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10-07-1999 Park and Recreation Commission Agendas�ID:� c���� �m���orr�a. ����r� ���a ��r ���r ��x ��..�x ���rv�� �rs��.�,.��d�rv �'�ursday, �ctober 07,1999 7:00 p.an. �g..���: Saratoga �ommunity �enter, Senior Center, 19655 AIlendale �.venue 'II'Y�E: In4'orm�4ionaG l�h[eeting e«��r� �evin l�oran �ark Play-Equipment 7:00 p.m. —�:00 o.m. 1) �ommission/Stafff inQroducQion welcome. IntroducQion of �rehi4ee4, l�s. W. ,Ueffrey gIeid, �n� of N%r. Ewing Philden of itoss Recreation equipment. 2) ]Play equipment presen4aflon ffor lKevin M[oran Park by W. .Yeffrey l�eid �nd lEveing ]Philde�. 3) �uestion and ansewer period. 4) �losing of �eeting. �ardiner Park Plav-�quipment �:00 p.m. 9:00 p.m. 1) �ommission/Stafff introduction welcome. Yntroductio� of �etufeet, l�r. ,Veffrey �[e'sd, �nd of Ewing Philden of Ross ItecreaQion Equipmen� 2) �lay equipment presentation ffor Gardiner �ark by W. .�e1'frey ff3[eid ancl ]Ewing �bilden. 3) �ues4ion and answer periocl. 4) Closing of ineeting. Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga October 04,1999 7:30 p.m. Action Minutes Call to Order The meeting was called to order at 7:36 p.m. II. Roll Call Commissioners Present: Alberts, Clabeaux, Ioannou, Swan, Whitney Corrunissioners Absent: Friedrich, Olsen Others Present: Council Member Nick Streit, Joan Pisani, Irene Jacobs, Cary Bloomquist, III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on September 30, 1999. IV. Approval of Minutes of September 07, 1999 Meetin$: Commissioner Swan made a motion to approve the minutes of September 07, 1999 with the following correction made to section VII, paragraph 2, from "motorbikes" to bicycles. Commissioner Ioannou seconded the motion and the motion was carried. (5/0) Administration: A) The City's financial statements reflecting the balance of the Park Development Fund was distributed for the Commission's review. B) Cary Bloomquist was introduced as new staff liaison to the commission. C) Farewell dinner for parring Commission members is set for October 28, 1999 at 6:30 P.M., Florentines Restaurant. Oral Written Communication: None VI. Old Business: A) Kevin Moran Gardiner Park: The agenda for the play equipment meeting on October 07, 1999 is distributed. The presentation will be given by W. Jeffrey Heid, Architect, and Ewing Philden of Ross recreation equipment. It is recommended by commission members that Dave Mooney, supervisor of all City parks, attend the meeting. The meeting for Kevin Moran Park will commence at 7:00 p.m. followed by the Gardiner Park meeting at 5:00 p.m. B) Parker Ranch Trail Issues: Commissioner Swan distributed materials, including a map, from the Saratoga Trail Enthusiasts showing the area of the proposed trail closure. It is recommended by Commissioner Swan that this section of the trail be closed immediately due to safety/liability issues. Commissioner Alberts indicated the need for signage on this trail. Staff to follow-up. VII. New Business: o. Congress Springs Park Restroom renovation: Council Member Streit reported the condition of the faciliry as deplorable and embarrassing to our community and to the City. As reported by Council Member Streit, the interior of the restroom needs to be "gutted" and completely refurbished. Council Member Streit suggested delaying the Wildwood Park restroom refurbishment so that it could be combined with the refurbishment of the Congress Springs Parks Restroom project. Council Member Streit indicated he would present this to the City Council at the October 20, 1999 meeting for approval. Council Member Streit also suggested the closure of Congress Springs Park for a one-year period to facilitate needed repairs of the playfields. VIII. Re rts: Commissioner Reports: There were general updates and comments made by several Commissioners on an array of various issues related to Parks and Recreation. Ciry Hall Update: Irene Jacobs stated it was her pleasure to serve the public as a City employee, and that it was an honor to with the wonderful people on the Parks and Recreation Commission. Recreation Department Status Report: Recreation Director, Joan Pisani, gave an update regarding the safe rides program, which occurs on Friday and Saturday nights at the Warner Hutton House. This program serves approximately 11 individuals each weekend with rides. IX. Adiournment Commissioner Alberts made a motion to adjourn the meeting and Commissioner Clabeaux seconded the motion. The motion carried and the meeting was adjourned at 9:51 p.m. (5/0) Prepared By: Cary Bloomquist City Staff Kepresentative PREPARED 09/30/1999, 8:07:45 ACCOUNT ACTIVITY LISTING PAGE 1 PROGRAM GM360L ACCOUNTING PERIOD 03/2000 CITY OF SARATOGA� FUND 310 PARK DVLPMNT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PfiR. CD DATB NUMBER D fi S C R I P T Z O N ENCUMBRANCE DEBITS CREDITS BALANCE 310-0000-101.10-01 POOLfiD CASH GENSRAL CHECKING GJ 08/11/99 O1/00 AJ 07/14/99 *•OPFSST*� JOURNAL SOMMARY 1,139.77 AP DISBURSEMENT 19990 ACCOUNT TOTAL .00 .00 1,139.77 1,139.77- 310-0000-SO1.10-02 POOLSD CASH SAVINGS GJ 08/11/99 O1/00 AJ 07/14/99 0046151 HOWELL MCNEIL 9,315.00 VSLASCOM 071499 00 ACCOUNT TOTAL .00 9,315.00 .00 9,315.00 310-0000-101.10-03 POOLED CASH PAYROLL/CHECKING ACCOUNT TOTAL .00 ,00 .00 .00 310-0000-103.10-00 CASH WITH FISCAL AGENT US BANK ACCOUNT TOTAL .00 .00 .00 .00 310-0000-201.00-00 LIABILITIES VOUCHERS PAYABLE GJ 08/11/99 O1/00 AJ 07/14/99 **OPFSfiT•* JOURNAL SUMMARY 1,139.77 AP DISBURSEMSNT 19990 ACCOUNT TOTAL .00 1,139.77 .00 1,139.77- 310-0000-210.10-03 ACCRUED SALARY