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Home My WebLink About09-10-2001 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission 1Vleeting City Hall, City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, September 10, 2001 7:30 p.m. AGENDA I. Organization 1) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on September 6, 2001 3) Review August 6, 2001 Action Minutes. II. Administration 1) Update from Public Works Director Joan Pisani 2) Update from Recreation Director John Cherbone III.. Oral Written Communication (This section is for the public to speak on any item not on the agenda-3 minute limit) N. New Business 1) Creation of Parks and Recreation Commission Mission Statement V. Old Business 1) Congress Springs Fund Raising update 2) El Quito Park Formation of Task Force Scheduling of Task Force Meetings Overview of 8/29/O1 meeting 3) Review Capital Improvement Project priority listing. 4) Trail update Park Trail Master Plan 5) PRC activities planning through December VI. Commissioner Staff Reports 1) City Hall Update by Staff Liaison Bloomquist 2) Commissioner Reports VII. Adjournment Saratoga Parks and Recreation �ommission 1Vleeting City I�all, 13777 Fruitvale Avenue, Saratoga August 6, 2001 7:30 p.m. Action M[inutes Call to Order The meeting was called to order at 7:40 p.m. �I. Roll Call Commissioners Present: Alberts,Dodge, Ioannou, Seroff, Clabeaux Commissioners Absent: Olsen, Fronczak Others Present: Jim Schindler, Joan Greene, Katie Alexander, Bill Estes, Tom Soukeys, Jackie Wescoat, and Staff Liaison Bloomquist IIL �teport on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on July 16, 2001 IV. App roval of Minutes of Meeting: Motion by Commissioner Ioannou, Seconded by Commissioner Alberts to approve July 16, 2001 Action minutes. Vote taken, minutes approved 4-0. V. Administration Update from Recreation Director Joan Pisani regarding various items including ticket sales for Pinocchio play and revisit of Master Plan for a recreation center. VI. Oral and Written Communication None. VII. Old Business (1). Azule Park Improvement Project discussed. Plans to be finalized. Slight modifications to drawings required per input from community and Commission. Details as follows: Keep configuration of sidewalk in front of park the same as in front of neighboring school. Local Police to review plans far safety issues. City Arborist to review plans. Request for plans to be reviewed by Public Safety Commission. Motion by Commissioner Alberts to have Staff contact Steve Kikuchi, project architect, within 24 hours and request the following: Expand width of pathway to 8 feet. Design sidewalk so it is moved closed to park with a similar structure as the sidewalk in front of the neighboring school. Motion seconded by Commissioner podge, discussion ensued, motion carried (5-0). VdI�. New Business 1) Review of Capital Improvement Project Process was completed with significant discussion occurring. Some confusion regarding categorizing projects as Desirable Defenable. Ranking of projects was reached after detailed analysis of various factors such as public safety, level of benefit to community. Official final ranking as follows: 1. Playground Safety 2. Park Trail Repairs 3. El Quito Park Improvements 4. Azule Park Improvements Motion made by Commissioner podge to approve C.I.P. ranking as stated above. Seconded by Commissioner Alberts, motion carried (5-0). �X. Commissioner and Staff Repo�ts Commissioner Ioannou stated Steven Haynes needs to be contacted regarding trail improvements. Send a letter to him via Comrriission. Commissioner Seroff requested maintenance fees for City Parks should be investigated. Requested item be placed on next Agenda. Requested a comparison be made with neighboring communities, such a Cupertino and Los Gatos. X. Adjournment Commissioner podge made a motion to adjourn the meeting. Commissioner Alberts seconded the motion. Vote taken and motion carried 5-0. The meeting was adjourned