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HomeMy WebLinkAbout06-03-2002 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga 1Vlonday, June 3, 2002 7:30 p.m. AGENDA I. Organization (5 minutes� 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on May 31, 2002. 3) Review May 6, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani III. Oral Written Communication (10 minute oal� (This section is for the public to speak on any item not on the agenda minute limit per person) N. �ld �usiness (30 minutes) 1) Action item review (see attached action item listing). 2) Creek Cleanup Summary 3) Union Pacific Rail Road Trail Update 4) Community Survey Update 5) City wide use fee discussion V. 1Vew Business (30 minutes) 1) Review and approve 100% plans for Azule Park. 2) Foothill Park-Review resident correspondence. 3) Wildwood Brookglen Park Discussion regarding establishing a Task Force VI. l�,eports (35 minutes 3 minute limit per person per categorv) 1) Subcommittee 2) Task Force 3) Staff Report 4) Commissioner Reports VII. l3�rap-up New Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds) Saratoga Parks and I�ec�eation �ommission 1Vleeting Adult Daycare Center,19655 Allendale Elvenue, Saratoga 1VIay 6, 2002 7:30 p.m. Action 1D9[inutes I. �all to Orde� The meeting was called to order at 7:39 p.m. II. Y�oll �all Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge, Norbert Fronczak, Nick Seroff. Commissioners Absent: Greg Gates, Angela Frazier Others Present: Public Works Director John Cherbone, Recreation Director Joan Pisani, Sheriffs Department representatives Ed Young and Jeff Novick, Public Present: Bill Estes, Carmen Estes, Laura Gloner, Katie Alexander, Tom Soukup, Sally Johnson, Pat Wilcox, Hugh Wright, Vibha Goel, Jeannie Apostole, Fran Williams, Anwar Ghazi, Josh Sidel, C. Thuener, Jim Schindler, Herman Lao, Yong Shen, Conrad Kumata, Staff Liaison Cary Bloomquist III. Yteport on Posting of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on May 3, 2002 IV. Ap�roval of Minutes of 1Vleetin�: Motion by Commissioner podge, Seconded by Commissioner Logan Deimler, to approve April 1 and April 18, 2002 Action minutes with corrections as noted. Vote taken, action minutes approved 5-0 (Commissioners Frazier and Gates absent). V. Administration None Vd. �ra➢ and �Vritten Com�unicataon None. Agenda taken out off orde�-to 1�Iew ]Business. V�g. New Business 1) Report from Recreation Department RE: Summer Camp Programs: Recreation Director Joan Pisani reported 180 classes with over 2000 enrolled. Skatepark opens June 17, 2002 at the parking lot between the Corp. Yard and Recreation Department. 2) Review and approve 75% plans for Azule Park: Presentation by MPA Design. Resident Feedback: Jim Schindler expressed concerns regarding liquid amber trees and spacing of bike racks. Adjushnent made per 3) 4) request. Herman Lao expressed concerns regarding redwood trees planting location. Explained that location of trees should not be a problem in terms of tree droppings on his property. Knollwood Court issues: Resident Conrad Kumata mentioned fire hydrant access needs to be addressed. Jeannie Apostole and Fran Williams do not support an entrance on Knollwood Court due to traffic, parking, safety and loitering issues. Katie Alexander supports entrance to Azule Park via Knollwood Court. Chair Elaine Clabeaux reviewed result of the Knollwood Court Survey: 188 household surveyed, 45 responded with 23 in favor of an entrance 22 opposed to an entrance on Knollwood Court. Chair Clabeaux also read a document summarizing Knollwood Court residents concerns pertaining to an entrance on Knollwood Court. Discussion ensued for 20-30 minutes with feedback from Sheriffs Department representatives indicating no significant advantages to having an entrance on Knollwood Court. Motion made by Commissioner Nick Seroff to construct a path from Azule Park to Knollwood Court with a no parking zone on Knollwood Court. The entry area on Knollwood Court should be monitored and reviewed at six month intervals for the first year to ensure any parking safety issues are mitigated. Motion seconded by Commissioner Sandra Dodge, vote taken, motion carried 4-0-1 with Commissioner Logan Deimler opposed. Azule Park Budget: Budget reviewed by Commission. Public Works Director John Cherbone led discussion and explained budget in detail. Discussion ensued among Commission. To meet budget constraints, add alternates options discussed at length. Commissioner Seroff made a motion to approve Azule Pazk Budget with the following add alternates: 1) Youth Lot 2) 1 Tennis Court 3) Par Course. Public Works Director John Cherbone to be given flexibility to choose which add alternate is utilized. Seconded