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09-07-1999 Park and Recreation Commission AgendasSa�atoga Parks and Rec�eation Commission 1Vleeting City Hall Administrative Offices 13 7 7 7 Fruitvale Avenue, Saratoga Tuesday, September 7, 1999 7:30 p.m. �ISEI� A�EI�A I. Organization A) Roll Call: Alberts, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney B) Report on Posting Agencia:Pursuant to Government Code 54954.2 the agenda was properly posted on September 2, 1999 C) Approval of July 12, 1999 Minutes u. Administration y1 o N y �7 h y�` A) Park Development Fund Finance Department Report B) Parker Ranch Trail Development Proposal III. Oral Written Communication (This section is for the public to speak on any item not on the agenda) N. Old Business A) Restrooms at Wildwood Park o Steve Benzing of Heid Associates Restoration Design o Remaining schedule for project B) Kevin Moran/Gardiner Park Play Equipment o Architect Proposal o Public Meeting o Remaining schedule for project C) Community Center Renovation Proposal Joan Pisani V. New Business A) Commissioner Term Appointments B) Parker Ranch Trail Issues Marianne Swan vI. Commissioner Staff Reports A) Commissioner Reports B) City Hall Update Irene Jacobs C) Recreation Department Status Report Joan Pisani VII. Adjournment l Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga July 12,1999 7:30 p.m. Action Minutes Call to Order The meeting was called to order at 7:33 p.m. II. Roll Call Commissioners Presenr Alberts, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney Commissioners Absent: none Others Present: Please see attached list: Joan Pisani, Irene Jacobs III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on July 9, 1999. IV. Approval of Minutes of iune 7, 1 J99 Meetirtst: Commissioner Ioannou made a motion to approve the minutes of June 7, 1999. Commissioner Alberts seconded the motion and the motion was carried. (6/0) Administration: o Due to year end closure of the City's Financial statements, staff was unable to distribute the most recent financial reports that reflected the activity and balance of the Park Development Fund. A copy would be made available at next month's meeting. Oral Written Communication: Representatives from the Azule Park Neighborhood Association made a presentation to the Commission requesting that the Azule Park site be developed into a neighborhood park. The association had strongly protested the proposed development of both playfields and a neighborhood park when it had been recommendation by the Playfield Task Force to the Parks and Recreation Commission earlier this year. The Association was now requesting that the Park and Recreation Commission approve their request to use Park Development funds to develop the site as a neighborhood park. The Association had recommended that the natural habitat of the park be kept and that this would lower the develop costs associated with the development of a parcel of this size. In a letter received by the City Council from Ka.tie Alexander, a member of the Azule Park Neighborhood Association dated July 6, 1999, she indicates that from their estimates the AssociatiAn feels that "half or more of Azule could be developed for $180K". Jaye Beals, the landscape architect that was retained by the City to facilitate the Playfield Task Force informed staff that the cost to develop that large parcel simply as a neighborhood park without taking playfields into consideration would cost a minimum of some $700,000. Commissioner Swan made a motion agendize the issue for the next Parks and Recreation Commission meeting so that the item could be considered and a vote taken by the Commission. (The item could not be voted upon because the item L had been presented under oral communications and had not been a formalized agenda item.) Commissioner Ioannou seconded the motion. During the discussion portion of the motion, several Commissioners shared their belief that the issue should not be further discussed at this time. In the near past, there had been many other groups such as those interested in the development of a community pool at the High School or a skateboard ramp for youth who had requested funding for the implementation of their projects. The Commission had delayed further consideration of these projects because the Commission had already identified a list of priorities for the use of the Park Development Fund and they had hoped to honor that priority list that had been developed from a community input meeting that had been held four years ago. Just as those other requests were asked to wait until the ciry had completed the projects on the priority list, the Commission felt that the request from the Azule Park Neighborhood Association should not be further considered at this time. When a vote was taken, the motion failed and the item would not be considered at the next Parks and Recreation Commission Meeting. (3/4) VI. Old Business: A)Restrooms at Wildwood Park B) Kevin 1Vloran Gardiner Park: Frustration was shared by Commission members about the delays associated with both of these projects. The