The URL can be used to link to this page

Home My WebLink About09-02-2003 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA Tuesday, September 2, 2003 7:30 p.m. AGENI�A I. Organization 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Gouernment Code 54954.2 the agenda was properly posted on August 28, 2003 3) Review August 4, 2003 Action Minutes 4) Nomination and selection of Parks and Recreation Commission Chair II. Administration 1) Update by Council Liaison Ann Waltonsmith 2) Update by Public Works Director John Cherbone 3) Update by Recreation Director Joan Pisani IlI. Oral Written Communication (This section is for the public to speak on any item not on the agenda-3 minute limit per person) Take items under advisement for possible placement on a future agenda. N. Action Items 1) None V. Old Business 1) Update regarding Brookglen and Wildwood Park Play Equipment Replacement Projects 2) Update regarding DeAnza UPRR PG&E Easement Trail 3) Review and update of newly formed task forces: o Plam�ing Task Force (Commissoner Gates) o P.R.C. Handbook Task Force (Chair podge) o Dog Park Feasibility Task force (Commissioner Frazier) VII. gZ,eports 1. Sub Committees a. Trails 2. Task Forces a. Gardiner Park b. Other c. Parks and Trails Master Plan Review 3. Commissioner Reports VIII. Wrap-up 1) New Actions/ Items to place on future agenda: IX. Adiournment Saratoga Parks and Recreation Commission 1Vgeeting Administrative �onference itoom �ity of Saratoga 13777 &'ruitvale Avenue, Saratoga 1Vlonday, August 4, 2003 7:30 p.m. Action M[inutes I. �all to �rder The meeting was called to order at 7:31 p.m. I][. �oll �all Commissioners Present: Elaine Clabeaux, Sandra Dodge, Logan Deimler, Norbert Fronczak, Greg Gates Commissioners Absent: Angela Frazier Others Present: Council Liaison Ann Waltonsmith, Recreation Director Joan Pisani, Rebecca Dye of Design Focus. Public present: Anne Sanquini, Thomas Soukup, Encarna Panadero, Staff Liaison Cary Bloomquist III. Iteport on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on July 31, 2003 IV. Approval of Minutes of NYeeting: Motion by Commissioner Logan Deimler, Seconded by Commissioner Norbert Fronczak, to approve June 2, 2003 Action Minutes with corrections as noted on audio tape. Vote taken, action minutes approved 4-0 (Commissioner Elaine Clabeaux arrived after the vote was taken). V. Administration: 1) City Council Liaison Ann Waltonsmith reported County land (old Quarry) is still being looked at with no updates. Land for sale above Hakone Gardens is also being looked at. Hakone board may be interested in purchasing this land. DeAnza Rail Road Trail is scheduled for September 17, 2003 City Council Presentation. Ann will also be attending the Santa Clara Valley Water District Board meeting regarding the reopening of the Gardiner Park Wildcat Creek trail. Public Works Director John Cherbone will also be attending this meeting along with Analyst Cary Bloomquist. A small piece of land (8,000 square feet) along Wildcat Creek will be looked at for potential as a City Park (lies directly across from the end of Spring Hill Court. This parcel has been dedicated as park land. 2) Recreation Director Joan Pisani reported most summer programs have been completed and went very well. Fall trips mailers went out and most have been sold out. Hobbit performances going very well. Art in the Park on September 27, 2003 at Wildwood Park VI. �ral and Written Communication. Three attending member of the public who have submitted applications for appointment to the Parks and Recreation Commission briefly spoke: Tom Soukup, Encarna Panadero and Anne Sanquini. AGENl) TAKEIV �BJ'�' �F' ��D�ll2('�� g.