WAGES ACCRUED LEAVE ACCOUNT TOTAL .00 .00 .00 .00 310-0000-330.10-00 UNRES&RVED DESIGNATED FOR OPERATIONS ACCOUNT TOTAL .00 .00 .00 .00 310-0000-330.20-00 UNRESERVED UNDESIGNATED ACCOUNT TOTAL .00 .00 .00 .00 310-0000-399.99-01 BALANCING OFFSET ACCOUNTS EXPENDITURE CONTROL ACCOUNT TOTAL .00 .00 .00 .00 sf o- w PREPARED 09/30/1999, 8:07:45 ACCOUNT ACTIVITY LISTING PAGE 2 PROGRAM GM360L ACCOUNTING PERIOD 03/2000 CITY OF SARATOGR FUND 310 PARK DVLPNAiT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURR6NT CURRENT CD DATB PER. CD DATB NUMBER D E S C R I P T I 0 N ENCUMBRANCE DEBITS CREDITS BALANCE 310-0000-399.99-02 BALANCING OFFSET ACCOUNTS RfiVENU& CONTROL GJ OB/11/99 O1/00 AJ 07/15/99 **OFFSET*+ JOURNAL SUMMHRY 9,315.00 BATCH TYPE AJ 00042 ACCOUNT TOTAL .00 .00 9,315.00 9,315.00 310-0000-399.99-03 BALANCING OFFSET ACCOUNTS ENCUMBRANCE CONTROL GJ 08/31/99 02/00 AJ OB/31/99 **OFFSBT+* JOURNAL SUhAtARY 36,713.96 BATCH TYPS EN 00337 ACCOUNT TOTAL .00 36,713.96 .00 36,713.96- 310-0000-399.99-04 BALANCING OPFSST ACCOUNTS RESERVED FOR ENCUMB. CNTL GJ OB/31/99 02/00 AJ 08/31/99 •+OFFSET•+ JOURNAL SUMMARY 36,713.96 BATCH TYPE EN 00337 ACCOUNT TOTAL .00 .00 36,713.96 36,713.96 310-0000-399.99-OS BALANCING OFFS6T ACCOUNTS PRZOR YEAR RESERVE fiNC. ACCOUNT TOTAL .00 .00 .00 .00 310-3030-443.04-00 PUBLIC WORKS PARK DS{/ELOPMSNT RJ 08/11/99 O1/00 AJ 07/14/99 0046151 HOWSLL MCNEIL 9,315.00 VELASCOM 071499 00 ACCOLTNT TOTAL .00 .00 9,315.00 9,315.00 310-9010-613.40-10 SERVICES GENERAL CONTRACTS ACCOUNT TOTAL .00 .00 .00 .00 310-9010-613.40-16 SERVICES INSPSCTION SERVICSS ACCOUNT TOTAL .00 .00 .00 .00 310-9010-613.40-17 SERVICES ARCHITECTURAL SSRVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9010-613.40-40 SERVICES ADVERTISING ACCOUNT TOTAL .00 .00 .00 .00 PREPARED 09/30/1999, 8:07:45 ACCOUNT ACTIVITY LISTING PAGE 3 PROGRAM GM360L ACCOUNTING PERIOD 03/2000 CITY OF SARATOGx FUND 310 PARK DVLP64dT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PSR. CD DATS NUMHfiR D S S C R I P T I 0 N ENCUMBRANCE DfiBITS CREDITS BALANCE 310-9010-613.40-41 SERVICES PRINTING/BINDING ACCOUNT 1'OTAL .00 .00 .00 .00 310-9010-622.40-10 SERVICES GENERAL CONTRACTS EJ 08/31/99 02/00 EN OB/31/99 18561 BEALS LANDSCAPS ARCHITECTURE 36,713.96 PRIOR YR ENCUMB PROJECT#: 9704 EJ 08/31/99 02/00 BA OB/31/99 ENC/BUDADJ PROJECT#: 9704 ACCOUNT TOTAL 36,713.96 .00 .00 .00 310-9010-622.40-14 SERVICES RSPAIR SERVICES ACCOANT TOTAL .00 .00 .00 .00 310-9010-622.40-16 SERVICES P,W. INSPECTION SERVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9010-622.40-17 SSRVICES ARCHITECT[JRAL SERVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9010-622.40-40 SERVICES ADVERTISING ACCOUNT TOTAL .00 .00 .00 .00 310-9010-622.40-41 SERVICES PRINTZNG/BINDING ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-10 SERVICES GENERAL CONTRACTS ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-16 SSRVZCHS P.W. INSPECTION SBRVICES ACCOUNT TOTAL .00 .00 .00 .00 �o. PREPARED 09/30/1999, 8:07:45 ACCOUNT ACTZVITY LZSTING PAGE 4 PROGRAM GM360L ACCOUNTING PERIOD 03/2000 CITY OF SARATOG:: FUND 310 PARK DVLPhQ�TT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRfiNT CURRENT CD DAT& PfiR. CD DATE NUMBSR D B S C R I P T I O N ENCUMHRANCE DEBITS CREDITS BALANCE 310-9704-622.40-17 SERVICES ARCHIT6CTURAL SERVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-40 SERVICSS ADVERTISING ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-41 SHRVICES PRINTING/BINDZNG ACCOUNT TOTAL .00 .00 .00 .00 FUND TOTAL 36,713.96 47,168.73 56,483.73 25,665.46 GRP,ND TOTAL 36,713.96 47,168.73 56,483.73 25,665.46 PREPr.i2ED 09/�0/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 1 PRCGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPI+Q9T CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRgNT CD DATH PER. CD DATS NUMBER D S S C R I P T Z O N ENCUMBRANCE DEBITS CREDZTS BALANCE 310-0000-101.10-01 POOLfiD CASH GENERAL CHECKING GJ 07/20/99 12/99 AJ 06/30/99 •*OFFSET*+ JOURNAL SUMMARY AP DISBURSEMENT 19990 GJ 07/20/99 12/99 AJ 06/25/99 •**YERO**� TO REVBRSS GR#1492 AND ROLL FINAL BALANCE SHfiET GJ 07/20/99 12/99 06/25/99 •+*YERO++* BALANCE FORWARD GJ 04/OB/99 09/99 AJ 03/11/99 *•OFFSET** JOURNAL SUMMARY AP DISBURSEMfiNT 19990 GJ 02/26/99 08/99 AJ 02/25/99 •+OFFSET+• JOURNAL S[TMMARY Ap DISBURSEMENT 19990 GJ O1/31/99 07/99 AJ O1/04/99 •*OFFSET++ JOURNAL SUMMARY BATCH TYPfi AP 00826 GJ O1/12/99 06/99 AJ 12/29/98 **OFFSET�+ JOURNAL SUMAIARY AP DISBURSEMENT 19981 GJ O1/12/99 06/99 W 12/17/98 •*OFPSET*+ JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ 11/30/98 OS/99 AJ 11/23/98 •�OFFSETt� JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ 11/30/98 OS/99 AJ 11/04/98 •*OFFSET*+ JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ 07/31/98 O1/99 10/29/98 *••YEROt•• BALANCE FORWARD GJ 10/31/98 04/99 AJ 10/22/98 *'OFFSET•+ JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ 10/31/98 04/99 AJ 10/07/98 '*OFFSET•• JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ 07/31/98 O1/99 AJ 07/31/98 1799 REVERSE GRp1799 IN PERIOD O1/1999-PAYABLES CK-RUN GJ 07/31/98 O1/99 AJ 07/31/98 1800 REVERSfi GR#1800 PERIOD 13 IN NEW FY99-PAYABLES 7/31 GJ OS/11/99 10/99 07/O1/98 •**YfiRO+•+ BALANCfi FORWARD GJ OS/il/99 10/99 AJ 07/O1/98 +*tYERO+*• TO REVERSE GR#576 ROLLOVER THEN REROLL 1492 ACCOUNT TOTAL 310-0000-101.10-02 POOLED CASH SAVINGS GJ 07/20/99 12/99 AJ 06/25/99 *+*YERO**• TO RSVERSE GR#1492 AND ROLL FINAL BALANCE SHEET GJ 07/20/99 12/99 06/25/99 •*•YERO*•' BALANCE FORWARD GJ 06/08/99 11/99 AJ OS/27/99 0044732 VELASCOM 052799 O1 DETAIL GJ 04/OB/99 09/99 AJ 