at 10:25 p.m. Prepared By: Cary Bloomquist, Staff Liaison C�� O� �'Oo C�� 13777 FRUITVAL� AVENUE SARATOGA, CALIFORNIA 95070 �(408) 868-1200 Incorporated October 22, 1956 September 5, 2001 Steve Haynes 22111 Villa Oaks Saiatoga, CA 95070 Re: Trail Easement Realignment Reroute Installation Of new trait. Dear 1VIr. Haynes: COUNCIL MEMBERS: Evan Baker Stan Bogosian John MehaHey Nick Streit Ann Waltonsmith At their regular meeting on May 7, 2001, the Parks and Recreation Commission passed a motion to accept your proposal to reroute the trail easement n.inning through your property, at your expense, and install a new trail, which will be developed to the existing trail quality standards. You were supposed to submit a bid proposal and install a neyv trail within 90 days.from the May 7, 2001 meeting date. This date, August 7, 2001, has past nearly 30 days ago. Please plan on attending our September 10, 2001 Parks and Recreation Commission Meeting at 7:30 p.m. at City Hall to provide the Commission with an update regarding the progress on this trail. If you require further clarification, please contact me at 868-1258. Sinceiely, Parks and Recreation Commission By Cary Bloomquist, Staff Liaison Cc: Planning Department Printed on recycled paper. NOTICE IS HEREBY GIVEN that the City Clerk of the City of Saratoga declares that are F'O� VACANCIES available on the FgN�P10E C�IVIMISSIOIV, and 'I'�I�E VACANCIES available on the PARKS �N� IZECREATgON COMMISS�ON to fill expired terms. The City welcomes applications for these positions from interested residents of the City of Saratoga. Applications and information regarding these Commissions are available in the Office of the City Clerk, 13777 Fruitvale Ave, Saratoga, (408) 868-1269. �'he deadline for filling an application for these vacancies is Thursdav, September 13, 2001 by 5:00 p.m. Interviews will be held prior to the September 19, 2001 City Council Meeting in the Civic Center Council Chambers, 13777 Fruitvale Ave., Saratoga. /s/Cathleen Boyer City Clerk PUB:08/15/O1 NOTgC� YS I�ER�Y GIVEN that the City Clerk of the City of Saratoga declares that there is ONE VACANCY on the CITIZEN OVERSIGHT COMMITTEE. The Citizen Oversight Committee is charges with ensuring that Measure N funds are used in accordance with the intention of the voters. By monitoring all phases of the project, the Committee will ensure that appropriate expenditures of funds, the highest possible level of efficiency, and the maintenance of building schedules and projected budgets, so that the Saratoga Community Library is fully renovated and expanded to better the needs of the community. The Committee will validate to the Community and to the City Council that library bond monies are expended as stated in the bond language approved by the voters on March 7, 2000. The one vacancy shall be filled by a Saratoga resident who has no affiliation with the Saratoga City Council, it's Commissions, or staff. Every effort shall be made to have a Committee with a divers range of age and culture to reflect the make-up of our community. Knowledge of building construction and financial aptitude would be beneficial to the committee. The Committee has staff support and a liaison from the Library Expansion Committee. The City welcomes applications for this position from interested residents of the City of Saratoga. Applications and information regarding this Committee is available in the Office of the City .Clerk, 13777 Fruitvale Avenue, Saratoga, (408) 868-1269. The deadline for filling an application for the �itizen Oversight Committee is Thursda� September 13, 2001 bv 5:00 p.m. Interviews will be held prior to the September 19, 2001 City Council Meeting in the Civic Center Council Chambers, 13777 Fruitvale Ave., Saratoga. /s/Cathleen Boyer City Clerk PUB:08/15/O1 O O �a Satui se� `Francisco, t Bay ,i Palo j' p Alto �i 1� Mountaln Vlew .t�� 3 J 1 im i F11 I •,:...,,,,�1� 1 AS �a ��3 riU�DB/hl10 s'rEV¢r+s CHEEK 5 �i PAPK l Mupua= N �4 o� •:s -�,u�"' i i I� I I -1., i r I m Santa Cfers Q i Nwn..N.a„ `i Bl�r�n��.t �,.r.