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Home My WebLink About11-05-2001 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting City Hall, City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, November 5, 2001 7:30 p.m. AGENDA I. �r�anization 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on November 2, 2001. 3) Review August 29, 2001 and October 15, 2001 Meeting and Action Minutes. II. Administration 1) Update from Public Works Director John Cherbone. 2) Update from Recreation Director Joan Pisani. 3) Selection of representative to Bicycle Action Committee (B.A.C.) 4) Selection of representative to Trails Subcommittee IlI. �ral Written Communication (This section is for the public to speak on any item not on the agenda-3 minute limit) N. �ld Business 1) Skate Park Presentation by Ron Power of Ball Hitch Company 2) El Quito Park-Scheduling of Task Force Meetings 3) Congress Springs Park Fundraising Update 4) Review of Congress Springs Park User Agreement 5) Review of Mission Statement V. New Business 1) Nomination of PRC Chair. 2) Commissioner Assignments 3) Citywide facilities user fee schedule review 4) Kevin Moran Park-Request to widen pathway by West Valley Sanitation District 5) Parks and Trails Master Plan review-Discussion of R.F.P. Process. VI. Commissioner Staff Reports 1) City Hall Update by Staff Liaison Bloomquist. 2) Commissioner Reports. VII. Adiournment Saratoga Parks and Y�ecreation �ommission Meeting City Hal1,13777 FruitvaYe Avenue, Sa�atoga October 15, 2001 7:30 p.en. Action 1VI[inutes �all to Order The meeting was called to order at 7:35 p.m. I�. l�oll �all Commissioners Present: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff Commissioners Absent: None Others Present: Council member Nick Streit, Public Works Director John Cherbone, Recreation Director Joan Pisani, Other attendees: Esther Kim, Henry Pastorelli, Mike Whalen, Katie Alexander, Joan Faunce, Emma Wyckoff, Tyler French, Glenn and Linda Wegner, Rod Brown, Norma Crawford, Jim Stallman, Mark Linsky, David Mighdoll, Debbie Lillo, Staff Liaison Bloomquist III. lteport on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on October 5, 2001 IV. Approval of Minutes of Meetin�: Motion by Commissioner Clabeaux, Seconded by Commissioner podge, to approve September 10, 2001 Action minutes. Vote taken, minutes approved 4-0. V. Administration Update from Public Works Director John Cherbone-Discussed progress at Congress Springs Park and gave brief overview of present projects. Update form Recreation Director Joan Pisani-Spoke about various recreation programs and briefly discussed options for a new Recreation Center, as reviewed by Council at their October 9, 2001 study session. Selection of representatives to BAC and Trail Subcommittee was deferred to next regular PRC meeting. �,genda taken out of order-New Business V][. New Business Pazk Patrol Policy and implementation Presentation by Paula Reeve, Administrative Analyst. Reviewed proposal. Sandra Dodge will attend meeting on October 24, 2001 at 3:30 p.m. Agenda back to �ral �ommunications. ��al and Written Communication Norma Crawford representing the Girl Scouts of America indicated 12 girls are looking for 25 hours of service. �Ig. �ld Business �'aken out of orde�. Presentation by Ester Kim regarding concerns about lower section of Parker Ranch Trail. Issue centered on recent posting of signs indicating "No Bicycles". Wants trail to be open to bicycles citing safety reasons. Henry Pastorelli and Jim Owen gave support. Needs to be reviewed by Trails sub- committee. Discussion regarding formation of El Quito Park Task Force. Membership as follows: Representing El Quito neighborhood-Emma Wycock, Justice Decker, Joan Faunce; Representing Community user groups-Mike Whalen, C.Y.S.A. Soccer; Keith Simon, Pony/Little league; and a representative from community group to be determined. Representing city staff and chairing the meeting will be John Cherbone, Public Works Director. Commission representatives to be determined when new Commissions officially appointed. Motion by Commissioner Clabeaux to form El Quito Task Force with representation as follows: 1 representative from Pony Little League Baseball, 1 representative from C.Y.S.A A.Y.S.O Soccer, 1 representative from other community organized sports group, 3 representatives from the El Quito Park Neighborhood, 3 Commissioner representatives, 1 city staff representative who will chair the meeting. Seconded by Commissioner Seroff, discussion ensued, vote taken, motion passed 4-0. Task Force meeting set for Thursday, November 15, 2001 at 7:00 p.m. Presentation given by Public Works Director John Cherbone regarding modifications to field #1 at Congress Springs Park to accommodate Pony League Baseball. Funding for changes will be paid by baseball. Changes in field alignment and setback, resulting in a loss of several parking spaces, and an increase in the height of the safety netting are the most significant impacts. Public Works Director John Cherbone briefly reviewed the Capital Improvement Project priority listing. Among those projects approved were: Azule Park, El Quito Park, Playground Safety, Park Trail Upgrades. l�1ew �usiness Steve Haynes did not make the meeting. The trail running through his property should be completed sometime during the month of November. Nomination of PRC Chair tabled. Holiday gathering briefly discussed. Will be held on Monday, December 3. Location and time to be determined via email. X. Commissione� and Staff Y2epo�ts Commissioner Seroff inentioned sprinklers at Wildwood Park are off cycle. Commissioner Clabeaux mentioned City of Campbell has interesting Skate park information. Requested it be placed on next agenda. No other formal reports given. Adiournment Commissioner Seroff made a motion to adjourn the meeting. Commissioner Clabeaux seconded the motion. Vote taken and motion carried 3-0 (1 Commissioner had to leave the meeting). The meeting was adjourned at 10:33 p.m. Prepared By: Cary Bloomquist, Staff Liaison Saratoga Parks and g2ecreation �ommission Special Public �nput Meeting fo� �1 Quito Park Adult I)aycare Center, City of Saratoga 19655 Allendale Avenue, Saratoga August 29, 2001 7:30 p.m. 1Vgeeting 1Vlinutes �all to Order The meeting was called to order at 7:40 p.m. II. Ytoll Call Commissioners Present: Fronczak, Ioannou, Dodge, Seroff Commissioners Absent: Alberts, Olsen, Clabeaux Others Present: Council members Nick Streit and Stan Bogosian, City Manager Dave Anderson, Public Works Director John Cherbone, Saratoga Residents: Keith Simon, Robert Black, David Welch, Chuck Guzzetta, Hilda Guzzetta, Deborah Bryce, Terry Hickman, Joe Martino, Karen Murphy, Amy Thomson, Chris Keller, Kevin Compton, Annie Feller, Justus M. Decher, David Tomini, Dean H. Ecke, Diane Stefan Peck, Gary Angel, Mike Whalen, Lori Twombly, Earl Charles, Emma Wyckoff, Gregory Gates, Laura Watkins, Roy Lagemann, Bob Joyce, Vida Kenk, David Mighdoll, Gene Hellar, Mike Leonardi, Steve Vidlock, Phil Thoren and Staff Liaison Cary Bloomquist I�I. Yteport on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on August 24, 2001. gV. �l Quito Park Public gnput Session Input was received from residents and representatives from user groups. The meeting was conducted as an informal public input session, with each member of the audience invited to speak for up to 3 minutes regarding El Quito Park. Letters from those not in attendance at the meeting were pernutted to be read as time permitted. Parks and Recreation Commissioner Nick Seroff was the official timekeeper of the meeting. Parks and Recreation Commission Chair Norbert Fronczak facilitated and directed the meeting. Individual responses from each person are captured on meeting notes. Listed below is a sunuilary of responses: Citizen Concerns: Regarding "Hidden Agenda" by City Loitering, Vandalism, Irrigation o Over utilization of Park, Poor Maintenance, Drug Usage at Park, Trash Non-permit users, Traffic issues, Parking issues, Profanity High noise levels, Speeding, Blocked Driveways, Poor Communication with City Park usage by non-Saratoga Citizens Usage by organized sports groups' means limited usage opportunities for neighborhood. Illegal drinking is occurring Indecent exposure Maintenance crews too small User Group Concerns: Pony League BasebalUC.Y.S.A. was promised a place to play due to displacement at Congress Springs Park. City is not honoring promise Youth have no places to practice play games Youth in early teens have no place to go in Saratoga, arganized sports gives them something to do. Being treated unfairly by the City El Quito is a community park and should be available for usage by all groups, both organized and casual. Improved communication needed with City and other groups. City turns its back on teenagers. Common Goals and potential benefits of improving park: o Play equipment upgrades with more swings, upgraded picnic areas, new drinking fountains and