by Commissioner podge, vote taken, motion carries (5-0). Proclamation for National Trails Day: Trails Subcommittee Chair Logan Deimler requested a proclamation be presented to City Council Declaring June 1, 2002 as National Trails Day. Staff liaison Cary Bloomquist indicated he will draft report and submit a proclamation to Council at their next regular meeting. �ack to Old �usiness V�I�. Old Business 1) Community Survey Distribution Options: Commissioner Sandra Dodge discussed possible distribution options other than direct mailer. It was suggested survey be distributed in front of the following locations: Safeway, Longs, C.S.P., Genes Fine Foods, Village Coffee Shops. This item will be discussed in further detail at the PRC retreat on Friday, May 17, 2002. 2) A.Y.S.O. prepayment of use fees-review and approve: Motion by Commissioner Nick Seroff, seconded by Commissioner Sandra Dodge, to approve prepayment of use fees for years two and three of User Agreement in the amount of $25,000.00 contingent upon receiving a player roster from A.Y.S.O. for those participants who use the playfields at Congress Springs Park. A player roster from last year, this year, and next year is being requested. This roster is to include the names and addresses of the players who use Congress Springs Park. Discussion ensued. Vote taken, motion carried 5-0. IX. Commissioner and Staff Reports 1) City Hall Update by Staff Liaison Cary Bloomquist-None 2) Action Item update: o Get information to Commissioner Nick Seroff Regarding A.Y.S.O. Contacts. o Get proposal from Rails to trails group to facilitate U.P.R.R. public meeting. 3) Commissioner Reports: m Task Force Subcommittee Updates: Commissioner Sandra Dodge stated creek clean up is Saturday, May 18, 2002 at 9:00 a.m. Commissioner Nick Seroff requested an intern do title searches for easements for Trails Master Plan map. Commissioner Logan Deimler indicated Arlie Middlebrook only gave a prel'uninary budget estimate. Need more specific information. X. Adiournment Commissioner Norbert Fronczak made a motion to adjourn the meeting. Commissioner Logan Deimler seconded the motion. Vote taken and motion carried 5-0. The meeting was adjourned at 11:02 p.m. Prepared By: Cary Bloomquist, Staff Liaison Proposed Pl�� 1�genda 1) Organizatio� a) Roll Call Ib) �4genda c) Review Minutes 2) Administration 5 �nin 10 mi� a) Rec. Dept. b) Public VI/orks 3) Oral and written communication on non-agendized items '05 mir� (est.) 4) Old Business a) ,4ction itern review b) Items 5) IVew business a) items 6) Reports a) Staff b) Subcommittee c) Task Force d) Commissione� 7) Wrap up items a) New actions items b) Items to agendize 8) Adjournment 30 min 30 min 35 rr�in 5 a�n u �a 0 �in �R� stud� �essio� 5/17/02 PRC related fee and usaae policv Objective: To establish a policy whereby the public at large can determine the available and associated costs of the various amenities among Saratoga parks and recreation facilities. Priority List: Group usage o Current fees Pla sca es Theatre Wear and tear One time use 1-5: hourl Numbers of Picnic tables Kitchen facility users Seasonal 5-25: Lawn areas s eci Auditorium T e of use Annual 25+: tbd BBQ lar e Senior center Hardsca e Adult vs. outh Resident vs. BBQ small Teen center S ecific facilities non-resident Volle bali Trailer Lawn Horseshoes Room rental Benchs BBQ's Resident Basketball G m discounts Open use for Baseball Stage general public Tennis Securi de osit Seasonal plot (garden) Processing fees Central reservation Am hitheater s stem Par course Contracts Profit vs. non- Paths tracks rofit Policy and Parking enforcement Skate ark Chess table BMX Frisbee disc olf RC car track General Direction of the PRC misc. o June 5` City Council meeting re. Azule Park, be there o Subcommittees, How should they function and report o Motion by Nick for the PRC members should chair all subcommittees and task forces and there will be no bypassing of the PRC by the task forces o Passed 5-1-1 o Task forces, How should they function and report a Communication with the City Council o Letters will be produced to the council for every recommendation of the council o All requests for agenda items should be send to all commissioners to afford the opportunity for them to second the request o Need prototype agenda did it o Special public input meetings are separate e Polling and park survevs o Continuous Polling over time Poll at various locations o Poll via web o Benefit of ineeting people o There is some logistic difficulty o Doing direct polling does not necessarily add statistical significance Should do all of the above Finances and Bud�e a PDF is used up or in the hole o Grace Methodist is in escrow o Sheriff is moving to old