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Home My WebLink About09-09-2002 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga 1Vlonday, September 9, 2002 7:30 p.m. REVISED AGENDA I. Organization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on August 30, 2002. 3) Review July 1, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani 3) Skatepark Update Report by Recreation Coordinator Taffy Lowery III. �ral Written �ommunication (10 rninute goal) (This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement for possible placement on a future agenda. N. Old �usiness (40 minutes) 1) Discuss and take action on Meeting procedure: o Time Limited vs. Open Ended format. 2) Action Item Review (Elaine): o Supplemental Surveying..Sandra o Website Development..Greg o Naming of Park at Quito Pollard Road..Logan o Placement of Basketball Hoop at Kevin Moran Park o U.P.R.R. Trail..Elaine via Council o Heritage and PRC Commission Chair meeting Report..Elaine V. 1Vew ]Business (15 yninutes) 1) Recommendation from El Quito Park Task force regarding development of El Quito Park. 2) Review of Azule Park Fund Raising options a) Recommendation regarding sending a letter to Home Depot requesting a donation of Header Board. 1) C.I.P. project review/recommendation. 0 VI. �tenorts (35 yninutes 3 xninute limit pep pe�son t�ep categorv) 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Status of Bellgrove Park 4) Commissioner Reports VII. �Vrap-up l�ew Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds) Saratoga lParks and lf�ecreation �ommission l�eeting Adult Daycare �enter, 19655 Allenclale �venue, Sa�atoga .�u9y 1, 2002 7:30 p.�. �.ction I�1[inutes �all to �rder The meeting was called to order at 7:34 p.m. I�. Roll �all Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge, Norbert Fronczak, Greg Gates, Angela Frazier, Nick Seroff Commissioners Absent: None Others Present: Recreation Supervisor Kim Saxton-Heinrichs, Public attending: Jean Barrick, Denise Goldberg, also present Staff Liaison Cary Bloomquist III. �2eport on �ostin� of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on June 28, 2002 N. Approval of 1Vlinutes of IbYeetin�: Motion by Commissioner Sandra Dodge, Seconded by Commissioner Logan Deimler, to approve May 6, 2002 Action minutes. Vote taken, action minutes approved 4-1-0 (Commissioner Nick Seroff abstained, Commissioners Fronczak and Gates arrived after vote taken). V. Administration Chair Clabeaux reported basketball court at Brookglen Park will be completed in the near future. Also reported Azule Park project is on schedule. Recreation Supervisor Kim Saxton-Heinrichs gave update on "Art in the Park" event hosted by the Arts Commission on Saturday, September 28. Also reported summer camps are well attended and running smoothly. Skatepark continues to have challenges, and attendance has been relatively low. V][. �ral and �W�itten �ommun�cateoen None. �Id �usiness (Item taken out of order-to� Item #3) 3) Community Survey Update: Resident Jean Barrick expressed concerns over timing of distribution of survey. Also concerned about intent of survey (hidden meaning or hidden agenda regarding Heritage Orchard). Commission discussed survey distribution. �hair �flabeaux anade a motion to have staff send a letter to Saratoga 1�1ews extending the ti�ae pe�iod alloweng residents to return cornpleteci su8 to the �ity. Seconcled by �ornmissioner 1Vorbe�t �'u�onczalc. IIDescusseon ensued. Vote taken, motnon carried 5-1-1 with �ommissioner Sandra ➢Dodge �pposed and �ommissioner Angela lFrazie� Abstaining. Further Community Survey discussion ensued, with Commissioner podge providing suggestions for bringing back survey distribution options at the September meeting. Commissioner podge will call Chamber of Commerce and see if the Commission can have a booth at Celebrate Saratoga in an effort to gain more survey input. Back Qo gte�n 1. 1) Action Item list reviewed. Commissioner Seroff made a suggestion to have each individual action item listed under old business when its due date comes up. I�otion rn�cle by �hair �labeaux, seconded by �omrnissioner Seroff, to naHr►e the property located at �uito lPollard "Oak Grove" p�rk and �o senc9 a formal letter to �ouncil requesting this. �Discussio� e�sued. Vote taken, uaotion car�ied 7-0. Issue of communications to Council discussed. 1V1[otion by �ommissioner podge as folflows: when �ommission veews are being represented to �ouncil by the �hair, the �hair, when possible and if time permits, will take all action iterns and copy all �ommissioners, vea email, so each individua@ �ommissioner has the opportunity to provide feedback. '�'his as to be made a�oYremission Policy. I�otion seconded by Commissioners l�ick Seroff and Angela F'razie�-. II�iscussion ensued, Vote taken, motion car� 5-2-0 with �hair �labeaux and Commissioner �ates abstaining. Capital Improvement Project recommendations from Commission to Council briefly discussed. �ommissioner �ates tnade a enotion to send a letter and give a presentatuon to �ouncil �equesting the setting aside of funds from the ��P anytiene we consider the development o�- impr�ovement of a park. Seconded by �omrnissioner Seroff. Discussion ensued. Vote taken, rnotion carried (7-0). Remainder of Action Item list and Commission Policy list reviewed. No motions or official recommendations were made. 2) Union Pacific Rail Road Trail Update given by Staff Liaison Cary Bloomquist and Commissioners Logan Deimler and Greg Gates. Direction from Council was to have staff develop a methodology of gauging public opinion and gathering public input for this project since there exists a very large opposition group to the project living directly adjacent to the proposed trail. Non-Advocacy consultant will need to be retained at some point during the process to perform the work of gauging public opinion. Extensive discussion ensued. No official action or motion made. 4) Update given on Wildwood/Brookglen Park Community Input Meeting. Flyer to be distributed after input from Commissioner podge and Gates. Meeting time and date will be set after final draft of flyer approved. 