03/31/99 0045207 BLACKWELL PROPERTIES VELASCOM 033199 02 GJ 01/31/99 07/99 AJ O1/12/99 0043695 VELASCOM 011299 O1 DETAIL GJ 07/31/98 O1/99 10/29/98 *•'YERO•+* BALANCE FORWARD GJ 10/31/98 04/99 AJ 10/16/98 0001117 VELASCOM 101698 O1 DETAIL GJ 07/31/98 O1/99 AJ 07/31/98 0000201 VELASCOM 073198 O1 DETAIL 7,910.68 110,853.63 110,853.63 8,510.34 834.77 236.88 1,750.00 20,762.62 2,552.76 2,365.90 110,853.63 30,847.00 22,164.06 12,050.64 2,791.00 110,853.63 110,853.63 00 221,707.26 425,337.54 203,630.28- 2,344,973.00 2,344,973.00 9,315.00 18,630.00 27,945.00 2,344,973.00 37,260.00 9,315.00 �5��;�- �L ���1�-.5�� r PREPA42ED 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 2 PROGRAM GM360L CITY OF SARATOGA ACCOUNTING PERIOD 13/1999 FUND 310 PARK DVLPMNT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PER. CD DATfi NUMBER D& S C R I P T I O N ENCUMBRANCE DfiBITS CREDITS BALANCS 310-0000-101.10-02 POOLSD CASH SAVINGS GJ 07/31/98 O1/99 AJ 07/31/98 0000202 VELASCOM 073198 O1 9,315.00 DETAIL GJ OS/11/99 10/99 07/O1/98 **�YERO++� BALANCE FORWARD 2,344,973.00' GJ OS/11/99 10/99 AJ 07/O1/98 *•+YERO••• TO REVERSE GR#576 2,344,973.00 ROLLOVER THEN REROLL 1492 ACCOUNT TOTAL 310-0000-101.10-03 POOLfiD CASH PAYROLL/CHECKING ACCOUNT TOTAL 310-0000-103.10-00 CASH WITH FISCAL AGENT US BANK ACCOUNT TOTAL 310-0000-201.00-00 LIABILITIES VOUCHfiRS PAYABLB GJ 07/20/99 12/99 AJ 06/30/99 •�OFFSET*• JOURNAL SUMMARY AP DISBURSEMENT 19990 GJ 07/20/99 12/99 AJ 06/30/99 *•OFFSET+* JOURNAL SUMMARY BATCH TYPE AP 01822 GJ 07/20/99 12/99 AJ 06/25/99 •*+YERO*•* TO REVERSE GR#1492 AND ROLL FINAL BALANCE SHE&T GJ 07/20/99 12/99 06/25/99 *+*YERO**• BALANCE FORWARD GJ 07/20/99 12/99 AJ 06/17/99 **OFFSET•+ JOURNAL SUh4�7ARY BATCH TYPE AP 01748 GJ 04/OB/99 09/99 AJ 03/11/99 *•OFFSET•• JOURNAL SOD44ARY AP DISBURSEMENT 19990 GJ 04/OB/99 09/99 AJ 03/O1/99 •�OFFSET*• JOURNAL SUMMAFtY BATCH TYPE AP 01130 GJ 02/26/99 OB/99 AJ 02/25/99 �*OFFSET•� JOURNAL SU64�fARY AP DISBURSEMENT 19990 GJ 02/26/99 OB/99 AJ 02/12/99 *�OFFSET*• JOURNAL SUMMARY BATCH TYPE AP 01063 GJ O1/12/99 06/99 AJ 12/29/98 *•OFFSET*+ JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ O1/12/99 06/99 AJ 12/17/98 +*OFFSfiT�� JOURNAL SUMMARY AP DISBURSEMENT 19981 GJ O1/12/99 06/99 AJ 12/17/98 **OFFSET*� JOURNAL SUMMFIRY BATCH TYPE AP 00790 GJ O1/12/99 06/99 AJ 12/08/98 +*OFFSET�• JOURNAL SUMMARY BATCH TYPE AP 00739 GJ 11/30/98 OS/99 AJ 11/23/98 ••OFFSET+� JOURNAL S[TPII�ARY AP DISBURSEMENT 19981 GJ 11/30/98 OS/99 AJ 11/09/98 •+OFFSST** JOURNAL SUhiMARY BATCH TYPE AP 00625 00 7,146,699.00 4,689,946.00 2,456,753.00 00 .00 .00 .00 00 .00 7,910.68 14,841.64 8,510.34 834.77 1,750.00 20,762.62 2,552.76 .00 .00 1,139.77 14,841.64 7,910.68 8,510.34 834.77 1,750.00 20,762.62 2,552.76 /3) 21��' PREPARED 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 3 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA PUND 310 PARK DVLPt�4dT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRfiNT CD DATE P&R. CD DATE NUMBER D S S C R Z P T I 0 N ENCUMBRANCE DEBITS CREDITS BALANCE 310-0000-201.00-00 LIABILITZES VOUCHERS PAYABL6 GJ 11/30/9B OS/99 AJ 11/04/98 +�OFFSfiT*+ JOURNAL SUMMARY 2,365.90 AP DISBURS&MENT 19981 GJ 11/30/98 OS/99 AJ 11/02/98 ••OFFSET+* JOURNAL SUhRdARY 2,365.90 BATCH TYPE AP 00596 GJ 07/31/98 O1/99 10/29/98 *�•YERO�** BALANCfi FORWARD 14,841.64 GJ 10/31/98 04/99 AJ 10/22/98 •�OFFSET*i JOURNAL SUMMARY 10,847.00 AP DISBURSEMENT 19981 GJ 10/31/98 04/99 AJ 10/16/98 *+OFFSET*+ JOURNAL SUMMARY 10,847.00 BATCH TYPE AP 00494 GJ 10/31/9B 04/99 AJ 10/07/98 •*OFFSET•* JOURNAL SUMMARY 22,164.06 AP DISBURSEMENT 19981 GJ 10/31/98 04/99 AJ 09/29/98 •+OFFSET*• JOURNAI, SUMMARY 22,164.06 BATCH TYPE AP 00416 GJ 07/31/98 O1/99 AJ 07/31/98 1799 REVERSE GR#1799 IN PERIOD 12,050.64 O1/1999-PAYABLES CK-RUN GJ 07/31/98 O1/99 AJ 07/31/98 1800 RfiVERSE GR#1800 PERIOD 13 2,791.00 ZN NSW FY99-PAYABLES 7/31 GJ OS/11/99 10/99 07/O1/98 *++YERO*•� BALANCE FORWARD 14,841.64 GJ OS/11/99 10/99 AJ 07/O1/98 •+•YfiRO'�• TO REVERS& GR#576 14,841.64 ROLLOVER THEN REROLL 1492 ACCOUNT TOTAL .00 .00 .00 122,223.05 123,362.82 1,139.77 .00 .00 .00 310-0000-210.10-03 ACCRUED SALARY WAGES ACCRUED LEAVE ACCOUNT TOTAL 310-0000-330.10-00 UNRESERVED DESIGNATED FOR OPERATIONS ACCOUNT TOTAL �i� 310-0000-330.20-00 UNRESERV&D UNDESIGNATED GJ 07/20/99 12/99 AJ 06/25/99 •**YERO�** TO REV&RSE GR#1492 AND ROLL FINAL BALANCE SHEfiT GJ 07/20/99 12/99 06/25/99 ***YEROi++ BALANCE FORWARD GJ 07/31/98 O1/99 10/29/98 ***YSRO*** HALANCE FORWARD GJ OS/11/99 10/99 07/O1/98 **•YERO++� BALANC6 FORWARD GJ OS/11/99 10/99 AJ 07/O1/98 ••+YERO••• TO REVERSE GR#576 ROLLOVER THEN RfiROLL 1492 ACCOUNT TOTAL 310-0000-399.99-01 BALANCING OFFSET ACCOUNTS EXPENDITURfi CONTROL GJ 07/20/99 12/99 AJ 06/30/99 **OFFSET•• JOURNAL SUMMP.RY BATCH TYPE AP 01822 00 00 .00 2,177,691.21 2,177,691.21 2,177,691.21 2,177,691.21 2,177,691.21 00 4,355,382.42 6,533,073.63 2,177,691.21 1,139.77 .a PREPARED 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 4 PROGRAM GM360L ACCOUN'PING PSRIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPMNT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PER. CD DATE NUhIDfiR D fi S C R I P T I 0 N ENCUMBRANCE DEBITS CRfiDITS HALANCE 310-0000-399.99-01 BALANCING OFFSET ACCOUNTS EXPENDITURfi CONTROL GJ 07/20/99 12/99 AJ 06/17/99 **OFFSET*' JOURNAL SUMMARY BATCH TYPE AP 01748 GJ 04/08/99 09/99 AJ 03/O1/99 **OFFSET*� JOURNAL SUMMARY BATCH TYPE AP 01130 GJ 02/26/99 08/99 AJ 02/12/99 �*OFFS&T** JOURNAL SUMMARY BATCH TYPE AP 01063 GJ O1/31/99 07/99 AJ O1/04/99 ••OFFSST** JOURNAL SUMMARY BATCH TYP& AP 00826 GJ O1/12/99 06/99 AJ 12/17/98 +*OFFSET•� JOURNAL S[JDIMARY BATCH TYPE AP 00790 GJ O1/12/99 06/99 AJ 12/08/98 **OFFSET++ JOURNAL SUD4�ARY HATCH TYPH AP 00739 GJ 11/30/98 OS/99 AJ 11/09/98 •+OFFSET*+ JOURNAL SUMMARY BATCH TYPE AP 00625 GJ 11/30/98 OS/99 AJ 11/02/98 **OFFSET*+ JOURNAL SUr4dARY BATCH TYPfi AP 00596 GJ 10/31/98 04/99 AJ 10/16/98 *•OFFSfiT•+ JOURNAL SUMMARY BATCH TYPE AP 00494 GJ 10/31/98 04/99 AJ 09/29/98 •*OFFSET** JOURNAL SUMMARY BATCH TYPE AP 00416 ACCOUNT TOTAL 310-0000-399.99-02 BALANCING OFFSET ACCOANTS REVENUE CONTROL GJ 06/OB/99 11/99 AJ 06/07/99 +•OFFSET*+ JOURNAL SUMM]�RY BATCH TYPE AJ 01663 GJ 04/08/99 09/99 AJ 04/02/99 ••OPFSET•• JOURNAL SUMMARY BATCH TYPE AJ 01352 GJ O1/31/99 07/99 AJ O1/13/99 +*OFFSET JOURNAL SUMMARY BATCH TYPE AJ 00896 GJ 10/31/98 04/99 AJ 10/28/98 !