recreation center m Public will have input for safety upgrades Need to understand money flow so that recommendations can be complete a No input on Heritage Orchard Improvements Less focus on PDF funds and spending since fund is gone o Web site crap To Do List m Keep running list of o Item o Who o Original commit o Revised schedule o Require written report from sub-committee m Commission reports should be important part of the meeting o Keep up to date list of PRC member's jobs o Relevant information not available on timely basis o Get information on the day of the meeting a Keep joint information database o Facilitates transfer of info. to the next commissioner Greg will present plan for PRC automation o Action item list o Document trail o Data serves the public o Agreed that a separate list will be maintained and reviewed every meeting o Chair will enforce o Nick will maintain for now m Cary will try to produce minutes of the meetings and distribute within 3 days Park development and procurement Process to name things o PRC can recommend a name for anything o PRC recommends a name to the City council via standard vote during a meeting. Motion, by Greg to name no-name park, Oak Grove Pazk. o Amended to be able to change the name after development to include use of the park o Passed 7-0 Cary will provide procurement status General Update e Trials master plan o Really should be called "Trails documentation project" 0 2 parts of project Map update o Updated map exists but is not complete Shows blockages o Action for Trails SC to deal with blockages Legal easement status Recommended city provide staff to do easement search PRC recommended using an summer intern in the last meeting o UPRR update o Should be called PG&E trail update o Need easement o Pressure from the council to do public meeting before we get easement o Got quote from Rails to Trails conservancy for meeting support �$1,000 o Need to look at the PG&E deeds o Focus is to get the public agreement o It is hard to get off the dime without a budget to pay consultants etc. o Went back to question of what can be funded and what can't Survey example Make formal recommendation instead of taking comments from staff Need update on trails allocation of the PDF o Council has indicated that the city will not provide the 20% for the VTA matching funds. Need to get grants o Duke Foster is the official city grant writer o If an expenditure is under l OK, NO COUNCIL APPROVAQL IS REQUIltED o Put PG&E trail update on the next agenda Central Park Heritage Orchard o PRC not in the loop o Council says they want us in the loop o Staff is keeping us out o Legally is "Central Park" o Volunteer Elaine to attend Heritage Commission Items to Agendize Scheduled mtg_ �Actual mtg� Creation of the Brookglen park task force Creation of the Wildwood park task force Heritage commission report jltem Who„ °By When �Revised Provide proposal for PRC automated database Greg July mtg. Provide report on park procurment activities Cary July mtg. Talk to Joan Pisani about land use of new Rec. facility Elaine June mtg. Cary John to hire staff intern to do easement search via parcel maps in the city Cary Make sure we have Mary-Ann's trails files Logan June mtg. Come up with action plan for trail blockages Trails SC Need to understand the status of the trails allocation of the PDF Cary July mtg. Attend Heritage commission meetings Elaine ongoing Determine chairs of the active task forces and subcommittees Elaine chair June mtg. Produce letter to council on all recommendations made by the commission Elaine chair ongoing Elaine to request tour of Grace Methodist church Elaine chair June mtg. when PRC tally master for surveys Nick available Subcommittes and task forces will provide written report for the packet all ongoing Try to pre write your motions to the commision all ongoing ��tv ��r°ato�a Skate Park Summer ScheduYe lYlonday tl�ru Saturday llIleO� �effie to �:00 g�eme �une 17 22 City of Saratoga parking lot behind City Hall/Pre School (Fruitvale Ave) 24 29 City of Saratoga parking lot between Community Center Corporation Yard (Allendale Ave. ,Yuiv 1-3 (Closed 4-6) 8-13 15 20 22 27 29 Aug. 3 Augus� 5-10 12 17 19-24 26-28 City of Saratoga Parking lot in front of City Hall (Fruitvale Ave.) 4�' of July weekend Congress Springs Park Parking lot on the other side of RR tracks from park (Glen Brae Dr) City of Saratoga parking lot between Community Center Corporation Yard (Allendale Ave.) City of Saratoga pazking lot between Community Center Corporation Yard (Allendale Ave.) Congress Springs Park Front parking lot, by snack shack (Glen Brae Dr.) Argonaut Elementary School Front parking lot Redwood Elementary School Lower basketball courts (Allendale Ave) Redwood Elementary School Lower basketball courts City of Sazatoga parking lot between Community Center Corporation Yard (Allendale Ave.) 5,22.02 AZULE PARK IMPROVEMENT PROJECT TIMELINE 16-Ja�n- 11-F�02 7-M�a�r-02 MPA Design First Task Force Review Design Contract Approved. Meeting: Conceptions and Introductions review overall Review project safety issues with history. Sheriff, 1-Apr-02 1) Review of 1) Meet with: 25% Plans a) Adjacent Arborist Report property owners 2) Set Date for b) Chair of PSC 25% Public c) Park Supervisor Meeting d) Blue Hills School submit copies of 2) Mail Public 25% Plans to PRC Meeting notice for 25% Plans. 