Commission requested that staff direct a letter to the appropriate staff to make sure that progress occurred with these two projects as soon as was possible. C) ioint Meeting with Citv Council une 8th): Strong sentiments of frustration and disappointment were shared regarding the actions that were taken by the City Council in reference to the Playfield Project. It was felt that the City Council had every,opportunity to share their concerns with the Commission prior to taking such drastic measures and unfortunately no attempt was made on the part of the City Council. It was shared that the entire project was plagued from the beginning by rumor and ill informed residents that never had the opportuniry to be educated to the truth because the process was pulled before the Commission or staff had the opportunity. The Commission felt that they had been cut down at the knees and that the actions taken by Council were as a result of petty small town politics. D) Trails Mount Eden Estates- There were members of the public present to discuss the trails that had recently been built in the Mt. Eden Estate area. The neighbors of this particular area were present to share their anger about the aesthetics of the trails and how this affected their neighborhood.l'here were also residents present who utilize the trails explaining the importance of constructing the trails, by the specifications spelled out in the Parks and Trails Master Plan, so that the trail would be proper and safe. The residents of the Mt. Eden Estates area shared that the Commission should be flexible in the interpretation of the Parks and Trails Master Plan in order to be considerate of the neighborhood property in the area. Trail advocates explained that many problems that are currently being experienced regarding the trails in this area are as a result of poor designs made by developers and poor decisions made on the part of the City by accepting these designs. The Commission was also able to clarify some questions that had been raised by Mr. Safai at the previous commission meeting regarding the requirements requested of him by the City for the trails located near his property. Commissioner Swan had inspected the mentioned site and clarified to both Mr. Safai and to the neighbors present that he had not complied with what had been required of his portion of the trail and that any request for modifications to these requirements had not come before the Commission as he had indicated at last month's meeting. There was further discussion about the benefits of trails by the residents present before the discussion of this item was closed at 9:10 p.m. Commissioner Swan made a motion to schedule a meeting were Mt. Eden Estate residents, Commissioners and trails users would come together to establish a protocol regarding the process of trail development. Commissioner Clabeaux seconded the motion and the motion carried. (6/0) Commissioner Swan made a motion to schedule a meeting were Mt. Eden Estate residents, Commissioners and trails users would come together to discuss the aesthetics and possible realignment of the trails in the Mt. Eden Estate neighborhood. Commissioner Whitney seconded the morion and the motion carried. (6/0) VII. New Business: The Commission discussed their joint meeting with the City Council scheduled for July 13tn. VIII. Reports: Commissioner Reports: There were general updates and comments made by all Commissioners on an array of various issues related to Parks and Recreation. City Hall Update: none Recreation Department Status Report: Recreation Director, Joan Pisani, gave an update on the great programs that were taking place this summer and the progress that had been made regarding the Community Center Renovation. IX. Adiournment Commissioner Swan made a motion to adjourn the meeting and Commissioner Clabeaux seconded the motion. The motion carried and the meeting was adjourned at 10:21 p.m. (6/0) Prepared By: 1 r ne Ni. Jacobs ity Sta.ff Repre tative i�ti f-- �2'/�.'/�t� 22-2-�?� i l ��.�'�'�C, l 1 N I 1- 1 C--t c. 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Organization A) Roll Call: Alberts, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney B) Report on Poshng Agenda:Pursuant to Government Code 54954.2 the agenda was properly posted on September 2, 1999 C) Approval of July 12, 1999 Minutes II. Administration A) Park Development Fund Finance Department Report B) Parker Ranch Trail Development Proposal III. Oral Written Communication (This section is for the public to speak on any item not on the agenda) N. Old Business A) Restrooms at Wildwood Park o Steve Benzing of Heid Associates Restoration Design o Remaining schedule for project B) Kevin Moran/Gardiner Park Play Equipment o Architect Proposal o Public Meeting o Remaining schedule for project C) Community Center Renovation Proposal Joan Pisani V. New Business A) Commissioner Term Appointments B) Parker Ranch Trail Issues Marianne Swan vI. Commissioner Staff Reports A) Commissioner Reports B) City Hall Update Irene Jacobs C) Recreation Department Status Report Joan Pisani VII. Adjournment