5) Update given regarding Parker Ranch Water Tank Trail. Usage of trail by unauthorized cyclist groups continues, but on a greatly reduced frequency. V�dI. P1ew �usiness 1) Preparation of Trail Markers for City trails. Discussion of costs, logistics, naming reviewed. Trails subcommittee directed to investigate in further detail. Staff directed to provide costs to Trails subcommittee regarding signage. �X. �ommissioner and Staff IteporQs 1) Subcommittee update: Commissioner Frazier gave brief update on El Quito Park Task force meetings. Included in this discussion was a brief update on the surveys. West Hope Church parking status update given. Still in the works, with no final decision yet from the church. Commissioner Deimler reported trails volunteers Bill Brooks and Denise Goldberg will be joining the trails subcommittee as community representatives. Commissioner Fronczak gave feedback regarding city fees. Will be developing recommendation during the next several months for presentation to council. 2) Task Force Report: No additional updates given. 3) City Hall Update by Staff Liaison No update given. 4) Commissioner Reports: Chair Clabeaux gave brief report regarding West Valley Sanitation District Walkway for Kevin Moran Park. Pathway widened for Sanitation District vehicle access. Large pad for vehicle turnaround placed near highway 85 pedestrian walkway. Pad is large enough to place a basketball hoop. lVlotion made by �ommissioner 1Vick Seroff, seconded by �oananissioner Sandra I)odge, to place a basketball�o p at this site. �Discussion ensued. �ote taken, motion �id-a�e�-ca r�3-2-2 with �omrraissioners Gates ancl F'razier opposed and Coenmissioners I)eirnle� ancl �'ronczak abstaining. To be placed on a future agenda for vote after public notice given. Commissioner Seroff gave report indicating the need to create an action item list and to have commission policies. Commissioner Gates gave report regarding Belgrove Park. Wants more information regarding park. Staff to come back with information. X. Wrap-up l�ew Actions (5 minutes) Community survey spreadsheet-Commissioner Seorff. Commissioner Deimler to continue dialog with Arlrie Middlebrook. Belgrove Parks issue-Staff to investigate Cost of trails signage-Staff to investigate XI. Adiournment Commissioner Sandra Dodge made a motion to adjourn the meeting. Commissioner Nick Seroff seconded the motion. Vote taken and motion carried 7-0. The meeting was adjourned at 10:44 p.m. Prepared By: Cary Bloomquist, Staff Liaison 3/7/02 �EEI�NID �UI�.�9I1VG �IY�'.�]]I., &'�E ��1VI��SOA1� �atv '�1tM fl �r/rat� *I� ➢n�/e�a�e BDeaose� cCampbe� $100. $g�, No resident discount —Set-up time @50% discoun� Events over 4 hrs attendance oder 125 with alcohol charge $3 7 hr for Campbell Police security. �upertimo 5��5. �fl��. �9�. Only rents to residents. Vd'ith alcohol there is a$25. hr charge for security. Both rooms are inuch larger than ours. Staff does set up tear down —�is is included in the hourly fee. FoothiYl cC➢ub $�50. gl/� �0� Includes unlimited set-up time n/c �a➢ion� 5550. �6�� Includes 2.5 hours set-up �i clean-n�p time n/c g.os �atos 57�. �5m. Sfl�O. Both rooms aze smaller than ours. IVo resident discount Sant� C'9�u�� Has discontinued all rentals IJse of facility for I�ecreation I�ept. only. Su��eyva➢� SIl50. S�Om. �50�. w/a➢cot�m➢ 535�. Includes first last hour n/c ,S'aratog�a $9S �8m �300. plus $23. pr�ce$s,�'ee Offer resident discount. Set up and tear down time at full rental fee. ItM Il is being compared to the Saratog� R�[ea9tipur�ose �8�o�an ItM is being compared to the Saratoga S�e�eor Multipuu�ose ]t�ooean �C��Q� �t�� 5� revised 8/13/02 t3 ��.Y .y "s r 1�w t •�,a: ,s=` k- r w;� i iltem ,Who ��By When Revised Provide proposal for PRC automated database Greg July mtg. Sept. mtg Plan to facilitate working with the Heritage Commission o��lc Elaine Sept? Request tour of Grace Methodist church Norb June mtg. Sept. mtg Create schedule for personal survey taking Sandra Sept. mtg. Update assignment list Nick Sept. mtg. Create plan for developing Oak Grove park Logan Sept. mtg. Find out cost of existing trail signs Cary Sept. mtg. Find out the public use status of Belgrove Park Cary Sept. mtg. PRC tally master for surveys Create formal letter to name the unnamed park Come up with action plan for trail blockages Trail easement assessment lQm .i ;y x S": Provide report on park procurment activities Talk to Joan Pisani about land use of new Rec. facility Cary John to hire staff intem to do easement search via parcel maps in the city Make sure we have Mary-Ann's trails files Need to understand the status of the trails allocation of the PDF Determine chairs of the active task forces and subcommittees Try to pre write your motions to the commision Join council on Azule walk through email presentation to council outlining PRC position on Knollwood access to Azule Park Update assignment list Nick Logan Trails SC Trails SC Cary Elaine Cary Logan Cary Elaine chair all Elaine Greg Elaine Norb when