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Home My WebLink About04-26-2003 Park and Recreation Commission Agendasi e p .N� F�' G s7 cCOiTI�CgL JOIN'�' 1VIEE'��l�T� ��JI�T DA� CARE CEI�T'TER SA'I'U1ZDA� APRI�. 2�, 200� SPECIAY.,IVIEE'I'IIVG/JOINT SESSI�IV AD�JY,T �AY CARE CENTElt -19655 ALlL�1VI�AlL.E AVEN�J]E CA]L� 1VgEE�ING T� O1�DEl[t 9:00 A.1Vl[. R�PORT OF' ��TX �lLEflti� ON ��ST�N� �F A�]ElV�DA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on April 23, 2003) 9:00 A.M[. .Y�INT NY�E�'ING W�TY� ]PA�2I�,S ANIl� ��]EtEA�g�1V �OMMISSION 1. a. Introduction b. State of the Park Update c. Year in Review d. Upcoming Year e. Ongoing /Year-`Round Activities 9:45 A.M[. -.��IN� 1VI�ETING VVg�� S�1V�A �ILAIL� ��JN'�'Y ��R]E DISTRIC'� 2. a. Introduction b. Report on Services to the City of Saratoga 10:15 A.1VI. .T�IN'�' 1VgE��'IN� W�T� P�JIBILgC S�,]F'��' ��MIVIISSI�IV 3. a. Introduction b. General Discussion 11:00 A.1Vg. -.�OINT 1VyEET�N� V6']['T� S�A�OGA ]N'�Y� PR�TECTION �ISTRICT 4. a. Introduction b. General Discussion 11:30 P.1VI. ��YNT 1VIEE�YNG WITIH S�NTA CLAY2A �OiTN'�'� SY�E�FIF'S DEPARTMENT 5. a. Introduction b. Statistical Summary c. Traffic Summary d. Community Proj ects e. Other Items of Interest f. Questions and Answers 12:00 �.1Vg. ILYJNCI-I B�tEAIK 12:30- �.1Vg. .�OINT 1VI�E�ING VVgTg3[ IPL�NN�IVG C�1VINyYSSI01lT 6. a. Introduction b. General Discussion 1:15 P.1VI. .Y�YNT' MEETING �'I'lE� �'�1V�NC� CO1VYlVIgSSYON 7. a. Introduction b. General Discussion 2:00 -]P.M[. J�IN'I' M�ETING V6'�T'� SB�DC 8. a. Introduction/Mission Statement b. Overview of 2002-2003 Projects c. SBDC Future Goals d. Conclusion General Q&A 2:30 P.1VI. �REA� 2:40 P.M[. .��1lT'I' 1VIEE'TIN� V��'I�[ SE1S�� 9. a. Introduction b. General Discussion 3:10 g.��RA�t�' COMMISSYOIV 10. Santa Clara County library System o Overview o Budget o Finding formula o Measure A/JPA Formation o Friends of the Saratoga Libraries o Mission o Revenue Sources o Accomplishments 3:45 P.1VI. A➢).��iJ1tN PRC and City Council Joint Meeting Saturday, Apri126�, g:ooam Proposed Presentation: The PRC Introduction of Commissioners Staff Liaison Cary Bloomquist Public Works Director John Cherbone Recreation Director Joan Pisani Council Liaison Ann Waltonsmith State of the Park Update: Current Standing of Parks and Amenities Total number of Parks Acreage Facilities Year in Review Park Renovations: Congress Springs Azule Park Foothill Park Kevin Moran Park New Activities/Achievements: Skate Park City Use Fees Schedule Citizen Survey U cn omin Year Brookglen, El Quito, Gardiner, Wildwood Renovations -Public Meetings, Budget Adherence Website with Access to Park Info/Meeting Notes Master Plan Revision Ongoin�/Year-`Round Activities Creek Clean Up Trails Sub Committee Commissioner Park Adoption f_ fhe ctty Of v cslifornf�� ncorporatec7 Oetober 22 1956 Parks and Recreation Commission and Saratoga City Council Joint Meeting Apri126, 2003 PRC and City Council Joint 1�[eeting Saturday, Apri126 9:ooam Good morning, everyone! The Parks and Recreation Commission.s greatest asset is its Commissioners. I am proud to re-introduce our commissioners to you: Sandra Dodge, Chair Nick Seroff, Vice Chair Elaine Claibeatix Logan Deimler Angela Frazier Norb Fronzack Gregory Gates We have been held together with the tireless efforts of our staff liaison, Cary Bloomquist. The hours he has spent coordinating our efforts as a Commission should earn him a purple heart. Our Public Works Director John Cherbone has fought many battles for us and with us, and has always been available to keep us �osted on the status of our parks when it comes to maintenance, equipment installations, and most importantly, playground safety. Joan Pisani has been the bearer of great news when it comes to running the numbers for recreation ac�ivities; she has really built up a grea t series of programs with her staff and we count on her support as an integral part of our Commission. We were honored last year with Evan Baker as our City Council liaison, and we look forward to a great upcoming year together with Ann Waltonsmith. As you l�ow, the City of Saratoga� is the proud owner of almost 6o acres of prime real estate in the form of i3 �ublic parks. From Azule to Wildwood, our Commission is one with a nussion: The Parks and Recreation Commission of the City of Saratoga is �dedicated toward the planning, acquisition, development, and maintenance of parks, trails, and other recreational areas and facilities promoting a better living environment and assurin� that Saratoga continues embracin� its most valued natural and historic resources so that citizens may en�oy neighborhood and community opportunities now and in the future. In the ,past vear, we have met several aspecfs of this mission with great success. Park Renovations include: ��n�°�� n°nrm� ]��n°I� a premier class soccer and little league field AzauIl� I��n°Il� 3o years of walnut trees and rats give way to moms and babies, dads and baseball gloves, exercise fanatics using the parcourse and a neighborhood of happy Saratogans; IE��gllnnllIl I��n°l� a footpath that meets with a gate was a much-needed improvement to this small corner �hat allows schoolchildren better access to Foothill school; I[��nnn I�ii�n°�n ]��Il� nice new basketball hoop r_ New Amenities to the City repetoir include: l��n°�i�Il� �Il�� I��n°Il� we are currently seeldng a permanent location; �n��nn �unn°��y we have a written record of what our citizens would like to see in the way of park improvements and additions; A�Y��/][.n�ll� I[.