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HomeMy WebLinkAbout11-03-2003 Park and Recreation Commission AgendasSaratoga Parks ancl flZeerea�ion �ommission IiReeting Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA Monday, November 3, 2003 7:30 p.m. AGENDA Or�anization 1) Roll Call: Bruno, Deimler, Dodge, Frazier, Gates, Sanquini, Soukup 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda zvas properly posted on October 30, 2003 3) Review October 3, 2003 Action Minutes II. Administration 1) Update by Council Liaison Ann Waltonsmith 2) Update by Public Works Directar John Cherbone 3) Update by Recreation Director Joan Pisani 4) Update by Staff Liaison Cary Bloomquist III. Oral Written Communication This section is for the public to speak on any item not on the agenda with a three (3) minute limit per person. Commissioners take items under advisement for possible placement on a future agenda. IV. Action Items 1) PRC Trails Sub-Coininittee update on UPRR/PGE Easement. V. Old Business 1) None VI. New Business 1) November Retreat 2) Holiday Party Details and Planner 3) December 1St PRC Meeting VII. Reports 1) Sub-Corrunittees a. Trails 2) Task Forces a. El Quito Park b. Master Plan c. Handbook d. Dog Park 3) Commissioner Reports XII. Adiournment Saratoga Parks and Y�ecreation �ommission 1Vleeting Administrative Conference I2oom �ity of Sa�atoga 13777 �ruitvale Avenue, Saratoga Monday, October 6, 2003 7:30 p.m. Action 1VIinutes d. gI. III. Call to Order The meeting was called to order at 7:32 p.m. Roll Call Commissioners Present: Vita Bruno, Sandra Dodge, Logan Deimler, Angela Frazier, Greg Gates, Anne Sanquini, Thomas Soukup Commissioners Absent: None Others Present: Council Liaison Ann Waltonsmith, Public Works Director John Cherbone, Recreation Director Joan Pisani, Staff Liaison Cary Bloomquist. Public present: Janis Riccomini of A.Y.S.O., Billylynn Adams (College student observer) Report on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on October 2, 2003 IV. Approval of Minutes of 1VYeetin�: Motion by Commissioner Angela Frazier, Seconded by Commissioner Sandra Dodge, to approve the September 2, 2003 Action Minutes with corrections as noted on audiotape. Vote taken, action minutes approved 7-0. V. �ntroduction of new Parks and fl2ecreation Commission 1Vlembers: Chair Gates facilitated introduction of new Commissioners via each member of the Commission introducing themselves and briefly explaining their backgrounds. Also introducing themselves were Council Liaison Ann Waltonsmith, Public Works Director John Cherbone, Recreation Director Joan Pisani, Staff liaison Cary Bloomquist. Also discussed briefly was the City Commissioner Handbook, PRC Mission Statement, Saratoga City Parks and Trails information, and PRC Sub-Committees and Task Forces. VI. Administration: 1) City Council Liaison Ann Waltonsmith gave a brief overview of the role of the City Council and how they interact with the Commission. Also covered briefly was the Brown Act, and to carefully avoid sequential meetings (including email correspondence). Mentioned DeAnza Trail item discussion at Council on October 15, 2003 and encouraged Commissioners to attend. CIP will also be presented at this Council meeting. Trail linkage between Hakone Gardens and Sanborn Park was mentioned as was controlling growth for development around the City by the County. Foothill School field usage briefly discussed. 2) Public Warks Director John Cherbone reported the three park projects are going well and the city should be going out to bid within the next month: 1) El Quito Park Play Equipment and other improvement 2) Brookglen and 3) Wildwood Park play equipment projects. Dedication ceremonies for the three park projects should occur sometime Spring 2004. 3) Recreation Director Joan Pisani reported Art in the Park went very well, with 1,375 attendees, which is a big increase over the previous years event. Building Bridges Rotary Event at West Valley College occurring October 20-26. Still recruiting for teen coordinator position. Fall programs in full swing, and now planning for winter and spring programs. El Quito Park West Hope Church parking lot working out well. Being utilized by user groups on a regular basis. 4) Staff liaison Cary Bloomquist gave brief report regarding the Heritage Preservation Commission Council Report dated October 1, 2003 regarding approval from the City Council on hiring a consultant to prepare a Master Plan for the Historic Park, apply for a grant from the County of Santa Clara Parks and Recreation Dept. and the use of the McWilliams House as part of the Historic Foundation's museum. The PRC was invited to attend the October 14, 2003 Heritage Preservation Commission Meeting to discuss this and share input. On a fast track because of Grant deadlines. VII. �ral and V6�ritten Communication. Janis Riccomini of A.Y.S.O. indicated the field at Congress Springs Park is in good condition; however, the field at Kevin Moran Park is in poor condition and is in need of some repair work. She also stated the A.Y.S.O. VIl' program is going very well with good participation. VI�L Action Items: 1) Commissioner Park Assignments-New park assi�nments as follows: o Azule-Soukup o Beauchamps-Frazier o Belgrove-Sanquini o Brookglen-Deimler o Central-Dodge o Congress Springs-Soukup o El Quito-Gates o Foothill-Bruno Gardiner-Sanquini o Historical-Dodge o Kevin Moran-Frazier o Ravenswood-Gates o San Marcos-Sanquini o Wildwood-Deimler 2) Sub-committee assi�nments-New sub-committee assi�nments as follows: o B.A.C. Deimler o Creek Cleanup- Bruno Dodge o Trails Deimler Sanquini 3) Task Force assi�nments-New task force assiQnments as follows: o Dog Park- Frazier Soukup a El Quito Park-Frazier Soukup o Handbook Dodge Sanquini o Master Plan Deimler Gates IX. �ld �usiness: None X. 1Vew Business: 1) Change of PRC Meeting time from 7:30 p.m. to 7:00 p.m.: Chair Gates made a motion, seconded by Commissioner Sanquini, to change the meeting time of the PRC from 7:30 p.m. to 7:00 p.m. Discussion ensued, vote talcen, motion failed 3-3-1 (Gates, Sanquini, Soukup For; Bruno, Dodge, Frazier Against; Deimler abstained) XI. Iteports 1. Sub Committees: a) Trails: Updates given by Commissioner Logan Deimler. No other updates. XII. Wrap-up New Actions (5 minutes) None XII�. Adiournment Commissioner Deimler made a motion to adjourn the meeting. Commissioner Frazier seconded the motion. Vote taken and motion carried 7-0. The meeting was adjourned at 10:15 p.m. Prepared By: Cary Bloomquist, Staff Liaison Saratoga Parks and I�ecreation �ommission �ommissioner Assignments Updated 10/31/2003 Sub-Committee List Maximum of 3 commissioners is allowed on each. Responsibilities include reporting back to the commission on the acriviries and any recommendations of the group. No official actions taken at these meetings. Park Liaison One commissioner per park. Responsibilities are to visit their park on a regular basis and report back to the commission any items such as required maintenance, user feedback, suggested 'unprovements etc. that they feel are of interest to the commission or are beneficial to their park. Azule Tom Beauc/iam s An ela Bel rove Vita Brook [en Lo an Central Sandra Con ress S rin s Tom El uito Gre Foodiill Vita Gardiner Anne Historical Sandra Kevin Moran An ela Ravenswood Lo an Wild►vood Anne Task Force Assignments Task Force: Commissioner: Do Park An ela Tom El uito Park An ela Tom Master Plan Gre Lo an PRC Handbook Sandra Anne SARL����Cs�i �II�� ��N�C�IC. 1VIEETING DAT�: October 15, 2003 ORIGINA�ING 1�EPT: �ublic Works PREPAR]EI) �Y: A��1V�DA I'��M[: �g'��' 1VIAIVAG]E][t: I�EPT �IEAl�: S�JBJ�C'd': 1)eAnza/iJPI�/PG&]E lEasement �'rail RECONIl��NI)EI) A�TION(S): Accept report and provide direction to staff. REPORT SYJIVIIVIAYtX: Union Pacific Railroad has an easement running through the cities of Cupertino, Saratoga, Los Gatos and Campbell. The desire to develop this easement began when groups of West Valley pedestrians, equestrians and bicyclists realized the potential value of this corridor �for a multi-use trail. The proposed trail segment length is 8.7 miles, with Saratoga's portion being 3.7 miles. Development of the trail would offer recreational and commuting opportunities for Saratoga residents, and has the potential to serve as an important linkage to other significant trails in the area, such as the Stevens Creek Trail and Rancho San Antonio County Park trails to the North, a�ld Los Gatos Creek Trail and Vasona Lake County Park trails to the South. The proposed trail is included as a Regional Trail Route in the Santa Clara County Trails Master Plan, is a proposed bicycle corridor in the Santa Clara County Congestion Management Program and could be included as part of the Juan Bautista De Anza National Historic Trail, a Millennium Trail, once completed. At their regular meeting on March 21, 2000, City Council passed Resolution 00-016 in support of the creation of the Union Pacific Railroad Trail Ad Hoc Task Force. The task force hired Alta Transportation Consulting to conduct a feasibility study, which was completed October, 2001, with the recommended action of defemng construction of the proposed trail until Union Pacific Rail Road Company ceases operations along the line (est. 10- 20 years). The primary reason for this recommendation was Union Pacific Rail Road Company's ([T.P.R.R.) unwillingness to discuss land acquisition along their line due to potential liability. The following information from the task force was presented to Council at their April 23 meeting: m Staff from the Valley Transportation Authority (VTA) indicated that tier 1 funding, earmarked for the U.P.R.R. project, would probably be reallocated to other projects more likely to be completed within the next 8 years. VTA staff indicated if Saratoga was able to secure an agreement with PG&E for usage of their easement far implementation of the trail, tier 1 funding may be available to offset incurred costs. Recent conversations with VTA staff have confirmed the VTA has allocated funding far Saratoga if the City is willing to negotiate with PG&E for the usage of their easement from Saratoga-Sunnyvale Road to Saratoga Avenue (Reach 