available July mtg. July mtg. June mtg. July mtg. June mtg. July mtg. June mtg. ongoing June June June Comments 8/02 Action reworded to reflect intent of issue 7/02 Owner changed Nick will review the surveys and the results for the commission not sure if it was sent to council sed Dis osition 4 r f�� P, _-t_��f -�:�3:�: To be included in the staff report list report given Intem hired, progress to be tracked by Trails subcommittee Logan has them We have 52K left Done, Nick to document Cancelled, not a good idea report given done done Report from Sheriff on monitoring of bikes on Parker Ranch trail Concider potential CIP's for recommendation to council (ie Unnamed Park) Meet on Brookglen wildwood flyer for renovation participation Cary July mtg All July mtg Greg, Sandra, Nick, Cary July report given done in mtg. Done and sent ��at�ga Parfl�s �.�d ]E��°��.$flo� �o�gssion �or�issi��r Ass�g�en$s 8/12/02 Sub-Commit�ee List Maximum of 3 commissioners is allowed on each. Responsibilities include reporting back to the commission on the activities and any recommendations of the group. No official actions can be taken at these meetings. One commissioner per park. Responsibilities are to visit their pazk on a regulaz basis and report back to the commission any items such as required maintenance, user feedback, suggested improvements etc. that they feel are of interest to the commission or aze beneficial to their park. Adopt-a-Park http;//www.bpcnet.com/codes/saratoga� DA•••IONS/11_OS_030_Acts�rohibued_�n�•�� 1-05.030 Acts prohibited in pazks generally. Cha ter 11 PARKS AND RECREATION Article 11-05 GENERAL PROVISIONS 11-05.030 Acts prohibited in parks gen�Pally. No person shall do any of the following acts within the limits of any park in the Ciry: (a) Cut, carve, paint, mark, deface, disfigure, tamper with, displace or remove any butia becue, aii ng real or personal property, including, without limitation, any bridge, table, bench, fireplace, monument, apparatus, facil'ry a�� nailr stapleporbfastenl I nlany fashio mark, writ ngpbi lenances thereof, nor cut, caNe, pain P advertisement, sign, card, or display, on any tree, fence, wall, building, monument or other structure. (b) Dig, remove, destroy, injure, mutilate or cut any tree, plant, shrub, bloom or flower, or any portion thereof, nor pick any flowers, foliage, berries or fruit of any such tree, shrub or plant. (c) Excavate, dig up or remove any grass, turf, dirt, earth, sand, gravel, stone, rock, mineral or other substance or substances of which the property is composed or contains; or otherwise engage in any excavation or quarrying, nor remove nor carry away any timber of felled trees, or wood or other materials located within or upon the ground not otherwise specifically enumerated herein. �nrhether temporary or permanent in (d) Erect or construct or move into a park any building or structure of any kind, character, including without li kuati ee S�°� other movable structuee o�veh c l e u used or to be used fomany house trailer, camp trailer, pic p P purpose, except as may otherwise be provided in this Chapter. (e) Climb any tree or walk, stand or sit upon any monument, vase, fountain, railing, fence or other structure not designated or customarily used for such purpose. Go upon any lawn or grass plot, where legible signs prohibiting the same are posted in a conspicuous location on or near such plot of lawn or grass. (g) Use, carry or possess any firearm of any description, or air rifle, spring gun, bow and arrow, sling shot, sling or other form of weapon potentially dan ss les t an a malt bird oa eptilerywith the except on of s akes known be t r a p, c h a s e, t e a s e, s h o o t o r t h r o w m Y deadly poisonous such as rattlesnakes, which may be killed upon-sig h t; n o r s h a l l a n y p e r s o n r e m o v e o r h ave in his possession the young of any wild animal, or the eggs or nest of any young of any reptile or bird. (h) Use or attempt to use or interfeon o� h rou of persons wh hasa eceived a permt from the D rl ecto t erefor in time is reserved for any other pers g P accord with Article 11-10. (i) Be under the influence of intoxicating beverage or any drug so as to be a threat to the safety of himself or any other person or property in such park. (j) Have in his possession, or set fl mater al, or discha ge them thr nto any pa�rk asea f om or o t h e r f i r e w o r k s o r e x p l o s i vo f hi I hwa ad�acent thereto. land or any other property 9 Y 1 (k) Permit or allow any dog rt thereof un ess securely hel�d and led by a of not more than s z feet in ength, remain in the park or any p remises or ro e securely attached to a harness or collar on such dog. Should any dog defecate on any park p P P the person who owns said dog, or has custody or control of said dog, shall immediately remove any and all excrement from the park. (I) Use or occupy any area or facility �closed to the publicary to any posted notice, including without limitation the entering of any area posted as being (m) Throw, discharge or otherwiseeNae or d a nS swimmin pool or any other body of water n or a t to any natural waterway, fountain, storm s park, any substance, matter or thing, solid or liquid, which would cause or result in the contamination or pollution o such waters, or which would in any way clog or jam or interfere with the drainage, recycling, filtering or flow of such body of water. (n) Place, dump, deposit or leave any garbage, refuse, rubbish or other trash, including without limitation any bottles, broken glass, ashes, pape ntai ers as are p ovided fo the purpose such disposa 9rounds of any park, except in proper receptacles or co sisio2 2:3� I I 1-05.030 Acu prohibited in parks generally. http://ww�*'.bpcnet.com/codes/saratoga/ DA...IONS/11_OS_030_Acts�rohibited_in�.