� �YJSgN�SS ITEM[ #1) VI�. �ld �usiness 1.Parks and Trails Master Plan Review. City Planner Ann Welsh gave update. Went over work on draft as of today. Looking for additional input from Commissioners. Ann Welsh will update the PRC via the Trails Subcommittee and by attending regular PRC meetings as needed. �A�IC T� AC'�'�OI+� �'TEM[S. V�I�. Action Ytems: 1.Approval of Revised Plans for Brookglen and Wildwood Park. Rebecca Dye of Design Focus gave presentation of revised plans for Brookglen and Wildwood Parks. Motion by Commissioner Greg Gates, seconded by Commissioner Elaine Clabeaux, to approve the revised plans for Brookglen and Wildwood Parks. Vote taken, motion carried 5-0. 2.Formation of Task Forces: Motion by Commissioner Gates, seconded by Commissioner Logan Deimler, to form the following task forces: m Planning Task Force, to be chaired by Commissioner Gates o P.R.C. Handbook Task Force, to be chaired by Commissioner Dodge. o Dog Park Feasibility Task Force, to be chaired by Commissioner Angela Frazier Vote taken, motion carried 5-0. IX. �ld Business 2. Union Pacific Rail Road Trail. On City Council Agenda for September 17, 2003. Presently a Council Issue. X. 12 eports l. Sub Committees: a) Trails: Updates given by Commissioner Logan Deimer. b) Task Forces: No further updates. c) Commissioner Reports: o Norbert Fronczak: No report, mentioned fee schedule. o Greg Gates: Mentioned Gardiner Park Harleigh Drive entrance. o Elaine Clabeaux: All par course signs at Kevin Moran Park are up. Adult soccer usage continues. o Logan Deimler: None o Sandra Dodge: Concerned about PRC not being involved with Heritage and Planning Commission regarding Historical Park Plans. Wants better communication between the Commissions. X][. Wrap-up New Actions (5 minutes) o Special Meeting to be Scheduled at 6:00 p.m. on Tuesday, September 2, 2003 to discuss trails master plan. X][�. Adiournment Commissioner Elaine Clabeaux made a motion to adjourn the meeting. Commissioner Norbert Fronczak seconded the motion. Vote taken and motion carried 5-0. The meeting was adjourned at 10:05 p.m. Prepared By: Cary Bloomquist, Staff Liaison 1VIEETIN� I)AT�: August 6, 2003 ORIGINA�ING DEP'T: lPublic V6�orks Pfl2EPAR�ID �1': Cary �loomquist A��N]�A �'�'EM: ��TX M[ANA�ER: �D]EP'�' IE�E�: SUB.bECT: Approval of Design Plans for �layground gmprovements at �rookglen Wildwood Parks and Authorization to purchase play equipment from listed vendors. RECOMIVIENDE� ACTg�1V(S): 1. Approve design plans for Brookglen and Wildwood Parks. 2. Authorize purchase and order of play equipment for Brookglen and Wildwood Parks in the amount of $105,672 with the following vendors: Ross/Landscape Structures: $50,000 (Ages 2-5 and 6-12 Play Structures/slides/swing sets) Sport Rock: $2,772 (Horse, Cat Dog Park Pets) Netplay: $44,800 (BerlinerSeilfabrik Net Equipment) Miracle: $3,100 (Multipondo) Kompan: $5,000 (Multi-spring seesaw) 12EPO�tT S�J1VIlVIE1RX: In direct response to Federally Mandated Playground Equipment Safety Standards, the City, through the Parks and Recreation Commission, formed task forces and held kickoff ineetings this past July, 2002, at Brookglen and Wildwood Parks to replace existing play equipment that does not meet federal safety standards. At their regular meeting on December 18, 2002, Council awarded a design contract for the Brookglen and Wildwood Park improvement projects to Design Focus of Saratoga. At their regular meetings on May 21 and June 18, 2003, Council reviewed design proposals from Design Focus and directed staff to research the safety and durability of the Net Play Equipment and other play equipment components included in the design of each park. Site visits were held during the months of June July 2003 at area parks in Campbell and San Jose to review similar