HomeMy WebLinkAbout11-04-2002 Park and Recreation Commission AgendasSaratoga Parks and Recrea�ion Commission 1Vleeting
Adult I�ay Care Center
1�9655 Allendale Avenue, Saratoga
1Vlonday,lVovember 4, 2002
7:30 p.m.
A�EN�A
I. ��ganazation �5 ffiiYn�nt�s�
1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff.
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
.October 30, 2002.
3) Review O�tober 7, 2002 Action 1VTinutes.
II. Adraiinistpation 4]l0 �n�rxt�s�
1) Update by Public Works Director John Cherb.one
2) Update by, Recreation Director Joan Pisani
3) Introduction to revision of Parks and Trails Master Plan by: City.Planner
Ann Welsh
III. �pal Written �o�uann��ta��n �10 �gnute oafl)
(This section is for the public to speak on any item not on the agenda-3 minufe limit per person)
Take items under advisement for possible placement on a fuhue agenda.
N. �ld �ixsiness C40 �ingn�es�
1) Action Item Review (Elaine):
o Gardiner Pazk:
1. Recommendation regazding Fence Trail Issue pertaining to Santa
Clara Valley Water District.
2. Discussion regarding Gazdiner Park BN1X Course removal
Commissioner Park Review for Website update
V. 1�Tew �usiness (Y� ani�nu�es�
1) Formation of Parks and Trails 1Vlaster Plan Task Force.
2) December meeting Holiday Party sign-up
a
0
VI. IR,eports �35 minutes 3 yrnn�nut� ln�nit g��a� �ersoan pe� categm�Y�
1) Subcommittee
o City Fees
2) Task Force
o El Quito
o Wildwood
o Brookglen
(For these three parks, RFPs have been sent out, due back 11/15/02. Target date to
Hire consultant December 2002.)
o Azule:
o Progress Report
o Fundraising Update
3) Staff Reports-Update on placement of Basketbail Hoop at Kevi�i;lYioran Park
4) Commissioner. Reports
VII. D�ra�-ua I�ieva� Actions (5 ffii�na��es)
1) New Actions
2) Items to Agendize
VIII. �diou�nment (15 seco�idsl
5�a��toga lP�r9�s ��dl ��cn���no� �o��ssnm� I�![ee�a�g
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9:�� �auan.
Actnm�n I�h[nmwges
��Il� g� ��de�
The meeting was called to orde� at 7.31 p.m.
IESo� �mYIl
Commissioners �Present: Elaine Clabeaux, _Logan Deirriler, Sandra Dodge,
Angela Frazier, �Norbert Fronczak, Greg Gates, Nick 3.eroff
Commissioners Absent: None
Others Present: Council Liaison Evan Baker, Public Works,Director.:John
Cherbone, Recreation Director Joan Pisani, Public attending:-� Jeffrey Pugh� r-..
with A.Y.S.Q.; Staffl:iaison Cary Bloomquist
III. �8e�ort on Pos4in� o� �he A�����: Pursuant to Govemment Code 54954.2
the agenda was properly posted on September 30, 2002
N. �¢��rovaY ofl�inutes off N�Tee�aan�: Motion by Commissioner Logan Deimler,
Seconded by Commissioner Angela Frazier, to approve September 9, 20U2
Action minutes with corrections. Vote taken, action minutes approved 5-2-0
(Commissioners Sandra Dodge and Greg Gates abstained).
V. �d�inis�ra�o�
1) Public Works Director John Cherbone gave a brief update:
o Azule Pazk Project on schedule, on budget and n ning smooth.
Dedication completion target date of December 2002
2) Recreation Director Joan Pisani gave a brief update:
o Camps evaluations presently being processed, and results, so far, are
very positive.
o All senior trips sold out
o Art in the Park went well (over 780 participants).
Fellowship Hall, North Campus, Bids underway. Goal is December.
Possible January paint day.
VI. �a-al anc➢ �ritten �opn�nu�flc��no�.
o Jeffrey Pugh of A.Y.S.O. introduced himself as an additional liaison to
the PRC. Expressed appreciation for Congress Springs Park.
