HomeMy WebLinkAbout07-07-2003 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting
Administrative Conference Room, City of Saratoga
13777 Fruitvale Avenue, Saratoga, CA
1Vlonday, July 7, 2003
7:30 p.m.
AGENDA
I. �rganization
1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff
2) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
July 3, 2003
3) Review June 2, 2003 Action Minutes
II. Administration
1) Update by Council Liaison Ann Waltonsmith
2) Update by Public Works Director John Cherbone
3) Update by Recreation Director Joan Pisani
III. Oral Written Communication
(This section is for the public to speak on any item not on the agenda minute limit per person)
Take items under advisement for possible placement on a future agenda.
N. l�ction gtems
1) Azule Park Knollwood Court Entrance
V. Old Business
1) Overview of Site Visits Re: Brookglen, El Quito and Wildwood Park
Improvement Projects.
2) June 7, 2003 PRC Retreat Overview
VI. 1Vew Business
1) CIP proposals for 2004
VII. �,eports
1. Sub Committees
a. Trails
2. Task Forces
a. Gardiner Park
b. Other
c. Pazks and Trails Master Plan Review
3. Commissioner Reports
VIII. Wrap-up
1) New Actions/ Items to place on future agenda:
IX. Adiournment
(To The Bank following the meeting)
Sa�atoga Parks and Itecreataon �ommission 1!'�eeting
Administrative Conference Itoom
�ity of Saratoga
13777 �'ruitvale Avenue, Saratoga
1Vlonday, .Tune 2, 2003
7:30 p.m.
Action I�1[inutes
�alfl to Order
The meeting was called to order at 7:37 p.m.
ito➢1 �all
Commissioners Present: Elaine Clabeaux, Sandra Dodge, Logan Deimler,
Angela Frazier, Norbert Fronczak, Greg Gates, Nick Seroff
Commissioners Absent: None
Others Present: Council Liaison Ann Waltonsmith, Public Works Director
John Cherbone, Recreation Director Joan Pisani. Public present: Mark
Linsky Bob Hopkins of A.Y.S.O., Staff Liaison Cary Bloomquist
III. lte�ort on �ostin� of the Agenda: Pursuant to Government Code 54954.2
the agenda was properly posted on May 23, 2003
N. Approval of Minutes of IVleetin�: Motion by Commissioner Logan Deimler,
Seconded by Commissioner Angela Frazier, to approve May 5, 2003 Action
Minutes. Vote taken, action minutes approved 6-0 (Commissioner Nick
Seroff arrived after this vote)
V. Administration:
1) City Council Liaison Ann Waltonsmith reported Saratoga Library Grand
Opening is scheduled for June 21, 2003. Invited Commission and Staff to
attend.
2) Public Works Director John Cherbone gave no report.
3) Recreation Director Joan Pisani reported music festival a success, with 7
bands and over 500 participants. Men's softball league now active at
Saratoga High School.
VI. �ral and Written Communication.
None.
V��. Action Items
l. A.Y.S.O. VIP Program —Overview by Mark Linsky regarding the Very
Important Player Program which is offered to challenged youth at no charge.
No requirement to be a Saratoga resident. Bob Hopkins, the VIP Program
Director, gave a brief overview. Sunday will be the available day for play,
with tentative usage hours from 12:00 noon 2:00 p.m. Program will run
from Labor Day Thanksgiving. Motion by Commissioner Logan Deimler to
approve the VIP program usage of Congress Spring Park as indicated above.
Motion seconded by Commissioner Angela Frazier, vote taken, motion carried
6-0 (Commissioner Nick Seroff not yet present for the vote).
VI][Y. �ld �usiness
1. Overview of May 21, 2003 Council Meeting Re: Brookglen, El Quito and
Wildwood Park Improvement Projects. Council was comfortable with the El
Quito Park Project, but wanted more information regarding the Wildwood and
Brookglen Park Projects selection of Play Equipment. In particular, Council
was concerned about the Net Play equipment in terms of safety and durability.