overall beautification. Repair poar irrigation of fields improve existing turf areas Restore sand volleyball area. Improve parking o Keep community gardens, create walking path, new par course, more police code enforcement. o Balance park usage-keep non-Saratoga's out. Increase maintenance of park Form a task force to address issues with members from community, user groups and City Staff. o Further define park: Neighborhood vs. Community Park? Find a place for Pony League Baseball to practice and play games. Find a place for C.Y.S.A. soccer to practice. Conduct a traffic study of neighborhood around park. If Pony is allowed to practice on field, must be open to Saratoga residents. v Organized sports keeps youth out of trouble. v Organized sports keeps "bad elements" out of park. Youth who participate in sports get better grades Want tennis court Less horseshoe pits o Need more benches City Manager Dave Anderson indicated he will meet with residents near home plate on the softball field at El Quito Park at 10:00 a.m. on August 30, 2001 to listen to neighborhood concerns regarding park facilities. V. Adiournment The meeting was adjourned at 10:25 p.m. Prepared By: Cary Bloomquist, Staff Liaison Page 1 of 2 Cary Bloomquis� From: Elaine A. Clabeaux [eac@pacbell.net] Sent: Thursday, October 18, 2001 5:23 PM To: Cary Bloomquist Subject: [Fwd: RE: skate park info] Original Message Subject:RE: skate park info Date:Mon, 15 Oct 2001 11:19:38 -0700 �rom:"Powers, Ron" <ron•vowers(cr�,compaq.com> �'o: "Elaine A. Clabeaux" <eac o acbell.net> CC:"Craig Smith (E-mail)" <lionhousna "SuzyQ (E-mail)" <bhramp�aol.com> Dear Elaine, Thank you for your interest in Ball Hitch Ramps. As a former resident of Saratoga I look forward to seeing the city take a pro active approach in creating a creative solution for its skateboarding youth. I am aware of the land restraints as with other cities. This issue of location is becoming more and more prevalent as land prices go up. Our mobile skate park package is the solution for this situation. We have personally run programs on a weekly basis for almost 3 years with literally thousands of different skateboarders/bladers with great success. We propose to you a street course package around $20,000 that can handle 40-50+ youth comfortably. The basic make up of this street course package consists of 1. Fun Box trailer This is a steel ramp that serves as a storage trailer as well. 2. Composite pyramid A series of composite ramps that each weigh around 75-80 lbs. That assemble in minutes to any number of different configurations. 3. Grind �box 4. Launch ramp and grind rails. Attached are some pictures of past trailers with composite ramps loaded up for travel. You can also visit our web site at www.ballhitchramps.com and go to Uni-mold ramps. If further interest is there from the rest of the council, please call Craig Smith (CEO)(408) 605-2958. Craig would be more than happy to come down to your office and show you more. Once again, thank you for considering Ball Hitch Ramps. Sincerely, Ron Powers (408) 285 -----Original Message----- From: Elaine A. Clabeaux [mailto:eac@pacbell.net] Sent: Thursday, October 11, 2001 10:49 AM To: Bhrampsc�aol.com Subject: skate park info Dear Suzanne, C�r f�f� (1/19!�1 Page 2 of 2 My name is Elaine Clabeaux and I am vice chair of the Parks and Recreation Commission of the City of Saratoga. In a recent meeting with Ann Waltonsmith I received a copy of her correspondance with you. I would be most interested in information regarding your portable skate board equipment and its possible use in our city. If you have any materials you could send or fax to me I would be most appreciative. I would like to introduce subject at our next Commission meeting Oct. 15th. I would also like to ask if you would be available to speak to the commission in the future regarding possibilities within our. city for either permanent or a portable skateboard park. My Fax is 408-996-0559 Tel: 408-996-7745 I will be out of my office until the afternoon of Oct. 15th but would have time to peruse any information sent by fax or e-mail Thanking you in advance, Elaine Clabeaux 9m� Welcome to Ball Hitch Ramps Purarb� Sxare rarl�s ��t� Ball I3itch itamps rnakes the only completely po�able all steel ��mps in the LTnited States. Itain or shine our solid steel constu�uction ancl hyclraulic controls are tlie cutting edge in quality and convenience. �ur new line of Semi- �ermanent skate ramps is the perfect solution fos cities, schools, and youth groups who are looking to build an excellent skate park but are not in position to commit land to concrete construction. 'These ramps can be easily moved and resold when finished. Simply the best experience you can have using Ba➢1 �Ietch fl2amps for events. Why pay more to have a c�ew assemble wood all day when you can take advantage of a designed to ffold out in aninutes! These ramps are solid and fast! 1�r+n•//�,n�n,� hailh;t�hr�mns.comlhome.htm Page 1 of 3 10/l 9/O 1 Welcome to Ball Hitch Ramps Page 2 of 3 Avail�ble in custoan designs ancl modular con�gu�aflons, our ��mps make it possible to set up a small Skate Paa�k in less than 30 �inutes, ....anywhere. We have Launch Ramps, �un Boxes, Rails and t�e World's first fully adjustabIle and collapsnble grind rail from'IZapid Rails'. Contact us for details and pricing. Dealer�s welcome. Want to fly? '�'Y ou� Zera� launch a�arnp. �ith over a year in clesign and testing, see why the Zero-G will launch you higher than ever. �y higher, and you'lll need a pilot's license. Just ask any skater that has tried the Zero-G and other kack �-amps ancfl see why they always prefer the Zero-G. Buy 10 Zero-G launch r�mps and get the dvhoYesale p� Custom logos sub-laminated into the riding su�face for additional fee. gdeal for shops that want their own logo on the products they sell. �deal for skaters, because of the superior design. This launch ramp is made from our 5katel.ast material (same material used in the oil industry for underground tanks). 'To orde� a Zero-G for $149 (we'll cover the shipping up to $20), send check or money orde�- to: To pay by c�°ecYit card, p�ease �afl�o 408 605-2958 v v-- �c� ��++n•//«n�•� hallhirchramns.com/home.htm 1 p/19/Ol ��IR P.O. Box 2763 Saratoga, CA 95070 Welcome to Ball Hitch Ramps All orders need a shepping address fo� us Qo �aaal �o! Page 3 of 3 If delivery address is east of Nevada and is in the U.S. please add $10 for shipping. If delivery address is outside of U.S. then call or e-mail for shipping quote first. �o�t�� s �t (408) 60�e295� or ]E-Mail us at info(n�ballhitchrarr��s.co� �a�i�i ��a�r'so•se� r��t'� You are since July 30th, 1999. httn /h��v.h bhr template page "'�'he Right 'g'irne and the Rigl�t �lace" It has been said that there is nothing more powerful than an idea whose time has come. Certainly, that is true when it comes to the skating industry as a whole and ramp building technology in specific. Never before have we seen such a ground swell of popularity and interest in the Skateboarding/InlineBMX related sports, as we are experiencing today. What was once considered an extreme and dangerous sports activity with attendant liability and insurance nightmares, has now been downgraded by underwriters nationwide and brought within acceptable risk management for Organizations and Municipalities. Not only has skateboardi,ng become the fastest growing sport in the country, but it now enjoys the status of emainstreami acceptance generally associated with sports like baseball and basketball. With this growing acceptance and popularity comes a variety of logistical problems for the Sports Industry and the Local Community. Page 1 of 2 The creation and management of secure controlled skating environments for youth becomes the number one obstacle to meeting the sportis growth potential and satisfying the large existing number of participants. In the past this has produced a vast array of logistical problems for local governments and liusiness owners as demand has always outstripped the supply of viable locations which meet acceptable community standards. For those in the industry, this is a Market. For those in the community, it is a matter of Public Service. One solution has been the permanent concrete skate park requiring a serious Real Estate commitment, which is zoning sensitive, cost prohibitive, and a political quagmire. Commercial venues have embraced this alternative, placed them in shopping centers where it is less intrusive to the community, provides a recreation/baby-sitting function for shopping parents, and is self sustaining financially. For the larger and newer municipalities this has becomes a viable and satisfactory alternative to making skateboarding a crime. In the older long established regions of our cities this is not an option and requires a completely new set of criteria. Enter BALL HITCH R.AMPS. For smaller municipalities with limited space, limited funds, and an expanding demand for skateboard parks we have the answer; All steel, portable, modular skateboard parks. i,tr.,•�i�.