� i i V i ven .t: v` B� .�t t i w Jose \1 �f�''..� 1 '.i� HELLYEH CopLOI Fla' PANK m t \`�'�......_......._..._...__.....i� ��.4 .��A°. m ��7/ G �QJ c ��NECTIONS A�� C A L I F O R N I A �L��1��,L C O M M I S S I O N 17 PAlO ALTO Las Gstos ��0. 'M� 1 Sa�Franci uitoGeek ,�-•-r� At Manhattan/Newell. 1 block north 3 T� of University Ave bridge. N,,,ea�„� a�a i MDUNTAIN VIEW Park couNrr Calaro 4' y c!!.. 2 Permanente Geek °AR �^'O�` near Crittenden Middle School Re�e�ar Between Hwy 101 and Middlefield. SAN�JOSE' t SUNNYVALE g�(p� $�ppj ��y� Stokes and �5 Coyote Creek at p 3 SunnyvaleWestChannel HamiitonAve. HeilyerCountyPark �t" Mathilda to Caribbean Drive. 9 Alviso Siough/Guadalupe River The park is located west of the „�w�•—��. J CUPERTINO AC Union Pacific railroad bridge and Hellyer Ave exit along Hwy 101. i•� I i 4 Calabazas/Rodeo Creek Meet at visitor center. San i at Blaney Ave 10 Upper Penitencia Creek 16 (a) Randol Creek at Bret Harte W�y J MarBn j� Between Bollinger and Rainbow Dr. White Rd at PenRencia Geek Rd. Middle School parking area Ww i Via Valeme at Bret Harte Dr. �ti SARATOGA 11 Guadalupe River at �_��----Y Discovery Meadow 16 (b) Alamitos Creek Gt�ro �n 5 Calabaras Creek at Prospect Creek y rm:n.:;�, 0 Via Roncole at railroad tracks. West San Carlos at Children's Greystone bridge parking area on ou+� Discovery Museum. Light Rail acceu. Camden CAMPBELL 12 Guadalupe Rlver at MeLellan Ave 17 Calero Creek MORGAN HILL' 6 Los Gatos Creek Between Virginia and Edwards. Harry Rd near IBM. 19 Mderson Reservoir Between Camden and Lark. Meet at Parking lot below reservoir off 13 Coyote Geek at Kelley Park IOS;GATOS� fishing ponds. Malaguera. (Exit Cochrane Rd.) Senter at Keyes. Park in lot and meet in MILPITAS front of Leininger Center. 18 �as Gatos Creek at Lexingtoa Reservoir County Park 7 Berryessa Creek at Gill Park 14 Coyote Geek at Capitol F�cpwy Hwy 17 south. Follow the signs to 20 Uvas Qeelcat(�rishnas HHI Parfc Paseo Refugio off Hillview Drive and Between Senter and Tuers. Near Alma Bridge Rd. Proceed to launch 10th St at Miller Ave; southeast Calaveras Blvd. Andrew Hill High School. ramp area. paricing lot �1: .1 Sponsored by: City oF San Jose, Santa Clara County Parks and Santa Clara Valtey Water DisVict, with help (rom the CaliFornia Coastal Commission. Participating agencies:8ay Area Action, Loma Priata Resource Conservation Disvict, Children's Discovery Museum, West Valley Clean Water Program and the cfties of Mountain Vfew and Gilroy. Funded in part by the Santa Clara Valley Urban Runoff Pollution Program. i, p �sso�� f^��.r�� I� �lt± ,c� �r �L y G FFu California Association of Pa rk a nd Recreation Commissioners and Board Niembers invites Commissioners, Board Members and Professionals to Attend A T r�inin 1Norksho J p �t�� e C�� f �i��itas Saturday, September 29, 2001 s :30nm :OOpm �t Mi Ipitns Community Center 457 E. Cnlnverns Boulevard This workshop offers new and experienced Commissioners and Board Members an opportunity to be more effective--/earn new ski//s, share ideas and network. Professionals have the opportunity to learn how to use the resources of their Commissioners and Board Members more efFectively. Workshop Topics Understanding the Brown Act Role of Commissioners and Board Members Working with Staff Legislative Issues For additional info call Judy Bush at 650-588-0459 or email www.caprcbm.org Contact City of Milpitas at 408-586-2601 for directions Cli.� and�Ma.iLt3�Cou�orv Registration: $40 per person by September 14, 2001.