�fII. �1� �usiness
o Recommendation for placement of permanent location of Skate Park at
Citv of Sarato�a North Campus or Christa McAuliffe School. Task
force feedback indicates not ready to make a decision regarding a
permanent location. Siace school has started, no kids have attended
the skate pazk. Discovered Christa IVicAuliffe School is not an option.
Recreation Director Joan Pisani to call Ron Powers of Ball Hitch
Ramps regarding poor condition of equipment and to clarify
guarantees on product. Commissioner Nick Seroff to research location
oprions. Skate Park will continue to operate for next 4 weeks on
Fridays in front of City Hall. After this 4-week period, Skate Park will
be closed.
o Recommendation regarding Gazdiner Park BMX Course removal and
Fence Trail Issue pertainin� to Santa Clara Valley Water District.
Fence issue: C.ouncil Liaison Evan Baker suggested having this issue
further researched and to have it brought to Council in the. form of a
staffreport. Lia�ility issues a major concern. Gardiner Pazk BMX
Course: removal .was.completed by the City due to. an inj.ury sustained
by a user:of the course. �Removal was done under-the.d�ireetion of the:
City. Attoriiey. Council Liaison Evan Baker suggested• thi.s be
forwazded to City Council in the form of a staff report..; �.Council
Member �Evan Baker will request item be placed,on �quncil �genda.
Council�Liaison Evan Baker also indicated that i�e� and �John Cherbone.,
will research this issue with City Attomey and pzovide. fe�edbacl� to
staff Liaison Cary Bloomquist for input at next meeting:
o Website development update by Commissioner Gre� Gates.
Commissioner Greg Gates indicated he had spoken with eathteen
Boyer, City Clerk, regarding available data�for FRC. Informatiom
dates back 17 years; and is. available for review. Commissioner Gates
is also worlang with Sam Tarani, Information Services Supervisor, in
an effort to further develop website. City needs to install a T1 line to
have adequate storage space for this information. Website
development will be a continuing effort and reviewed at Commission
level every other month.
o Update on designation and naming of proposed Park at Ouito
Pollard Road. Council Liaison Evan Baker suggests this issue not be
explored at Commission level at the present time. This land may be
better utilized for other non-park uses. This issue will be placed on a
future Council Agenda in reference to the C.I.P. process.
o Status of number of private parks within Citv a placement on Website.
Bellgrove is not a private park; it is a public park open and available
for usage by all Saratoga residents and is under our auspices. It was
formed in an agreement with the City prior to pernutting high-density
development at this site. The developer dedicated and designated to
the City of Saratoga this open public space as a condition of
development. A lighting and landscape tax assessment district was
formed to collect revenue for maintenance. Bellgrove is available for
usage by all Saratoga residents; however, only the residents in this 94
home development are paying for the maintenance via an assessment
on their property taxes. Commissioner Greg Gates will be assigned
this pazk. Placement on Website at a future date is requested by
Commission. Commissioner Sandra Dodge requested information on
facilities available to Saratoga residents other than Public Parks.
Commissioners Greg Gates and Nick Semffrequested research be
performed on any confusing parcels of land within the City.
Recreation Director Joan Pisani indicated her assistance ia locating
information on private facilities within the City. She will pmvide
assistance to Staff Liaison Cary Bloomquist.
Commissioner 'Term Sta��erin� Update: In#'ormation pmvided by
Staff Liaison Cary Bloomquist. Commissioners Sandra Dodge and
Logan Deimler received shortened second terins as a result of the
Staggering process. Question asked and request made by Council
Liaison Evan Baker to find out who �aade the decision to shorten the
Commission terms.
�II. 1�1e� �asiness
o Nomination and election of Chair and Vice Chair for Parks and IZecreation
Commission: Commissioner Logan Dei�iler nominated Commissioner
Sandra Dodge to serve as Chair of the Pazks and Recreation Commission..