�u�n� (o) Ride or propel a skateboard upon any driveway, roadway, parking area or tennis court within such park. (p) Throw, kick, or hit any ball, rock, or other object into any public driveway, roadway, highway, parking area, sidewalk, bicycle path, or trail inside or out�side they ark in such a ma�nnpr t h y at the ball, rock, or other object could cause injury to any person or cause dama e to an vehicle or other ro e (q) Any act which is in violation of any other provision of this Code or other ordinance of the City, or in violation of any County or State law. The above prohibitions shall not be applicable to any officer or employee of the City acting in the course and scope of his employment. (Amended by Ord. 202 2(part), 2002) 8/5/02 2:32 m Too All Commission Staff Liai �rorrio Cathleen Boyer, City Cler Dateo September 6, 2002 Reo �esoYutions 0�-066 Attached you will find Resolution 02 which amends the Ci�r's Conflict of Interest Code by adding various Ci�jr Commissions and staff members. Please make this available to you Commissioners and advise them that their first filing is due in April 2003. Rt that time I will make information available to them to guide them through Form 700 Conflict of Interest. Page 1 of 2 Il��IL�J'd'��11�1�. ��-�6� �t�SO]L.�J'd'I�I�1 �F '�'�IE ��17f`�' �0�.T1�1��IL '�'IE�E �d'Il�'�' �IF �Al�'g'OGA �11VIENDII�IG RESO]L�J'�'�OI�10fl-Og� 1��' �DD�1�1G '�']E�]E ]L�S'�' �F I)ESIGIVA'TEI) EIVIPL,O�IEES �I�1 '�'�-I� �'�'�'�"S C�N�IL��'�' �F �I�1'�'E1�S'�' cC�D� W�IEItEAS, Resolution O1-O 11 of the City Council of the City of Saratoga adopted a Conflict of Interest Code for the City of Saratoga; and �N�-IE1t�A�, the Fair Political Practices Commission ("FPPC") requires periodic review of the Conflict of Interest Code; and �HE��, the City has reviewed the code and detennined that several additional positions should be added to the list of designated positions therein. 1�10W, �'�-IEI�FOIg�, d�' �E��1L��, that the City Council of the City of Saratoga does hereby amend resolution O1-Ol 1 to replace "Exhibit B" thereto with the document attached hereto as Attachment A in order to add the members of the Arts Commission, Finance Commission, Heritage Preservation Commission, Library Commission, Parks and Recreation Commission, and Public Safety Commission and the staff positions of Administrative .Analyst, Parks Supervisor, and Public Works Supervisor to the list of Designated Positions in the Conflict of Interest Code. The foregoing resolution was adopted by the following vote on the 4 day of September 2002. AYES: Councilmembers Stan Bogosian, John Mehaffey, Ann VValtonsmith, Vice Mayor Evan Baker, Mayor Nick Streit NOES: None ABSENT: None ABSTAIN: None Nick Streit, Mayor �fl�y �a��tog� ��nf�g�� Y��e�es� �o�fl� ]E%�d'II' IB DESIGNATED POSITIONS Citv Mana�er's Office Assistant City Manager Public Works DepaRment Public Works Director Parks Supervisors Public Works Supervisor Administrative Analyst Communitv Development Department Community Development Director Recreation Department Recreation Director Administrative Services Department Adininistrative Services Director DISCLOSURE CATEGORY A through F A through F A through F A through F A through F Citizen Commission. Committees and Boards Arts, Finance, Library Heritage Preservation, Parks and Recreation, Public Safety A, C through F A through F(only those real estate interests which are located within the City of Saratoga, or are within a two-mile radius of the borders of the jurisdiction of the City of Saratoga) m Consultants City Arborist A through F (only those investments, real estate interests, business positions and sources of income wliich are subject to the regulatory, permit or licensin� authority of the City of Saratoga, or are within a two-mile radius of the borders of the jurisdiction of the City of Saratoga) City Geotechnical Consultant City Surveyor Other Consultants* A through F (only those investments, business positions, and sources of income of the type which engage in land development, construction or the acquisition or sale of.real property; interests in real properiy in the jurisdiction, including within a two-mile radius of any property owned or used by the City of Saratoga) A through F (only those investments, business positions, and sources of income of the type which engage in land development, construction or the acquisition or sale of real property; interests in real property in the jurisdiction, including within a two-mile radius of any property owned or used by the City of Saratoga) *Consultants shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The City Manager may detemune in writing that a particular consultant, although a"designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written deternunation shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager's determination is a public record and shall by retained for public inspection in the same manner and location as this Conflict of Interest Code. KEX 7'� IDYSC]L�S�J� �A�'lE�� Category A-1: �Category A-2: Category B: Category C: Category D: Category E: Category F: Investments less than 10% ownership Investments greater than 10% ownership Real Property Income and Business Positions Income Loans Income Gifts Travel Payments m `T�o All Staff Liaisons for Arts Commission, Planning Commission, Finance Commission, Park and Recreation Commission, Library Commission, Public Safety Commission, Heri4age Preservation Commission, Youth Commission �rorxao Cathleen Boyer, CNIC, City Clerk �ateo August 23, 2002 9teo ORDIIVAIVCE REGAF2DIIVG ES�A�LISHING STAGGERED TEFt�iS FOR COMMISSIONER APPOINTED TO CBT COMMISSIONS On August 7, 2002 the City Council adopted Ordinance 208 establishing staggered term limits for City commissioners. This ordinance will prevent the various Commissions left without a quorum with the result of having to cancel monthly meetings. This is in tum is due to the fact that at some point up to four commissioners' terms expire. Please agendize this topic on your next commission meeting just in case your commissioners have questions. If you have any questions, please call me at Ext. 269. Thanks. /attachments m �Iltl[Dfl1�1A1�10E 20� Al�t �1t��1A�1C� ]E�'II'AIB�,g�ID[�1� �'g'��E�ID '�'IE�YS �'��t COIVdMISSION�RS .�PPOIl�1'�'EBD 'd'� ��'I'1' COIVIIi�IISSI��iS THE CITY COUNCII. OF T'HE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. A. The City of Saratoga has established a number of commissions to advise the Cit_y Council in reviewing, establishing, and implementing City policy in a number of areas. Commissioners provide an invaluable service to the City and their participation in these civic affairs goes to the very heart of representative democracy at the local level. B. The City Council has established common requirements regarding qualifications, attendance, removal, vacancies, meetings, and rules of procedure for all City Commissions. C. Cunently, each Com.mission has new Commissioners appointed to four year terms every other year. In one year, four Commissioners may leave a Commission and be replaced by new Commissioners. In the nexi year there are no new Commissioners and in the following year, three Commissioners may leave and be replaced by new Commissioners. D. The City Council wishes to increase the frequency with which interested citizens may apply for a seat City Commissions and to avoid the loss of significant expertise at a single time. Therefore, this ordinance amends the Saratoga City Code to provide that the terms served by the Commissioners on each Commission shall be evenly staggered. Specifically, on each Commission, the terms of approximately an equal number of Commissioners shall expire each year, and those Commission seats will be open to qualified applicants. E. In order to make the transition from the cunent schedule of dates on which Commissioner terms expire to the staggered schedule established by this ordinance, section 2.2 of this ordina.nce authorizes the City Council to appoint Commissioners to transitional terms of less than four years through 2006. Ordinance No. 208 Section 2. Adoption. Section 2.1. Staggered Terms. Article 2-12 of the Saratoga City Code is hereby amended by adding the following paragraph (c) at the end of section 2-12.12: "(c) For each Commission, the temis of the Commissioners shall be staggered such that each year the four year terms_of approximately an equal number of the Commissioners shall expire. Where a Commission has seven Commissioners, the terms of two Commissioners shall expire each year except that in the year after the first six Commission terms have expired, only one term shall expire. The limitations set forth in this paragraph (c) shall not apply to the Youth Commission. Section 2.2. Transitional Terms. Article 2-12 of the Saratoga City Code is hereby amended by adding the following paragraph (d) at the end of section 2-12.12: "(d) Notwithstanding pazagraph (a) of this section, where the terms of Commissioners on a Commission do not comply with paragraph (c) of this section, a Commissioner may be appointed to a term less than four years for the purpose of making the terms of the Commissioners on the Commission comply with paragraph (c). No term shall be reduced after a Commissioner is appointed to serve the term, except as otherwise provided by this Code. For purposes of pazagraph (b) of this section, a term of less than four _years established pursuant to this paragraph is not a full term. This paragraph shall be of no further force and effect after December 31, 2006. Section 3. Publication. This Ordinance shall be published once in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. 2 Ordinance No. 208 e The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Saratoga held on the 17th day of July 2002 and adopted by the following vote followin� a second reading on the 7th day of August 2002: AYES: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker, Mayor Nick Streit NOES: None ABSTAIN: None ABSENT: None b v MAYOR, CITY OF SARATOGA, CALIFORNIA CITY ATTORNEY 3 Ordinance No. 208 APPROVED AS TO FORM: SE1][��'��uA ��.T1�1�IDL N�EET'g1+1G IIDA'�'lE: �ugust 2002 ORIGYIVA'g'I1�1G �EP�': Public �b'o�lts A�IE�D� d�'IEI�iI: I�YAI�t�GElt: P�tEPAIZED �1': u. �D��' SU�.