HomeMy WebLinkAbout02-05-2001 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission 1Vleeting
City Hall Administrative Offices
13777 Fruitvale Avenue, Saratoga
Monday, February 5, 2001
7:30 p.m.
AGENDA
I. Organization
1) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
February 1, 2001
3) Review of January 8, 2001 Action Minutes.
II. Administration
1) Update from Public Works Director John Cherbone
2) Update from Recreation Director Joan Pisani
3) Review of PDF Finance Report
4) Park Improvement Committee-Update
5) C.P.R.S. Conference, March 14-17, 2001- Attendance
III. Oral Written Communication
This section is for the public to speak on any item not on the agenda
N. New Business
1) Joint Meeting with City Council March 27, 2001-Adopt 5 year plan developed
during Commission Study Session for Park Development Fund allocation and
disbursement.
2) Review horizontal ladder play equipment replacement options for Kevin
Moran Park.
V. Old Business
1) Review of Union Pacific Railroad Trail Feasibility Study and M.O.U.
2) Subcommittee Reports:
a. Trails
b. Playgrounds
3) Review of Prospect High School Gymnasium Project-Discuss possible City
Contribution/Usage agreement.
VI. Commissioner Staff Reports
1) City Hall Update by Staff Liaison Bloomquist
2) Commissioner Reports
VII. Adjournment
Saratoga Parks and ltecreation �ommission 1Vleeting
Administrative Of�ces, 13777 �ruitvale Avenue, Saratoga
January 8, 2001
7:30 p.rn.
Action 1l�inutes
I. Call to Order
The meeting was called to order at 7:30 p.m.
II. �toll �all
�ommissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen,
Seroff
Commissioners Absent: None
�thers Present: Council Member Nick Streit, Public Works Director John
Cherbone, Recreation Director Joan Pisani, Kara Chalmers of Saratoga News,
City of Cupertino representative Ray Chong, Bob Wallace, Staff Liaison Cary
Bloomquist
III. Report on Postin� of the NYinutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on January 5, 2001.
N. Approval of Minutes of 1VYeeting: Commissioner Olsen made a motion to
approve October 2, 2000 Action Minutes, seconded by Commissioner Alberts
voted and motion carried 7-0.
V. Administration: To accommodate City of Cupertino employee Ray Chong,
New Business Agenda Item #1, Union Pacific Railroad Trail, was heard out of order. Mr.
Chong gave presentation and overview of the project, stating project costs of
approximately $9,200,000.00 million dollars, with Saratoga's local match being
$980,000.00 thousand dollars. Mr. Chong stated in order to get more accurate project
costs, a feasibility study will need to be conducted. Saratoga's share of the $40,000.00
local match is $10,000.00. Mr. Chong indicated other participating agencies have already
approved their portion of the local match for the feasibility study. Chair Fronczak
tha��lced Mr. Chong for his presentation and opened the floor for questions. Saratoga
resident Bob Wallace expressed his concerns about the cost of the project and about the
need to have a feasibility study. Council Member Streit indicated the estimated projects
costs are a concern for the City and need to be further defined. Discussion ensued among
the Commissioners. The matter was referred to the Trails Subcommittee for review and
recommendation.
Regular order of Agenda resumed.
1) Public Works Director John Cherbone gave a brief overview of the Congress Springs
Park project indicating the 75% plan review will be shared with the Commission at the
February 2001 Meeting. Mr. Cherbone indicated all other Park project have been
completed.
2) Recreation Director Joan Pisani stated Proposition 12 fund announcements have been
made, and $380,000.00 is going to be distributed on a per capita basis. Suggested a
representative from the Commission attend a Prop. 12 informational meeting on Friday,
February 2 in Foster City. Liaison Bloomquist stated he would represent the City at this
meeting.
3) Park Development Funds Report reviewed by Commission. Discussion ensued,
several Commissioners indicated the report to be confusing and hard to follow. Staff will
develop a revised report and present it at the next regular meeting.
4) Park Improvement Committee will meet Thursday, January 25, at 7:00 p.m.
5) Review of Commission Assignments was deferred.
6) California Parks and Recreation Society Training Conference, March 14-March 17,
2001 in Sacramento will be attended by Commissioners Fronczak, Clabeaux, Olsen,
Ioannou and Liaison Bloomquist.