��n„ h�lihitchramns.c�m/municinal.htm p/� 9/p� bhr template page *Steel that is properly treated and maintained is weather resistant and not subject to wear. *Portable ramps are easily placed and replaced as and when required. Existing sport space allocation becomes complimentary. Basketball courts, playgrounds etc. Page 2 of 2 *Modular designs can meet the increase/decrease demands of size requirements easily and efficiently. *Costs are managed on a"as needed" basis. Capital investment is limited to a product with a resale value. Costs can be subsidized through public and private partnerships. Financing is available through a wide variety of avenues. Ball Hitch Ramps (BHR) offers the perfect solution to small and medium sized communities for their Parks and Recreation Departments, "After School" sports, or Alternative Ed. programs targeting "at-risk" youth. BHR has a team of experienced professionals ready to design and implement the right components to exact needs. With varying degrees of technology available BHR offers a full range of component combinations to meet every need and budget. Craig Smith; 25 years small business owner in building trades, overseas missionary, local Youth Pastor. Ronald Powers; Post Grad in Mechanical Engineering from Stanford University with 10 years of CAD design and 20 years of skateboarding. 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F v..,..,. «..Y.-:.v� i:: <--.m3��<'..�....., t ''lF^.`" .:�k.i. i ,l mw ^x�^'�;.q'xr.«.�+:Smx ��y nNT y Ky�;, 4xn��,.-.e.�uu,d+�.'si&'.r.wa wm....r.&ae r axCU..ia.l.w....... �r �i.'.. 7 Page 1 of 1 ft�•//r'•\�h�r►�rrlrl«�c\TPmn�rarv%,2(1Tnternet%,2flFiles\ 10/19/O1 Page 1 of 1 f 1 P��r�•��h�TT�Tf1(l��C\TPmn�rarv%2�Tnternet%20Files\OLK41 B l\websi 5-1 .in� l 0/19/O1 Page 1 of 1 fi 10/19/O1 4 BQL! H/ICHRA/YI'PS �resents t�a�g Pip� ��1. c ?.s; „`z.':.;<:� L ;;:::x �.''��e� r: i'�:f`•R �A,��'� i f:. .i�' ii :I n, ..,.+p,.. ,.o..�.�, �:�:�5;�:. '�ti:�„� �b T' i; -n., r y i d, o 0 �o� a rv ta o V O Ball Hitch Ramps, LLC (408) 605-2958 www.ballhitchramps.com Msnutac�urers ot Steel Ramps and Skateboard Parks �ali N�h R�mps rents aad ma�autactures �u11 mo�ie sk�te parlcs� tun bnxes, qyram[ds, balf p�qes, guan�r pipes, bgnics. re1�, gNn� bo�es and more. R a�i�� I� �Q;�i a l:i t�y 1 �'ni:. .P�` P �'�r'� •rrig�,.�w".s''v;��"�s .-tx: �als �i$ch �iarnps (�HR),4akes personal pride iro edery ramp v�e build. Ramps more than ever need to be built with nev� 4echnology and deeper considerations with the end user in mind. This is why w+e build parks that have 10 yr warran4ies. vnlike wood based products, steel does no4 chip, crack, splinter or wear down. �very weld is rated to withstand thou- sands of pounds providing strength well beyond any demand produced by skateboards, roller blades or bikes. �HR's quality feam os made up of certifiecl welders, a full metal fabricatio�o shop, professional engineers and busi- ness people. Every sE�ate �arE� is drawn out on �AD by a StanfoPd Graduate engineer who has over 25 years of skateboarding experience. This unique combination of experience ensures the best ramp designs for skaters, ye4 provides the needed assurance of safety and product quality. Product durability is of the utmost im- portance when choosing a skate park product. All �HF3 ramps are framed in 2"x2"x.920"sq tubing. All riding sur- faces are sheeted with 10 ga (.120") sheets of steel making it impossible to dent, bend or crack. Using 10 ga sheets allows 4he riding surfaces 40 be strong enough $o withs4and years of ompact, yet flexible enough to maximize safety. BHR does not use screws or rivets in any assembly, only solid beads of weld. Weather is no4 an issue with our ramps. All steel surfaces on top and underneath are coated with a rust cap and every seam underneath is caulked with silicone. O g Outside of an optional annual coat of paint (any color) applied to the riding surfaces, BHR ramps are ZERO FNAINTENANCE. Outdoor parks need not be covered during rainy season. I I Price Atl�u�i�t��:g�e :r. a:i. �:r ,._iv A ciollar per dollar comparison 40 cement shows 4haf BHR parks las4 every bit as long, but cos4 only 1/3 the price. T'his savings can be ap- plied toward other areas of the park, such as trees, benches, fences, lights, rec. buildings or A�ARGER PARK. Comparing a BHR park fo wood based parks, shows again that s4eel is more cost effective if the park is expected to be around for more fhan a couple of years. This is because of 4he high labor and material cosf for re-skinning vvood ramps. o� o 9 All BHR ramps are designed vvith expandability in mind. Steel ramps can be modified or changed. Parks can be rearranged and redesigned by moving and modifying existing BHR ramps. If park property were no longer to be used for skate- boarding, BHR ramps would possess high resale value since 4hey would show little wear and can be relocated. Cement parks possess high demolition costs when closing and wood parks would not retain value. Forrmo�e info;�calF`(408)`605-2'958 www:ballhitchramps.com ��1tE�1VIENT CONCE12N�l�TG �JS� �F CONGI�ESS SPI2INGS PAY� �gIIS A�ItEEMENT, dated by and between T�E C�'I'Y �F SARATOGEI, a municipal corporation ("Cit}�'), and AMEIZICAN �'O�JT�I SOCClEll2 ORGANIZA�'ION- REGION 27 ("AYSO"), is made with reference to the following facts: A. City is owner of a public park, located on Glen Brae Drive, known as Congress Springs Park ("the Park"), in which City has constructed facilities, including multi-use fields, a snack shack, and parking areas. B. AYSO has regularly utilized the Park for the conduct of games and practices during its season and desires to continue such use. C. AYSO and Saratoga Little League Baseball, Inc. ("Little League"), jointly own equipment installed within the snack shack. D. City and AYSO desire to execute this Agreement to establish their respective rights and obligations concerning the use and maintenance of the Park. NOW, '�'�IEREFORE, 'I'I� ��'T�ES ]E��'T� AGREE AS FOLI,�V6'S: 1. Times of use. AYSO shall inform City as to the approximate starting and ending dates of its soccer season. Such notice shall be furnished to City at least thirty (30) days prior to the commencement of the season. AYSO shall be entitled to the exclusive use of the turf fields and snack shack seven days per week during the conduct of its games and practices. At all other times, the snack shack shall be closed but the turf fields shall remain open for use by the general public and organized activities as authorized by City. 2. fltesponsibilities of City. City shall be responsible for the following: (a) Turf field set up and maintenance as follows: Fertilization (prior to beginning of regular season and during regular season) Thatching (prior to beginning of regular season) Core aeration and plug pickup (prior to beginning of regular season) Field rolling (prior to beginning of regular season) Broadleaf weed control Slit aeration 1 time per month during regular season Overseed field (lx or as needed) Field mowing 3 times per week during regular season Irrigation and maintenance of the turf field irrigation system as needed. Cut out worn turf areas. Re-sod worn turf areas. Convert field for usage by Little League Baseball and Pony League Baseball, including but not limited to: o Level field ��i'C�f l AYSO shall make arrangements with City for a preseason inspection of the turf fields, at which time AYSO shall advise the City of any objections to the condition thereof. (b) Providing utility services for the snack shack. (c) Removal of trash from the trash containers in the Park. (d) Maintenance of the restrooms within the snack shack and the exterior of the building. (e) Maintenance and changing of locks on the snack shack doors. 3. fl�esponsibilities of A�S�. AYSO shall be responsible for the following: (a) Maintenance of the interior of the snack shack and repair of the equipment within the snack shack owned by Little League and AYSO, together with general custodial care of the snack shack interior and general clean-up of the restrooms and storage room within the snack shack building. (b) Clean up of litter and debris after each game or practice and deposit of all garbage in the trash containers. (c) Damage or injury resulting directly or indirectly from soccer balls exiting the park onto Highway 85, during AYSO practice or games. If it is determined that a ball is willfully kicked onto Highway 85, AYSO's season will be forfeited. If a ball is kicked over in the course of normal use, it is the responsibility of AYSO to contact the City of the occurrence. (d) All soccer field lines and markings are to be painted with approved athletic field marking paint on all soccer fields by AYSO or their representative. AYSO will not be allowed to use chemicals or any oils to burn in any lines or markings in the turf grass fields. Rotation of goals in connection to field layout to be scheduled prior to the season and approved by Public Works Department. (c) Installation of goal posts prior to commencement of regular playing season. (g) Removal of goal posts at end of season. (h) Field markings. 