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Home My WebLink About10-07-2002 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, October 7, 2002 7:30 p.m. REVISED AGENDA I. Or�anization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on September 30, 2002. 3) Review September 9, 2002 Action Minutes. II. Administration (10 minutes� 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani III. .�ral i�Vritten CoYnmunication �10 minute goal) (This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement for possible placement on a future agenda. N. �ld Business (40 yninutes) 1) Action Item Review (Elaine): o Recommendation for placement of permanent location of Skate Park at City of Saratoga North Campus or Christa McAuliffe School. o Recommendation regarding Gardiner Park BMX Course removal and Fence Trail Issue pertaining to Santa Clara Valley Water District o Website Development..Greg Update on designation and naming of Park at Quito Pollard Road..Cary o Status of number of private parks within City and placement on Website...Cary o Commissioner Term Staggering update..Cary V. 1Vew �usiness (15 minutes) 1) Nomination and election of Chair and Vice Chair for Parks and Recreation Commission. 2) Discussion of Parks and Recreation Commission 2002 Christmas Party Date and time. VI. R,eports (35 minutes 3 minute limit per �erson per category) 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Update on placement of Basketball Hoop at Kevin Moran Park and update on 2002 Coastal Cleanup Day. 4) Commissioner Reports VII. �Vrap-up IVew Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds) Saratoga ]Parks and l[�ec�eation �oenrnission l�eeting Adult IDaycare Center,19655 Allendale Avenue, Saratoga September 9, 2002 7:30 p.m. Action I�liinutes Call to �rder The meeting was called to order at 7:31 p.m. dI. ][�oll �all Commissioners Present: Elaine Clabeaux, Logan Deimler, Sandra Dodge, Norbert Fronczak, Greg Gates, Nick Seroff Commissioners Absent: Angela Frazier (excused) Others Present: Council Liaison Evan Baker, Public Works Director John Cherbone, Recreation Director Joan Pisani, Recreation Coordinator Taffy Lowery, Public attending: Emma Wyckoff, Hemanth Ravi, Peter Apel, Kathleen King, also present Staff Liaison Cary Bloomquist III. lf�eport on Postin� of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on October 4, 2002 N. Approval of IVlinutes of I�eetinE: Motion by Commissioner Greg Gates, Seconded by Commissioner Logan Deimler, to approve July 1, 2002 Action minutes. Vote taken, action minutes approved 5-1-0 (Commissioner Sandra Dodge abstained). V. Admioistration 1) Public Works Director John Cherbone gave a brief update: o Brookglen Park Completed for Basketball usage. o Azule Park Project on schedule. o All outstanding issues at Congress Springs Park resolved 2) Recreation Director Joan Pisani gave a brief update: o North Campus repairs underway o North Campus Open House on September 10, 2002 3) Recreation Coordinator Taffy Lowery gave update regarding skate park: 1. 364 Participants (112 from Sazatoga) 2. 3 pieces of equipment have been stolen and remain unrecovered. 3. Equipment is heavy and difficult to move. Needs a permanent setup location. 4. Commissioner Sandra Dodge voiced concerns about enforcement of rules (helmets, pads, etc.). Supports a permanent location. 5. Chair Elaine Clabeaux supports exploring the North Campus or Christa McAuliff School as a permanent location and wants this to be placed on the Agenda for next months meeting. 6. Commissioner Nick Seroff asked the question if complaints have been received from neighbors. Response given by recreation department was no. 7. Commissioner Sandra Dodge will follow up with recreation department regarding set up issues with skate park equipment. V�. �ral and Written �ommunicatgon m Peter Apel of the El Quito Task Force addressed the Commission regarding parking at West Hope Church. p Hemanth Ravi of A.Y.S.O. introduced himself as the new liaison to the PRC (Mark Linskey was the previous liaison). o Kathleen King, City Council Candidate, spoke to the Commission regarding Saratoga Youth. VdI. �Id �usiness m Discussion regarding meeting procedure (open ended vs. time limited): Commissioner Sandra Dodge favors basic time parameter with flexibility. Commissioner Norbert Fronczak favors time parameters with the ability to have open ended discussion. Commissioner Greg Gates stated a timekeeper is necessary. Commissioner Nick Seroff favors open ended meetings. Commissioner Logan Deimler commented on the inordinate amount of time spent on the early meeting discussion leaving little or no time for items later on the agenda. Commissioner I�1ick Seroff mac9e a�notion to suppo�t open-ended meeting forrr►at. Seconded by �ommissioaer Sandra �Dodge, vote taken, gnotion carried 6-0. o Action Item Review: a. Suppl.emental Surveying: Commissioner Sandra Dodge reported this item has been dropped. b. Website development: Commissioner Greg Gates reported his goal is to get trails issues on website and perhaps have a calendar of events on website. c. Naming of Park at Quito Pollard Road: Commissioner Logan Deimler reported research continues. d. U.P.R.R. Trail: Update report given by Chair Elaine Clabeaux. Need to hold public meetings to gauge public opinion in an unbiased manner. e. Heritage and PRC Commission Chair meeting: Chair Elaine Clabeaux briefly mentioned her telephone conversation with the Chair of the Heritage Commission. Improved relations between the Commissions appear to be on the horizon. V�][�. I+�ew �usiness 1) Recommendation from El Quito Park Task Force regarding development of El Quito Park: Task force member Emma Wyckoff presented the finding of the task force. Final recommendation from task force is to keep the park the same with limited enhancements and improved maintenance. Commissioner Sandra Dodge stated she desired a more finely tuned document. Discussion ensued among Commissioners. IVI[otion by �ommissioner l�Torbert lFronez�k, secondecl by �omgnissioner Sandra �odge, to support the �1 �uito Park rea�ovation and request approval to proceed with a design plan and specifications per the approved C�P budget for the park. '�'his peco�mendataon should be placed in the Staff Report for the September 18, 8002 �ouncil l�eeting. Vote '�'aken, motion carried 6-0. 2) Review of Azule park Fund Raising options: o By consensus of Commission, the City should send a letter to Home Depot requesting a donation of header board. IX. Commissioner and Staff l[�eports 1) Subcommittee update: o Commissioner Norbert Fronczak gave an update regarding City Fees. Subcommittee still working through the data and will provide more details at a future meeting. 2) Staff Report: o Update given by Liaison Cary Bloomquist regarding Bellgrove Park. Further questions remain. To be brought back and placed on agenda for next meeting. 3) Commissioner Reports: o Logan Deimler: New Trails to be placed at Foothill Park. o Nick Seroff: Reviewed Community Park Survey Results and manipulated data to show different rankings of various desirable amenities. o Norbert Fronczak: No report. o Greg Gates: No report. o Sandra Dodge: Old and New Business-place most items under Commissioner reports. o Elaine Clabeaux: Gave overview regarding various upcoming events, such as Creek Cleanup, Holiday Party, and election of next chair. X. VVrap-up 1�1ew Actions,(5 minutes) o Term staggering clarification o Items to agendize: 1. Skate Park Permanent Location 2. Gardiner Park issues with pathway blockage 3. Bellgrove Park 4. NTMP Adiournment Commissioner Nick Seroff made a motion to adjourn the meeting. Commissioner Norbert Fronczak seconded the motion. Vote taken and motion carried 6-0. The meeting was adjourned at 11:10 p.m. Prepared By: Cary Bloomquist, Staff Liaison ��f��s� I��TII�1G IDAT'lE: Septea�ber fl�, 2002 A��I�� 'd'IEI�: �Y2IGI1�1A�'I1�TG �E��: lPublic �6'orflcs 1�1�1AA�Eflt: PREPAI�EID �1': II�IE�77C tir� SiJBJECT: Azule �ark �onatio� �p�aons ��5,: Receive report and provide direction to staff: I 7 �]Z� I �i�� c n��•.