�EC�': �zaale Park ��va�d off �o�s�uae�io� ��a 1tECOlVI1VIE1VgDEY� �C�'IOI�1: 1. Move to award a construction contract to Duran �i Venables, Inc. of Milpitas in the amount of $679,615.81 OPTION A. 2. Move to award a construction contract to Duran Venables, Inc. of Milpitas in the amount of $742,818.41 OPTION B. 3. Authorize City Manager to execute a contract with Duran Venables, Inc. 4. Move to authorize staff to execute change orders to the contract up to $30,000. ��'Oit'�' S�JI�I1V��': Sealed bids for the Azule Park Project were scheduled to be open on July l Oth. Unfortunately the City did not receive any bids on the project. Staffmailed bid packages directly to approximately 20 General Landscape Contractors and 10 Bid Exchanges. Staff made post-bid inquires to the most promising and experienced plan holders. A majority of the plan holders .indicated that they were to busy with other contract work and that they would not be able to perform the Azule Project in the timeline specified in the contract. They also indicated that the numerous hardscape elements in the park were more than they preferred to take on at this time. Because the City had gone through a formal bid process as specified by the Public Contract Code and received no bids, staff was able solicit bids informally. Staff decided to solicit bids from Grading and Paving Contractors instead of Landscape Contractors. Three contractors were interested in the project and a summary of these bids is as follows: Duran Venables, Inc.: $797,412 Andreni Bros., Inc.: $995,980 Stevens Creek Quany, Inc.: $1,037,953 conswcted within the timeline required by the City Council. AI.TEI2NA'B'dVIE �C�'IOI�1(S): None in addition to the above. F'OL,L�`3' �JP A�TI�1�1(3): The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin as soon as possible and completed early in December. AY)VE�tTgSgP1G, liT��'gCI1�1G ��D ��g� ��I�I7C��': Nothing additional. AT'I'ACHiVIEIV'Y'S: 1. Bid Summary. 2. Bid Proposal. 1 DDBAH VHgAflLBS IAC. Eid Bor� keport �sule Par� 8ID I?B� D�SCRIPTIOB BID QYY �fIY 79 6ingle srisg gate at tennis 1.000 �A coutt 80 Teoois coart surfaeing stripin 1.000 LS 81 Co�posite Structnre Yonth 1.000 �1 (inetallation only) 82 10'high s�iag (4 belts►-YoutD 1.000 YA (installatioa only) 83 See Sar► Snake Play 1.000 EA fiascallation on1p) 84 Curvea �limbing ilall 1.000 �A (installatioa oaly) BS Safety Surface (fibar} vieh 4,T31.000 SF drainage nat 86 Synthetic Satety Surface fS4.00D S� (Rubber) 87 Concrete Header ae Pfbar 296.000 L� BB Drainage system io yoath area 1.000 L5 89—Morbands Tenais Coutt Base �id 3�0.000 L� 90 !lopbands Teonis Conrt glteraat 340.000 LP 91 Transfer Platfnr� Plap Area 1.000 LS 8-01-01 Page 3 D�I� PRICB TOTAI, PRIC� 6@O.OQ 6@0.00 4,4a5.00 4,4�5.00 4,6@0,00 4,6@0.00 1,800.00 1,800.00 �00.00 @00.00 900.00 900.D0 2.65 13,483.35 19.00 12,616.00 45.S0 13,�68.00 3,200.Q0 3,200.00 1@,00 6,120.00 1@.00 6,120.00 1,95Q.00 1,950.OQ �stinate Total 797,412.31 DDxaA b VBASBL�S I�C. @id �orm �@port Afgle Park 7ID ITS�9 DBSC�IPTIOH 46 Drinkiag fountaic-double boxl (inatallation oulp) 41 Drinkin9 foaataia daqgp borl (installation only) �6 Yrash Receptacle (L�) (Inetallation only) 44 Bike Backs -�Cycloops (Installaeion onlr) 50 lighting �16'1!� Park (Iestallatioa only) 51 Poker Sppp1Y 52 B' Redrood Fente 53 Decorative Metal Bencing 6� at �nollrood 5� 3� Rail Fence 55 Co�poaite structare Yoddler (installatioa onlp? 56 BulldoYer Racker (Installatioa only) 57 8igh S�ing (2 bucket 9eatsl ?oddler (inetallation oaly) 5@ To[ Tree (installatian onlyl 59 Sand f�ater Table (iastallaeion onlyl 60 Dog Scnlptnre (installatioa only) 61 Telescope(Laleidescope (installation only) 62 Samd Super Scoop (installation onlyl 63 Jng filler at Saad Play are� Toddler (iaetallation only) 64 Concrete HeaBer at Pibar 65 Concrete Header at Saad Qlay area 2' deep 66 Safetp Surface Ifibarl sitb drainage aac 61 SyntDetic 8afetp Sarface (rubberl 6B Sand -2�deep at Roddler Lot 6! AC Paving Yennia�Paths 70 10' Feoce-oinylClad CDai�liak 11 Single Sriag Gate at tennis coarts 72 Teonis Coart SnrE�ciag Seriping 73 Qar Conrse �qnip�eot -1 inel. Iinstallation only) 14 Ccus�ed 6ravel Paqing a Qanoarse stationz TS Redrood fleaders 4 parconrse stations 76 AC Pavfng ?ennic /Faths 79 Concrete 8etaining Nall tt Tenais Conrt �ID QYY O�IY 1.000 1.000 �A `.000 �A z.000 S.00C BD 1.000 LS 221.00Q L@ 35.000 L! �5.000 LF 1.000 �A 1.000 1.000 �1 1.000 Bl 1.000 BB 1.000 �A 1.000 IIA 1,000 i.00a e� 13a.000 bF 139.00Q b� t�.000 CY 480.09Q S@ 100.600 CY 7,sao.000 s� 350,000 LB 1.000 �1 1.000 LS 1.000 E� 2,400.000 S� 400.000 L@ �,3ao.000 s� 100.000 L� Page 2 D�IY �&YC� YOT� PftICB 900.00 900.00 2@S.00 900,00 900.00 1,710.OQ 2@5.60 ?,750.00 3�,OD0.00 3�.00 120.Q0 30.00 a,000.00 374.00 1,1OD.00 1,200.00 500.OQ 700.D0 350.00 2T0.00 5T�.00 45.00 �5. o0 68.00 31.00 90.51 2.�0 44.OD 6�0.00 10,800.00 i',�oo.00 3.10 4.25 �.�o 1@7.00 ST0.00 3@,750.00 34,000.00 7,548.D0 Q,200.00 1,350.00 �,000.00 375.60 1,100.00 1,200.00 500.00 �oo.ao 350.00 a�o.00 570.00 5,440.00 10,425.00 5,516.40 14,860.00 4,051.00 21,056,00 15,�00.00 680.00 10,f00.00 ��,�oo.oa �,aao.ao 1,700.D0 ai,:o�.00 10,700.00 Cary Bloomquis� From: Sent: To: Subject: Good afternoon. David Bethel [david.bethel@asr.co.santa-clara.ca.us] Wednesday, August 14, 2002 3:47 PM Cary Bloomquist new SCVWD gate at Gardner Park, and Springhill Ct. I wish to strongly protest the recent placement of gates at the above-referenced locations. Where was the public notice by the Water District? I resent their heavy-handed actions. I live in this neighborhood and walk along the creek as do many other residents on a regular basis, and have for years. Our actions have been open, in plain sight, and have established an easement. I understand that the City does not have jurisdiction over the SCVWD-owned land, but I do respectfully request that the City communicate displeasure to the SCVWD at having not been alerted to their planned actions. Please let me know if there is anything further that I can do that may result in the removal of these gates. Thank you for your consideration of my requests. I look forward to hearing from you in the near future. David Bethel 13505 Holiday Dr. Saratoga, CA 95070 Home phone (408) 867-2968 Work