VI. �ral Written Communication: None.
VII. New �usiness:
1) Please see Administration section of this agenda.
2) Review of Congress Springs Park Project 50% plans was performed by Public
Works Director John Cherbone, with a favorable response given by
Commission. Only areas of concern are locating a site for Pony League
baseball practices and games.
3) Prospect High School gymnasium project was discussed. Staff Liaison
Bloomquist gave a brief overview of proposal, indicating a project cost of $3.3
million. Discussion ensued, Commission was not able to make a
recommendation due to lack of detailed information. Will discuss issue at
next Parks and Recreation Commission Meeting when more detailed
information should be available.
VIII. Old �usiness:
1) Action Matrix was not reviewed. Chair Fronczak reported the Action Matrix
is being reviewed and reformatted for easier review. New format should be
ready for next meeting.
2) Subcommittee Reports: None
3) Park Facilities Rentals (Wildwood El Quito Park): After discussion and
review by Commission, motion made by Commissioner Seroff to approve the
rental of Wildwood and El Quito Park facilities without equipment rental or
requiring a security deposit. Commissioner podge seconded the motion, vote,
motion carried 7-0.
IX. �teports•
Staff Liaison Bloomquist: None.
Commissioner Reports: None.
X. Adiournment
Commissioner Olsen made a motion to adjourn the meeting and Commissioner
Alberts seconded the motion. The motion carried 7-0 and the meeting was
adjourned at 10:25 p.m.
Prepared By:
Cary Bloomquist
City Staff Representative
14-25.080
subdivision or any lot or parcel thereof or the building
site is or will be traversed or bordered by any local
drainage facility, or other watercourse not under the
jurisdiction of said water district but under the jurisdiction
of the City, the subdivider or owner shall offer to dedicate
a fee simple interest or easement of reasonable width in
said drainage facility and over the property in which it
lies, said dedication to be to the City.
14-25.065 Creek protection easemen4.
(a) Purpose, application. In order to provide for the
future protection of creeks,including creek banks and
riparian habitat, a creek protection easement shall be
required for any subdivision, lot, or parcel thereof which
contains or abuts a protected creek as defined below.
(b) Protected creek defined. A protected creek is
a creek identified in the most recently available Maps
of Flood Control Facilities and Limits of one percent
Flooding, prepared by the Santa Clara Valley Water
District, as may be amended from time to time.
(c) Location. The location of the easement shall be
based on a biotic assessment identifying the protected
creek, its banks, and riparian habitat The biotic assessment
shall be prepared by a qualified professional and shall
be recorded with the final or parcel map.
(d) Resdrictions. Structures, improvements, ornamental
landscaping or fencing shall be prohibited within the
easement, unless the Community Development Director
determines that such will enhance the creek's condition
by improving flood and/or erosion control or improving
or protecting riparian habitat. (Ord. 71-184 2, 1998)
14-25.070 Preservation of existing trees.
(a) No native, ornamental or orchard trees required
to be shown on the application for tentative map or
building site approval under Subsection 14-20.040(v) of
this Chapter shall be removed or destroyed without a prior
permit to do so issued by the Planning Director pursuant
to Article 15-50 of the Zoning Ordinance, unless such
removal is specifically authorized as part of the tentative
approval granted under this Chapter. No such trees may
be removed or destroyed prior to the filing of an applica-
tion for tentative map or building site approval with the
intent of circumventing the requirements of this Chapter.
(b) The advisory agency may deny approval of any
application for tentative map or building site approval,
and revoke any previous such approval, upon the violation
of this Section by the subdivider or owner.
(c) The approval of a tentative map or building site
by the advisory agency shall automatically constitute
authorization to remove all trees within all portions of
street rights-of-way which are to be improved, and to
249
remove trees from the area as designated by the subdivider
or owner to be covered by the envelope of the proposed
suucture or structures to be erected on the lot or site,
and the area of the proposed driveway on the lot or site.
C14-25.0807 (Park and recreation dedica`tion and
fees.
(a) Purpose, application and exe�nptfioa�s. As a
condition of each final map or final building site approval,
and to be detailed in the conditions of tentative map or
building bite approval, every subdivider or owner s�►all
be required to, and shall dedicate a portion of land or
pay a fee in lieu thereof, or a combination of both at the
option of the City, for the purpose of providing park or
recreational facilities reasonably related to serving the
development and in accord with the standards and provi-
sions as hereafter set forth. The provisions of this Section
are enacted pursuant to Section 66477 of the Government
Code and are hereby found to be in accord with the recre-
ational element of the General Plan. The requirements
of this Section shall not apply to any of the following:
(1) Subdivisions or sites for commercial or industrial
uses.
(2) Subdivisions containing less than five lots and
not used for residential purposes. However, it shall auto-
matically be a condition of tentative approval of any such
subdivision that if a building permit is requested for
construction of a residential structure or structures on
one or more of such lots within four yeazs from the date
of recording the final map, the fee in lieu of dedication,
as prescribed in this Section, shall be paid by the owner
of each such lot as a condition to the issuance of Yhe
building permit.
(3) Any condominium project which consists in the
subdivision of air space of an existing multi-unit s�ucture
which is more than five years old, where no new dwelling
units are added thereto.
(4) Such other exceptions as may hereafter be added
to the Map Act.
(b) Standards and formula for land dedicatiom. It
is hereby found and determined that the public interest,
convenience, health, welfaze and safety require that three
acres of real property for each one thousand persons
residing within the City be devoted to park and recreation-
al purposes. Where a pazk or recreational facility has been
designated in the recreational element of the General Plan
and is to be located in whole or in part within the proposed
subdivision to serve the immediate or future needs of
the residents of such subdivision, the subdivider shall
dedicate land within the area of such subdivision for a
local park consistent with said recreational element. The
amount of land (expressed in acreage) required to be
(sacacoga 7-99)
14-25.080
dedicated shall be based upon the average number of
persons per household, based upon the most recent avail-
able federal census, divided by 333.33 (the quotient of
one thousand persons per three acres).
(c) Fees in lieu of land dedication. In the event there
is no park or recreational facility designated in the recre-
ational element of the General Plan to be located in whole
or in part within the proposed subdivision or site, or in
the event that the proposed subdivision contains fifty or
less lots or parcels, then the subdivider or owner shall
pay a fee to the City in lieu of dedicating land, which
shall be in an amount equal to the fair mazket value of
the amount of land which would otherwise be required
to be dedicated pursuant to Paragraph (b) of this Section.
"Fair market value", as used herein, shall be either the
average estimated fair market value for all residentially
zoned real property located in the City, or the fair mazket
value of the land in the subdivision or site, based upon
its then assessed value modified to equal mazket value
in accord with the current practices of the County assessor
and as determined by the Planning Director, whichever
shall be the greater.
(d) Use of fees. All fees collected under this Section
shall be used only for the purpose of providing park or
recreational facilities reasonably related to serving the
subdivision or site by way of purchase of necessary land
or, in the event sufficient land is available, for improving
of such land for park and recreationa] purposes, or both.
Interest earned on the accumulated fees may be used for
the maintenance of any existing parks in the City, so long
as such use is permitted under the Map Act.
(e) Requirement of both dedication and fees. Both
dedication of a poRion of land, together with the payment
of fees may be required in accord with the following
criteria:
(1) Where only a portion of the land to be subdivided
or developed is proposed in the recreation element of
the General Plan as a site for a local park or recreational
area, such portion shall be dedicated for local park purpos-
es and a fee computed pursuant to Paragraph (c) of this
Section shall be paid for any additional land that would
have been required to be dedicated pursuant to Paragraph
(b) of this Section.
(2) Where a major part of the local park or recreational
area has already been acquired by the City and only a
portion of land is needed from the subdivision or building
site to complete such park, such remaining portion shall
be dedicated and a fee computed as hereinabove set forth
shall be paid in an amount equal to the value of the land
which would otherwise have been required to be dedicated
for the balance thereof.
Property not included in General Plan. Where
the proposed subdivision or building site lies within an
urban service area not yet shown and delineated on the
General Plan of the City, by reason of it not having been
a part of the City at the time of the adoption of the
General Plan, but intended to be included within the
General Plan, the subdivider or owner shall dedicate land,
or pay a fee in lieu thereof, or both, in accord with the
adopted pazk and recreational policies and standards of
the General Plan and the provisions of this Section, and
whether land dedication, or fee in lieu thereof, or a
combinaeon of both shall be required, shall be determined
upon consideration of the following:
(1) Recreational element of the General Plan.
(2) Topography, geology, access and location of land
in the subdivision or site available for dedication.
(3) Size and shape of the subdivision or site and land
available for dedication.
(4) Feasibility of dedication, and compatibility with
the recreational element of the General Plan.
(g) Credit for private open space. Where a private
open space for park and recreational purposes is provided
in a proposed subdivision or site and such space is to
be privately owned and maintained by future residents
of the development, a credit not to exceed fifty percent
may be given against the requirement of dedication for
park and recreation purposes or payment of fees in lieu
thereof, provided the City Council finds that it is in the
public interest to do so, and that the following standards
are met:
(1) That yards, court areas, setbacks and other open
areas required to be maintained by the zoning and building
regulations shall not be included in the computation of
such private open space; and
(2) That the private ownership and maintenance of
the open space is adequately provided for by written agree-
ment, conveyance or restrictions; and
(3) That the use of the private open space is restricted
for pazk and recreational purposes by recorded covenants
which run with the land in favor of the future owners
of property within the subdivision or site and which cannot
be defeated or eliminated without the consent of the City
Council; and
(4) That the proposed private open space is reasonably
adaptable for use for park and recreational purposes, taking
into consideration such factors as size, shape, topography,
geology, access and location of the private open space
land; and
(5) That facilities proposed for the open space are
in substantial accordance with the provisions of the recre-
ational element of the General Plan and are approved by
the City Council.
(Saratog� 7-99) 25�
14-25_090
(h) Amendment to 1VIap Act. In the event the Map
Act should in the future be amended to expand or change
the permitted uses of land dedicated or in lieu fees laid
under this Section, such purposes shall control and the
limitations set forth in this Section to the extent they are
inconsistent with the amended Map Act, shall no longer
have any force or effect.
14-25.090 Iteservations.
(a) Requirement for rnservation of land. As a condi-
tion for tentative map or building site approval, the
advisory agency may require the subdivider or owner to
reserve an azea or areas within the subdivision or site
for parks, recreational facilities, fue stations, libraries
or other public uses, according to the standards and
conditions set forth in this Section.
(b) Conditions. A reservation of land pursuant to this
Section may be required under the following conditions:
(1) The public use for which the land is reserved is
shown on the General Plan or an adopted specific plan
containing policies and standards for such use and the
required reservation is in accordance with such policies
and standards.
250-1 (Saratoga 7-99)
r c
14-25.100
(2) The reserved land is of such size and shape as
to perm.it the balance of tbe property within which the
reservation is located to develop in an orderiy and efficient
manner.
(3) The amount of land reserved will not make devel-
opment of the remaining land held by the subdivider or
owner economically unfeasible.
(4) The reserved land shall be in suc6 multiples of
streets, blocks or parcels as to permit an efficient division
and development of the reserved land in the event it is
noc acquired within the prescribed time.
(c) Cootract wit6 City. At the time of final map or
building site approval, the City shall enter into a binding
agreement to acquire the reserved land within two years
after the completion and acceptance of all improvements,
unless such period of time is extended by mutual agree-
ment The purchase price s6a11 be the market value of
the reserved land at the time of filing the application for
tentative map building site approval, plus taxes� against
the reserved land from the date. of the reservation and
any other costs incurred by the subdivider or owner in
the main[enance of t6e reserved land, including intsaest
costs incurred on any loan covering the reserved land
(d) Automatic termination oi reservatioo. If the
City dces not enter into an agreement with the subdivider
or owner as provided in Paragraph (c) of this Secdon,
the reservation of t6e land shall automatically terminate.
(e) Other authority oot limited. The authority of
the City under this Section is additiooal to all other
authority under this Chapter, or granted by law to local
agencies. relating to subdivisioas and building site approv-
als and s6a11 in no way be construed as a limitation on
or diminution of any such authority.
1425.100 Site development plao.
(a) Site development plan required. At the time of
filing an applicaaon for tentative map approval for a
6illside subdivision, or any subdivision containing a
hillside lot, or an application for tentative building site
approval for a hillside lot, the applicant shall also submit
a site development plan for the subdivision or lo� In
addition, the Planning Direcwr or the advisory agency
may require a site development plan to be fumished for
any commercial or multi-family project or because of
the peculiarity of the terrain or changes in grade or other
circumstances relating w the site or the surrounding ama
although the average slope of the subdivision, lot or site
dces not exceed ten percent.
(b) Form and conteot of site developmetet plaae.
The sice devetopment plan may be incorporated into and
constitute a part of the tentative map or building site
drawing, or it may be submitted as a separate documen�
The site development plan shall include the following:
(1) A legible site plan showing any or all of the follow-
ing information, as may be required by the Planning
Director. existing and proposed location of all streets,
sidewallcs, on-street and off-sa�eet parking, bicycle paths.
riding tiails, hiking trails, buildings and other man -made
swcda�es; areas of soil stability; planting; tyPical anchitec-
wral elevations sufficienc to show building height, materi-
als, colots and general design; and a table listing Iand
wverages by percentage and acreage for the following:
Opea �(landscaPed and naaa covecage bY P�aP�
and accessory strucwres, parking (covered, uncovered,
off-street), streets, sidewallcs, paths and recreational
facilities.
(2) A topographical map to be at a scale of not less
than one inch equals one 6undred feet s6owing contour
lines existing prior to grading at an interval of not more
than five feet; a grading plan showing increffients, color
coded, of all proposed cuts and 6lls; and a slope classi-
fication map showing, again wlor coded, all land which
has less than ten percent slope, all land w6ich has a slope
between ten and twenty percent, all land which has a slope
betw�en twenty and thirty percent, all land which has
a slope between thirty and forty percent, and all land
which has a slope in excess of forty percene.
(3) A calculation of the slope percentage prepared
by�aiegistered civil engineer or a licensed land surveyor,
using the formula set forth in Section 14-10.280.
(c) Approval of site development plam. W6ere a
site development plan is required to be filed in accord
with this Section, no tentative site approval nor tencative
subdivision map approval shall be gianted by the advisory
agency until tencative approval theneby of the site develop-
ment plan, which approval may be prior to or simulta-
neousty with the approval of the tentative map. At or prior
w the filing of the final map with the City for approval,
a final site development plan shall be prepared and filed
with the Planning Director substantially in accord wit6
the approved tentative site devetopment plan. Where a
site development plan is required to be filed in accord
with this Section, no final site approval nor final subdivi-
sion map approval shall be granted by the City Council
unless and until the Final site develupment plan is submit-
ted to the Planning D'uector and approved by said L?irecwr.
Notwithstanding the foregoing, if in the opinion of the
advisory agency it would be preferable to postpone that
portion of the site development plan which would consist
of the fmal grading plan at the location of each building
site, the same may be postponed so long as a notation
of such postponement is placed upon the face of the final
subdivision or parcel map, in which case no building
251
Dec-14-00 01:43P
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iCevin Mor:1n P�rk
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David,
i ar.e ehe ehree horizunt�l ladciers that would �t well into ehe space
yc�u h�ve fQr �he �/�ve 1�1et. �rices do n�t include tax or �reight.
`I'herc is a plain h�rirontal ladder �ltio {$540.U0), but sance it As so
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provide muctn varneey.
Plcase I�tote Prices quote� effective until danuary 31, 2001.
I.et me know which one you �+ould pr�fer and wi]! g�e yc�ur quote for
�he laclder and other p�res to you.
Judy
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PI�OSFE�'�' �IIGII
S�I�OOL ASI�S CI'�'Y
FOR MONEY '�'O
BLTILD �X1V1
Proposal does not include
use of high school's fields
SHS is an option for fields
By KARA CHALMERS
Prospect High School Principal Rita
Matthews has.pt'bposed that the city help
the high school build a brand new gym—a
project that is estimated to cost $3.3 mil-
lion. According to 1Vlatthews, the city in
return would be able to use the new gym
for its own recreation programs. Prospect
High School is located within the city lim-
its of Saratoga but is part of the Campbell
Union High School District.
The high school already has a full gym, and
the new one that is being proposed would
only have room for one basketball court with
limited bleacher seating, Matthews said.
"It could work for practices and could be
used as a community facility," she said.
According to Matthews and Cary
Bloomquist, Saratoga city staff liaison to the
parks and recreation commission, the city
and the high school have not discussed a spe-
cific proposal. Matthews said she hopes
have a meeting with city officials as soon as
possible to discuss the needs of both parties.
"As a principal, I take the philosophy
that we need to be community based," she
said. She did not ask the city to contribute
a specific amount.
�a�'�S
Continued from page 1
The tentative proposal was met with
mixed reactions at the parks and recreation
commission meeting on Jan. 8. Ultimately,
the commission decided they did not yet
have adequate information to make any
kind of decision on the proposal.
The city's director of recreation, Joan
Pisani, said she thinks the city's gym ne'eds
are being met right now, especially since
Redwood Middle School has reopened and
since the city has a use agreement with
Saratoga High School for its facilities.
Commissioner Nick Seroff countered by
saying the city could always use more gyms.
Commissioner Elaine Clabeaux expressed
a concern that the city would dribble its
money away here and [here, which could ulti-
mately hinder the city's plans for a full com-
munity center in the civic center area, possi-
bly with a new gym of its own.
"I don't see this as a"win" situation for
the city," she said of Prospect's proposal.
But Commissioner Sheila Ioannou said
she wouldn't have a problem trading
money for use of Prospect's gym.
Councilman Nick Streit, who was pre-
sent at the meeting, suggested that if the
city finds a gym it can use, the city could
take plans for a gym out of its master plan
for the entire civic center area, which it is
creating now. Without a gym included, the
costs of building a full service community
center in the city would decrease.
The proposal from Prospect was solely
for the city's use of the new gym and did
not include the fields at the high school,
of which, according to Matthews, there
are not enough to share with the city. The
high school has said no to the city's
request to use their fields in the past.
Since the city decided to commit to a$1.2
million renovation project for Congress
Springs Park, the city's primary public park
for soccer and baseball, it has been trying to
find temporary sites for AYSO soccer and
Little League teams to use while the park is
being renovated. Congress Springs is haif
designed and construction on it is set to
begin in June, according to the city's public
works director, John Cherbone.
The city recently secured an extra two
days of practice time for AYSO at the
Institute of Religion, the Church of Latter
Day Saints on Allendale Avenue. Cher-
bone is engaged in negotiations with
Saratoga High School officials for the use
of their fields as soccer game fields on Sat-
urdays during the construction of Con-
g► Springs Park, as well.
One problem that has emerged during the
Congress Springs Park renovation is where
to find a field for Saratoga's Pony League, a
baseball league for 13— to 14-year-olds that
requires a field too big for Little League and
too small for high school baseball. The Pony
League 6eld that is located at Congress
Springs Park today will be removed to make
room for more Little League and soccer,
both of which have many more members
than the Pony League. According to Cher-
bone, the city also is engaged in negotiations
with the high school for a permanent Pony
League field there.
"At this point, it's too preliminary to
say," Cherbone said, but implied that
Saratoga High School is the city's last hope.
One of the reasons Saratoga High
School has come to play an integral role is
because an offer from West Valley Col-
lege, which the city also considered for
both temporary soccer fields and a per-
manent Pony League fietd, turncd ouc to
be too expensive.
�ity to s �nsor f����at��r�
�o he� fund new ects
J
By KARA CHALMERS
The Saratoga City Council recently
took the first steps in forming a communi-
ty foundation to help pay for things the
city needs, but can't afford on its own.
Saratoga Mayor John Mehaffey said
there are many needs in Saratoga, such as a
new community center and playing'fields,
that the city dcesn't have enough money to
fund. There are also people in the commu-
nity who would like to help with these pro-
jects by donating time or money. A com-
munity foundation, which would be set up
to accept donations and distribute them
appropriately, would be a place the council
could direct these people to, Mehaffey said.
Even though the city would get the
foundation up and running, and city coun-
cil members would sit on the board at first,
the foundation would later be completely
independent from the city. "The first cou-
ple of years, we'd have a more hands on
approach, getting it over its birthing
pains," said Mehaffey, who added that
later the city might well be an applicant for
funds from the foundation.
"We'd love to have community partici-
pation in this," Mehaffeysaid, adding that
interesied citizens could contact him or
Saratoga City Manager Dave Anderson.
Community foundations are not subject
to the control of individual families or busi-
nesses, the way private foundations are.
Rather, community foundations are gov-
erned by boards of area residents who are
knowledgeable of a community's needs,
according to city attorney Richard Taylor.
At its Jan. 17 meeting, the council
agreed that the foundation's mission
would be general and that donations to it
could fund anypcoject of importance to
the community in general, such as arts,
sports, public safety, or environmental
•projects, according to Taylor.
The council directed Taylor to return to
the council with draft articles of incorpo-
ration and draft bylaws for a foundation,
which would outline how any donations
would be spent.
Other communities—including neigh-
boring Los Gatos—have community foun-
dations to support community projects.
Community foundations can be specific,
such as Mill Valley's organization for ren-
ovating playing fields, or they can be gen-
eral, like the Claremont Community Foun-
dation, which supports projects related to
education, health and general welfare, his-
tory and cultural heritage and performing
and visual arts, according to Taylor.
The council opted nat to encourage the
formation of an independent community
foundation now, which would have to be
established by uiterested community mem-
becs rather than the city.'The citizens would
have to volunteer and form an initial board
themselves, which would then file the arti-
cles of incorporation and bylaws with the
California Secretary of State and seek
approval to operate as a nonprofit from the
IRS and the state franchise tax board.
But eventually, when Saratoga's com-
munity foundation becomes independent,
it would not be subject to the same restric-
tions imposed on city-sponsored communi-
ty foundations—which are treated the same
as any city commission, according to Taylor.
City-sponsored foundations are
restricted by the Brown Act, which
requires public access and advance notice
for most meetings; the Public Records
Act, which requires public access to most
documents; and the Political Reform Act,
which requires public disclosuie of finan-
cial information for all agency decision
makers, among others.
According to Taylor, there is a school of
b' page 12
c���yI����e��s
Continued from page 10
thought that says that the laws, while
appropriate for public agencies, can hinder
the fundraising abilities of foundations.
"We were told when we talked to other
foundations that had formerly been city-
sponsored that the reason they shifted was
because of these restrictions," Taylor said,
referring to the three acts. "There's also a
concern that sometimes major donors are
reluctant to give to city-sponsored orga-
nizations."
One branch of the community founda-
tion, The Saratoga Youth Sport Founda-
tion, would help pay for the new Congress
Springs Park, said John Cherbone, the city's
public works director. The sporu founda-
tion is a project of city officials, Saratoga
Soccer and Saratoga LitUe League, who are
currently trying to solicit donations to fund
amenities for the new pazk.
Saratoga Parks and Recreation Commission Meeting
City Hall Administrative Offices
13777 Fruitvale Avenue, Saratoga
Monday, February 5, 2001
7:30 p.m.
AGENDA
I. Or�anization
1) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
February 1, 2001
3) Review of January 8, 2001 Action Minutes.
II. Administration
1) Update from Public Works Director John Cherbone
2) Update from Recreation Director Joan Pisani
3) Review of PDF Finance Report
4) Park Improvement Committee-Update
5) C.P.R.S. Conference, March 14-17, 2001- Attendance
III. Oral Written Communication
This section is for the public to speak on any item not on the agenda
IV. New Business
1) Joint Meeting with City Council March 27, 2001-Adopt 5 year plan developed
during Commission Study Session for Park Development Fund allocation and
disbursement.
2) Review horizontal ladder play equipment replacement options for Kevin
Moran Park.
V. Old Business
1) Review of Union Pacific Railroad Trail Feasibility Study and M.O.U.
2) Subcommittee Reports:
a. Trails
b. Playgrounds
3) Review of Prospect High School Gymnasium Project-Discuss possible City
Contribution/Usage agreement.
VI. Commissioner Staff Reports
1) City Hall Update by Staff Liaison Bloomquist
2) Commissioner Reports
VII. Adjournment
Saratoga Parks and Recreation Commission
Study Session
City Hall Administrative Offices
13777 Fruitvale Avenue, Saratoga
Monday, February 5, 2001
6:00 p.m.
AGENDA
Organization
1) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2, the agenda was properly posted on
February 1, 2001
II. Administration
None
III. Oral Written Communication
This section is for the public to speak on any item not on the agenda
IV. New Business
1) Discussion concerning Development of 5 year long range plan for allocation
and disbursement of City of Saratoga Park Development Funds.
VII. Adjournment