4. ll�ental cha�ge. In consideration for the additional maintenance and other services provided by City, as hereinabove described, and for the exclusive use of the Park, AYSO shall pay a maintenance charge in the amount of and a user charge in the amount of to the City far each season during the term of this Agreement. Such rental charge shall be due and payable on December 1 5. lPark YTse Policy. The Park Supervisor shall have full authority to regulate the use of the park, including, but not limited to, regulation of field layouts and imposing field "rest" periods during the season, which is contingent upon the condition of the park and fields as determined by the Public works Director or appointed designee to ensure the long term health of the park. 6. fltainy Day Policy. During periods of inclement weather, authorized users of the facility fields are required to cancel games or practices if it has rained in the past 24 hours or if the field, as determined by the Public Works Department, is deemed to be in an unplayable condition at game practice time. During periods of unstable questionable weather conditions, the Parks Supervisor will determine the playability of the fields at the park. If the fields are closed due to the above conditions, a sign will be posted at the park stating "Field Closed Today This policy should be publicized by AYSO and made available to all AYSO field users. 7. Penalties for field use violations. Field abuse (unauthorized use, as stated in this agreement, including but not limited to condition number 5, Park use Policy) may result in a penalty or fine, as determined by the Director of Public Works. This will be in the form of lost as follows: 1 St Penalty during season: 1 week 2" penalty during season: 1 month 3� Penalty during season: Remainder of season 8. �ndemnification of �ity. AYSO agrees to indemnify, defend, and hold City, its officials, employees, volunteers, boards and commissions free and harmless from and against any and all claims, demands, causes of action, damages, liabilities, costs or expenses (including the expense of attorney's fees for defending any action brought against City or any of its officers, officials, employees, volunteers, boards or commissions), arising out of or in any manner relating to the use and maintenance of the Park by AYSO, or from the performance by AYSO of its obligations under this agreement. 9. �nsurance Y�equirements. AYSO shall procure and maintain for the duration of the Agreement "occurrence coverage" insurance against claims for the injuries to persons or damages to property which may arise from or in connection with AYSO's use and maintenance of the park, turf fields, and snack shack, and the performance of the obligations hereunder by AYSO, its agents, representative or employees. (a) Minimum Limits of Insurance. AYSO shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. 2. Workers' Compensation and Employers Liability limits of $1,000,000 per accident. (b) Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the provisions: 1. General Liability Coverage. a. The City, its officers, officials, employees and volunteers aze to be covered as insureds as respects: liability arising out of activities performed by or on behalf of AYSO. The coverage shall contain no special limitations on the scope of the protection afforded to the City, its officers, officials, employees or volunteers. b. AYSO's insurance shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of AYSO's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. AYSO's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by AYSO for the City. 3. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in its limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. (c) Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than A: VII. (d) Verification of Coverage. AYSO shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before AYSO may make use of the park, fields or snack shack. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 10. '�e�-m off Agreement. This Agreement shall become effective upon execution by the parties and shall terminate on AYSO may cancel this Agreement by giving written notice to City not less than sixty (60) days prior to the commencement of its season. City may cancel this Agreement by giving written notice to AYSO not less than one hundred twenty (120) days prior to the date on which the annual rental charge specified in Paragraph 4 would otherwise be due and payable. Provided, however, if City determines AYSO is violating any terms of this agreement or in any way engaging in activities that City deternunes are or may be harmful or hazardous to persons or property, City may at its sole discretion cancel this Agreement if after giving of written notice to AYSO to correct the violation, within thirty (30) days, AYSO has not made the necessary correction. 11. Successors and assigns. This Agreement shall inure to the benefit of and shall be binding upon the successors of the parties hereto by merger, consolidation, incorporation of an existing unincorporated association or the formation of additional branches, divisions or regions. But otherwise this Agreement is neither transferable nor assignable. 12. �ancellation off prior ag� This Agreement supercedes and cancels the prior agreement executed between City, AYSO, and other parties dated and the same is hereby declared to be of no further force or effect. �N V6�'I'1VESS WIiEREOF, the parties have executed this Agreement the day and year first above written. �I�E CIIT�' OF SAYtA��A, a municipal corporation Attest �ity Clea-k AGRE��I�1T' �CONCERI�TYI�1G �J�� F COl�1GYt�SS SPY2INGS �A�2Y� �'�3CIS AGREEMElVT, dated by and between T�3[E Cg�X �F SARATOGEI, a municipal corporation ("Cit}�'), and SARATOGA I.�TTLE ILEAGiJ]E BASEBAI.IL, II�TC. ("Little League"), is made with reference to the following facts: A. City is owner of a public park, located on Glen Brae Drive, known as Congress Springs Park ("the Park"), in which City has constructed facilities, including multi-use fields, a snack shack, and parking areas. B. Little League has regularly utilized the Park for the conduct of games and practices during its season and desires to continue such use. C. Little League and Arrierican Youth Soccer Organization Region 27 ("AYSO") jointly own equipment installed within the snack shack. D. City and Little League desire to execute this Agreement to establish their respective rights and obligations concerning the use and maintenance of the Park. NOV�, '�'�IEREFORE, T� �A1�T�S I�El�� E1�REE AS FOI.I,�WS: 1. 'I'ames of use. Little League shall inform City as to the approximate starting and ending dates of its baseball season. Such notice shall be furnished to City at least thirty (30) days prior to the commencement of the season. Little League shall be entitled to the exclusive use of the turf fields and snack shack seven days per week during the conduct of its games and practices. At all other times, the snack shack shall be closed but the turf fields shall remain open for use by the general public and organized activities as authorized by City. 2. fltesponsibilities of �ity. City shall be responsible for the following: (a) Turf field set up and maintenance as follows: Fertilization (prior to beginning of regular season and during regular season) True-up infield edges (Re-sod where needed) Replace Cinder Clay infield areas Replace clay in batters box and on pitchers mound o Scarify, roll, clean-up all turf fields Roll infield 3 times during regular season Slice aerate turf 1 time per month during regular season Thatch Turf 1 time per month Broadleaf weed control as needed Weed around perimeter fencing 1 time each week during regular season Clean cinder clay off turf field edges 1 time each week during regular season. Field preparation, 1 time per week, including but not limited to: o Drag infields Misc. cleanup, 1 time per week, including but not limited to the following: o Push clay back into batters box o Clean dugout areas o Push clay back onto pitchers mound Convert field for usage by AYSO, including but not limited to: o Conversions of fields 4& 5. o Take down home run fencing. o Re-sod baron field areas. o Conversion of T-Ball fields. o Removal of goal posts. o Resod base pads and pitching mounds (fields 4& 5). Little League shall make arrangements with City for a preseason inspection of the turf fields, at which time Little League shall advise the City of any objections to the condition thereof. (b) Providing utility services for the snack shack. (c) Removal of trash from the trash containers in the Paxk. (d) Maintenance of the restrooms within the snack shack and the exterior of the building. (e) Maintenance and changing of locks on the snack shack doors. 