+OFPSET�• JOURNAL SUMMP.RY BATCH TYPB AJ 00567 GJ 07/31/98 O1/99 AJ OB/07/9B •*OFFSBT++ JOURNAL SUMMARY BATCH TYPE AJ 00142 ACCOUNT TOTAL 310-0000-399.99-03 BALANCING OFFSBT ACCOUNTS ENCUMBRANCE CONTROL GJ 06/30/99 13/99 AJ 06/30/99 **OFFSBT•• JOURNAL SUMMP.RY BATCH TYPE EN 01897 GJ 04/OS/99 09/99 AJ 03/O1/99 +•OFFSET•' JOURNAL SUMMARY BATCH TYPE AP 01130 GJ 02/26/99 OB/99 AJ 02/12/99 •*OPFSST•* JOURNAL SUMMARY BATCH TYPE AP 01063 GJ 01/12/99 06/99 AJ 12/17/98 +*OFFSET*' JOURNAL S[76II�tARY BATCH TYPE AP 00790 GJ O1/12/99 06/99 AJ 12/OB/98 '•OPFSfiT•+ JOURNAL SUMMARY BATCH TYPS AP 00739 7,910.68 8,510.34 834.77 236.88 1,750.00 20,762.62 2,552.76 2,365.90 10,847.00 22,164.06 00 79,074.78 .00 79,074.78- 9,315.00 18,630.00 27,945.00 37,260.00 18,630.00 00 .00 111,780.00 111,780.00 32,301.00 8,237.86 697.24 1,750.00 18,749.52 A PREPARED 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGS 5 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPhINT' CAP PROJ FND JOURNAL ACCfG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PfiR. CD DAT& NUMBER D E S C R Z P T Z O N ENCUMBRANCE D&BITS CREDITS BALANCS 310-0000-399.99-03 HALANCING OFFSET ACCOUNTS ENCUMBRANC& CONTROL GJ 11/30/98 OS/99 AJ 11/09/9B •*OFFSET*+ JOURNAL SUMMHRY HATCH TYPfi AP 00625 GJ 11/30/98 OS/99 AJ 11/02/98 •*OFFSST++ JOURNAL S[JhAtARY BATCH TYPE AP 00596 GJ 10/31/98 04/99 AJ 10/16/98 +•OFFSET'* JOURNAL SUMMARY BATCH TYPE AP 00494 GJ 10/31/98 04/99 AJ 10/07/98 •+OFFSET•+ JOURNAL SUMMARY BATCH TYPE SN 00446 GJ 10/31/98 04/99 AJ 10/06/98 +*OFFSETt• JOURNAL SUMMARY BATCH TYPE EN 00446 GJ 10/31/98 04/99 A,7 10/06/98 *•OFFSBT*• JOURNAL SUMMARY BATCH TYPE EN 00447 GJ 10/31/98 04/99 AJ 10/OS/98 +�OFFSET•+ JOURNAL SUMMARY BATCH TYPfi EN 00420 GJ 10/31/98 04/99 AJ 09/29/98 *tOFFS6T** JOURNAL SUMMARY BATCH TYPE AP 00416 GJ 09/30/98 03/99 A,7 09/O1/98 *iOFFSST++ JOURNAL SUMMF+RY BATCH TYPE &N 00275 GJ 07/31/98 O1/99 W 0'I/31/98 **OFFSET** JOURNAL SUMMARY BATCH TYPE EN 00575 ACCOUNT TOTAL 310-0000-399.99-04 BALANCING OFFSET ACCOUNTS RESERVED FOR ENCUMB. CNTL GJ 06/30/99 13/99 AJ 06/30/99 �+OFFSETt* JOURNAL SUMMARY BATCH TYPE EN 01897 GJ 04/OB/99 09/99 AJ 03/O1/99 •�OFFSBT•+ JOURNAL SUMMARY BATCH TYPE AP 01130 GJ 02/26/99 OB/99 AJ 02/12/99 •tOFFSET•* JOURNAL SUMMARY BATCH TYPE AP 01063 GJ O1/12/99 06/99 AJ 12/17/98 *+OFFSET*+ JOURNAL S[T644ARY BATCH TYPS AP 00790 GJ O1/12/99 06/99 AJ 12/OB/98 **OFFS&T+* JOURNAL SUMMARY BATCH TYPE AP 00739 GJ 11/30/98 OS/99 AJ 11/09/98 *•OFFSET*+ JOURNAL S[TM6fARY HATCH TYPE AP 00625 GJ 11/30/98 OS/99 AJ 11/02/98 •*OFFSET•• JOURNAL SUMMARY BATCH TYPE AP 00596 GJ 10/31/98 04/99 AJ 10/16/9B *+OFFSET*+ JOURNAL S[Tr4�ARY BATCH TYPE AP 00494 GJ 10/31/98 04/99 AJ 10/07/98 ++OFFSET++ JOURNAL SUMMARY BATCH TYPE EN 00448 GJ 10/31/98 04/99 AJ 10/06/98 *•OFFSET** JOURNAL SUMR4ARY BATCH TYPE EN 00446 GJ 10/31/98 04/99 AJ 10/06/98 ++OFFSET** JOURNAL SUMMP.RY BATCH TYPE EN 00447 GJ 10/31/98 04/99 AJ 10/OS/98 *•OFPSET�* JOURNAL SLR�4�ARY BATCH TYPfi EN 00420 2,552.76 1,140.00 10,847.00 1,140.00 156.80 15,523.20 5,000.00 21,312.90 70,895.72 41,586.52 00 134,302.24 97,588.28 36,713.96- 32,301.00 8,237.86 697.24 1,750.00 18,749.52 2,552.76 1,140.00 10,847.00 1,140.00 156.80 15,523.20 5,000.00 n PREPARED 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAG6 6 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPPR�IT CAP PROJ FND JOURNAL ACCT'G ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE P&R. CD DATE NUMBER D E S C R I P T I O N ENCUMBRANCE DEBITS CREDITS BALANCE 310-0000-399.99-04 BALANCING OFFSET ACCOUNTS R6SERVED FOR ENCUMB. CNTL GJ 10/31/98 04/99 AJ 09/29/98 *•OFFS&T+• JOURNAL SUrII4ARY 21,312.90 BATCH TYPE AP 00416 GJ 09/30/98 03/99 AJ 09/O1/98 *+OFFSET*� JOURNAL SUMMARY 70,895.72 HATCH TYPfi EN 00275 GJ 07/31/98 O1/99 AJ 07/31/98 *•OFFSET** JOURNAL SUP4dARY 41,586.52 BATCH TYPE EN 00575 ACCOUNT TOTAL .00 97,588.28 134,302.24 36,713.96 310-D000-399.99-OS BALANCING OFFSET ACCOUNTS PRIOR YEAR RESERVfi ENC. GJ 07/20/99 12/99 AJ 06/25/99 *++YERO•+* TO REVERSE GR#1492 AND 41,586.52 ROLL PINAL BALANCE SHEET GJ 07/20/99 12/99 06/25/99 •••YERO+*• BALANCE PORWARD 41,586.52 GJ 07/31/98 O1/99 10/29/98 �**YERO++• BALANCE FORWARD 41,586.52 GJ OS/11/99 10/99 07/O1/98 *••YERO•+� BALANCB FORWARD 41,586.52 GJ OS/11/99 10/99 AJ 07/O1/98 •'*YSRO+*+ TO REVERSE GR#576 41,586.52 ROLLOVER THEN RSROLL 1492 i ACCOUNT TOTAL .00 83,173.04 124,759.56 41,586.52 310-3030-443.04-00 PUBLIC WORKS PARK DfiVELOPMENT RJ 06/08/99 11/99 AJ OS/27/99 0044732 VELASCOM 052799 O1 DETAIL RJ 04/08/99 09/99 AJ 03/31/99 0045207 BLACKWELL PROPfiRTIES VELASCOM 033199 02 RJ O1/31/99 07/99 AJ O1/12/99 0043695 VELASCOM 011299 O1 DETAIL RJ 10/31/98 04/99 AJ 10/16/98 0001117 VELASCOM 101698 O1 DETAIL RJ 07/31/9B O1/99 AJ 07/31/98 0000201 VELASCOM 073198 O1 DETAIL RJ 07/31/98 O1/99 