3 in the Feasibility Study) for trail development. As requested by the VTA, the City of Saratoga became the lead agency for this project when the City of Cupertino pulled out as lead agency. The VTA has reserved funding for the trail segrnent identified as reach 3 in the October 2001 Alta feasibility study. The trail segment is 1.6 miles in length, with the goal of placing the trail on the PG&E easement. As indicated in the 2001 Alta feasibility study, the projected development costs for reach 3 is $1,997,577.00 dollars, with a required local match by the city of 20% percent, or $399,515.40. VTA staff has indicated funding for this project remains available as long as the project meets the following Bicycle Expenditure Program (BEP) Deadlines: 1) Environmental work underway by September 2004. 2) Start of construction by September 2007. If the City chooses not to pursue this project, the funding will revert back to the BEP and applied to other Tier 1 bicycle projects. As directed by Council at their September 17, 2003 meeting, staff has engaged in extensive public outreach to advertise this meeting, utilizing the following medium: a Direct Citywide Mailer to all Saratoga Households e Local newspaper news brief article m Posting on the City Website o Posting via City Council Agenda Also present this evening is Celia Chung with the VTA, who is prepared to respond to questions from Council regarding VTA funding for this project. FISCAL IM[]PAC�S: City is required to provide $399,515.40 in matching funds to the VTA if project costs reach the $1,997,577.00 dollar estimate reported by Alta in the October 2001 feasibility study. However, VTA staff has indicated there may be opportunities to procure grant funding for the 20% match. In addition, a local anonymous donor has recently contacted staff indicating their willingness to provide the City with the required local match funds. CONSEQ�J�NCES OF' NO'I' F'OLIL�WING l[t]EC�1V�IVIENDEID ACTION(S): VTA Tier 1 funding earmarked for the U.P.R.R. Reach 3 project in Saratoga will most likely be reallocated to a different Tier 1 project in another jurisdiction. AI,�ERNA�'IV� AC�ION(S): None in addition to the above. FOLLOW �JP AC�ION(S): If Council chooses to proceed with Tier 1 funding, staff will complete required documentation for submission to the VTA by July 5, 2002. ADVERT'IS�NG,IVOTICING ANI� P�]LI� ��N�A�'�': None. A��A�I�1VIElVTS: None. October 22, 2003 Mr. Pat Brown Odd Fellows Retirement Community 14500 Fruitvale Avenue Saratoga, CA 95070 Re: Saratoga Retirement Community Trail Easement Dear Mr. Brown: It was a pleasure speaking with you last week. This letter is a follow-up to our conversation regarding the City requesting the Odd Fellows Board consider our request for a trail linkage runn.ing through Odd Fellows Property connecting San Marcos Road to Crisp Avenue. City Council Member Ann Waltonsmith and Staff inet with you last May to discuss this proposed trail linkage, and walked the site where the trail would be placed. I have attached a map showing the proposed trail route. At their September 17, 2003 meeting, City Council directed staff to proceed forward and send this request letter to your governing board for their consideration. This proposed trail would be a wonderful asset to the community, and has the full support of our Parks and Recreation Commission and our Trails Subcommittee. Please forward this letter to you board for their consideration. Thank you for your consideration of our request. Sincerely, Cary Bloomquist, Public Works Analyst r� Sarafoga Parks and ][Zecreation Commission IVleeting Administrative Conference Room, City of Saratoga 13777 Fruitvale Avenue, Saratoga, CA Monday, November 3, 2003 7:30 p.m. AGENDA Organization 1) Roll Call: Bruno, Deimler, Dodge, Frazier, Gates, Sanquini, Soukup 2) Report on Posting of the Agenda: Pursuant to Government Code 54954.2 the agenda zuas properly posted on October 30, 2003 3) Review October 3, 2003 Action Minutes II. Administration 1) Update by Council Liaison Ann Waltonsmith 2) Update by Public Works Director John Cherbone 3) Update by Recreation Director Joan Pisani 4) Update by Staff Liaison Cary Bloomquist III. Oral �Vritten Communication This section is for the public to speak on any item not on the agenda with a three (3) minute limit per person. Coinmissioners take items under advisement for possible placement on a future agenda. IV. Action Items 1) PRC Trails Sub-Committee update on UPRR/PGE Easement. V. Old Business 1) None VI. 1Vew Business 1) November Retreat 2) Holiday Party Details and Planner 3) December 1St PRC Meeting v VII. Reports 1) Sub-Committees a. Trails 2) Task Forces a. El Quito Park b. Master Plan c. Handbook d. Dog Park 3) Coirunissioner Reports XII. Adiournment �'F��AV][� �l� �OS'�'I1VG I�h �`��6����being duly sworn, deposes and says that I am a citizen of the United States, over the age of 18 years; that acting for the City of Saratoga on the d y of C�C.� 1�� 2003, has posted in the kiosk at 13777 Fruitvale Avenue, Saratoga, California, the p�3i e�+ d`� a copy with is attached hereto. i�'� '�u