� �U�� C�A At their regular meeting on August 13, 2002, the Azule Park Task Force deliberated on donation options for Azule Park. These donations could provide the additional funding needed for those Park amenities not presently included in the project. The Task Force set a fundraising goal of $20,000.00, which would be deposited into the Saratoga Youth Sports Fund and withdrawn as needed. The following is a list of fundraising ideas: Fundraising "Thermometer" sign at park site. Flyer Box at park site with flyers requesting funds. City fundraising letter from Mayor distributed to key local businesses and organizations. Listed below are the most significant donation items as identified by the Task Force: Item: Cost: o Qty. 15 Trees, 24" size @$275.00 each $4,125.00 o Qty. 32 Plants, 15 Gallon size @$125.00 each $4,000.00 o Qty. 8 Picnic Benches @$1,000.00 each $8,000.00 o Qty. 4 Picnic Tables @$1,500.00 each $6,000.00 At their regular meeting on Monday, September 9, the Parks and Recreation Commission unanimously supported the fund raising recommendations of the Azule Park Task Force as listed above. &'�SCAY.. �A��: M� •�'S�T� ��I�ISEQN�I�ICES OF I�10'I' FOY�IL��1G Il��'Ofi�I�EID A��'g�1�1(�): Park will be completed as approved. A�.�'ER1o1ATI�E AC�`ION(S): None. ]F�I,�,OW �JP Depending upon approved action, task force will either: v Send out letters to business from the City m Post fund raising flyers in a box at the site o Erect a fund raising "Thermometer" sign at the site AI�VERT'IISIIVG, P10'Y'IC�1VG �1HD IP�ILII� ��I�17CA�'�': None A�"Y'�C�I�IE1�1�'S: None 2 of 3 �L"9.�OL'f1��J1A1 �l.�O�� MIEETgl�1� �A�'lE: �caobea� B, 2002 ��IEPT�D� d�']EI�i[: OItIGI1�A'Y'g1�1G DEP�': Pubflic Wor�s �II7C�" I�iIA1�1A�ER: Pi2EPA�D �Y: IIDEIP�' ]E��IID: SBJ�JEC�': Safety Net Extension at Congress Springs Park It�C�1VII�IVY)ED A�'I'IOI�t(S): 1. Approve proj ect scope and amend the FY 02/03 budget �I'ORT S�JIl�I��Y: Back�round In 1994, when Hwy 85 was nearing completion, a safety net was erected at Congress Springs Park to prevent waywazd baseballs or other sports balls from finding their way onto the freeway. This netting presently extends approximately three fourths of the full distance along the soundwall, ending 215 feet from the southern tip of the pazk. When the netting was installed, tennis courts occupied the southernmost end of the park, and it was therefore unnecessary to have netting along the full length of the park. When Cong� Springs Park was redesigned in 2001, the tennis courts were removed and replaced by two Farm League baseball diamonds. Although the fields are directed away from the soundwall, it is still foreseeable that a foul hall could make its way over the wall and into freeway traffic. This potential situation will be mitigated by continuing the existing safety netting along the soundwall to the end of the park. Additionally, the existing rietting fabric should be replaced, as the existing netting is beginning to become deteriorated due to exposure. Discussion Public Works staff has generated an estimate for the design and construction of the safety net extension. Based upon this study, the proposed extension will be 215 feet in length, with height and materials equivalent to the existing netting. The replacement of the existing netting will require 33,800 square feet of material. Based upon these quantities, the estimated project cost will be $60,000.00, including final design and engineering. It is therefore recommended that Council approve the project, and amend the FY 02/03 budget to accommodate the costs associated with the project. F'I[SC�1]L, ��1��'S: The General Fund Unallocated Reserve will be decreased by $60,000 to fund the project. �OI�TSE��JEI�ICES OF 1�10Z' F��,]L��I�1cG I18��I�Ii�I�EY➢ A�'II'�OI�1(S): The project would not be approved and would not move forward at this time. AI.T'EItI�TAT'�IE A��'g01�1(S): None in addition to the above. �'�I,�,OW �JP A�B'IOI�I(S): Project will go out to formal bid for design and construction prior to the 2003 Sazatoga little League baseball season. AI�VER�'ISYN�,I�OTI�gPTG ��D ]��]Ld� ��1�17CA��': Nothing additional. AT"�'ACgil�l��'S: 1. Budget Resolution. 2 of 2 ][�S�I,�J'd'��I+11�1�. 