``�$45 on-site registration Name: Agency: Address: Telephone: Fax E-Mail Lunch Induded with Regisba6on Alake checks palraWe to: "Bay Area Canmissloners a�ed Boardmembers° artd ma/1 to: Athr: Anree Woodel� 1724 Indlan Wav. Oa/dant� CA 9�4811 r F ,a Z COMMISSION APPLICATIOIV The information on this application, except for your address, telephone number and any listed references is considered public information and will be furnished to any requesting party. CIT�' COLINCIL The City Council is the governing body of the City. It is vested with broad powers in areas of legislative policy, bud�etary allocation and service delivery. As an elected body, the Council represents the entire community and serves as the "Board of Directors" for the municipal corporation. The City Council meets on the l and 3 d Wednesday of every month. Site visits are conducted at 3:00 p.m. on the Tuesday preceding the Wednesday meeting. CI'B'�' COIVIlVIYSSIONS City Commissioners are essential to the City's commitment to developing policies and services, which adequately reflect the needs of the community. Commissioners' work closely with the City Council and the City staff, as well as with fellow Commissioners, all of who play a critical role in the City or�anization. All commission members serve without pay except for the Planning Commissioners, they receive a stipend of $150.00 per month. Commissions are appointed by the City Council to provide ongoing citizen involvement in major policy areas. The establishme�lt of Commissions is determined either through Council ordinances or through resolutions. As advisory bodies, commissions provide ongoing recommendations to the City Council re�arding special program areas, hold public hearings to solicit community opinion on cw�rent issues, and surface issues which the Commission believes should be addressed by the City. Commissions do not have administrative oversight or authority; the Planning Commission, however, does have significant decision-making authority. These decisions must be consistent with the State Law and City ordinances, but usually are fmal unless they are appealed to the City Council. Citizens are encouraged to apply for any time to serve on the various City Commissions, all of which have seven members. Appointments are made throughout the year as terms expire or vacancies occur. Applicants must be Saratoga residents, at least eighteen years of age. Appointments are for four-year terms, except in cases where an appointment is made to fill a vacancy for an unexpired term. The City of Saratoga does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in the provision of service. 1 PLANNING COMMISSION Meets 2" and 4` Wednesday, 7:30 p.m. Civic Center Theater. Site visits aze conducted at 3:00 p.m. on the Tuesday preceding the Wednesday meeting. The Planning Commission advises the City Council on land use matters such as the General Plan and specific plans, zoning and subdivisions. The Commission plans for the future for orderly physical development of the City and informs and educates the public on current land use and urban planning issues. In many areas the Planning commission also acts as a legislative body in making determinations within the framework of applicable State laws and City ordinances. Ultimately decisions on land use reside with the City Council. Members are required by State law to file an annual Statement of Economic Interest with the Fair Political Practice Commission. �'�PIAIVCE COIVIIVIISSION Meets 2" Monday, 7:00 p.m. Administrative Conference Room, City Hall. The Finance Commission reviews the City's annual audits and budget preparation and presents recommendations or comments as appropriate to the City Manager and to the City Council. The Commission also undertakes and performs any such other specific tasks as may be assigned from time to time by the City Council. Y-�ERY'd'AGE PRESERVATION COMMISSION Meets 2" Tuesday, 9:00 a.m. Warner Hutton House. The Heritage Preservation Commission functions as a liaison working in conjunction with the City Council and Planning Commission and the agencies and departments of the City to implement the City's Heritage Preseivation Ordinance. This includes conducting surveys of properties within the boundaries of the City of Saratoga for the purpose of establishing an official inventory of heritage resources and recommending