Seconded by Commissioner Greg Gates, vote taken,�nomination cazried
7-0. Commissioner Sandra Dodge nominated CommissionerNxck Seroff
to serve as Vice Chair.of the Parks and Recreation Cqmmission:
Seconded by Commissioner Logan Deimler, vote taker�, nomuiation
cazried 7-0. Next meeting ancl agenda will be shared by current. Chair
Elaine Clabeaux and future Chair Sandra Dodge. Of�icial transitiori will
occur at the regular PRC A/leeting in January 2003.
o Discussion of Pazks and Recreation Commission 2002 Chrisfmas Partv
date and time: Chair Elaine Clabeaux announced parEy will be Monday,
December 9, 2002. Outgoing, present, and new Council Members, along
with City Staff, are invited. Elaine requested heavy hors 'd' oeuvres be
brought, along with ample wine. Limited space, so only Council,
Commissioners and City Staff aze able to attend. Sign-up sheet to be
forwarded at next regular ffieeting in November.
�X. �ornmissioner anc➢ ��affff 88et���Qs
1) Subcommittee update:
City Fees: No report this �eeting. Meeting to be set for this week.
Trails Subcommittee-Easement Assessment Trail Blockages:
Commissioner Logan DeiYnler deferred to written report distributed
previously. Opened floor for questions. None asked. Staff Liaison Cary
Bloomquist interjected direcdon from 1Vlayor to revisit 1Vlaster Plan.
Liaison Bloomquist indicated a staffreport will be given at next regular
Council Meeting. Commissioner Nick Seroff indicated the Trails portion
of the NTaster Plan has been worked on by the Trails Subcommittee for
past 12 months. Issue of updating Master Plan is politically sensitive, and
Council Liaison Evan Baker indicated to be very cautious when
investigating intrusions onto public easements because of various issues of
property owners. Commissioner Gates recommended the forma�ion of a
task force for Nlaster Plan review. This issue of Revision of 1Vlaster Plan
to be placed on November PRC Agenda.
2) Task Force update:
o For El Quito, Wildwood and Brookglen Parks: One consultant will be
retained for all three parks. No task force meetings will be held until
consultant is brought on board.
o Azule Park: Commissioner Greg Gates gave update. One tennis court
was eliminated due to budgetary constraints. Fundraising efforts aze being
explored, and Conunissioner Gates is working with resident Jim Schindler
for local business fund raising efforts.
3) Staff Report:
o LTpdate given by Liaison Cary Bloomquist regarding placement af
Basketball •Hoop at Kevin Moran Pazk, indicating the unit has been
ordered. Liaison Bloomquist indicated Creek Cleanup event was
successful, with many participants.
4) Commissioner I�eports:
o Norbert Fronczak=New email address will be distributed.
o Angela Frazier-None
Greg Gates-Reported City of Campbell has appro�ed Master Plan for the
Los Gatos Creek Park, which includes a dog park:
o Logan Deunler: None
o Nick Seroff: Action Item listing concerns.
o Sandra.Dodge: None.
o Elaine Clabeaux: Gave overview regarding various upcoming events,
such as Creek Cleanup, Holiday Party, and election of�next.ehair.
Wra�-�ap I�1ev� A��ons (5 �an�e§1
o Term staggering clarification
o Items to agendize:
1. Skate Park Permanent Location
2. Gardiner Park issues with fence blocking
3. Gardiner Park BNTX Course removal
4. Holiday Party signup
5. Creation of Task Force for Parks and Trails Master Plan.
6. El Quito Pazk.
7. Webmaster update to be done every two months
Ac��ouu�n�aea�
Commissioner Norbert Fronczak made a motion to adjourn the meeting.
Commissioner Angela Frazier seconded the motion. Vote taken and motion
cazried 7-0. The meeting was adjourned at 10:15 p.m.
Prepazed By:
Cary Bloomquist, Staff Liaison
Recommendation to the Farks and Recreation Comrriission from the
El Quito Park 'Tasflc �orce regarding
the developrnent of El Quito Park
The EI Quito Park �'ask Force, comprised of city, park commission, user-groups, and
neighborhood memb,ers, has conducted meetings 8�. surveys. As a:result of this work, the
Task Force submits recommendations for El Quito Park renovation and requests
a�nroval to proceed.with a design plan and specification per the •approved ClP bud�et for El
uito Park.
➢tecommen�ateons:
.Upgrade the park for safety, maintenance, general upkeep, a�d'k�d�friendl��issues. Recover
the par course, wlvch had�been removed due to disrepair and.safety issue�s� Recover the
walking path and extend �it around the park perimeter. Implement a corr�rehensive parking
&.t�affic solution for fhe�El Quito park azea. Solution first steps to 1) an agreement
with Westhope church for user-group pazking, and 2) an NTIVIP, to.be initiated at�the
recommendation of this Task Force, to focus on Bucknall, Paseo Presada, Cox, Saratoga
1 Ave./Westhope church/Saratoga Parkside traffic.� A full-scale re=design. of.the park is not
recommended. Reclassification of the park is recommended, but onlyif Congress Springs's
designation can �not be changed to "Sports Complex", i.e.; a different from El
Quito Park's desigiation. El Quito is considered a park with.a �neigiiborhood-like
atmosphere, open �to� the community, but not for competitive. sports. play.
The Task Force also expects to discuss pazk regulations, and make additional
recommendations. We will also review the practicality of modifying the restrooms to make
them more kid-friendly, and we will study the possibility of adding security lights to improve
safety.
These recommendations are consistent with the feedback received from two surveys
conducted via the Parks Rec Commission to 11,820 Sazatoga homes, and via the
neighborhood representatives to approx. 900 homes in the El Quito �c immediate surrounding
areas. The survey results are available in the hard copy package, and the Task Force
welcomes the opportunity to present the data to the Pazks and Recreation Commission. The
recommendations are also consistent with the approved CIP budget �for El Quito Park (see
attached cost estimates in the table below).
To date, the City has already implemented the following Task Force recommendations: dog
waste pickup centers, new drinking fountains, signage, recycling cans, additional garbage
cans, clean out of the main lawn drain, minor lawn seeding 8c temporary irrigation
interventions. The city has also initiated discussions/preliminary agreements with Westhope
church for user group parking.
J-
El Quito Park
Upgrade
Recommendations
$est. Bud ets:
CIP
1 Grass upgrade $100,000.00
plus some plants
.trees
2 Imgation $75,000.00
upgrade(tur fl
mainline
3 Par Course $24,800.00 8
4 Walking $40,000.00
Path(as halt
5 Informal $25,000.00
volleyba118c
softball area
u ade
6. Tables, benches, $9,000.00 (5)
BBQs, �Drinking $4,500.00 (3)
�ountains $2,000.00 1
7 �Gate/Fence $15,000.00
u �ade
8 Horseshoe/Garden $3,000.00
u grade
9 Play equipment $125,000.40
mandated safety
upgrade plus
fencing
TBD:
10 Kid friendly $2,500.00
restroom
modification
11 Securi Li ts $13,000.00
Total est. upgrade
dollars
Total Budget: $375,000.00
($250,000.00
General Imp./
$125,000.00
est.
Playground
U ade
Ia'IEE�7[P1G �DA�'�: �ctobe� fl6,.B00�
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�1�PAE�IID
A�IEI�.DA ��']EIyiI:
�g1["�" I�[.�I��cG1ER:
IIDIElP7C
SBJB,DEC�': �ptions ffou� revision �ff ]��rfl�.s �a� �r�a➢s �f[�st�� IPll��
IEtECO�Ili�1�DEI) �C�d�1�T(S�:
Receive report and provide direction to staff.
�POI(�T S�J�Yt�:
During the summer of 1990, the City of Saratoga commissioned a study fQr the prepazation of a�
Parks and Trails NTaster Plan which would define a framework for all related planning and
development of.parks and trails for the upcoming decade. The Master.�Plan was completed by
November of 1991 and has been in use since this date.
During the past 2 years at their regular meetings, the Parks and Recreation Commission has
discussed the revision of the present Parks and Trails IVlaster Plan. Realizing the scope and
complexity of this undertaking, the Commission directed the Trails Subcommittee to explore the
various trails issues connected with the Master Plan in an effort to identify those properties not in
compliance with trail easement requirements and to determane the various encroachments onto
the trail easements. (A report was recently completed by a summer intern with this information
and is contained in attachment A.)
�Recently, staff was directed by Council to explore options for updating the Master Plan and to
report these options at their regulaz meeting on October 16, 2002. The Pazks and Recreation
Commission, at their regular meeting on 1VTonday, October 7, voiced support for the revision of
the Master Plan. The Commission did not know the level of 1Vlaster Plan revision the Council is
requesting or if an outside consultant needs to be hired.
The Parks and Recreation Commission, per discussions at their October 7, 2002 meeting, would
like to do the following:
o Form a task force to review the existing Parks and Trails NTaster Plan to determine what
level of revision is required and if an outside consultant needs to be hired to revise the
existing Master Plan.
o As part of the above process, the IVlaster Plan Task Force will continue gathering data and
analyzing the existing Master Plan by comparing it to neighboring Cities' Master Plans.
Once the analysis is complete, the Task Force will forwazd their recommendation back to
the Parks and.Recreation:Commission, which will then forwazd tiieir recommendations to
the Council for consideration.
Staff is requesting Council consider the above course. of..action by the Parks. and Recreation
Commission and provide direction on how to proceed:
]E'IS��II., �li�A��'S:
None at the present time:
�OIVSEQiJ�I+1cCES OF I��T' ]FOILIL�VN�1� 1[tlE��'Dfi��I�DE�D A.�'IC��1�(5):
Existing Nlaster Plan will continue to be utilized.
�'d'IE�tNA�'I� .���]][�1�(S):
Council to direct Staff to update the IVlaster Plan independently.
]FOLIL�V� �JP A��'d�I�(S):
None at the present time.
��It'�'ISIIV�, l�T�'g'�CI[1�1� �1IID IPN�]L�� ��l�I7l'A��':
None.
A'I"1['���E1�1'�'3:
Attachment A— Report on Trail Easement Status
C ovm��•S'�-
Oc�ober 23, 2002 6 Z�
Subject: �c4ending Gardner Par�
Dear Flick Strei4, Evan �aker, �nd John Ch�r�on�,
Attached is a petition signed by the r��ighboring community to �Idcat cr�k
between Springhill Court and Gardner P�rk in Saratoga. We ar� requesting that
the fences, which were installed by the Santa Clara Valley Water Distric� in
August, be removed. This petition m�y be of use to you during your meeting
tomorrow moming. I have also given copy of the petition to Greg Zlotnick.
Respectfulfy yours,
t'
Patty �►Ilen
1'0: Santa Clara Valley Water �is4rict October 3, 2002
Ray Bramer, Field Operations Administra4or.
Gary Nagaoka, Field Operations l9nif 6�anag�r
Jenny nllicko, Assistant Operating Officer
cc: Cary �loomquist, Ci�y of Sarafibga, P�rks Rec Administrati�� �►nalys4
Saratoga IVews
The 4rail along the �Idcat Creek between Gardn�r Parbc �nd Springhill Court has
been open fior at least 20 years allowing all �ges 4o walk, run, and bicycle along 4he
creek. 'There have not been any trespassing signs posted 4o prevent people firom
using the trail.
Chain link fences were installed in August, cuf4ing ofif aocess �0 4his peaceful cr�ek
4rail that oonnects the Aspesi Drive neighborin�d 4o Gardner Park. �here was no
notification to the surrounding neighborhoods that fencing off this highly used firail was
being discussed.