3. Ytesponsibilities of lLittle ]League. Little League shall be responsible for the following: (a) Maintenance of the interior of the snack shack and repair of the equipment within the snack shack owned by Little League and AYSO, together with general custodial care of the snack shack interior and general clean-up of the restrooms and storage room within the snack shack building. (b) Maintenance of electronic scoreboards. (c) Clean up of litter and debris after each game or practice and deposit of all garbage in the trash containers. (d) Damage or injury resulting directly or indirectly from soccer balls exiting the park onto Highway 85, during Saratoga-Little League practice or games. If it is determined that a ball is willfully hit or thrown onto Highway 85, Saratoga- Little League's season will be forfeited. If a ball is hit over in the course of normal use, it is the responsibility of Saratoga-Little League to contact the City of the occurrence. (e) All baseball field lines and markings are to be painted with approved athletic field marking paint on all baseball fields by Little League or their representative. Little League will not be allowed to use chemicals or any oils to burn in any lines or markings in the turf grass fields. 4. Rental charge. In consideration for the additional maintenance and other services provided by City, as hereinabove described, and for the exclusive use of the Park, Saratoga Little League shall pay a maintenance charge in the amount of and a user charge in the amount of to the City for each season during the term of this Agreement. Such rental charge shall be due and payable on December 1 sc 5. Park �Jse �olicy. The Park Supervisor shall have full authority to regulate the use of the park, including, but not limited to, regulation of field layouts and imposing field "rest" periods during the season, which is contingent upon the condition of the park and fields as determined by the Public works Director or appointed designee to ensure the long term health of the park. 6. YZainy l)ay Policy. During periods of inclement weather, authorized users of the facility fields are required to cancel games or practices if it has rained in the past 24 hours or if the field, as deternuned by the Public Works Department, is deemed to be in an unplayable condition at game practice time. During periods of unstable questionable weather conditions, the Parks Supervisor will determine the playability of the fields at the park. If the fields are closed due to the above conditions, a sign will be posted at the park stating "Field Closed Today This policy should be publicized by Little League. and made available to all Little League field users. 7. Penalties for field use violations. Field abuse (unauthorized use, as stated in this agreement, including but not limited to condition number 5, Park use Policy) may result in a penalty or fine, as determined by the Director of Public Works. This will be in the form of lost as follows: 1 St Penalty during season: 1 week 2 penalty during season: 1 month 3 Penalty during season: Remainder of season 8. �ndemnification of City. Little League agrees to indemnify, defend, and hold City, its officials, employees, volunteers, boards and commissions free and harmless from and against any and all claims, demands, causes of action, damages, liabilities, costs or expenses (including the expense of attorney's fees for defending any action brought against City or any of its officers, officials, employees, volunteers, boards or commissions), arising out of ar in any manner relating to the use and maintenance of the Park by Little League, or from the performance by Little League of its obligations under this agreement. 9. �nsurance fl�equirements. Little League shall procure and maintain for the duration of the Agreement "occurrence coverage" insurance against claims for the injuries to persons or damages to property which may arise from or in connection with Little League's use and maintenance of the park, turf fields, and snack shack, and the performance of the obligations hereunder by Little League, its agents, representative or employees. (a) Minimum Limits of Insurance. Little League shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. 2. Workers' Compensation and Employers Liability limits of $1,000,000 per accident. (b) Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the provisions: General Liability Coverage. a. The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of Little League. The coverage shall contain no special limitations on the scope of the protection afforded to the City, its officers, officials, employees or volunteers. b. Little League's insurance shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of Little League's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. Little League's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by Little League for the City. 3. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in its limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. (c) Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than A: VII. (d) Verification of Coverage. Little League shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before Little League may make use of the park, fields or snack shack. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 10. '�'erm of Agreement. This Agreement shall become effective upon execution by the parties and shall terminate on Little League may cancel this Agreement by giving written notice to City not less than sixty (60) days prior to the commencement of its season. City may cancel this Agreement by giving written notice to Little League not less than one hundred twenty (120) days prior to the date on which the annual rental charge specified in Paragraph 4 would otherwise be due and payable. Provided, however, if City determines Little League is violating any terms of this agreement or in any way engaging in activities that City determines are or may be harmful or hazardous to persons or property, City may at its sole discretion cancel this Agreement if after giving of written notice to Little League to correct the violation, within thirty (30) days, Little League has not made the necessary correction. 11. Successors and assigns. This Agreement shall inure to the benefit of and shall be binding upon the successors of the parties hereto by merger, consolidation, incorporation of an existing unincorporated association or the formation of additional branches, divisions or regions. But otherwise this Agreement is neither transferable nar assignable. 12. �ancellation of prior agreement. This Agreement supercedes and cancels the prior agreement executed between City, Little League, and other parties dated and the same is hereby declared to be of no further force or effect. gN i�TNESS �'I3EI�EOF, the parties have executed this Agreement the day and year first above written. �'�IE C��'Y �F SA��'��A, a municipal corporation Attest Caty Clerk ORGANIZED SPORTS FIELD USAGE FEE TABLE BY CITY) CHARGE SPORTS TYPE OF FEE CHARGED: CITY: USER FEE? GROUP CHARGED: Portola Valley Yes A.Y.S.O. $10.00 per player per season flat fee charged to Little League both A.Y.S.O. and Little League Baseball (approx. $2,500.00 per year) A $SOO.00 litter deposit is also re uired. Campbell Yes A.Y.S.O. $500.00 year flat fee if Co-sponsored via PRC Little League program. Otherwise, $5.00 an hour per field charged. Also a$25.00 processing fee per field. A$200.00 refundable damage deposit is charged er user grou er season. Danville Yes All ou s $19.00 annual fee er la er. Morgan Hill No N/A N/A Gilro No N/A N/A ay chan e within next ear Cu ertino No N/A N/A Vallejo Yes A.Y.S.O. $35.00 per field per day. Little Lea e Menlo Park Yes All groups Fee Varies (Please see attached) $3.00 —$30.00 er hour er field. Atherton Yes A.Y.S.O. $800.00 er ear Watsonville Yes A.Y.S.O. $20.00 per game at night with lights $15.00 er game during the da Hollister Yes All groups $10.00 an hour base fee. $25.00 an hour for field prep. $24.00 an hour for night ames with li hts. Orinda Yes All ou s $30.00 er erson er season. Santa Cruz No N/A N/A La Canada Flintridge No Res onse N/A N/A Millbrae Yes All groups $5.00 per child per year (Approx. $3,000 for AYSO; $2,000 for baseball) El Cerrito Yes A.Y.S.O. $10.00 per youth processing fee Little League $2,080.00 per season fee for Little League $1,225.00 er season fee for A.Y.S.O. B annin No N/A N/A La a Beach No N/A N/A LaFa ette No N/A No s orts grou s are affiliated with the Cit Tustin Yes All groups Fee Varies (Please see attached) $10.00 an hour per field base rental fee with $150.00 deposit re uired. Los Altos No Res onse Fair Oaks CDP No Res onse Los Gatos Yes A.Y.S.O Little $40.00 Monday Thursday, 3:00 5:30 p.m. League Orcutt CDP No Res onse Beverl Hills No N/A N/A Rancho Palos Verdes Yes A.Y.S.O. Little Lea e $7.50 hour er field San Carlos No Res onse Fairfield