existing play equipment presently in use at these parks. Feedback from attending Council, Parks and Recreation Commissioners and Task Force Members during these site visits was incorporated by the design team into the drawings before you this evening. The drawings before you this evening represent the revised final designs for each park. The water feature included in the design plans for Wildwood Park is presently under revision and may change from the drawing before you this evening. Attending Parks and Recreation Commissions, along with the Task Force Members and the attending members of the community members involved, fully support these designs and are very pleased to present them to you this evening. Due to long lead-times between the order and shipment of the play equipment, staff is requesting Council authorize the purchase of the play equipment from the attached vendor listing. The total cost of the play equipment for both park projects, including shipping and sales tax, is $105,672.00. Purchasing and ordering the equipment in advance will help offset significant construction delays which may occur if the equipment is not on hand and ready for installation. If approved by Council this evening, staff will go out to bid for construction firms early September 2003. Demolition replacement of the play equipment at these parks is scheduled to begin early October 2003. Present this evening to respond to questions regarding the park projects are Rebecca Dye and Nicole Stern from Design Focus FdS�A]L, IM[PA�TS: Projects will go out to bid for construction with available funding in each projects budget. CONSEQUIEN�ES �F 1V�T &'O�L�WgN� �]E��1VdNgENDEI� ACTION(S): Improvements to the parks will not be implemented and the City will not be in compliance with federally mandated Playground Equipment Safety Standards. AL'TERNA�IV� A�TI�N(S): None. &'O�.I,OW �J� A�TgON(S): Staff will go out to bid for the construction of each project. ADVElt�'IS�NG, NO'�'I�ING ANIl� IPUB�IC ��N'�'E1C7C: Nothing additional. ATTAC�IMEN�'S: Attachment A— Design Packet, including Budget, for Wildwood Park Attachment B- Design Packet, including Budget, For Brookglen Park Attachment C— Water Feature Brochure ��E� N�EE'TING �ATIE: September 3, 2003 AGENIl�A ��1VI: �IZIGINA'TgNG DEP�': Public �'o�ks ��TY li9f�AGER: PREPAREI� �X: Cary �loomquist Il�E]P�' �A�D: SUBJECT: Wildwood �ark Safety ][teview of ]Kompan 1VIulti Seesaw 1Vg 146 �2ECOMIVIENDE� ACT�ON(S): 1. Approve placement of Kompan Multi Seesaw M 146 at Wildwood Park �tEPOgt�' SgTNb1VIARX: In direct response to Federally Mandated Playground Equipment Safety Standards, the City, through the Parks and Recreation Commission, formed task forces and held kickoff meetings this past July, 2002, at Brookglen and Wildwood Parks to replace existing play equipment that does not meet federal safety standards. At their regular meetings on May 21, June 18 and August 6, 2003, Council reviewed design proposals from Design Focus and directed staff to research the safety and durability of the Net Play Equipment and other play equipment components included in the design of each park. At their August 6, 2003 meeting, Council approved the Design Plans for the Playground Improvements at Brookglen Wildwood Parks and Authorized the City to purchase the play equipment from the approved vendors. As a condition of this approval, Council requested the City perform a detailed safety analysis of the Multi Seesaw (M 146) component from play equipment manufacturer Kompan in an effort to determine the products safety features, safety record and to determine if this type of play equipment is inherently more dangerous than other types of play equipment. Background: Kompan is a highly reputable company with over 30 years of experience in designing and building high quality play equipment. All Kompan play equipment meets the American Society of Testing Material (ASTM) and U.S. Consumer Product Safety Commission (USCPSC) specifications in addition to being in good standing with the International Play Equipment Manufacturers Association (1PEMA). The International Standards Organization (ISO) have also certified Kompan play equipment (attachment A, pages 5-7). Body: According to the table published by the U.S. Consumer Product Safety Commission (attachment A, page 26), which lists injuries associated with Public Playground Equipment, seesaws account for only 3% of all injuries (based on 100%). The Multi Seesaw (M146) is one of the most popular items sold by Kompan, and is constructed from the highest quality materials. The springs used in the product are not ordinary springs but sophisticated coil springs designed by Kompan to provide durable, long lasting wear. They are designed to withstand extreme stress while maintaining the correct degree of elasticity. The Kompan springs have a patented clamp that effectively protects against inadvertent pinching of fingers (attachment A, page 8). The specifications for the springs are listed in attachment A, page 9. The Safety Compliance Coordinator of Kompan indicates in his August 18, 2003 email (attachment A, page 1) the Multi Seesaw springs are not exempt from any of the "pinch, crush or shear requirements". The structure, per Kompan, is tested with its full design load and through a full range of motion. To pass the test, a rod, designed to imitate a child's finger, must not be entrapped by the spring at any time during the test. This is also stated in a letter from Kompan dated August 7, 2003 (attachment A, page 2). Technical information for the Multi Seesaw (M146) is listed on page 14 of attachment A. The safety record of the Multi Seesaw (M146) is excellent. In an email from the City of San Luis Obispo Recreation Directar dated August 13, 2003 (attachment A, page 4), no related injuries have been reported from the usage of the Multi Seesaw. The seesaw has been in heavy usage for many years at the park, and is still in good physical condition. Per telephone conversations with Kompan's Safety Compliance Coordinator on August 18, 2003, there have been only 3 documented safety related claims received by Kompan regarding the Multi Seesaw. It was noted each of the 3 claims were related to improper usage of the equipment, and not from equipment design or material failure. None of the injuries were serious and were related to falls. Kompan maintains a liability insurance policy in excess of one million dollars and offers a 10- year warranty against material failure and a 5-year warranty against failure of springs. �onclusion: The Kompan Multi Seesaw is a popular, heavily utilized component with an excellent safety record, which meets or exceeds all modern safety standards and requirements for play equipment. ]FISCA� �NYPACZ'S: NA CONSEQ�J�NCIES OF N�'T FO�,I.�WIIVG gt]E��1Vg1Vl[E1VI)EI) A��I�N(S): The Kompan Multi Seesaw will not be installed at Wildwood Park and an alternate piece of play equipment will be installed in its place. AL�EgtNA��VE AC�'IOIV(S) None. F�LLOV6r BJP AC'�IO1V(S): Staff will order the Multi Seesaw from Kompan. ADVERTISING,IV�TICIIVG ANI) ]PUBI,I� ��N�A��: Nothing additional. A'I"d'A�H1V�N�S: Attachment A— Literature on Kompan Multi Seesaw. �OAS°TA� CL�A(IiVIJP DAIf' 2003 �e part of the solution to creek pollutior�o "y4r �"",J Jy ��'F,� �V�-� P�� Don�t forget! Material/supply distribution day Pick up your bags, gloves and other pertinent items on Friday, Septe 19, 10 a.me to noon, Leininger Community Center, Kelley