AJ 07/31/96 0000202 VELASCOM 073198 OS DETAIL ACCOUNT TOTAL 310-9010-613.40-10 SSRVICES GSNERAL CONTRACTS ACCOUNT TOTAL 310-9010-613.40-16 SBRVICES INSPECTION SERVICES ACCOUNT TOTAL 00 .00 00 .00 9,315.00 18,630.00 27,945.00 37,260.00 9,315.00 9,315.00 111,780.00 111,780.00 00 .00 00 .00 .00 .00 A PREPARSD 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAG& 7 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CZTY OF SARATOGA FUND 310 PARK DVLPhIIJT CAP PROJ FND JOURNAL ACCT'G ----TRANSACTION---- YTD/CURRENT CURRENT CD DATB PER. CD DAT& NUMHfiR D S S C R I P T I O N ENCUMBRANCE DEBITS CRfiDITS BALANCE 310-9010-613.40-17 SERVICfiS ARCHITECTURAL SERVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9010-613.40-40 SERVZCES ADVERTISING ACCOUNT TOTAL .00 .00 .00 .00 310-9010-613.40-41 SfiRVIC&S PRZNTING/BINDING ACCOUNT TOTAL .00 .00 .00 .00 310-9010-622.40-10 SERVZCES GENERAL CONTRACTS SJ 06/30/99 13/99 EN 06/30/99 C80036 PASCON 32,301.00- CLOSING P.O. PROJECT#: 9704 EJ 07/20/99 12/99 AP 06/30/99 0078758 BEALS LANDSCAPE ARCHITECTURE 725.00 LANDSCAPE SERVICES PROJECI'# 9704 EJ 07/20/99 12/99 AP 06/30/99 0078866 SAN JOSE BLUE PRINT 63.06 COPY OF PHOTO PROJECT#: 9704 EJ 07/20/99 12/99 AP 06/29/99 0078585 MISCELLANEOUS VENDOR A/P 811.13 TRAIL GRANf PROJfiCT#: 9704 EJ 07/20/99 12/99 AP 06/29/99 0078587 BfiALS LANDSCAPE ARCHITECT'URH 1,275.00 PLAYFIELD RESEARCH PROJECT#: 9704 EJ 07/20/99 12/99 AP 06/29/99 0078615 ENGINEERING DATA SERVICfi 557.27 PLAYFIELD PROJECfq 9704 EJ 07/20/99 12/99 Ap 06/22/99 0078584 ANDERSON BRULfi ARCHITBCTS 4,577.60 COhG7. CI'R REMOD&L PROJECTq: 9704 EJ 04/OB/99 09/99 AP 03/09/99 0077503 BEALS LANDSCAPE ARCHITECTURE 8,237.86- 8,237.86 SERVIC&S 26/il 2/1/99 PROJECT#: 9704 EJ 04/OB/99 09/99 AP 03/09/99 0077524 ENGINEERING DATA SERVICfi Z�Z.qg ASI SYSTEM LAHELS PROJ&CT#: 9704 6J 02/26/99 OB/99 AP 02/18/99 0077375 ANDERSON BRULE ARCHZTECTS 697.24- 834.77 Saratoga Comm. and Senior Center PROJSCT#: 9704 6J O1/31/99 07/99 AP O1/13/99 0076974 KINKO'S COPI&S 236.88 Printing Binding PROJECT#: 9704 EJ O1/12/99 06/99 AP 12/21/98 0076920 ANDERSON HRULE ARCHITECTS 1,750.00- 1,750.00 Partial Payment Dec. 98 PROJECT#: 9704 1 .p PR6PARSD 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 8 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPDIIiT CAP PROJ FND JOURNAL ACCT'G ----TRANSACTION---- YTD/CURRENT CURRENT CD DATS PfiR. CD DATE NUMHER D fi S C R I P T I O N &NCUMBRANCE DEBITS CREDITS BALANCB 310-9010-622.40-10 SERVICES EJ O1/12/99 06/99 AP 12/14/98 0076877 WHH House Plane PROJECT#: 9704 EJ O1/12/99 06/99 AP 12/14/98 0076812 Services 9/26-SO/25 PROJECT#: 9704 &J O1/12/99 06/99 AP 12/14/98 0076812 Services 10/26-11/25 PROJECI'# 9704 SJ 01/12/99 06/99 AP 12/14/98 0076905 Trail Repaire PROJECT#: 9704 EJ 11/30/98 O5/99 AP 11/17/9B 0076594 PARTIAL PAYM&NT PROJECI'# 9 7 0 4 EJ 11/30/98 OS/99 AP 11/03/98 0076493 3 MYLARS 24X36 FOR PARK PROJECTq: 9704 BJ 11/30/98 OS/99 AP 11/03/98 0076574 ENGINEER SERVICES PROJfiCT#: 9704 EJ 07/31/98 01/99 EN 10/29/98 C80036 PRIOR YR ENCUMB PROJSCTq: 9704 EJ 07/31/98 O1/99 EN 10/29/98 18561 PRIOR YR ENCUMB PROJECT#: 9704 fiJ 07/31/98 O1/99 BA 10/29/98 ENC/BtJDADJ PROJECT#: 9704 SJ 10/31/98 04/99 AP 10/20/98 0076451 RfiTENTION HAKONS PROJ. PROJECT#: 9704 EJ 10/31/98 04/99 AP 10/16/98 0076391 SfiRVICES 8/26-9/25/98 PROJECT#: 9704 BJ 10/31/98 04/99 EN 10/07/98 18727 98/99 FY ENCUMBRANCE PROJfiCT#: 9704 EJ 10/31/98 04/99 AP 10/07/98 0076373 6/30-7/28 LDSCP SERVICES PROJECT#: 9704 EJ 10/31/98 04/99 AP 10/07/98 0076373 7/31-8/25 LDSCP SERVICES PROJ&CT#: 9704 EJ 10/31/98 04/99 AP 10/07/98 0076349 WARNER HUTTON HOUSE PROJECT#� 9704 EJ 10/31/98 04/99 AP 10/07/98 0076349 AERIALS OF SCHOOLS PROJECT#: 9704 GENERAL CONTRACTS ROBHRT AVILES DESIGN BSALS LANDSCAPE ARCHITECTURE BEALS LANDSCAPfi ARCHITECTURE MISCELLANEOUS VENDOR A/P ANDERSON BRULE ARCHITECTS AIR FLIGHT SfiRVICE DEVSLOPMSNT PROJECT WESTFALL ENGINSERS, INC. WARNER HUTTON HOUS& PASCON BEALS LANDSCAPfi ARCHIT6CTURH PASCON BEALS LANDSCAPE ARCHITECTURS WESTFALL ENGINEERS, INC BBALS LANDSCAPE ARCHITECTURE PARK DEVELOPMENT BEALS LANDSCAPE ARCHITECTURE PARK DEVELOPMENT SAN JOSE BLUE PRINT SAN JOSE BLUE PRINT PLAYFIBLD PROJSCT 508.10 8,005.00- 8,005.00 30,744.52- 10,744.52 1,505.00 2,552.76- 2,552.76 1,217.81 1,140.00- 1,148.09 5,281.90 36, 304.62 7,572.00- 7,572.00 3,275.00- 3,275.00 1,140.00 10,027.96- 10,027.96 11,284.94- 11,284.94 18.52 15.26 0 PREPARfiD 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 9 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLP[�IT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATS PER. CD DATfi NUMBER D fi S C R I P T I O N ENCUMBRANCE DEBITS CRBDITS HALANCE 310-9010-622.40-10 S&RVICES GENERAL CONTRACTS &J 10/31/98 04/99 AP 10/07/98 0076251 AIR FLIGHT SERVICE 817.38 AfiRIAL BLOWUPS FOR PARKS PROJfiCT#: 9704 EJ 10/31/98 04/99 EN 10/06/98 18561 BEALS LANDSCAPS ARCHITECTURE 156.80 TO INCRfiASE CONTRACT PROJBCT#: 9704 HJ 10/31/98 04/99 EN 10/06/9B 18561 BEALS LANDSCAPfi ARCHITECT'URB 15,523.20 INCREASS CON1'RACT PROJECT#: 9704 EJ 10/31/98 04/99 EN 10/OS/98 18681 ANDERSON BRULS ARCHITSCTS 5,000.00 98/99 FY ENCUMBRANCE PROJECT#: 9704 &J 09/30/98 03/99 EN 09/O1/98 C80036 PASCON 34,591.10 ROLLSD OVER FROM 97/98 FY PROJECT#: 9704 EJ 09/30/98 03/99 HN 09/O1/98 18561 BEALS LANDSCAPfi ARCHITfiCTURfi 36,304.62 ROLLSD OVfiR FROM 97/98 FY pROJSCT#: 9704 ACCOUNT TOTAL 310-9010-622.40-14 SERVICES EJ 07/20/99 12/99 AP 06/30/99 0078866 BLUEPRINTS SJ 07/20/99 12/99 AP 06/30/99 0078866 BLUEPRINTS EJ 07/20/99 12/99 AP 06/24/99 0078650 WILDWOOD PARK EJ 07/20/99 12/99 AP 06/24/99 0078650 WARNER HVITON EJ 07/20/99 12/99 AP 06/24/99 0078686 BLUEPRINTS ACCOUNT TOTAL 310-9010-622.40-16 SERVICSS ACCOUNT TOTAL R&PAIR SERVICfiS SAN JOSE BLU& PRINT SAN JOSS SLUE PRINT METRO PUBLISHING ZNC. METRO PUBLISHING INC. SAN JOSE BLUfi PRINT P.W. INSPBCTION SERVICES 36,713.96 78,033.39 .00 78,033.39 20.57 331.14 307.50 277.50 104.68 .00 1,041.39 .00 ��F .