissioners Logan Deimler and Greg Gates. Direction from Council was to have staff develop a methodology of gauging public opinion and gathering public input for this project since there exists a very large opposition group to the project living directly adjacent to the proposed trail. Non-Advocacy consultant will need to be retained at some point during the process to perform the work of gauging public opinion. Extensive discussion ensued. No official action or motion made. 4) Update given on Wildwood/Brookglen Park Community Input Meeting. Flyer to be distributed after input from Commissioner podge and Gates. Meeting time and date will be set after final draft of flyer approved. 5) Update given regarding Parker Ranch Water Tank Trail. Usage of trail by u unauthorized cyclist groups continues, but on a greatly reduced frequency. V�I�. 1Vew Business 1) Preparation of Trail Markers for City trails. Discussion of costs, logistics, naming reviewed. Trails subcommittee directed to investigate in further detail. Staff directed to provide costs to Trails subcommittee regarding signage. IX. �ommissioner and Staff Yteports 1) Subcommittee update: Commissioner Frazier gave brief update on El Quito Park Task force meetings. Included in this discussion was a brief update on the surveys. West Hope Church parking status update given. Still in the works, with no final decision yet from the church. Commissioner Deimler reported trails volunteers Bill Brooks and Denise Goldberg will be joining the trails subcommittee as community representatives. Commissioner Fronczak gave feedback regarding city fees. Will be developing recommendation during the next several months for presentation to council. 2) Task Force Report: No additional updates given. 3) City Hall Update by Staff Liaison No update given. 4) Commissioner Reports: Chair Clabeaux gave brief report regarding West Valley Sanitation District Walkway for Kevin Moran Park. Pathway widened for Sanitation District vehicle access. Large pad far vehicle turnaround placed near highway 85 pedestrian walkway. Pad is large enough to place a basketball hoop. Motion made by Commissioner Nick Seroff, seconded by Commissioner Sandra Dodge, to place a basketball hoop at this site. IDiscussion ensued. Vote taken, motion did not carry 3-2-2 with Commissioners Gates and Frazier opposed and Commissioners Deimler and �ronczak abstaining. To be placed on a future agenda for vote after public notice given. Commissioner Seroff gave report indicating the need to create an action item list and to have commission policies. Commissioner Gates gave report regarding Belgrove Park. Wants more information regarding park. Staff to come back with information. X. Wrap-up New Actions (5 minutes) Community survey spreadsheet-Commissioner Seorff. Commissioner Deimler to continue dialog with Arlrie Middlebrook. Belgrove Parks issue-Staff to investigate Cost of trails signage-Staff to investigate XI. Adiournment Commissioner Sandra Dodge made a motion to adjourn the meeting. Commissioner Nick Seroff seconded the motion. Vote taken and motion carried 7-0. The meeting was adjourned at 10:44 p.m. Prepared By: Cary Bloomquist, Staff Liaison