Park, San Jose. Please find enclosed ample copies of Coastal Cleanup Day fliers and posters to mail, handout or display at churches and libraries to promote this special daye If you need more copies or have questions concerning the cleanup event, don't hesitate to call Ed Morales at (408) 265-2607, exte 2880. Maps also are available at www.cleanacreek.orQ Participation in Coastal Cleanup Day is a great way to work with the residents in your community to protect and care for your local waterways while improving wildlife and vegetation habitat. D�-6�-� 3 ea cso r' e �1� d F 6�',9�1 �"*��y r� Su 0'i �f ��d��. r V�!�� e� ��N�� V �'�j 1 I+'�s �'�i`l� 0� �J� �o� P.oa�uPk VY�P.�kin�$. I� allou�5 Evf�yaN� -�o �+er0►d �r�d �dra w+ak� de,e.i�too�� yv��►ou� CC��ia�i! ��e�iw@,�,}�e►y P�oep,�ul►� I.�oNC� 1��5rfOW!/� In the �arly Engllsh Parllaments (dlscus- slons oi publlc aifairs). a�� with the ilrst settlers. ��o�� In 1876, when Henry AA. Robert publlshed his manual on Parlia- mentary Law. �a �od�, �oB�.RrS P�,�s �F �DF,� N�►t�y R�viSF.D -+I+e bas�� haMd6ao1� ��'�o� elubs, or9a.ua��5 �nd �I+er 9rouP�• n t�' r �n�� 7 A O 19f1 CMrn�trp L Bet� Co.. Ma, ll�rld►de rseensd. PrkAsd In U.BA 1880 EdRion �ev�ep�phb To noMer pfqr� 1 �0682&7T3� a wrRe C�rannlnp L Bets Co.. trio.. 400 8tats Aoed, BeokMt BaAh �serlleld� IHI101�1J. Aak br booklal rManbw tB25BJ-s.g2, s l e� �Arl��rr�� 'oced�r� sMPoi�� +ed �d ��r+�s� a�' v�eeF��g� �ubl�e �2+�er��• P�/�►M��►R�' �DuR� M�W'� (��.x�g,�� C�'�°�'J�� ut�. r� r ca !n n n r>> C�i C�� C�� ,r,�ii j c�`,,�� (7 r i� �1.� l"' �qi9/g 1 0� fr�C�A� B,1@�� 1 V� C�' �T. �,.�Z� r r n� 1(lr �nr� V i.� r, Y,, 1�� 1(�� Y+ e��+ 6e �dap��d -F��- w�� a� �+y+ i�''S ��npav�F�v�P or9anit2t'�or�. �al- C�P.�yor+� �nouJ -F�ES� �r- �►ovmor�. c�r-o��ot�, gp�� P.t�tJE�o contact the Platlonal Assoclatlon oi Parllamentarlans, 6601 Wlnchester Ave., Sulte 260, Kensas City, MO 64133-4600. L� ��qoo$�i�w� �'W� �v'i'�6v�ia�v� �d�� Ily -��II�� a ��d �e�e�s �4y��c�� I�s n r-� �PaEA- The chair says, "The meeting will please come 40 order:' Q�1oRi1M The chalr notes If a quorum is present. 6��NtRf� The secretary reads a record of the last meeting. 4�F1��s' /=F,�ORR�S Oiten Iimited to a report irom treasurer, but others mey �eport at this time. ��oMMI'1'Tf.E i�PoR�� Flrst came reports irom standing (permanent) com- mittees, then from speclal (temporary) commlttees. �f.E'JA� �R�RB Important business previously designated for consideratlon at this meeting. �1 e�NF�NtSNEO BtRS�MES� Buslness left over from previous meetings. NEI� �5�NE5� Introductfon of new toplcs. (�P In(orming the assembly o9 other subjects and events. Z �R�Mf.l� The meeting ends by a vote, or by general consern (or by chalr's decision it tlme of adJournment was pre- erranged by vote). r t J r 1 3 r 1 C�� n 1 ��lAf+.�M� e o 0 �E: vwm�r oF 1+�6rn6e►9 vn�s} be Preser+�' -F�or busi�ess -lo be co�d�,r,��d I�, �e ach�al ru,.,6cr ;y u.�,ally y+a#�ed -t�+e bylaws. 3 ��:J'�� l' =1 I a',:"b 1 ��y ,��'ar�� i� o�s ��b�y �'f�� ca ��a� o�a�@.e �1i r hr, s r (make a proposal) �l 4� ��r ��L1G�� l� ��tE ot� MatioN� (make a dectslon). q Mrc� 'M. 4 ��.�i�� (express support ior discusslon of another member's motion) pEBA1� Mo�f�oNS (glve opinions on the motlon) G�� `�l P� oF �+aT�oNye IMroduce subJects to the assemby tor Its consideratlon. They cannot be made when another motlon is before the assembfy. They yleld to prlvlleged, subsldiary and Incldental motlons. For example: Q I ov�v2 �A� 4 �el.sse.. t� 1 o� af ry� oP�oEP-� �o�o�� change or aitect how 4he maln motlon is handled. (They are voted on before the mein motlon.) For example: ��e,�s� I� 41�� asser�b�y 6e �ded �y �tlu� evo-... �o� Q��opy �.1�o�oNs�. �o e �+F.EO SF,e.oN�3 Your motlon must relate to the business at hand, and be presertted at the right time. It must not be obstructive, irivolous or egafnst the bylaws. 