�Q .00 .00 310-9010-622.40-17 SERVZCfiS ACCOUNT TOTAL 310-9010-622.40-40 SERVICES ACCOUNT TOTAL ARCHITECTURAL SERVICfiS ADVERTISING 00 .00 00 .00 00 00 1,041.39 .00 .00 .00 PREPAREll 09/30/1999, 8:11:36 ACCOUNT ACTIVITY LISTING PAGE 10 PROGRAM GM360L ACCOUNTING PERIOD 13/1999 CITY OF SARATOGA FUND 310 PARK DVLPMNT CAP PROJ FND JOURNAL ACCTG ----TRANSACTION---- YTD/CURRENT CURRENT CD DATE PER. CD DATS NUMHER D S S C R I P T I O N ENCUMBRANCE DEBITS CREDITS BALANCE 310-9010-622.40-41 SERVICES PRINTING/BINDING ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-10 SERVICES GSNERAL CONTRACTS ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-16 S&RVICES P.W. INSPECTION SERVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-17 SERVICES ARCHITECTURAL S&RVICES ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-40 SERVICES ADVERTISZNG ACCOUNT TOTAL .00 .00 .00 .00 310-9704-622.40-41 SfiRVICfiS PRZNTZNG/BINDIN(3 ACCOtJNT TOTAL .00 .00 .00 .00 FUND TOTAL 36,713.96 12,319,224.85 12,351,930.07 4,697,100.22 GRANi) TOTAL 36,713.96 12,319,224.85 12,351,930.07 4,697,100.22 t �i �1' �e C�NIIVI3.TNI'��' II�'ORMA'g'IO1VAg, MEIETIlVG �'�It ��1 MORE11�1 �1aD ��YtID�IE� PARK PI.A�' EQUdPN%E1VT INS'B'ALILA'd'I�1V �'IM�: '�'hursday, October 07, 1999 7:00 p.m. PLA�E: Saratoga �ommunity �enter, Senior Center, 19655 Allendale Avenue �'XPE: Informational 1Vleeting *******************************************************.*****************************,r Kevin Moran �ark Play-Equipment 7:00 p.m. 8:00 p.m. 1) Commission/Staff •introduction welcome. Introduction of .�rchitect, Mr. W. ,�effrey Fleed, of Mr. Ewing Philden of Ross Recreation equipment. 2) Play equipment presentation for H�evin 1VIoran Park by. W: .Yeffrey, l�eid and Ewing Ehilden. 3) Question and answer period. 4) Closing of ineeting. Gardiner Park Play-Equipment 8:00 p.m. 9:00 p.m. 1) �ommission/Staf1' introduction welcome. Introduction of l�rchitect,lVlr. W. ,deffrey �eid, ancl of Ewing Philden of Ross Recreation �quipment. 2) Play equipment presentation for Gardiner Park by W. .Yeffrey lHeid and Ewing P6ilden. 3) Question and answer period. 4) Closing of ineeting. KSAI� IlVFO1�ATI0IVAL 1�ELEASE 'The City of Saratoga Parks and I�ecrea�ion Commission Is Hosting an Inforrnational lYleeting regarding New 1'lay Equiprnent Iristallation At Keviri li/�oran and �ardiner Parks on Thurdsay, October 7, 1999 At 7:00 p.m. In the Sara.toga �o�nunity �enter Senior �Iing 19655 Allendale Avemue Saratoga, �A 95070 �ontact Cary �loomquist in �ity 1V�anagers Office At 40� �6�-125� For further information. �t--��. emo Too StafF Liaisons for all Commissions FromoSusan A. Ramos, City Clerk�,Or Councilmembers and City Manager Larry Perlin Date: September 13, 1999 Ite; l�pco�ruia�g joiu�t a�eetings �ot6a (�Btry (��aaovca0 �ov�l ��9�c#6o�a �oa��ac6B 86�6��e�s FOR FINANCE AfVD PARKS AND RECREA�IOR! �GOflAIVIOSSIOiVS• The City Council at their meeting of September 7, 1999, discussed the Ciry Council regular and adjoumed meeting calendar for the remainder of 4he year and 4here was consensus to schedule the joint meetings with the Finance and Parks Recreation Commissions on October 26, 1999. The all Commission Chair meeting has been canceled. Please mark vour calendars and notifir vour Commission chair In addition, the City Council selected Councilmember Mehaffey to serve as Counal liaison to the Finance Commission; and, Counalmember Streit to serve as Council liaison to the Parks and Recreation Commission. Please indude them in vour mailinp list for meeting notices and agendas FOR OTHER CONiMISSIONS: The City Council, also at their meeting of members to serve as liaisons to the various mailin4 list for meeting notices and a endas September 7, 1999, selected the following Council Commissions belovv. Please include them in vour Planning Commission: Councilmember Baker Public Safety and Library Commissions: Vioe Mayor Bogosian Heritage and Youth Commissions: Counalmember V1/altonsmifih A copy of the revised meeting calendar for the remainder of the year is attached. If 4here are any questions about this, please let me know. /attachments o Page 1 r �PE20�: Dec�mb�r 8, 1998 I2�lISED: Dec�mb�r 16. 1998 REVIS$D: Aiarch 9, 1999 1tSVISBD� Asarch 17 19 9 9 1tEV%S$D��: Septemb�r 7. 1999 CITY COIIATCYL R��T%h�YG CAI,�RTDAl2 FOR 19 9 9 1/6 Regular Meeting 1/12 Adjourned Meeting C�nc�l 1/20 Regular Meeting 1/26 Adjourned Meeting Quarterly Program Review, Finance Comm., Playfield Study Session 2/3 Regular Meeting 2/9 Adjourned Meeting-Sheriff, Public Safety Comm., Los Gatos- Saratoga UHSD 2/17 Regular Meeting 2/23 Adjourned Meating-C�ac�l 3/3 3/9 3/17 3/23 Regular Meeting Adjourned Meeting-Parks and Rec. Comm Regular Meeting Adjourned Meeting-Saratoga Union School Dist.?