phone (408) 299-5381 1 a �i'�� J �F' II �Q C N NECT�ONS A�� Cl��i� ��TI�I��'�CIO�TS A�TI01�1 ��2��J� Ciry of San Jose o Santa Clara Counry Parks and Recreation Department o Santa Clara Valley Water District ��asta� �fl�anup �a� Site Regis��°�tion Forrr� \�es! I would like to coordinate a site for Coastal Cleanup Day on Saturday, Sept. 21, 2002. No, we will be unable to participate in Coastal Cleanup Day this year. �Il��E ��Il'Q�llIIfl�g�II' Name: 1. U �l y �v G Agency: S C�` G Mailing Address: l J �u �e City �/'Yt� Zip Phone4 6 �7 J 2 Phon l z 3� F3�: �:��'c� Z�Q ��IV f�.l bv'. S d�'v �+z� q o-c� v E-Mail address: Uoi��,lu�j C Sd/'afiu�q. Cd Website: t,l j I Would you like your website to be linked on www.cleanacreek.or�? L ��,`v;1��Y+ r/� Ci..Nj�f cCll�a�nan�p ��g� Name of creek, river or lake: v ��C! CG�4`�Q��' ��C I (Do you need assistance with the selection of a suitable site? Please Call Ed Morales at the San Clara Valley Water District for assistance (408) 265-2607, ext. 2�80) L� w 1�Q�-rT C./�c �i-� C1� ,Sdf4�� w CarP y a�� f� orki�y Lo �/7c°r'i`� 1'�� VV� escription of locations (name of park or neafest streets)� B/ �r� c.� q/e /-�n� �i u.,� C ulv�asa� C� !}Ol1Ca�C� a!-� �Q�� aa.� ��'ti�IN e SC/l�yd°> %i PdN �1 l.o �J' y 6 �K �!l�O�S4f Meeti y I�IP �/�625'i� Parki g a�ilable? �d/'l�� tiy f�� l� Accessible by public transit? Restrooms available? V Site OK for children? Total of volunteers needed for this site: Z� �y .�i� Other pertinent information on this site: l'�1 4 i-�-e `"�h r� �I i�� 50— Would you like volunteers to register for your site prior to the event? r b �-e If yes, please su ly a phone number, email address and contact name for advance registration. !25$ C'blo.�/�Q�t�S-t CSQ/�Q-�-o a �4. cl.� C ahY $C��, cuu�5�- Mail by .�uly 19 to: Creek Connections Action Group Fax by .U�nly Y9 to: Attention: Ed Morales OR Ed Morales 5750 Almaden Expressway Fax: (40�) 267-9�43 San Jose, CA 95118 5750 Almaden Expressway o San Jos�, CA 95118 0(408) 265-2607 ext. 2238 o www.cleanacreek.org PROPOSED R�Ai1ilE FOf� CI�( PAFL�C The City of Saratoga owns a small parcel of land located on the northeast corner at the intersection of Quito and Pollard roads. While this is designated as parkland, a park has not yet been developed there. The PRC is exploring possible uses for this unnamed park, but it's awkward trying to reference "No Name Park" or'The Unnamed Park" during discussions. To prevent this, and to give the park an identity within the City, the PRC wants to propose formally naming this park. The most commonly used unofficial name by which this park has been known is "Oak Grove Park." Since this name certainly reflects the dominant feature of the park, the PRC proposes making this its formal name. The name "Oak Grove Park" is also in keeping with the concept of developing the park as an educational facility, one featuring native plants suitable for use as landscaping within Saratoga. Therefore, the Parks and Recreation Commission respectFully requests the Saratoga City Council to adopt "Oak Grove Park" as this park's official name, and to direct staff appropriately. Thank you. Cary Bloomquis� From: Sent: To: Subject: Cary FYI Ann Division Cityhall Tuesday, July 16, 2002 3:04 PM Cary Bloomquist FW: Heritage Orchard -----Original Message----- From: BigBeu@aol.com [maiTto:BigBeuQaol.com] Sent: Wednesday, July 10, 2002 2:17 PM To: cityhall�saratoga.ca.us; johnLQsaratoga.ca.us Subject: Heritage Orchard Attention: City council members Norm Koepernik CBloomquist, Parks and Recreation Please remove the Saratoga Heritage Orchard from the 'parks' category. I also believe the Heritage Orchard sign should be separate from the Library sign. Beulah Pease, 19913 Braemard Drive, Saratoga 1 Cary Bloomquis4 From: Barbara Voester [wildflower.barb@juno.com] Sent: Tuesday, July 09, 2002 5:14 PM To: cityhall@saratoga.ca.us Cc: Cary Bioomquist; johnl@saratoga.ca.us Subject: Heritage Orchard Dear Members of the City Council, I was confused by the recent survey about the parks, that is why I am writing you. I wasn't sure if the Heritage Orchard was included in with the "parks", or not. I would like to recommend that the Heritage Orchard be removed from the jurisdiction of the Parks and Recreation Commission. Since it was the Heritage Preser-�ation Commission that designated it a heritage resource I would like to suggest that the Heritage Orchard be put under their jurisdiction. I think they are the ones who know the most about it. I was a charter member of the Heritage Preservation Commission, and along with my husband Kurt, was instrumental in helping Saratoga set up a Heritage Commission. That is why I have a special interest in the orchard. Another item I would like to address is the eventual signage that will be installed for our beautiful new library. Perhaps it can "Saratoga Library and Heritage Orchard". Otherwise, I remain a very happy resident of Saratoga. Sincerely, Barbara Voester 14251 Burns Way 408 867-2422 wildflower.barb@juno.com cc Cary Bloomquist, Staff for Parks and Recreation Commission John Livingstone, Staff for Heritage Preservation Commission, attn. Norm Koepernik GET INTERNET ACCESS FROM JUNO! Juno offers FREE or PREMIUM Internet access for less! Join Juno today! For your FREE software, visit: http://dl.www.juno.com/get/web/. 