9�� e e��PIwP� �eE SPEA1�a Some motlons are so ImportaM that the speaker may be Inter- rupted to make them. The original speaker regains the floor after the IMerruptlon has been attended to. Usually, yes. A second Indicates that another member would Ilke to consider.your motlon. It prevents spending tlme on e question which Irtterests only one person. o� o� �glKqgl.E Parliamentary procedure guards the right to free and full debete on most motions. However some subsidlary, privlleged and Inclden- tel motlons are not debateble. ��e��'�� P 0 0 �1�►�a o ADJOURPI MEETIN� CALL AN INTERMISS�Otd COMPLAIN ABOUT HEAT, NOISE, ETC. TEMPORARILY SUSPEND CON- SiDERATION OF AN ISSUE END DEBATE APID AMENDMEWTS POSTPONE DISCUSSIOM FOR A CERTAIN TIME GIVE CLOSER STUDY OF SOMETHINO APREND A PROrTION INTRODUCE BUSIPIESS �a ,l.� n N�o^E a� 5ow+� vv+aFioo+�+ you v�n��l+� vv+al�, {�ow -8c ��`.t.� �•�1"�o9f'�c•,n�i r��'��1� ��r►�, i��l vrake -�+e�, 2►�d w�+�+ -h� e.x�� of -1� a�les. a I �41.a1� we adjo�rn" �`I o�nov� -�+al- we recess -for..." "I v�se +n a q��o�+ oF P.�v��9� `�I v+n�e +o -F�ble. -P1•e vv�o�F�or" a vr,ve -tl.e Pve�o� 9�esF-�o� ir "I vrov� �Os+po�� -I�e ��5c�5s�ov+ ur.4��1...'� pv�y� fio vG'�' rn�Fer �f v �amrv� �+}�p� n i/ "I crom�e -Fa aw�e�+d -t6+� v+�'�o► by.. I w�o�e -tb�at. No ao VES Wo Wo wo p�0 No No pC� pQ 2'�6� 14 �Q �y�.�eew �Bc�a�Y c��+vEVB YE5 i� Wo yE5 No Y�5 {�c NO Na y�S Pb Pb Y�5 f`b {Jo v� v�s y�s Y�s Y�s Yffs `9E5 ti2g yEb Y� 10ES �beE e�tio� �,es+fiE� As�v� �b n� �i�OER- ��e e o o� t� mR��R o e e PR(7TEST BREACH OF "I v�5� -ac 9 po�►+�' o'F o+'de�"• YES aO RULES OR CONDUCT V�TE ON A RULING OF appeal �oM -t�+e cl�a�•s dec�5�on yES 1IE5 y� THE CHAIR SUSPEND RULES I vrmve ,�u5pv+d a� nries ss �'a�"..." WD `�5 N� TEMPORARILY AVOID CONSIDERIN(3 API I o6jecfi Ca�S�der2��ov+ a�'1�"� '+w�'oh `I�5 P'� �B IMPROPER MATTER VERIFY A VOICE VOrTE BY ��II �ov a d �viSioo�'� or ��ivis�on!�� Y�h P`b HAVING MEMBERS STAND HEQUEST INFORMATIOP! ��Poin�' o� in�orm2}�o�1 YE'S a0 TAKE UP A MATTER mOve �p -F�� -�,on� -4�+� �able. ►�'o y� PREVIOUSLY TABLED RECONSIDER A mp�e. �o rp,COnS�dP,r vo48 0►�• YES Ye5 `OfS HASTY ACTION ao P�o p�o (�o No Plo �o PIO r��' A1(Irmative Unleas wte Unless the Unless Untess the A 2/3 vote In Onty votes may not on questlon hes commlttee hes the motlon to chalr submlts to negative la needed 11 the maln be reconsldered. begun. elready teken be emended Is '•the essembly tor to preveM cor} questlon hes up the aubJect. not debetable. declslon. sldeietlon o1 maln not been de- motlon. bated yet. qp�PY Mdt�L Cl�i� dE Ky P�OEC� C�b�fdD�S+QOE9��9 an�./owT� ao P'u��Y P� plp Vo►fE No RAAJoRfirY No0 �3 Y�� M�vos�+ry y�s pnFUORiTY YES p+A�o�+'� Y� pq/�.►a��Yy YE� �J pn�loarrv YF�S �3 �s No vorE Wo No w�E No MNd��4`I No p�AJOR��`1 NO Unlesa the motlon to be reconsldered Is not debeteble. 0 1 1� J V P�VlI.EGE� �e�oNS are most urgerrt. They concern special or ImportaM matters not related to pending business. For exemple: o Some motions can be altered by striking out, inserting, or both at once. Amendments must relate to the subJect as presented In the maln motion. �i1aAT varf� os aEfAEO? Most requlre only a maJorNy vote, but motlons concerning the rights of the assembly or Its membera need a 2/3 vote to be edopted. Bl�P.Ipf,NT� �qArPiOPOS are questions of procedure that arise out oi other motlons.. They must be considered before the other motion. For example: �les C�� l Some motions can be debated agaln and revoted to give mem- bers e chance to change thelr minds. The motlon to reconsider must come from the winning side. '(�e �'ab�e ev� P2g� 8 a�d 9 a�sw�.s al+es` u qves�t�or� -fer ser+� Cenn�r�pn rhol'ie�+5. n n N��'s w� w�� -'S yov� -�uro► -�o sp�,al�: i.