�� IF�� Iln�¢�unIl� g year contracts are now in place �n� �J§� IF�� Itn��lunIl� we ho�e to see implemented along with pohcy and procedure recommendations. Acquisitions: The Council has determined that the area of land located at Quito and Pollard Roads(I�Y� IY�n� ]��n°]�) will remain undeveloped in order to be leveraged at some future time for the benefit of creating a new or expanding Saratoga's long list of park facilities. review; -Subcommittee now supported by four volunteer citizen advisors; -City Staff assigned to support update of Trails Niaster Plan. Trails Master Plan: This ongoing project has realized the following accomplishments in the past year: Student intern �erformed preliminary trail easement review; -Teri Baron retained as consultant to perform detailed trail easement Up next for the coming_,vear: Park rennovations will include: ]��I��Il��n($iooK) this task force is just getting started; IEIl �uuu�� 1��11� ($25oK) task force has met over the past year and is malang a recommendation to the PRC at our May 5`'' meeting; ��.II°a�lnn�n��° If��t°1!� ($ia5K) the task force is in full swing and addressing issues between residents, the City, and the Water District. A final recommendation is in the works for addressing the creekside trail issue, and the B1VIX area is agendized for the next meeting; �JnIlQII��l ($i25K) a�resentation is ready for the PRC in May which will include a new cool shde and some great climbing structures, wrth emphasis on communication to the community and local commercial benefits of a creekside park. All task forces report directly to the PRC in both oral and written formats to ensure future references and paper trails to help understand the decision-malang processes involved. Public Communication: Website with Access to Park Info/Meeting Notes is a goal within the next year. We'd also like to see the RecTrak computer system utilized for online reservation of park amenities within the nexf year. Master Plan Revision: A task force has just been formed to work with Ann Welch in revising the i990 Master Plan. Commissioner Retreat: On June �th, the Commission plans to meet to establish procedures for conducting task force meetings, �ublic meetings, and how to more effectivel run a PRC meeting within the parameters set out by the Brown Act. We �ope to spend a frurtful day together at one of our favorite Saratoga Parks, Hakone Gardens. 1 r ti. Ongoin�, f Year-`Round Activities cC��I� �Il��n �J�n Every 1VIay Wildcat Creek gets a much-needed litter pick-up hosted by the PRC. Last year netted over 300 pounds of debris cleared out behind the Community Center through to the back of Sacred Heart Church grounds. '�'n°�nll� �un1� ��n�nn�� Working to ensure safe and unobstructed trail access for Saratogans on foot, bike, or horse. The Trails Subcommittee is also worlang with hillside landowners on possible new trails that would significantly im�rove trail system: -New trail being added between Chaquita Way and Parker Ranch across House �roperties. Easements obtained for both ends of trail; still lacldng middle portion (in works); -Upper reaches of Parker Ranch Trail to be re-routed for better access. ��n�nnn��n��n�n° l��n°I!� Aail��n��n Each Commissioner has a Park to call fheir own and are our resident experts. Please refer to the list provided to find which Commissioner is assigned to which park. Conclusion Although it has been a tou�h year, it has been a produc�ive year with many positive opportunities coming down the chute. This Commission has been able to en�oy great public relations wrth its citizens with so many park renovations and trail connecttons funded by the City, and we hope to keep the ball rolling with your continued support. Thank you! �a�°�.t�ga ��ks �.nd 11��r�at��n �C�r��ssi�n �C�r��ssi�ne� ,�ssi��nts 04/26/2003 Sub-Co�nmittee List Maximum of 3 commissioners is allowed on each. Responsibilities include reporting back to the commission on the activities and any recommendations of the group. No official actions taken at these meetings. Activa Active Active Active Active Starting Inactive Active Pending Pending Active Starting Monthly Monthly Monthly Bi-Annual Monthly As needed As needed Varies Monthly Monthly One commissioner per park. Responsibilities are to visit their park on a regular basis and report back to the commission any items such as required maintenance, user feedback, suggested improvements etc. that they feal are of interest to the commission or are beneficial to their park. 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