No Res onse Pleasanton No Res onse Livermore No Res onse Moraga No Fields N/A N/A Burlingame No Res onse Proposed Mission Statennent: "The Parks and Recreafion Corn►nission of fhe City of Saratoga is dedicated foward fhe planning, acquisifion, development, ar►d mainfenance of parks, trails, and ofher recreafional areas and facilifies fo prornote a beffer living environmenf and fo assure fhaf Saratoga continues to e►nbrace its most valued nafural and culfural resources so that cifizens may enjoy neig�borhood and co►nmc�nify oppo�tunifies novv ar►d in f�e fufure." Please make any suggestions or changes and return to Sandra as soon as possible! Soccer �asks and �ours �'ASK: lF'�E�.gD SE'�'-�JP 0 m 0 Set Up Fertilize Thatch Field (debris box) Aerate Field Plug Pick-Up Roll Field Dethatch (lx a month) Aug-Nov I�OU1tS: 16 (8 hrs for 2 people) 1 16 (8 hrs for 2 people) 17 4 4 ��71L,� SIEE�SOlV Slit Aerate (lx a month) Aug-Nov 8 e Overseed field lx during season 4 e Field mowing 1 hr 3x per week during regular season 48 ��5� SIEAS�IV o Cut Soil out of barren area m Square-up area (goal out) o Core areate top dress fertilize field Roll Field '�'07C�][. ��iTRS: (AT $81.00) MA'TERgALS: Resod Area (assume 10,000 sf $0.75) Top Soil Fertilizer 32 16 25 4 187 $3,927.00 $7,500.00 500.00 800.00 TO'I'AY, �IOU12S PLYTS MATEY2�A�� ll�,727.00 aseball Tasks �Iours 'l['A��< IP�-�IE�SOI� o Trim Infield Edges (Resod When Needed) o Replace Clay of infield area m Field Conversion of fields a Replace Clay in batter box 7 pitcher mound o Scarify, roll, clean-up fields 0 0 e 0 0 0 0 ]E�]EGgTIL.�t SEAS�N Roll infield 3x during season Mow infields 2x weekly Fertilize lx during season Slice Aerate lx monthly Dethatch lx monthly Weed around fencing weekly Clean Cinder Clay off edges weekly Field Prep. (Line Fields) 4hr weekly x 12 weeks IENi� SEAS�IV gYOB.T�: 8 16 32 16 2 6 4 1 1 4 4 3 48 o Field Conversion (2 people, 2 days) Cinder Clay o Clay m Top Soil 0 Replace Sod in base area 0 Fertilizer 32 'd'�TAIL. IEI��JIE�S 177 A� $21.00 lEiit $3,717.00 1Vl[A'�lE]12��,5: $1,100.00 500.00 500.00 500.00 400.00 TOTA�, gI��J�2S Pg,�JS N�TEYtI�.S $6,717.00 WEST VALLEY SANITATION DISTRICT OF SANTA CLARA COUNTY Uctober ?9, 2001 John Cherbone Director of Public Works City of Sazatoga 13777 Fruitvale Avenue Saratoga, CA 95070 �NyV Dear Mr.�one: SERVING RESIDENTS OF CITY OF CAMPBELL TOWN OF LOS GATOS CITY OF MONTE SERENO CITY OF SARATOGA UNINCORPORATED AREA Per our previous dis�ussion, the district is requesting approval of an all-weather access road in Kevin Moran Park. The district owns and operates a trunk sewer main located in an easement that traverses the northerly side of the park. A manhole near the park's western boundary is the only access point for maintaining several hundred feet of pipe that passes underneath Highway 85. The line must be cleaned on a regular basis to prevent possible sewage overflows. During the wet weather, district maintenance vehicles are currently unable to access this critical manhole. The district would prefer to simply widen the existing asphalt pathway by two feet to accommodate our vehicles. This widening would extend from the beginning of the path at Scully Avenue for approximately two hundred feet. At that point a new all-weather surface woul� be eY±ended north�*�esterly ±fl the distr�et'� :nanl:�,le. Please let us know as soon as possible any concerns or conditions the city may have in regards to this issue. If you have any questions, or need further information, call me at your convemence. Sincerely, Robert R. Reid District Manager 100 East Sunnyoaks Avenue, Campbell, California 95008-6608 Tel: (408) 378-2407 Fax: (408) 364-1821 (�C��nty of Santa �C�ar� Environmental Resources Agency Parks and Recreation Department 298 Garden Hill Drive Los Gatos, California 95032-7669 (408) 358-3741 FAX 358-3245 Reservations (408) 358-3751 TDD (408) 356-7146 www.parkhere.org October 29, 2001 Angela Frazier, Commissioner Saratoga Parks and Recreation Commission 13777 Fruitvale Avenue Saratoga, CA 95070 RE: A1V IIVVITI�TIOIV TO A PARICS �AIVI� RECIZEATIOIV COIVIIVIISSIOIVEIZS SU1VIiVIIT Saturday, November 10, 2001 8:30 A1VI to 12 Noon The Santa Clara Conference Center Building #3 (The Auditorium at Sun Microsystems) 4030 George Sellon Circle, Santa Clara, CA 95054 Dear Commissioner Frazier: Earlier this year, the Santa Clara County Parks and Recreation Department and Parks and Recreation Commissioners embarked on an ambitious planning project to develop a countywide Strategic Plan for parks and recreation. The Strategic Plan is not envisioned nor being developed solely for the use of the County Parks and Recreation Department. It is our objective to look at regional parks and recreation countywide needs, and then to identify how the County can partner with all the cities, agencies, and other interested parties involved with parks and recreation in the County to together respond to our collective constituents' needs. The perspectives of the City of Saratoga in this process is very important to the County and the Strategic Plan Steering Committee.* You are cordially invited to participate in a very special morning workshop with other Park and Recreation Commissioners from throughout the County to discuss a Vision for our County's parks and open spaces in the future. Enclosed is an agenda for that workshop, a summary of preliminary Draft Vision Statements for your consideration, and map/directions to The Santa Clara Convention Center (The Auditorium). Please plan to attend, see a new and unique Santa Clara Board of Supervisors: Donald F. Gage, Blanca Alvarado, Peter McHugh, James T. Beall Jr., l.iz Kniss County Executive: Richard Wit[enberg facility, meet your fellow Commissioners from throughout the County, and participate in the visioning process! We will also be inviting media for this special event to highlight the importance of our visioning for parks, open space, and recreation. Also enclosed is a RSVP response postcard for your convenience. It would be greatly appreciated if you would reply by Wednesday, November 7 to let us know if you will be attending this most important event. If you have any questions regarding our Strategic Plan project or would like to reply for the Commissioners Summit, please contact Jane Mark at 408 - 358-3741 x152 or via E -Mail at jane.mark@mail.prk.co.santa- clara.ca.us. Thank you, and we look forward to seeing you on November 10. Sincerely, Paul D. Romero, Director Santa Clara County Department of Parks and Recreation Enclosures CC: Santa Clara County Parks and Recreation Commissioners City of Saratoga Parks and Recreation Commissioners Joan Pisani, Director of Saratoga Recreation Department * The Strategic Plan Steering Committee is composed of the seven Santa Clara County Park and Recreation Commissioners, Director and Deputy Director of the County Parks and Recreation Department. s: \personal \jmark \strategic plan 2000 \prc summit \saratoga \sara comm_frazier.doc Board of Supervisors: Donald F. Gage, Blanca Alvarado, Peter McHugh, James T Beall Jr., Liz Kniss County Executive: Richard Wittenberg STRATEGIC PLAN '"'z� SANTA CLARA COUNTY PARKS AND RECREATION SYSTEM Santa Clara County Parks and Recreation Department ]��xks �ndl R�c��n�� gssIl�� i� Saturciay, l�Tovember 10, 2001 8:30 �1�I[ -12 l�Toon The Santa Clara Conference Center Building #3 (The Auditorium at Sun Microsystems) 4030 George Sellon Circle, Santa Clara, CA 95054 �urpose Discuss the Vision for the future system of parks and recreation system in Santa Clara County. �genda 8:15 8:45 8:45 9:15 9:15 9:30 9:45 11:30 11:30 11:45 11:45 12:00 o Coffee, Tea, and Refreshments o Introductions o An Overview of the Santa Clara County Parks and Recreation System and Strategic Plan for County Parks o Mission, Values, and Vision Break o Vision Discussions and Observations o Public Comments o Summary Commissioners Summit Agenda 1 0 Note: This is a progress report. All information outlined herein is for planning purposes only and is subject to change. STRATEGIC PLAN SANTA CLARA COUNTY PARKS AND RECREATION SYSTEM Santa Clara County Parks and Recreation Depanment ��S��'�� Il�➢��8.��fl�Il1l through conservation and stewardship that assures the �astence o� vibrant, quality parlcs for fufure generations. Flements vit�l to Reso�ce Per�eh?ation Lncl�de: Ecosystem and habitat protection through a comprehensive program of resource management. Identification and preservation of the County's heritage and historical resources. Outdoor educational programs highlighting the diversity of natural and cultural resources within the County and the interactionbetween the two ��fl�� consisting of an interconnecfed nefwork of parks, trails and open space areas. Elements of the Jeweled 6�leb include: A radial network of public parks and open space azeas whose inner rings generally serve group activities, while outer rings provide for more solitary recreation experiences. A tiered necklace of regional park "pearls" intended� to preserve, and make available for public recreation, examples of the county's finest natural resources. On the valley floor, a trail system and major streamside park chains visual and recreational ribbons of green passing through the urban azea, providing recreation opportunities in themselves and also serving as important linkages to the nearby foothill, mountain, reservoir, and baylands parks. Public ownership and access to park and open space lands on a comprehensive basis in both urban and rural areas. continued see opposite side If you would like some more information about the Strategic Plan, visit the County Pazk's web site at: www.