Acxording to 4he Santa Clara Valley lMater Dist�ict (SC�lilD), one neighbor vehom
backs up to the creek trail complained about p�ople trespassing on the trail. The
SCVWD also spoke of a small fire in the cre�k and dog droppings on the trailo
This pasfi year fihe City of Saratoga ins4alfed a dispenser of bags, at the park, fior
people to pick up after their dogs. This ha�s helped reduce the nurnber of droppings on
the trail.
fVow tha4 our access is denied, not only can w� no4 enjoy the peaceful, beauty of
nature; we are forced 4o take our children along the street 4o the park. This exposes
our children whether walking, riding bikes, or riding in strollers to the dangers of
streets without sidewalks, spec�cally, Myren Drive. On 11Ayren Drive 4here are
dangerous tums where the visibility is limited and the condition of the sides of the road
forces the pedestrian to be closer to 4he car� path.
lNe, 4he undersigned, are petitioning 4o remove 4he fences along 4he creek, one a4 4he
rear of Gardner Park and the other at 4he end og Springhill Courf.
We support that 4he trail should be open only during dayligh4 hours.
Petitioners: Please sign below ff you support the above request. Also, if you would like to volunteer for
trash pick up (1 day per year), ptease chec6c the appropnate column. �c�.�k �'Z.��;��r.',
Name:
G�G Liu�,�
Stree4:.
`�i O
Phone or E-mail:
(op4ional)
r�loCc (c'C��
Pa��l�e.��?���� I
rj"(c f J
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Trash Pickup?
t i e5
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���A'T��IV �L�S �R�AI�TIZA'�'��I�TS PA1�S
FAC��,�'�'�ES
I,��ATE� N�E�
VVIT'�IIIV 'TI�lE �I�'Y �F SA�'T��A
Brookside Club of Saratoga
19127 Cox Avenue 253-0231
Garrod Farms
226001VIount Eden Road 867-9527
Sanborn Park Hostel
15808 Sanborn Road 741-0166
Saratoga Country Club
21990 Prospect Road 253-0340
Saratoga Springs Resort
22801 Big Basin Way 867-3016
Saratoga Swimming Club
20017 Bella Vista Avenue 867-0760
Saratoga Tennis Club
20571 Komina Avenue 867-2028
Saratoga Woods Community Association
12341 Saratoga Creek Drive 725-9540
Villa 1Vlontalvo
154001VIontalvo Road 961-5800
Saratoga Parks and Recreatior� Commission Meeting
Adult Day Care Center
19655 Allendale Avenue, Saratoga
Monday, November 4, 2002
7:30 p.m.
I�
�rganization (5 minutes)
1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
October 30, 2002.
3) Review October 7, 2002 Action Minutes.
II. Administration (10 minutes)
1) Update by Public Works Director John Cherbone
2) Update by Recreation Director Joan Pisani
3) Introduction to revision of Parks and Trails Master Plan by City Planner
Ann Welsh
lII. �ral Written Communication (10 minute goal)
(This section is for the public to speak on any item not on the agenda minute limit per person)
Take items under advisement for possible placement on a future agenda.
N. �ld �usiness (40 minutes�
1) Action Item Review (Elaine):
Gardiner Park:
1. Recommendation regarding Fence Trail Issue pertaining to Santa
Clara Valley Water District.
2. Discussion regarding Gardiner Park BMX Course removal
o Commissioner Park Review for Website update
V. New �usiness (15 minutes)
1) Formation of Parks and Trails Master Plan Task Force.
2) December meeting Holiday Party sign-up
VI. h�,enorts (35 minutes 3 minute limit per g�erson per categorv)
1) Subcommittee
o City Fees
2) Task Force
o El Quito
o Wildwood
o Brookglen
(For these three parks, RFPs have been sent out, due back 11/15/02. Target date to
Hire consultant December 2002.)
o Azule:
o Progress Report
o Fundraising Update
3) Staff Reports-Update on placement of Basketball Hoop at Kevin Moran Park
4) Commissioner Reports
VII. V�rap-up New Actions (5 minutes)
1) New Actions
2) Items to Agendize
VIII. Adiournment (15 seconds)