02- �SOLgJ'g'IOI�1 OF �'�IE �I�'� ��YTl�1�� lF �'g][E ��7C�' OF' SA�s'I'�GA AllZENDING THE 2002-2003 BIJI)G�'g' �OR �PROPRIA'TY01�1 OF' $60,000 �'�R �'�IE SAFETX IV�T EX'I'E1�15g�I�1 A'I' �OI�IGRESS SPRIIVGS PARK �VHE�AS, in 1994 when Highway 85 was nearing completion, a safety net was erected at Congress Springs Park to prevent baseballs and other sports balls from going into the Highway 85 freeway comdor; and i�V�E1tEAS, the City Council desires to extend the existing safety net approximatel}� 215 feet along the Highway 85 soundwall where no safety net cunently exists for a cost of $60,000; and N�VV, �'�IEREFO�, l�� g�' �]ES�B,��D that the City of Saratoga's Fiscal Year 2002-2003 budget be adjusted for the appropriation of $60,000 for this project according to the following entries: Increase Decrease Congress Springs Park Safety Net Extension 351-039622-4010 $60,000 4` Street Bridge 351-0401-622-4010 $60,000 The above and forging resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2° day of October 2002 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Cathleen Boyer, City Clerk Nick Streit, Mayor �4' Saratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, October 7, 2002 7:30 p.m. REVISED AGENDA I. �rganization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on September 30, 2002. 3) Review September 9, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Duector Joan Pisani III. ��al Written �ommunication �10 minute goal) (This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement for possible placement on a future agenda. N. �ld �usiness (40 minutes) 1) Action Item Review (Elaine): o Recommendation for placement of permanent location of Skate Park at City of Saratoga North Campus or Christa McAuliffe School. o Recommendation regarding Gardiner Park BMX Course removal and Fence Trail Issue pertaining to Santa Clara Valley Water District o Website Development..Greg o Update on designation and naming of Park at Quito Pollard Road..Cary o Status of number of private parks within City and placement on Website...Cary o Commissioner Term Staggering update..Cary V. New �usiness (15 minutes� 1) Nomination and election of Chair and Vice Chair for Parks and Recreation Commission. 2) Discussion of Parks and Recreation Commission 2002 Christmas Party Date and time. -ti VI. �,epo�ts (35 �ninutes 3 minute limit per person pep category) 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Update on placement of Basketball Hoop at Kevin Moran Park and update on 2002 Coastal Cleanup Day. 4) Commissioner Reports VII. �'u�ap-up IVew Actions (5 aninutesl 1) New Actions 2) Items to Agendize V1II. Adiournment (15 seconds) Saratoga Parks and Recreation Commission Meeting Adult Day Care Center 19655 Allendale Avenue, Saratoga Monday, October 7, 2002 7:30 p.m. REVISED AGENDA I. Organization (5 minutes) 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda was properly posted on September 30, 2002. 3) Review September 9, 2002 Action Minutes. II. Administration (10 minutes) 1) Update by Public Works Director John Cherbone 2) Update by Recreation Director Joan Pisani III. Oral Written Communication (10 minute goal) (This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement for possible placement on a future agenda. N. Old Business (40 minutes� 1) Action Item Review (Elaine): m Recommendation for placement of permanent location of Skate Park at City of Saratoga North Campus or Christa McAuliffe School. o Recommendation regarding Gardiner Park BMX Course removal and Fence Trail Issue pertaining to Santa Clara Valley Water District o Website Development..Greg o Update on designation and naming of Park at Quito Pollard Road..Cary 0 Status of number of private parks within City and placement on Website. ..Cary o Commissioner Term Staggering update..Cary V. New �usiness (15 minutes� 1) Nomination and election of Chair and Vice Chair for Parks and Recreation Commission. 2) Discussion of Parks and Recreation Commission 2002 Christmas Party Date and time. VI. R,eports (35 minutes 3 minute limit per person per categorv) 1) Subcommittee o City Fees o Trails Subcommittee-Easement Assessment Trail Blockages 2) Task Force o El Quito o Wildwood o Azule o Brookglen 3) Staff Reports-Update on placement of Basketball Hoop at Kevin Moran Park and update on 2002 Coastal Cleanup Day. 4) Commissioner Reports VII. VVrap-up New Actions (5 minutes) 1) New Actions 2) Items to Agendize VIII. Adiournment (15 seconds)