� �w� �o�,� ��o��o a. Speak clearly and concisely. b. State your motlon afilrmatively. Say, "I move that we instead oi "i move that wre do not c. Avoid personalftles and stay on the subJect. r �1ot� p�� oT1O� r �u 1� s l, ��o� a. Wait untll the last speaker Is flnlshed. b. Rlse and address the chair. Say, "Mr. (or Madam) Chalrper- son" or "Mr. (or Madam) Pres- ident:' c. Give your name. The chalr wlll recognize you by repeating It. �1 e�Pe4 r�� G� a. Another member wiill say, "I second the motfon:' b. Or the chalr wlli call for a second. c. li there Is no second, your motlon wlll not be con- sidered. a��a n 6"Y p� �g��'�' The chair must say, "It Is moved and seconded that we Aiter this happens, debate or voting can occur. Your motlon is now "assembly property' and you can t change it wlthoui consent oi the members. �Ta� a. PAaver Is ellowred to speak ilrst. b. Dlrect ell commeMs to 4he chair. c. Keep to the 41me Ilmlt tor speaking. d. You may speak agaln aiter ell other speakers are finfshed. You may speak a thlyd tlme by a motion to suspend the rules wlth a 213 vote. l� 1 AYl 9 _n ��d '1 Q l��eNG �e�� ¢gamE,�eOle a. The chalr asks, "Are you ready 4or the questlo�t" b. Ii there Is no more dlscusslon, or ii e motlon to stop debate Is edopted, a vote Is teken. c. The chalr ennounces the results. �O�'O� V �i �e�R►�O�P41 �rd �a O�aa� y� �r�v+��¢�e�. i t��l �i0�t.� The chalr asks u those In favor to say "aye" a�d those opposed t;r to sa (For maJority f votes only.) A member may move for an ��e�t �o��. li a record of each person's vote is needed, each mem- ber answers "yes;' "no" or "presenY' (indiceting the choice not to vote) as his or her neme Ia called. �1! �l0l1� o� NP►1�� AAembers ralse thelr hands as sight verificatlon o( or as an alternative to e volce vote. It does not requlre e count. A member may move for an exact count. Peohibited By California State I�aW �1P GEMERAV �'OWaFaW'� When a motlon Isn't Ilkely to be opposed, the chelr says, "Ii there Is no obJectlon AAembers show agreement by thelr sllence. H someone says, "I obJect;' the metter must be put to a wte. r'�� i 7 `l. b 1 C� 1� l f /►v� v�@ veady �'or -4�+e. qup�+F�oo+� n 1/ n J j 1 ques�l'iod. (v+nal'�ov+) r i5 ��I� W�+P.v� if' �5 1 5+'a�'� cl+a�� b�#� �,oF 7� ye+ vo�+P,d ov�. 'fL+� lash vno+�o„ 54�ated �y c6,a�r �fiv��' per��• P��'�PI RNO'PiofJ is alway� -�e la� �o+�ed od,. r� 6�io�'lol� g�1Bt� lay or+ -F�+�, -1-dbl�) This motion Is used to lay somethlrsg aside temporarily to take care oi a more urgent matter. There is always the optlon to "take irom the table" eny motion for recon- slderation by the assembly. A Pqe'�eP� g� Po51'PoN� �I�DEF�NtTf.LY This Is parliementary strategy It allows members to dispose oi a motlon without making a decl- sion for or egalnst. It Is useful In case oi e badly chosen main motion for which elther a"yes" or "no" 4ote would have unde- slrable consequences. /wAPaCH FBBRUA RY J ��5�►�-� ��d V ��jc �1p�pURN Page To end the meeting Ways to adjourn d How to move to �edJourn &9 ��+�A 8usiness to be considered during a meeting 4 �eaTeo�► A proposal that the assembly take a stand or take actlon on some fssue Types oi motions 6-7 Procedures aifectirtg motlons 7 Typicat motions &9 How to make a motlon 10-11 To change a motlon Ways to amend 7 How to move to amend ...&9 Cc�1h1r1e�°�E� A group oi membera chosen for a certain task 4 Dlscussion about e motion Members' right 5 When to debate 6,&9 Rules on debate 11 �ENEP�p►!. GOMS�� Accepting a motlon without a vote 12 Ap� OR�E� Relevant to the business et hand 6 Mp+JOP�e�+ AAore than one hali of the members In voting 7 When required 8-9 ��v� Number oi members that must be present to conduct business legally d ��1�°S mP��a. NEwLY P�voS� AAanual of procedure for nonleglslative assemblles 2 f.CONp A verbal signal irom a memb�r that he or she wlshes to consider a motlon Just made Members' right 5 When requlred 6 How to give a second 11 �IO'r�NC; AAeans by which motlons are accepted or reJected by the assembly Members' rlght 5 What vote Is needed 7,8-9 Method oi voting 12 ��oo ��/o�,��Tp��l PRO�u� N�� G�T T��G� �0��! o} ��o�y �voe�I� o� `�9� c�� b'�0►� F�oaP -1�.a1- aa� orde,P• ��`��0� (r�� oPePly. ��F.�9� cl�aply a�d co�c�sely. 8� ��y r�les o�' deba4�. l�+�a�p G��° �'��I9 a9wayr� J �,oUpttF.OV� t3 a V�� Ay �R�O�'.E�VR� JV� ��e�.w�'�l P�.,�u�� I•�NC� �N15�f0�.�/0 In the early English Parilaments (discus- sions of public aftairs). wlth the first settlers. �o� P.eo�u�.4� ov��+iv+9g. I� allow5 �vf.�yo�i� �c bt, 6,e.�►�d �nd �e» w�ake, de.��ta�� w�+�,ou�- e��aw! ��o�� In 1876, when Henry AA. Robert publlshed his manual on Parlla- mentary Law. �.i V p�S °fOda� P�obF.Rt'S P�t.� �R�F.R� NEw�y a�v�sEV -t�� bas�� a.+�6ael� �P.wbO'iBn -�nO► Ds�+oSf' P.�u65� o+^9�n;3�Fio�� 2nd e�+e�- �rou�s• n �a�� r �r�� 1 �il A� O 19�1 ChennY�p L gefs p� kp. p� U.BA 1BB0 EdRlo� �phb To �oMx phor» 1 -e0p-82&7T3� a wrlls p�p L 8ete Co. hq.. 400 8tab Roed, Boo�d�t Boufi pssrlleld. MA 01 Adr lor bookbf ntmibca 18259Jb6Q. 0 1�1�'T��IE �lF VA�A1�1� �1VE VA�A1�1��' available on the �s�'�� I5S��1�, VA��1+1��5 on, the Fl1V�.N�E CONd1VIISSION, ]F�YJR ��A1�1C�S on the �A1�.I�S �N� ItEC�AT'IO1�T �OMMISSIOIV and �1�1� VAC�1C�' available on the ��J�g,�� SAFE']["�' COMMISSION to fill unexpired terms. Arts Commissiori FOUI� API'LIC�'�IOI�1S �'b'gni��l �n�ng�so�, ��e�anja�n ��enn_�u�ffi��, �V. G�orge Fa� Judith �llocl� Finance Commission ONE �PL,�CA'�'�OI�1— �o��n ��gg�p Parks And Recreation Commission F'OUIg APPLICA'�IONS �enfls� �oflc�&�� A��ne �an�pu�Il�ng, '�oirn Soukup, Sandra Dodge Public Safe� Commission. �'W� AI'PILICA'I'I01�1S Kenneth Biester, Peggy Guichard '�he deadline for filling an application 9'or these vacancies is ]FredaV, September 12, 2003 bv 5:00 n.m. Interviews will be announced. **This notice has been advertised in the SaratogaNews once a week since June,.has been posted on the bulletin board, and will appear in a local Chinese newspaper in the next week. Cary Bloomquist From: Cathleen Boyer Sent: Thursday, August 14, 2003 9:27 AM To: Cary Bloomquist Subject: PRC Vacancies The deadline for fillin� is Friday, September 12, 2003 by 5:00 p.m. Interviews will be announced. Four applications have been received Tom Soukup, Denise Goldberg, Anne Sanquini, Sandra Dodge Saratoga Parks and Recreation Commission� 1Vleeting Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA Tuesday, September 2, 2003 7:30 p.m. AGEIVDA I. �r�anization 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Gouernment Code 54954.2 the agenda was properly posted on August 28, 2003 3) Review August 4, 2003 Action Minutes 4) Nomination and selection of Parks and Recreation Commission Chair II. Administration 1) Update by Council Liaison Ann Waltonsmith 2) Update by Public Works Director John Cherbone 3) Update by Recreation Director Joan Pisani III. Oral Written Communication ('This section is for the public to speak on any item not on the agenda minute limit per person) Take items under advisement for possible placement on a future agenda. N. Action Ytems 1) None V. Old �usiness 1) Update regarding Brookglen and Wildwood Park Play Equipment Replacement Projects 2) Update regarding DeAnza UPRR PG&E Easement Trail 3) Review and update of newly formed task forces: o Plaru�.ing Task Force (Commissoner Gates) o P.R.C. Handbook Task Force (Chair podge) o Dog Park Feasibility Task force (Commissioner Frazier)