to the City Council specific proposals for designation as a historic landmark, heritage lane or historic district. One member is nominated by the Saratoga Historical Foundation and at least one member must be trained and experience in the field of construction and structural rehabilitation, such as a licensed architect, engineer, contractor, or urban planner. LIBRARY COIVIMISSION Meets 4 Wednesday, 7:30 p.m. Community Library. The Library Commission provides counsel and recommendations on library policies, budgets, plans and procedures to the City Council, City Staff, the Santa Clara County Library Staff, and the Saratoga Library Supervisor. The Library Commission has no administrative authority over the Library's operations but does participate in the general planning of the library operation and library related programs and policies. One member is nominated by the City of Monte Sereno. 2 PA1�S AND RECREATION CO1��IMiSSION Meets l Monday, 7:30 p.m. Administrative Conference Room, City Hall. The Parks and Recreation Commission advises the City Council on design, use, development, financing, care and maintenance of parks and playgrounds; landscaping along thoroughfares and other city streets, walkways, pathways and equestrian paths, and other such matters as may be requested by the Council. The Commission also advises and makes recommendations concerning programming and implementation of the City's recreation and leisure activity programs. PiJBLIC SAFETY Meets 2" Thursday, 6:30 p.m.- Administrative Conference Room, City Hall. The Public Safety Comniission investigates, reviews and analyzes issues and makes recommendations to the City Council in the areas of overall public safety, crime and fire prevention, traffic safety and other related areas. The Commission increases awareness of and attention to the public safety needs of the community by improving communications and involvement among the community, the City government and the public safety agencies on services, needs and programs. AS an advisory agency, the Commission is not authorized to set policy or give directions to public agencies such as the Sheriff's Office or to City Staff. i D If interested in serving on one of the various commissions, please complete the attached application and supplemental questionnaire and return it to the City of Saratoga, City Clerk's Office, 13777 Fruitvale Avenue, Sarato�a, CA, 95070. If you have any questions, you may call the City Clerk at (408) 868-1269. CITY OF SARA'TOGA COMMISSION APPLICA'TION �'OI�I[ DATE: COMMISSION APPLYING FOR: MS. MRS. IVIR. TELEPHONE: ADDRESS: HOME WORK YEAR YOU BECAME A SARATOGA RESIDENT: WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? BRIEFLY DESCRIBE YOUR ]NVOLVEMENT IN EACH OF THESE AREAS CURRENT OCCUPATION AND ENIPLOYMENT HISTORY: EDUCATIONAL BACKGROUND: 4 ADDTTIONAL INFORMATION OR COMMENTS: REFERENCES: 2. 3. PRINT NAME: SIGNATURE: Saratoga Parks and Recreation Commission Meeting City Hall, City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, September 10, 2001 7:30 p.m. AGENDA I. 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on September 6, 2001 3) Review August 6, 2001 Action Minutes. Organization 1) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff II. Administration 1) Update from Recreation Director Joan Pisani 2) Update from Public Works Director John Cherbone lII. Oral Written Communication (This section is for the public to speak on any item not on the agenda-3 minute limit) N. New Business 1) Creation of Parks and Recreation Commission Mission Statement V. Old Business 1) Congress Springs Fund Raising update 2) El Quito Park 3) 4) 5) Formation of Task Force Scheduling of Task Force Meetings Overview of 8/29/O1 meeting Review Capital Improvement Project priority listing. Trail update Park Trail Master Plan PRC activities planning through December VI. Commissioner Staff Reports 1) City Hall Update by Staff Liaison Bloomquist 2) Commissioner Reports VII. Adjournment