These project will be separated out from the El Quito project and brought
forward for further Council review at a future date.
2. June 7, 2003 PRC Retreat update Comments: Chair Sandra Dodge gave a
brief update on the time and location of the retreat, which is 9:00 a.m. 5:00
p.m. at Hakone Gardens. Due to posting logistical challenges, the meeting
will be divided into two meetings, a special session from 9:00 a.m. 11:30
a.m. followed by our regular meeting from 11:35 a.m. 5:00 p.m. Drinks,
snacks and lunch will be provided.
l[7�. New Business
1) Azule Park Knollwood Court Entrance Closure-Preliminary data review.
Commissioners Norbert Fronczak and Angela Frazier were assigned to
poll are residents regarding he entrance. Preliminary feedback indicates
strong support for keeping the existing entrance via Knollwood Court
open. Commissioner Nick Seroff volunteered to do an email survey of the
residents who responded to previous surveys and poll them on their
preferences. This issue is scheduled to go back to Council sometime June
2003.
2) Commissioner Recognition Dinner. Thursday, September 25, 2003 from
6:00 to 9:00 the annual Commissioner Recognition Dinner will be held.
X. Y� eports
1. Sub Committees:
a) Trails: Commissioner Deimler, Chair of the Trails Sub
Committee, gave a brief update on the current status of our trails
and trail repair projects.
b) Task Forces: Brief overview of each task force given by
appropriate Commissioner.
c) Commissioner Reports:
Norbert Fronczak: None
o Logan Deimler: Foothill Park improvements completed.
Greg Gates: UPRR Trail, PG E Underground Structure
by Dagmar. Schedule site visit.
o Nick Seroff: None.
o Angela Frazier: None.
m Elaine Clabeaux: Slurry seal low spots on pathways at
Azule Park
0 Sandra Dodge: Library Grand Opening June 21, 2003.
XI. Wr�ap-up IVew Actions (5 minutes)
Closure of Knollwood Court entrance at Azule Park
XII. Adiournment
Commissioner Angela Frazier made a motion to adjourn the meeting.
Commissioner Norbert Fronczak seconded the motion. Vote taken and
motion carried 7-0. The meeting was adjourned at 9:45 p.m.
Prepared By:
Cary Bloomquist, Staff Liaison
;I.'.I' ".1�
To: Sa.ratoga Parks �c Recreation Commission
From: Taffy Lowery, Recreation Coordinator
Date: July 1, 2003
Re: Skate Park Update
At this point in time we have been unsuccessful in finding a permanent location for the
skate park and have exhausted our City resources. Currently our only option is West
Valley College where we are trying to lease/rent a portion of a parking lot. There is not
adequate space in the Saratoga area. Please find the following locations that have been
considered.
City owned property without restroom facilities:
-Azule Park
-Beauchamps Park
-Brookglen Park
-Foothill Park
-Gardiner Park
-Kevin Moran Park
-Ravenswood Park
City owned property with restroom facilities:
-El Quito Park
-Wildwood Park
-Congress Springs
-North Campus
-Civic Center
City owned property that is undeveloped:
-Corner of Pollard and Quito
-Either side of Kevin Moran Park
��E�,����
1V�ETgNG I�A'�'lE: .�une 18, 2003
ORIGYNA�ING �EP�: Public Works
PREPAR�1� B�: Cary �loomquist
A��NI)�. �'d'E1Vg:
1VI[�PTA�ER:
➢�EIP�' ]E�E�:
S�JBJECT: Approval of fl)esign Plans for Playground �mprovements at �rookglen and
Wildwood Parks
]L2�COMMENDE�D ACT�OlV(S):
Approve design plans for Brookglen and Wildwood Parks.
1tEPOlt'�' S�J1V�IVI�RY:
In direct response to Federally Mandated Playground Equipment Safety Standards, the City,
through the Parks and Recreation Commission, formed task forces and held kickoff ineetings this
past July, 2002, at Brookglen and Wildwood Parks to replace existing play equipment that does
not meet federal safety standards.