/Planning Comm./Heritage Comm./City Mgr. Evaluation 4/7 Regular Meeting 4/13 Adjourned Meeting- Cancal 4/21 Regular Meeting 4/27 Adjourned Meeting-Quarterly Budget, Program and Project Review (All Commission Chair meeting) 5/5 Regular Meeting 5/11 Adjourned Meeting-Youth Comm./Friends of WHH, Hakone, Chamber, SBDC 5/19 Regular Meeting 5/25 Adjourned Me�ting- 6/2 6/8 6/16 6/19* 6/22 Regular Meeting Adjourned Meeting Commission/SASCC Regular Meeting Council Retreat l�djouraied A3eeting-C�c�l Youth Comm. Interviews/Library 7/7 Regular Meeting 7/13 Adjouraed Meeting-r9a��3� Parks and Rec. and Planning Commission joint meetings 7/21 Regular Meeting 7 2 7 a �---P4ee�� g-�ra ��e���e ~�-�ra�re�r--a�� ��ui�+�lf itl T•. �j� e. �_�y;o�e3��3���6f3 �'i�t8 r+ i�H c�ts— 8/4 Regular Meeting e/10 Adjourned Meeting-Sheriff, Public Safety Comm. 8/18 ATo Meeting Sua�er lt�c�ss 8/24 ATo Meetiag �ummer it�c�ss 9/1 Regular Meeting 9/7 Adjourned Meeting-Planning 9/15 Regular Meeting 9/21 Adjourned Aqeeting-Canc�l Co«u� :�a�]� �-�e�—Ee� 10/6 Regular Meeting 10/12 Adjourned Meetiag-C�xac�l 10/20 Regular Meeting 10/26 Adjourned Meeting-Quarterly Budget, Program Review {A}�— Joint Parks Recreation and Finance Commissions** 11/3 Regular Nieeting 11/9 Adjourned �Ieeting-C�ac�l 11/17 Regular Meeting 11/23 ATo Yrlee�ing-Thanksgivriag W��k 12/1 Regular Meeting 12/7 Adjourned Meeting-C�nc�l 12/15 Regular Meeting 12/21 ATo ASeeting-Christa�s Tn]�ak and Project meetings with Note M....� �t�� �e ����gt�-a�� i emo To: City Council, Commissioners and Community Group List From: Susan A. Ramos, CMC, City Clerk CC: Larry Perlin, Ciiy Manager Date: September 16, 1999 Re: vPCOMING Q/ACAIdCIE� �i� f��a�8�� ��9� �ECf(��i�@OIV �B�I� �Di11AR9C� C011AMISSlO[VS r The Saratoga City Council is seeking interested atizens to apply for four upcoming scheduled vacancies on the Parics and Recreation Commission and four upcoming scheduled vacancies on the Finance Commission for terms expiring October 31, 2003. A vacancy notice is posted outside the Civic Theater/Council Chambers, a copy fonnrarded to KSAR to post on their bulletin board and a press release fonn�arded to the Saratoga Rlews. In addition, please don't hesitate to inform anyone you know who may be interested. The application deadline is 5:00 �.�a. FPidav. Ocgo�r 999�. Applicants are required to attend a Commission meeting before they will be intenriewed by the City CounciL LThe next Parks and Recreation Commission meetinp is on Monday. Ocfober 4. 1999 and the next Finance Commission meetinq is also on Mondav. October 4. 1999 (This date was moved from their reaularlv scheduled �m�etina of October 11. 1999 due to the Columbus Day holiday on October 11). Interviews will be scheduled on October 20, 1999 and appoinYments and oath taking will take place on October 26, 1999. The Parks and Recreation Commission meets on the firsf Monday of each month at 7:30 p.m. to consider matters conoeming all aspects of City recreation and parks. Persons with experience or interest in recxeation or parks, induding those wi4h young children v�rho use 4he parks, are encouraged to apply. The Finance Commission meets on 4he second Monday of each month at 7:00 p.m. to advise the City Counal on 4he City budget, audits, and related topics. Persons with experience in flnance are encouraged to apply. Any resident of Saratoga eighteen or over may obtain an application for either commission from City Hall at 13777 Fruifirale Avenue, during business hours. For further information, please contact 4he City� Clerk at (408) 868-1269. Seats exoiring October 31. 1999: Elaine Clabeaux (P�R), Kay �1/hitney (P�R), Frank Friedrich (P&R), Marianne Swan (P&R), Emest Brookfield (F), James Ousley (F), Allen Roten (F) and Chuck Swan (F). amend the measure because it was adopted through the ini- tiative process. Any changes must be approved by voters, as Measure G was. In a memo to the two boards, Taylor wrote that the council and Planning Com- mission have "considerable discretion" in interpreting the provisions of Measure G, but they must be consistent with the General Plan. In making those decisions, the "City Council must rely on reasonable judgment in con- cluding that the action in question is consistent with the plan as a whole." A�oi� the fl� busts dr�ver� Law enforcement agencies n the San Francisco Bay �rea arrested 286 people on ;uspicion of driving while ntoxicated during the four- iay Labor Day weekend. Police logged 18 alcohol- elated injury crashes, but no leaths resulted, officials said. Avoid the 13 in the Santa :lara Valley, Avoid the 23 on he Peninsula and Avoid the 1 in the East Bay began at 6 �.m. Friday and ended at iidnight Monday. 'The•effort involved police epartments from the three �gions and featured nine �briety checkpoints. Photograph by George Sakkestad Members of the community advisory group keeping an eye on the welfaze of trees on the Saratoga Elementary campus during construction. They are (from left) Larry Ford, Kathryn Holt, Sarah Katz, a fourth-grader, Ivlary Kay Breitenbach and Dr. David Katz. o a o o �r� wo rrl 1 �o o a �'o�arnunity group keeps �atCh �td�'dqdg COqdst9'16Ct8oqd By Jnso�v �Axaz �/ith construction in full gear at Saratoga Elementary School, a few Sazatogans are wen- dering just how the well campus trees .are weathering the impact. Workers in June began initial renovations of Redwood and Saratoga sc600ls, including structural removal and asbestos abatement. With phase one almost complete, workers this. week will begin settirig the footings for the new and renovated buildings on the Oak Street campus. In order to allow space for foundations, pipes and utilities, workers were forced to cut some of the roots of the oak trees near the Oak Street side of the campus. Superintendent Mary Gardner said Debbie Ellis, the arborist employed by the district to monitor the euca- lyptus trees, recommended that the district hire Jim McClenahan of Portola Valley to monitor the healtli of the oaks. McClenahan initially pruned the district's trees prior