�arkhere.o� or call Jane Mark at the Santa C1ara County Department of Pazks Recreation. Phone: (408) 358-3741 extension 152. The following is a summary of Vision statemnents made to date. They are organized into five summary statements that, when taken as a whole, provide a panoramic snapshot of what the future of parks in Santa Clara County should be. Se��e�� I��o��a fhat balances resource conserva4ion, recreation opportunifies, and pazk managemen� Elements of a Seamless Pro�am include: 0 A balance of active and passive outdoor recreation opportunities that appeal to a broad group of user interests. Systematic natural and cultural resource conservation and interpretation programs. Consistent and easily understood inter-jurisdictional rules, regulations, and management. Accessibility options that ensure all County residents can use parks. Use of public lands that respects adjacent property owners' use of their land. Human, technical, and fiscal resource sharing between the County, cities, open space authorities, water district, and other organizations worlcing towazds an integrated system of parks. �a�a�it�v I��lk IE�pe�e�c� fhaf begins a4 �o�►e and is composed of opportunifies for fhe general public fo safely ex�lore the outdoors. P�rk themes �nd m�nagement attribLtes that wotld offer the ��rk visitor a �ali� Park E�merience include: Muliiple-use and k7exibili4y: parks that serve a variety of uses and that can be easily modified over time to accommodate changing needs. Gateways: regional parks that include a few familiaz urban recreation facilities to encourage children and families to visit them and thence discover opportunities to experience other forms of outdoor recreation not found in neighborhood parks. �'d'railhead fo E�loration and Adventure: parks that serve as a"first" experience for many outdoor recreation pursuits. Service and Professionalism: park management providing quality staff leadership that is friendly, informed, courteous, and committed to the best service. Specialized �'arlcs: a series of parks themed azound specific uses of regional significance. A� �nfestyIl� IF�Il� 4haf counterbalances f�e pac� anci fechnological ambiance off Silicon �lalley. AGnects of the }��rk system that woLld �rovide recreation�l Lse onvorh�nities contrib�ting to the acltevement of a b�l�nced Lifes�yle Lnclt�de: Parks built around resident lifestyles providing respite and livability in: Neighborhood settings Work settings Weekend settings Parks that link public transportation and recreation opportunities and particularly east-west linear parks that link major north-south mass- transit routes. Pazks that provide outdoor areas that serve as a"backyazd" for residents who do not have their own. STRATEGIC PLAN SANTA CLARA COUNTY PARKS AND RECREATION SYSTEM Santa Clara County Parks and Recreation Department Yourcomments aboutthe PreliminaryDraftVision Statements wouldbemostapporeciated. Please use the back side of this sheet if you need more room. Thank you! IZesotarce lPerpe�a��aon through conservation and stewardship that assures the existence of vibrant, quality parks for future generations. A J�wrefled �R1efl� consisting of an interconnected network of parks, trails and open space areas. A Seaynless Progr�an that balances resource conservation, recreation opportunities, and park management. A Qualitq Puk �eane�nee—thatbegins athome and is composed of opportunities for the general public to safely explore the outdoors. A�,gfestyle Foifl that counterbalances the pace and technological ambiance of Silicon Valley. Map and Directions to THE SANTA CLARA CONFERENCE CEN�I'ER (The Auditorium) at Sun Microsystems THE AUDITORIUM (Building #3) 4030 George Sellon Circle, Santa Clara t0 ��u3Q� �y� ;1 rffi s a r �I From San Jose Airport; Take 101 North for appro�cimately 1.6 miles. Take the San Tomas/Montague Expressway exit. Drive 0.4 miles on East Montague Expressway; stay in the right lane. You will take the Lafayette Street exit; turn right on to Lafayette. The campus is 0.3 miles on the right side. When you enter Palm Drive (at the stop light), the Auditorium will be on the right side. Parking will be available in the Building 22 parking lot. We will have event park- ing signs posted. Limited parking is available along Palm Drive as well. A�goews Ito�u! I f r From San �'rancisco Airport: Take 101 South for approximately 35-40 miles. Take the San Tomas/Montague Expressway exit. Drive 0.4 miles on East Montague Expressway; stay in the right lane. You will take the Lafayette Street exit; turn right on to Lafayette. T`he campus is 0.3 miles on the right side. When you enter Palm Drive (at the stop light), the Audito- rium will be on the right side. Parking is avail- able in the Building 22 parking lot. Event parking signs will be posted. Limited parking is available along Palm Drive. REV 10/19/Ol RESOLUTION NO. 01-71 A l[�SOI.U'g'I�1V �F �'Y�]E ��Jl+��, �F TI�� 'g'�' �F' SAYtATOGA �POI1�1'�'�1V� '�'gIItEE li�I�M�E12S T� TFIE PARKS AND fl2��A'd'ION ��MMISSIOI�T WHEREAS, vacancies were created on the Parks and Recreation Commission resulting from expired terms of Judy Alberts, Sheila Ioannou, and Barbara Olsen; and WHEREAS, a notice of vacancies was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancies. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointments were made for one term expiring October 1, 2005 Angela Frazier Logan Ueimler Gregory Gates The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 17th day of October 2001 by the following vote: AYES: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit NOES: None ABSENT: Mayor John Mehaffey ABSTA]N: None T: �afhleen Boyer, City Clerk l Nick Streit, Vice Mayor �O11�t10I13 fl0�1-. �odvard city park The �ity has received $126,000 worth of donations and expects �$30,000 more to outfit Congress Springs Park with everything from soccer goals to benches and flagpoles. Saratoga LitUe League, PONY t'eague. and the local •chapter of the American Youth Soccer Organization have pitched in more th�n $110,Q00 for amenities in the park, which will feature several renovated si�ecer and 6aseball 6elds. The Saratoga Rotary Club has also promised a $7.000 donation. Local individuals have already contributed some $13,000 for the park. The donations prompted the city to recently commission contractor Perma-Green Hydroseeding inc. to add back- stops, bases and scoreboards to the baseball 6elds and install electrical outlets, flagpoles and a bench. Perma-Green has refurbished the fields at Con- gress Springs. To completely outfit the base- ball fields, the ciry is considering loaning $90,000 more toward CongressSprin�simprovemenis. o 1��5 O 111-S O �1t1Z� ��W W�V o o o 0 9 �01�1`�1S�lO�S �lt �T1S0 By OAKLEY BROOKS ationcommiss'�bnendedlastmonth."It'sgoingto take patienca;diplomacy and a lot of effort." One of the most outspoken El Quito neigh- bots, Greg Gates, earned a recent council appointment to the parks commission. Gates, who has criticized the city for not communi- cating clearly with El Quito-area residents, says that his interests extend beyond El Quito. "The draw in joining the commission is to be involved," says Gates, a software and network consultant. "In the next five years, the chal- lenge is being able to balance the needs of the citywith_limitedspace." Aocording to MayorJohn Meha�'ey,everycom- mission appointee doesn't have to be in"lodc-step" with the council on specific issues. But 6e says that through council interviews and short essay ques- tions on the city commission applications, city offi- cials try to weed out those with a narrow agenda. To draw quality applicants for commission. seats, Mehaffey says he and other council mem- bers will often put the word out through their own sociai networks when vacancies come up. And once appointed, Mehaffey says the commissioner's role is an important one. "The council takes the recommendations of commissioners very seriously," he says. Mehaffey credits the hnance commiss�on in particular with lending ihe council wise advice in recent years. B ut the relationship between the council and its commissions isn't always harmonious, according to Alberts, who sat on the parks commission for three years beginning in late 1998, and chaired the commission for a year beginning in November 1999. Albertssays that three yea�s ago�when resi- dents had reservations about the parks commis- sion's exploration of play ficlds at Blue Hills Ele- T he city cpuncil will have new eyes and I ears throughout Saratoga due to a sig- nificant turnover recently on�several of the city's advisory commissions. Three new parks and recreation commis- sioners were sworn in Oct.17, along with two new finance commissioners. In previous weeks, the city also added two other finance commissioners and one public safety commis- sioner. Those four-year appointments by the city council foUowed the annuat turnover on the city's youth commission. Each youth com- missioner serves a one-year term. Each of the city's seven commissions allows more public discussion and exploration of spe- cific policy issues before the issue heads to the city council. Except for the planning commis- sion, any votes taken by commissions serve as recommendations to the council. Of the recent vacancies, the public showed the most interest in the parks commission, for which the citycouncil had five appGcations for three seats. 