At their regular meeting on December 18, 2002, Council awarded a design contract for the
Brookglen and Wildwood Park improvement projects to Design Focus of Saratoga.
The two task forces for these park projects have been meeting with staff and the Design Focus
1-2 times per month since January 2003, designing and completing play area layout changes and
choosing play equipment options for each park. Public input meetings were recently held for each
park to, gauge public opinion and receive valuable feedback regarding the proposed play
equipment options and play area layout changes. The input received from these public meetings
was incorporated into the final park designs and approved at the May 5, 2003 Parks and
Recreation Commission Meeting.
At their regular meeting on May 21, 2003, City Council directed staff to perform further research
regarding the safety and durability of the Net Play Play Equipment and other play equipment
components included in the design of each park. A site visit was scheduled for June 17, 2003
The drawings befare you this evening represent the fmal designs for each park. The Parks and
Recreation Commission, along with the task forces and the attending members of the community
members involved, fully support these designs and are very please to present them to you this
evening.
If approved, staff will go out to bid for construction of these projects in late summer. Due to
summer camp activities and high usage by the general public during the summer months, staff is
proposing to delay the actual demolition replacement of the play equipment at these parks until
the end of September 2003.
Present this evening to respond to questions regarding the park projects is Derek McKee from the
Beals Group and Rebecca Dye from Design Focus
Design Plans are available for review by City Council in the Public Works Department if you
wish to view them prior to the City Council Meeting.
]F][ S C AIL. I1VI FA C� S:
Projects will go out to bid for construction with available funding in each projects budget.
CONSEQYJ�NCES OF 1�0�' FOI.I,�dVBI+�� Y�]E��N�EIVDED A�TION(S):
Improvements to the parks will not be implemented and the City will not be in compliance with
federally mandated Playground Equipment Safety Standards.
AL'�E1tNA']C�VE A�TIOI�T(S):
None.
FOLI,OW gJP A��IOlV(S):
Staff will go out to bid for the construction of each project.
ADVEY2T'gSgNG, IV��'I��NG AIVD ]P�IL�C ��I+��'A��:
Nothing additional.
A'�'TACHIV�N�S:
Project Budgets
���f�����
NdEET�NG �A'I']E: ,�uly 2, 2003 AG�1Vl�A ��ElV�:
OItIGINA'��NG DEP�': ]Public Works ��TY I!'�1�TAGEIZ:
PREPAREYD �Y: �ary �loomquist �D]EIP� ]E�E�:
SYJB.TEC'�': Azule �ark I�nollwood �ourt ]Pedest�ian Access &'ollow-up
YZECOMIVIENI)E�D ACTI�N(S):
Accept report and provide direction to Staff regarding closure of the existing pedestrian entrance
to Azule Park via Knollwood Court.
REPOR'I' S�JIVIIVIA1tY:
Back�round:
At their March 20, 2002 regular meeting, City Council received a staff report regarding the
inclusion of a pedestrian pathway to Azule Park via Knollwood Court. The report mentioned a
survey, which was mailed out to 188 area residents. 48 surveys were returned, 26 supporting an
entrance via Knollwood Court and 22 opposing an entrance via Knollwood Court. At their
Mazch-June 2002meetings, the Parks and Recreation Commission voted in favor of placing an
entrance to Azule Park via Knollwood Court.
Council directed staff to hold a public meeting with those residents who live on Knollwood
Court to receive their feedback on the placement of an entrance to Azule Park via Knollwood
Court. The meeting was held April 2002, with residents expressing no support for the entrance.
Council requested the issue be further discussed with the Knollwood Court residents at the Parks
and Recreation Commission level and brought back to Council.
At their regular meeting on July 17, 2002, Council was presented a second staff report regarding
the Azule Park Knollwood Court entrance. The opinions of the Knollwood Court residents had
not changed, indicating no support for the entrance. The Parks and Recreation Commission and
the majority of the surrounding neighborhood continued their support for the entrance. After
hearing public testimony and reviewing the documentation in the staff report, Council directed
staff as follows:
o An entrance to Azule Park Via Knollwood Court will be constnzcted on the condition it
will be closed for a 2 month period after the parks grand opening and then reopened for a
10 month period, at the end of which it will be closed and the issue brought back to
Council for review.