to construction and agreed to evalu- ate the health of the oaks free of charge, Gazd- ner said. He will be paid by the hout should any of the trees requue his services. Despite the districYs efforts, Saratoga resi- dent Larry F'ord said he still has concerns for the safety of the trees. �'ord and eight other residents comprise a community advisory panel monitoring the health of the trees dur- ing conswction. �ord said members of his group �aeep a watchful eye on the construction progress and submit notes to Ellis. He also is keeping in close contact with Gaidner, "graciously pestering" the superintendent on the trees' be6alf. "We've found all kinds of problems, but the district has responded pretty well," he said. "We can't expect them to do everything right. We're just trying to minimize the damage as much as we can. I'm really concerned that the health of the oak trees has been significantly jeopardized." The first phase of construction is a critical time for the trees, Ford said. Damage to the root system combined with the stress from decreased stability from digging has made the trees susceptible to damage and disease. "Many of the diseases are held at bay by the health of the tree," he said. "Sometimes iYs not until they are really stressed that they are over- run by disease. But it could take a year or two to see if the early damage will have an impacf." Gardner agreed with Ford that the oaks may indeed be at risk, but said there are things the district can do to mitigate the situation. "'The oa1�s didn't get as much early care as the eucalyptus trees, but we're making sure all of the trees are well cared for," Gardner said. "Qi couple of the [oak] trees were in marginal health even before construction. I can't guar- antee that we can save all the trees, but we are doing our best." Facilities manager Paul Tipton said workers had installed fencing around the eucalyptus trees and were setting up inigation and mulching for the oaks to preserve their health. "We've been working closely with the tree advocates and specialists in tree prDtection," Tipton said. "We are not killing the trees." "Tipton and McClenahan on Sept.10 were completing an evaluation of the oak trees and would determine the best course of action. A�IcClenahan could not be reached for com- ment at press time. The tree controversy began in June 199� after preliminary plans for Saratoga School's renovation called for the removal of two large eucalyptus trees near the playground and eight eucalyptus trees along the south side of the Please turn to page 14 SEPTEMBER 15, 1999 SARATOGA NEWS 9 ����'i� f [1 ''�'�`^^T �[!►IU�,��: .F,i� '�G". ss:hao��eaisthe�a�kin$Ia�.: e F��' �vtarr� tfii.ai��in��a�aE�� c�f �ie�at$-�'' r 1AC�U�.'HllS F�S1�18�lQL�1Ar��� e• tz'ust�e .fi� �tnt�_�n,de�o� �ipn��- �.'�bn't�aetar� 3�,s.4s.�' whet�at�aratr�gac'�ii�uSc�h��gisir��� xnaa�Tri�sfecsvot��.na�imousl�r�r' �4'��c��Q.+a�abai�r'�'�erfai�iia.z��:� �na �PF�Y�ane�atix�deeIaxat�an�ndbega� �ha�ns�a�xi����us.�nc�nsli.�ior j tb��onststiet�fl��iddu��s�. .�ir�e,e�n���#�eu��tis�€acfo�i.�y. ��iiste�s�ache'da'�qzn��a.�ai�'�itb walu�in��'����°`measur�S. cQwInunTt� gna�� �t t�t� i�ssu� a� s�e ��d�tc;�h��ist����ai�.�e£i� Wn rezn�+a�u��u�a�y�tus�trees �esdis= �a���.�'����natcaar.C� �n�: �w�: t�cE p��c�ws��t':� ���:��'�!i��a��ulg�in�"rn� ��e i�u� ���:�un� ���[a�. �ulit��t'�as°atega S�aQl: Elli't tWs� �.QQf��Gaidne�sai�`stt{�aktune�atEiiis, beec�pait3�C:f�Q(l�fo�canstY,lEak�ncraitde�e I �.4�i��" -.��p..,,�.Yr,h r :.`+Pl r. .�r E�,. 0 ti t $LaAaS� �������$.,r•��� y; .G ;tared :n ii•s n� with ���U�� ���,r�ua� 5 'y U� ..�4lyt!4�44��I'j<�1 C we. �ie,?��1C�Q Vtt$ �K�, �11�,u'�it��u►eui #�iL�� ISA K� W81Li�'��'{�4�h �h ttle �Ic}V''!��'�qP���'i��#I�a1c4� e L c3 f �t�� �4���,�a� ��i l IlJJ d �aI��M�' y P r t to �+�a�t�.,g�?� �►t �3 �i:.tri i�v�th ������t�t�� S� h�: e� r aFir`c�d�u►s�{�t� �'g tl��:�:.�r�n�iiscc�-La�Pli��t�rs, ie- c���ked qut �n��rnc�d!F,c,��t,u��::�:��-`::' 'p�icfc�i'�h�?j�erat�,c sel�tibiis'r�ft'�m� Ate =F����; ,,,I►M:� �Q S �[�d �'o�n1tPS����� le •��e�'iskse?� �t 6; p.�i wr;tl� e �g�4i�scs.s�t�d ��;�?n���9:f:��;:;����� .c.,; e�ck� wit�, c11S�uiCt ��:�.s d��ieSea' b�,�t�:.#}�wefs It�1i�..;. 1 0 i��`r�;; ��0�#�.�:` A:sa+O�� �a�iCical;���iu-ti�V�l� ivine an�1;r�_�:f':' ��ca�is����rs. i �p�p�ar�► ah��naa o�.the �v�t �s=�t�cis�i.Y�stu; an �nt�_rAata�nal�� kndvvn►�rac�fi�i�n�I�at��►e�afeht-..: er to Ha�un�'��' teCi �n� a?! iiens �ick�� a��? �7��ach, t��' •v�c�t��bb,�s �ut �`�ue�b��; �e�erv�a 9 �����i�seat�g �s�. xt�d utc�� iafpt�atYO�q, ��1 I+i�i��ss;���t�-�-�82.�i k �x, a +9:i �,r_ ,^.:'a s y. .'W` t.. a^ f 1 F I:<<m II�_� co��� �����o��. ����v� ��r �,�RI� ]P�,A� E�iT�ti�l��' �ivs�'�L,�[.�'I'II�I� 'd'�: 'd'hursday, �ctober 07,1999 7:00 p.m. IPY.,AC�: Sara4oga �omanuni2y �en4er, Senior �enter, 19655 AIlendale .�venue �'�E: In4'ormational I�eeting a*a�a*���*aa %evin liqoram �ark lPlav-Equipmen4 7:00 �.m. �:00 p.m. 1) �om�aission/Staffff en4roducflon welcome. gntroduction of .�chitesf, I�r. .Ueffrey Flefid, an� of Nir. Ewing Philden of Ross Itecrea4ion equip�ent. 2) �l�y equipment presentation ffor HCevin 1Vgoran Paek by W. .Yefffrey.lE$eid �nd Eeving Philde�. 3) �uestion and ansvver pereod. 4) �losing of ineeting. �ardiner Park lPlay-�quiament �:00 p.m. 9:00 �.m. 1) �o�anission/Sfaff in�oduction welcome. Introduction of .�reteitect, l�r. Vb'. .Ueffrey I�eid, mnal of Eweng �helden of Ross Recreaflon Equipmen4. 2) IPlay equipment presenta�ion ffor Gardiner Park by i'V. .Ueffrey IEBeici and lEw�fmg lPhilden. 3) Question and answer period. 4) �losing of aneetong.