1'he parks commission continues to be a main forum for the city's ongoingconversations about accommodating the myriad recreational groups and neighhors seeking outdoor refuge. The latesf discussion cente� on EI Quito Park in the northeastern corner of the city. Residents have complained that the park is over-used and under-maintained, but local you'th soccer and baseball groups would like to gain field improve- ments in the park and use it regularly. The city is currently forming a citizen task force to shape a design plan for EI Quito. "EI Quito is going to be a major challenge,"says Judy Alberts, whose term with the parks and recre- mentary SchooUAzule Park, Marshall Lane Ele- mentary School and Foothill Elementary School, the city council put the plan aside and short-cir- cuited a full exploration of the issue. "I do believe that there are some times fhat the city council doesn't appreciate the work and effort of the commission,".Alberts says. Alberts says she thinks the council has a to�tgh job balancing the sentiments of citizeng and com- missions with the city budget. However, "com- munication betwegn the comtnission and the cauncil can always tie better," says Alberts. Before building a relationship with the city council, new commissioners will work with city staff and fellow commissioners in the•coming weeks to get up to speed on tlieir commission's specifrc issues as well as ci ty govemment protocol. Cary Bloo the city's liaisori to the park"s commission, says he's given each new member a copy of the state's O�pen Meetings Acf, rules of pub- lic meeting decorum, and a oopy of the city's parks and trails master plt►n. Eventually, the new merri- bec� will receive a tour of all of the city''s parks. But Bloomquist says the new commission- ers.' adjustment to their ne,w civic role is ulti- matelyself-motivated. "They have to be sharp enough to be'able to use judgment when ihey come in," says Bloomquist. "And ihcy hav� to be prepared tu vote in a couple of weeks." On the parks commission, Gates, Logan De im- ler and Angela Frazier filled the vacant seats. Richard Allen, Emily Garbe, Jim Hughes and Alex Tennant filled the 6nance commis- sion's empty seats. For a full list of the,commissions and their monthly meeting times, visit the city's website at www.saratoga.ca.us. OCTOBER.3/; 20c7/ SARATOGA nEWS 9 L. ue n. s�em� o�ar ea l� o ome at on ress rin�s ar p By OAKLEY BROOKS aratoga teeris competing in the PONY baseball league will finally have a home in the city at Congress Springs Park. At least for this season. Snubbed by West Valley College, Saratoga High School and El Quito Park neighbors in their quest for a field, PONY (an acronym for "Protect Our Nation's Youth") leaders got a concession from the city council recently when it approved plans to convert Field One at Con- gress Springs into a combination PONY/Little I League field. City and PONY officials said they hoped to have the field ready by Jan. l, 2002. The council approved the modification only after stipulating that the Congress Springs I field would be a temporary solution. "I'm willing to support this only if we contin- ue to look for another solution," Councilwoman AnnWaltonsmi[hsaidOct.3beforeshevotedin I favor of converting the'Congress Springs field. Preparing the field for 13- and 14-year-olds in PONY League involves moving hpme plate 50. feet farther back from the Highway 85 sound wall and installing seven more feet of netting above the wall.'City and PONY oFficials say they believe that the modifications will prevent any balls from flying onto Highway 85. That threat, along with the added space required by a PONY layout,, had originally led the Congress Springs task force to leave a PONY field out of improvements it recom- mended to the city council in September 2000. �When the city approved the upgrade of fields and facilities at Congress Springs without a PONY field last year, officials committed to find a home for the league elsewhere in the city: But negotiations broke down with West Valley College and Saratoga High School on accommodating a PONY layout than a Little I.eague field but smaller than a high school or college diamond. EI Quito Park, neighbois were opposed to adding another permanent user group to the park. And last month, as the early spring start of PONY play approached, Saratoga Parks and Recreation commissioners called ori the city council to find a field for the league.. In a matter of weeks, Public Works D'uector John Cherbone hastily assembled a plan to �ut a PONY field back�into Congress Springs, where the league had held games up until recent construction began chis past spring. Cherbone did not have time to run the propos- al through the par7cs and recreation c�mmission before bringing it to the council, although he said he discussed it with commissioners individually. Commissioner Nick Seroff said before the council's vote Oct. 3 that placing the PONY field at Congress Springs—which will sup- plant a planned plaza area—would compro- mise the park's aesthetics. "I feel that shoe-horning it into Congress S�rings is too much of a compromise of the efforts of [the park's] task force," Seroff said, refening to the design group he served on. But councilmembers saw no other option Oct. 3 and approved the PONY plan unanimously. �"We're at a rock and a,hard place and this is prohably ttie bast solution we're going to come up with," Councilman Stan Bogosian said. Cherbone had eatim�ted the cost of the improvements to be some.where around $76,000 on Oct. 3. But discussion between Cherbone and Keith Sunon, Saratoga Little League pres- ident and a PONY•League board member, last week led to a reduced estimate. Simon said he thinks $60,000—half of what the two baseball leagues have pledged for Congress Springs— Please turn to page l d OCII�BER 17, 2001 SARATOGA NEWS League's scfledule. •3imon said the sm�alle� Little League diaaibnd would sit within the PONY dia- Co.ntinued from page 9 moqd`on tfie new field. The two leagues `would iise the same pitcher's mound, and will c45ver me�dificatjon$ to �eld One. b�es from the_diamond not in use would Simon said last week thatl.ittle League p�� and t.he ground anchors covered officials were ready to sign off. on the changes. BeCause.Saratogans in PONY,. Cherbone pledged Oct. 3 to bring a ,I,eague also compete. in Los Altos; Sun- finalized plari back to the city council for a nyvale: and Cuperfino, he said _Little final review "before the fust ball is•hiY' I.eague would be able to work with PONY.. next spring. Saratoga Parks and Recreation Commission 1Vleeting City Hall, City of Saratoga 13777 Fruitvale Avenue, Saratoga Monday, November 5, 2001 7:30 p.m. AGENDA I. �r�anization 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on November 2, 2001. 3) Review August 29, 2001 and October 15, 2001 Meeting and Action Minutes. II. Administration 1) Update from Public Works Director John Cherbone. 2) Update from Recreation Director Joan Pisani. 3) Selection of representative to Bicycle Action Committee (B.A.C.) 4) Selection of representative to Trails Subcommittee IIi. �ral Written �ommunication (This section is for the public to speak on any item not on the agenda-3 minute limit) N. Old �usiness 1) Skate Park Presentation by Ron Power of Ball Hitch Company 2) El Quito Park-Scheduling of Task Force Meetings 3) Congress Springs Park Fundraising Update 4) Review of Congress Springs Park User Agreement 5) Review of Mission Statement V. 1Vew Business 1) Nomination of PRC Cha�r. 2) Commissioner Assignments 3) Citywide facilities user fee schedule review 4) Kevin Moran Park-Request to widen pathway by West Valley Sanitation District 5) Parks and Trails Master Plan review-Discussion of R.F.P. Process. VI. �ommissione� Staff �eports 1) City Hall Update by Staff Liaison Bloomquist. 2) Commissioner Reports. VII. Adiournment