3) Post 25°/a Plans on the Ciry Website and in a Public Viewing area. 18-Apr-02 26-Apr-02 1-May-02 6-May-02 25% Public meeting Knollwood Ct. Task Force 75% Public meeting Special Meeting Park Access Meeting Special meeting with PRC. Meeting with 50% review. with PRC. Property Owners. 3-Jun-02 100% Plans approved by PRC. 9-Apr-02 0 Task Force review of Playground Equipment for April 18, 2002 meeting. 5-Jun-02 0 100°/a Plans approved by Council 6- 3-�J�u1-02 10-� 02 1-Aug-02 1-� 2 V V Out to Bid Open Bids City Council approval of Construction 4 month Park Completion. construction contract. begins. construction period *r a„ r-�^ j r �F 7 r what's best for the site By KATE CARTER 4. N, a.., s�',� .�2^,w.SL�,.�'�hv.'.�'.�k6t,i+�'3�?�`�4.� s �a �"t '�t .�Y a 4._li��'�i� a fr_. A May 1 debate about what to do with some controversial oak trees in the city's Heritage Orchard ended with the. city council deciding to take a field trip to the orchard themselves, meet directly �th the orchard's operators and make sure they "do no harm." However, •the problem for the council remains that of balancing competing views about whether the oak trees, as well as two tall fir trees, do more harm or good for the orchard. For the past month, the city council has been grappling with the issue of removing six half- grown oak trees from among the orchard's rows of fruit trees. Some say the oaks will kill the fruit trees with their large, shady canopies and water-sucking roots. Based on that infor= mation, the council voted unanimously April 3 to remove the trees, as well as two tall fir trees that could pose a safety hazard, and move five small oak trees from along $aratoga Avenue to the median on Fruitvale Avenue. Since then, though, the Novakovich family, which owns the Heritage Orchard, has chal- lenged the council's decision, saying the oak trees do benefit the orchard by providing shade to picked fruit and those who pick it and serving as habitats for rodent-killing birds. In addition, members of the Saratoga communi- ty have written numerous letters to the coun- cil questioning any decision to remove healthy oak trees from an orchard that isn't commer- cially viable, an orchard that is an open space intended to benefit the community. Councilman Stan Bogosian on April 17 asked that the issue be returned to the coun- cil's attentipn for reconsideration, and at the May 1 meeting expressed strong reservations about cutting down any of the trees. "If a tree is healthy and living, I would real- ly like to ask my colleagues to reconsider," he said. "1 don't think this orchard was to be a model o[ a perfect orchard. Also, it's not uncommon to have large sHade trees [in orchards]. I think in the tdtal scheme of things, we have to seriously [re]consider.taking these trees down." However, Councilwoman Ann Walton- smith, describing herself as an avid supporter of the orchard, said that not taking the trees down would be sentencing the orchard ta death. "If we leave all the oak trees, we are losing the orchard," she said. "I'm determined to save this Heritage Orchard, even if it means losing some oak trees." Trying to cut a-balance, Councilman Jotin Ivlehaffey proposed taking out just three of t6e oaks, according to iecommendations from the Novakovich family, as well as evaluate the safety of the tall fir trees with dead tops, which serve as perches for red tail hawks, before removing those. n;. :�,:v �_�a�. ca :;'r.:,�'`` �'n�;.:s; Photograph by George Sakkestad The fruit trees (above) and oak trees in the city's Heritage Orchard are a topic of concern for the Saratoga.City Council. But Bogosian said he would oppose a com- promise, preferring to keep all the oaks. And Mayor Nick Streit said that, although he wouldn't oppose possibly keeping some of the oaks, he wanted to make sure.the orchard could remain a viable example of the area's agricultural past, to teach children to value and respect it in the future. ,``This is a situation here where we are faking trees to save trees," Streit said. The council was also addressed by the former Heritage Preservation