1 California Association of Park Recreation Commissioners Board 1Vlembers 1724 Indian Way Oakland, CA 99611-1221 :��•i i President: Walry Campbell Rancho Cordova PresideM Eleet Inderjit Kallirai Vacaville �ee•President: Mary Jane Mclntosh Norwalk Treasurer: James Kendrick Santa Ma Seaelard: Ceciy Harris San Carlos Immediate Past PresidenC Ray Stroup Avenal Oirectors 2003: Myrtle Braxton-Ellington Richmond Gina Lewis Union Ciry Dr. Earl Sherburn Glendale Peter Tateishi Carmichael Park Disirict Uireetors 2004: Mappie Brown Santa Ana Judith 8ush So. San Francisco Lucy Chouinard Westminster Frank Jelinch Cupertino Diredora 2005: Frank Berumen Montebello David Delpado Chino Heidi Finberg San Leandro Frances Krommenhock Milpitas A! Larqe �irectars: V. Dean Skeels CupeRino Leo Friedland Cypress Donna Rogers La Mirada 6�o•s�d��a�ua�a�uo� 6b16-S991916 xej lOL6 V� 'oluawe��es 'pn18 »odaa�j lL6L �leiaog uoi3ee�aaa ��ad Q�u�oa��e� �e��si6e� :oa uuoa s�ya IlsW a�nleu6is �aweN �ap�oyp�e� a1eQ •dx3 9 P�e��ueg p�e��a3seW 0 �o dSIA 0 ol E a6�e4� �1d21Sd� ol a�q e�(ed ��ay� a�ey paso��ua ��ay� �o �unowe �elol q RfOIl�WbOlNI AN3YNA�d r� r Y c N a� U a� ts �n. Re4urn Service Requested SAFiATOC'�A JOAN P15AN� pAAKS C COMMISSION 13777 FRU ALE AVE gARATOGA.0 95070 _"'�,�ri s: 'LLLZ %Ua��S uopoawey �.1uQd Bl�o/!/e'J //P'J l�!n�D 'P81daa�a siapio eswpund oN 'ZOOZ 'Cl f�9Q►87das �9 Pe�ueu4sod eq �snw �uaut(Qd I/o/ Wl,M uolle4s�6eb •ua7owoid 4J9 �A 6u�pn��u� '�al�ads P49 �/�3 Sl4� 4N.a� ,Qdda 1ou op sli+noas/p uoi�eqs�6a� �ayJp •s1e� �aqruew,piig �(/ie� sl 612f �i3 o66Z$ a1e21 P��B ��Je3 •�Il�+l/l+e� �l wp +a9� Plloe ,�ay1 �o aaqul�td�tdoN O �dw a puaf �mw uequpw 11dy1V �310N. deqwewuoN O WB�adV� ��qweyy� oVd21N S�ld O �(�o6ale� ��o6ale� diys�aqway� �xo8 alq�!Id� UV �1�4� ��Id �uo� �(ea �aua6y di�elSl�!9 ��PPV l�!d��U �a4waW (elv Wq pl P�+1�+18 W 2(�J .a=�. a°� 1� ��tll� S3JRi�c�f �IB A�3 U�1� £OOZ'ZZ 4�JeW o EIUJO}��E� a�ua�a�uo� $uiu4e�l ��ed �g uoi;ea��a� �saMy3nos �i�i�ed eiwo�i�e� d3Tanmmo� aleai� ob 61Z� �o aa� p�i8 IC��e�; s�ot��to� �E� o�a�e6as�p o� pa�a�o aa� uo��e��6�� saw►�� y� �o a6e�uenpd a��l City of Saratoga Community Development Deparoment MEIVIO��TI�LT� TO: Lieutenant Hirokawa FRQIVI: Rhett Edmonds, Community Service Officer DATE: August 28, 2002 RE: El Quito Park patrol check request The El Quito Park Resident Task Force and �e City Public Works Director have requested patrol checks of the rear area of El Quito Par1� during the evening hours (sunset —11 or 12 pm). These residents report that suspicious activity (marijuana and cigarette smoking) occurs there occasionally. Additionally, please enforce closure of the park one half-hour after sunset. Please route any report(s) generated by incidences resulting from these patrol checks to me, as well as the amount of checks made over the next month (2-3 times per week should su�T'ice). Thank you. Saratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, September 9, 2002 7:30 p.m. REVISED AGENDA I. Organization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on August 30, 2002. 3) Review July 1, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani 3) Skatepark Update Report by Recreation Coordinator Taffy Lowery III. Oral Written Communication (10 minute oal� (This section is for the public to speak on any item not on the agenda-3 minute limit per person) Take items under advisement for possible placement on a future agenda. N. Old Business (40 minutes) 1) Discuss and take action on Meeting procedure: a Time Limited vs. Open Ended format. 2) Action Item Review (Elaine): o Supplemental Surveying..Sandra a Website Development..Greg m Naming of Park at Quito Pollard Road..Logan o Placement of Basketball Hoop at Kevin Moran Park o U.P.R.R. Trail..Elaine via Council o Heritage and PRC Commission Chair meeting Report..Elaine V. New �usiness (15 minutes) 1) Recommendation from El Quito Park Task force regarding development of El Quito Park. 2) Review of Azule Park Fund Raising options a) Recommendation regarding sending a letter to Home Depot requesting a donation of Header Board. 1) C.I.P. project review/recommendation. VI. Iteports (35 minutes 3 minute limit per �erson per category, 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Status of Bellgrove Park 4) Commissioner Reports VII. Wrap-up New Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds) u Saratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, September 9, 2002 7:30 p.m. REVISED AGENDA I. �pganization (5 minutes� 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on August 30, 2002. 3) Review July 1, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani 3) Skatepark Update Report by Recreation Coordinator Taffy Lowery III. �ral Written �ommunication �10 minute goal� (This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement far possible placement on a future agenda. N. �ld �usiness (40 minutes� 1) Discuss and take action on Meeting procedure: o Time Limited vs. Open Ended format. 2) Action Item Review (Elaine): o Supplemental Surveying..Sandra o Website Development..Greg o Naming of Park at Quito Pollard Road..Logan o Placement of Basketball Hoop at Kevin Moran Park o U.P.R.R. Trail..Elaine via Council o Heritage and PRC Commission Chair meeting Report..Elaine V. 1Vew �usiness (15 minutes) 1) Recommendation from El Quito Park Task force regarding development of El Quito Park. 2) Review of Azule Park Fund Raising options a) Recommendation regarding sending a letter to Home Depot requesting a donation of Header Board. 1) C.I.P. project review/recommendation. I ��e VI. lE�,e�orts (35 minutes 3 minute limit per person pe� cate�orv) 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Status of Bellgrove Park 4) Commissioner Reports VII. `3'a�ap-up l�1ew Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. �dyournment (15 secondsl