Discussion•
The Azule Park Grand Opening is scheduled for Saturday, July 12, 2003.
The Parks and Recreation Commission have been discussing this issue at their meetings the past
several months. The Commission requested direction from Council on how to proceed at their
Joint Meeting with Council on April 26, 2003, and were directed to poll public opinion and hold
a public meeting regarding the entrance at their June 2003 meeting.
The Commission polled residents at the park entrance by posting a sign inviting them to contact
the City regarding the closure and by handing out literature to residents using the entrance. Staff
subsequently received over a dozen calls, all supporting keeping the entrance open. The
Commission also conducted an email survey of those public who attended past public meetings
regarding the entrance. The email survey, Suminary of the Knollwood Entrance Options
(attachment B), indicated 5 in support of keeping the entrance open and 1 in support of closing
the entrance. A second survey to area residents who received the 2002 survey was mailed out
early June 2003 (attachment A). The survey results, as of the writing of this report, indicate 40
surveys returned out of 188 mailed out. Of those 40 returned, 36 support keeping the entrance
open, 4 support closing the entrance.
The Knollwood Court entrance has since been heavily utilized by the public during the past 7
months, and the City has not received any complaints regarding its usage.
Also attached are 8 emails and 1 letter (attachment C), all in support of keeping the entrance
open. Public did not attend the June 2003 Parks and Recreation Commission Meeting, and the
Commission maintains its support in keeping the Knollwood Court entrance to Azule Pazk open.
Unless new direction is received from Council, the entrance to Azule Park via Knollwood Court
is scheduled to be closed after the Grand Opening Ceremony on Saturday, July 12, 2003, and will
remain closed as described earlier in this report.
F'I S CAIL. IlVgPAC'lC S:
None if entrance left open.
If the entrance is closed, approximately $1,000 for installation of the gate.
��NSEQ�JEl�TC]ES �F N�'I' &'OI�IL�V�'I[1VG �Z]E��IV%1�YEN�EBD A�7C��1V(S):
Entrance to Azule Park will be either left open or closed on July 12, 2003.
A]L.TERNA�'IV� AC'd'ION(S):
None.
F�LY.OV6� �J� AC��O1V(S):
None.
ADVERTISgNG, I+��'I'YCING AND ]P�J�I..�� ��IV�A��:
None.
A'T�ACIIIV�IV�S:
Attachment A— Surveys from area resident
Attachment B— Suminary of Knollwood Entrance Opinions
Attachment C— Letter and emails from area residents
r
Saratoga Parks and Recreation Commission Meeting
Administrative Conference Room, City of Saratoga
13777 Fruitvale Avenue, Saratoga, CA
Monday, July 7, 2003
7:30 p.m.
I�
I. Organization
1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff
2) Report on Posting of the Agenda:
Pursuant to Gouernment Code 54954.2 the agenda was properly posted on
July 3, 2003
3) Review June 2, 2003 Action Minutes
II. Administration
1) Update by Council Liaison Ann Waltonsmith
2) Update by Public Works Director John Cherbone
3) Update by Recreation Director Joan Pisani
III. Oral Written Communication
(This section is for the public to speak on any item not on the agenda minute limit per person)
Take items under advisement for possible placement on a future agenda.
N. Action Items
1) Azule Park Knollwood Court Entrance
V. �ld Business
1) Overview of Site Visits Re: Brookglen, El Quito and Wildwood Park
Improvement Projects.
2) June 7, 2003 PRC Retreat Overview
VI. New Business
1) CIP proposals for 2004
VII. �t,eports
1. Sub Committees
a. Trails
2. Task Forces
a. Gardiner Park
b. Other
c. Parks and Trails Master Plan Review
3. Commissioner Reports
VIII. Wrap-up
1) New Actions/ Items to place on future agenda:
IX. Adiournment
(To The Bank following the meeting)