Commission—that oversees the Herifage Orchard—and current Planning CommissionerJill Hunter, who raised the point that the city's removing oak trees from .a its own property could make it difficult for it fo prevent private citizens from doing the same. "It's going to be very hard to expla�in to peo- ple when they come in with their dream houses and say to them theycan't take down the oak trees,"she said. "I've heard from more people that they didn't know oak trees were so expend- able in this community." She suggested that the council k ep the oak trees as an example of how high y Saratoga �valuesthem. "The council was divided abo t how their action would be perceived by th�com"municy, with some mentioning that the city does pro= Pleas turn to page 12 AIAYB, 2002 SA OGA NELVS�� s" �:`�,�„��a'�a;�' `��'?�t:���� .F:.�°• ���K ;�,��„s i 9 "That's what they were supposed to have done before," she said. "We know about fruit trees." Leah had submitted a letter to the council prior to the May 1 meeting, asking it-to at least keep three of the larger oak trees. She later told the SnrtA'rocA MEws that George recommends only removing two of the smaller oaks nearer to Fruitvale Avenue and keeping the larger four more within the fruit trees. Mosdy, though, she just wanted to be informed of the cotmcil's discussions. "I wish they'd let us know with a phone call," she said. City Manager Dave Anderson said he didn't know the Novakoviches didn't know in advance of the May 1 discussion, and was surprised they weren't aware Continued fiom page 9 because of the amount of attention the issue has been receiving. He acknowl- vide conditions for when it is allowed to edged that it would probably have been remove oaks. It asked for fiuther d'uection ��ter if someone from the city or the Her- from staff, the community and the itage Preservation Commission had con- Novakoviches before it makes a perma= tacted the Novakoviches ahead of time. nent decision. It hopes to receive that «�ere's no intent to shut them out," he information, as well as make its site vsit, said, pointing to the council's interest in before making a final decision, which could discussing the situation in person with the be as early as May 15 or later into June. Novakoviches. "Logistically, [this situa- The Novakoviches were not present at tion has been sort of difficult." the May 1 meeting, and afterward Leah Tofindoutwhenthecouncilwilldiscussthe Novakovich said that neither she nor her sons Matt and George, who work the HeritageOrchardoaktrees,aswellasother orchard, were aware that the council was. city issues„ visit www.saratoga.ca.us/coun- addressing it. She was pleased that the cilagenda.htm. Agendas for upcoming council would be coming for a visit and ��cil meetings are posted on the site the consulting with them about which trees to Friday before. remove. e 'iy'��;p*. �:.'i"�•.'a„ f *3-?' r i�.:� �1�7,� r1c. �i•a .:�'i. Por�:ab�e sY�ateparY�� F> purchase approved -=��-r�� r Saratoga's youth will have a whole new challenge this summer:.trying out the city's new portable skatepark. The city council on May 1: approvedthe.purchaseofthe.` $20,685 skatepark, which will be available to Saratogans� when school gets out for the summer.Recreationd'uector Joan Pisani said that herstaff ordered the park May 2, with 1 delivery expected to take about a month. The city will hold a grand opening June 17 at the civic center. The staff is still identifying locations for the weekly roca- tion of the parl� throughout the summer, Pisani said. A complete calendar will be available, as well as required release of liab.ility forms, on the city's website in the next few weeks. Saratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, June 3, 2002 7:30 p.m. AGENDA I. �r�anization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on May 31, 2002. 3) Review May 6, 2002 Action Minutes. II. Administration (10 minutes� 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani III. Oral Written �ommunication (10 minute goal) (This section is for the public to speak on any item not on the agenda-3 minute limit per person) N. Old �usiness (30 minutes) 1) Action item review (see attached action item listing). 2) Creek Cleanup Suminary 3) Union Pacific Rail Road Trail Update 4) Community Survey Update 5) City wide use fee discussion V. New Business (30 minutes) 1) Review and approve 100% plans for Azule Park. 2) Foothill Park-Review resident correspondence. 3) Wildwood Brookglen Park Discussion regarding establishing a Task Force VI. 12,eports (35 minutes 3 minute limit per person per categorv) 1) Subcommittee 2) Task Force 3) Staff Report 4) Commissioner Reports VII. V6'rap-up New Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds)