HomeMy WebLinkAbout05-01-2000 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting
City Hall Administrative Offices
13 7 7 7 Fruitvale Avenue, Saratoga
Monday, May 1, 2000
7:30 p.m.
AGENDA
Orstanization
A) Roll Call: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff
s) Report on Posting of the Agenda:
Pursuant to Government Code 54954.2 the agenda was properly posted on
April 27, 2000
c) Approval of April 3 and April 10, 2000 Action Minutes
II. Administration
A) Fecreation Director Joan Pisani department update.
B) Follow-up discussion from joint meeting with Council on April 25, 2000.
C) Recognition of cleanup efforts by the Girl Scouts of America at El Quito acld
Wildwood Parks.
D) Park Development Fund-Review Finance Department Report.
III. Oral Written Communication
(This section is for the public to speak on any item not on the agenda)
IV. Old Business
A) Park Development Fund allocations for Community Center repairs.
B) Discussion and review of ineeting with Heritage Commission on April 11,
2000.
C) Follow-up regarding funding fi�om passage of Propositions 12&13.
D) Follow-up report from Commissioner Seroff regarding Heritage Orchard
"Advisory Vote".
E) Discussion regarding Wildcat Creek Clean-up, May 20, 2000.
F� Kevin Moran Park-Discussion of Tree removal.
V. 1Vew Business
None
VI. Commissioner Staff Reports
A> Commission Reports
B) City Hall/Action Matrix Update Staff Liaison Cary Bloomquist.
VII. Adiournment
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
April 3, 2000
7:30 p.m.
Action Minutes
Call to Order
The meeting was called to order at 7:30 p.m.
II. Roll Call
Commissioners Present: Alberts, Clabeaux, Dodge, Fronczak, Ioannou, Seroff
Commissioners Absent: Glsen
Others Present: Norman Koepernik, Robert Peepari, Rhonda Douglas, Jerr Coy,
Ajit Goel, Fuad Abuabara, Jim Stallman, I�ara Chalmers, P.ick Brusuelas
III. Feport on PostinQ of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on March 30, 2000.
IV. Approval of Minutes of Meetinst:
Commissioner Clabeaux made a motion to approve the March 13, 2000 Action
minutes as presented. Commissioner Fronczak seconded the motion, motiotl
carried by vote (6-0).
Commissioner Ioannou made a motion to approve the March 21, 2000 Action
minutes as presented. Commissioner Clabeaux seconded the motion, motion
carried by vote (6-0).
V. Administration:
Commissioners gave comments regarding Joint meeting with City Council on
March 21, 2000. Commissioner Clabeaux gave special praise regarding the
content and flow of the meeting.
Liaison Bloomquist presented Park Development fund Finance Report to
Commission with Limited feedback.
Oral Written Communication:
None
VI. Old Business:
A) Rick Brusuelas, President of R.O.M.P., a cycling organization, gave a detailed
report regarding the history of the organization and the goals in terms of
shared, multi-use trail utilization. Rick addressed, in particular, his
organizations opinion that the Parker Ranch "water tank trail" segment
could be converted into a multi-use trail. Rick mentioned the importance of
education for all trail users to prevent disputes among different groups with
different needs.
Jerry Coy, Vice President of Parker Ranch Homeowners Association,
expressed a very strong opinion opposing the opening of the "water tank
trail" section to cyclists. Mr. Coy indicated that the cyclists he has interacted
with have been insensitive to the other user groups needs and are both
reckless and dangerous. Mr. Coy expressed concerns about liability issues
with the trails, which were immediately addressed by the Commission and
by Liaison Bloomquist.
Fellow Parker Ranch Homeowners association members Fuad Abuabara
and Ajit Goel expressed their strong concerns and strong disappioval in
allowing cyclists to utilize the "water tank" section of the trail.
Liaison Bloomquist addressed the issue of the opening of tlle "water tank
trail" segment to the cyclists, stating policing and maintenance of the trail as
a couple of the many benefits which could be realized if legitimate cyclists
were allowed to use the trails.
B) Rhonda Douglas, property owner, came before the Commission seel:ing
approval of her plan to improve her dedicated trail easement, which runs
through her property. The Commission approved the plan as long as the
City engineer determined it was in compliance with the specifications as
indicated on the Parks and Trails Master Plan, 1991. Commissionei• loannou
made a motion to accept the Plan to Approve the Easement utilizing
Easement specificarions as indicated by the City code and as set forth by tlle
City Engineer. Commissioner Clabeaux seconded the motion, motion carried
(6-0).
C) Liaison Bloomquist gave a briefing on the Spring 2000 C.P.R.S. conference.
D) Commissioner Seroff gave comments regarding the Heritage orchard and its
potential usage for recreation. Commissioner Seroff suggested placing the
issue on a ballot measure in an effort to determine how the majority of
Saratoga's residents feel about developing the Heritage Orchard. This
"advisory" vote would be placed on the next elecrion. Commissioners
discussed the proposal, with Commissioner podge expressing Heritage
Orchard utilization as a negative. Chair Alberts directed Commissioner
Seroff to do the background investigation about the logistics of having an
"Advisory vote" placed during the next election. Commissioner Seroff will
contact Library Commission to seek information regarding needs costs.
E) Liaison Bloomquist indicated he will follow-up with City Staff in
determining what needs to be done to capture funding for Saratoga from the
passage of Propositions 12 and 13.
F) Liaison Bloomquist gave a brief update regarding Kevin Moran and Gardinei�
Parks, indicating that the lowest bid received was $268,000, which is
$68,000 over the amount budgeted in the Park Development Fund
Allocation list.
G) Commissioner Ioannou, who also serves as the Chair of the Trails Sub-
committee, made a motion to set a special meeting of the Parks and
Recreation Commission for Monday, April 10 at 7:30 p.m. to discuss updates
to the March 17, 2000 letter to the City Council and to prepare for the Joint
meeting with Council on April 25 at 7:00 p.m. Commissioner podge
seconded the motion, motion carried (6-0).
H) Chair Alberts reported there will be a pre-meeting for the Wildcat Creek
clean up on Thursday, April 13 at 4:00 p.m.
VI. New Business:
A) Was deferred until special meeting on Monday, April 10, 2000
VIII. Reports:
Commissioner Reports:
A) Commissioners Ioannou and Clabeaux expressed need to have ribbon-
cutting ceremonies for opening of improved parks.
B) Commissioner Fronczak gave feedback regarding El Quito Park Utilization
meeting.
C) Commissioner Seroff was concerned about Brookglen Park, especially
regarding maintenance. Wants Liaison Bloomquist to follow-up with City
Staff responsible for overseeing maintenance.
D) Commissioner Ioannou gave feedback regarding trails.
Ia. Adiournment
Commissioner Seroff made a motion to adjourn the meeting and Comitiissioner
Dodge seconded the motion. The motion carried and the meeting was
adjourned at 10:12 p.m.
Pi�epared By:
Cary Bloomquist
City Staff Representative
Saratoga Parks and Recreation Commission Special Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
April 10, Z000
7:30 p.m.
Action Minutes
Call to Order
The meeting was called to order at 7:30 p.m.
II. Roll Call
Commissioners Present:
Commissioners Absent:
Others Present:
III.
IV.
Clabeaux, Dodge, Fronczak, Ioannou, Olsen, Seroff
Alberts
James and Teri Baron, Fobert Peepari, Caiy Bloomc�uist
Fet�ort on PostinQ of the Minutes: Pursuant to Government Code 54954.2 tlle
agenda was properly posted on April 6, 2000.
Appioval of Minutes of Meetinst: None.
V. Administration:
A) Discussion of April 6, 2000 Letter from Trails Sub-Committee/Discussion in
Preparation for April 25, 2000 Joint Meeting with Council: The coiiimission
reviewed the letter from the Trails Sub-Committee and made minor changes,
which will be reflected in the final draft for submission to Council. Teri
Baron of the Saratoga Trail Enthusiasts stated costs for trail maintenance is
based upon $.50 cents a linear foot. Trails maintenance will be placed on a
semi-annual timetable. Commissioner Seroff made a motion to approve
Letter dated April 6, 2000 with changes as indicated by the Commission.
Commissioner podge seconded the motion, motion carried (6-0).
Commission discussed Ad Hoc vs. Sub Committee as format for conducting
meeting for trails. Discussion ensued, no formal vote or action taken.
Goals for Trails list discussed by Commission with a motion from
Commissioner Olsen to approve as amended. Motion seconded by
Commission Clabeaux and carried (6-0).
Oral Written Communication: None.
VI. Old Business: None.
VI. New Business: None.
VII1. Feports:
Commissioner Renorts: None.
IX. Adiournment
Commissioner Olsen made a motion to adjourn the meeting and Commissioner
Dodge seconded the motion. The motion carried and the meeting was
adjourned at 8:28p.m.
Prepared By:
Cary Bloomquist
City Staff Representative
SARATOGA CITY COUNCIL
E�ECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE CITY MANAGER:
ORIGINATING DEPT Citv ManaEer
PR.EPARED BY:Car�• Bloomquist
SUBJECT: Parks and Recreation Commission recommendations for allocation and
dispersal of approximately $30,000.00 in Park Development Funds for Trails
improvements.
RECOMMENDED MOTION(S): Approve recommendations from the Parks and
Recreation Commission for the allocation and dispersal of approximately $30,000.00 in
Park Development Funds for Trails improvements.
REPORT SUMMARY:
At their joint meeting with the Parks and Recreation Commission on October 29, 1999 City
Council approved the Commission's recommendation for the allocation of $2,442,000.00 in Park
Development Funds. Trails improvements were allocated $100,000.00 from the Park
Development Funds and listed as a high priority by the Parks and Recreation Commission.
At their special meeting on Monday, April 10, 2000 the Parks and Recreation Commission made
a motion and approved a recommendation to Council for the dispersal of approximately
$30,000.00 of the $100,000.00 in Park Development Funds allocated for trails improvements.
The following is a brief summary of the Parks and Recreation Commissions recommendations:
Improvements to Trail Segment 12
Improvements to Tr�il Segments 4-8
Improvements to Trail Segment 44
Improvements to Trail Segment 13
$15,000.00
$10,000.00
$4,000.00
$500.00
Total of Trail Improvements: $29,500.00
Please see Attachment #1 for a more detailed analysis of the Commissions recommendations as
listed above.
The Saratoga Trail Enthusiasts and the Parks and Recreation Commission Trails Sub-Committee
have worked closely in determining those trails with the most immediate repair needs. The
Saratoga Trail Enthusiasts worked closely with the Trail Center, a non-profit organization
dedicated to the improvement of trails, for information regarding the cost of repairing the trail
segments listed above (please see attachment #2 and attachment #3).
The Parks and Recreation Commission also recommends Trail Segment 3, Parker Ranch (The
Tank Trail) be repaired pending the results of cost and engineering estimates. The Commission
would like to further evaluate Trail Segment 3, Parker Ranch, prior to allocating Park
Development Funds for the improvement of this trail segment.
Most of the frequently used trails in Saratoga require periodic maintenance. Upon consultin�
with the Saratoga Trail Enthusiasts, the Commission is recommending the City contract with an
outside agency to maintain the trails on a semi-annual basis. Park Development funds cannot be
used to maintain trails, so the funding source would need to come from another area of the City
budget. The annual cost estimate to maintain the trails is $20,000.00. This is based upon
information gathered from the Saratoga Trail Enthusiasts and the Trail Center (please see
Attachment 1).
Contained in Attachment #4 are the Goals for Trails as presented by the Parks and Recreation
Commission at their special meeting on April 10, 2000.
FISCAL IMPACTS:
Retention or Dispersal of $30,000.00 in Park Development Funds.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
$30,000.00 in Park Development Funds will not be dispersed.
FOLLOW UP ACTIONS:
None.
ATTACHMENTS:
1. Trails Reconstruction Repair recommendations from the Parks and Recreation
Commission.
2. Cost basis for trail expenditures from the Saratoga Trail Enthusiasts
3. A brief history of the Trail Center
4. Goals for Trails from the Parks and Recreation Commission.
ATTACHMENT �l
7'0: Saratoga City Council
From: Parks Recreation Commission
Re: Trail ImprovementsJ Park Development Fund
Date: April 11.2000
I�I�IEDIATE HECONSTB[JCl'ION S 6EPA16
The Parks Recreation Commission hereby requests the city take immediate action to reconstruct sevcral
trails in the Mt. Eden Parker Ranch areas.
1. Trail Segment 12 along Mt. Eden Rd There is a drainage problem as well as a need to regrade the
area and install gold fines. The Saratoga Trail Enthusiasts �oup estimates this work could be completed for
approximately S 15.000. Staff should pursue obtaining fum estimates as well as decide what should be done in-
house. Alihough this is a relatively expensive item, we believe it is justified due to the high usage and ��isibilin� of
this trail. Additionally, some portion of the work might be performed by Public Works, in which case the repair
costs would not need to come entirely from Park Development Funds.
2. 'trail Segments 4-8, Pazker Ranch. These trails require giading, clearing of brush. and in some areas
surveying, and p�sting af better signage. In some rases, damage appea� to have bcen caused b�� unauthorized
bicvcle uaffic, and better bike barriers should also be installed The Saratoga Trail Enthusiasu believe this work
could be accomplished for about S 10,000.
3. Trail Segment 44, Parlcer Ranch. This Segment connects Parker Ranch to Fremont Older Open
Space and is heavily used It needs some erosion oontrol work. as well as trimming back of foliage. The estimate
from Saratoga Trail Enthusiasts is �4,000.
4. Trail Segment 13, Mt. Eden (Damon Lane, Pierce Rd, Teerlink Way). This Trail needs clearing and
signage. The estimate is 5500.
The Parks Recreation Commission recommends that up to 530,000 from the Trail Fund portion of the
Park Development Fund be used to oomplete these items. lf it appears that the actual costs are significandy higher
than anticipated, and the City cannot provide the additional funds from another source, we would then request the
items come back to this commission for further evaluation.
I)IHBDIATE BVAL1lATION
Trail Segment 3, Parker Raach (The Tank Trail). Ttus Trail was closed last year due to serious danger
from the slide area. We believe tbat the City should immediately investigate rerouting or repairing the slide,
including looldng to other agencies which may share some responsibility for the failure. Once cost and
en�neering estimates have been obiained, the Parics 8c Recreation Commission would like to further evaluate We
situation before agreeing to commit our Park Development Funds to the project.
ANNUAL MAINTENANCE BUD6ET
The Park Development Funds cannot be spent on maintenance, yet our uails are badly in nced of mutine
care. We reoommend the City ooavract with an outside agency to maintain our trails on an annual besis. We
believe at least 520,000 should be budgeted far the next fiscal year, based on The Trail Center's estiasate for
wceding and cutring back bnuh twice per year for 50 cents/linear foot.
amTacx?�1EnT
SARATOGA TRAIL ENTHUSIASTS
19830 Via Escuela Dr.
Saratoga, CA 95070
408 741-0954
fax 408 867-6100
e-mail tlbaronr aol.com
April 18. 2000
MEMO
TO: Care}� Bloomquist
FR: Teri Lvnn Baron
RE: Cost basis for trail expenditures
The Trail Center (see attached for information on this organization) was primaril��
consulted in determining estimates for trail repairs as listed on the proposal from the
Parks and Recreation Commission. The Trail Center has previousl�� done work for the
Cit�� of Saratoga.
In conversations with The Trail Center, I used a cost basis of $2.50 per linear foot for the
types of repairs needed except for segment 12. I consulted John Cherbone of our Public
Works department for this segment. The estimates are as follows:
Segment L.F.
44 1500
13 200
4-8 4000
12 900
Estimate
3,750 (rounded up to $4,000)
500
$10,000
$15,000(Gold fines $2100, Lumber $�00 Public
Works $12,400)
Hope this helps!! Please contact me if you need anything further.
t,TTACHME�':'
In the earl� 1980s, the Appa-
lachian Mountain Club (AMC)
received a grant from the
Richard King Mellon Founda-
tion to create the National
Volunteer Program (IWP) to
set up several organizations
devoted to volunteerism in
the outdoors across the U.S.
(see the profile of che National
Volunteer Project in this
issue). In the Bay Area, the
Santa Cruz Mountain Trail
Association had an excellent
track record of getting volun-
teers out on the trail, starting
with the astounding 2.500 vol-
unteers who turned out to
build the Skyline-to-the-Ses
trail project for the first Santa
Cruz Mountains Trail Days in
1970. Tony Look, founder oE
SCMTA, representatives of a
number of public agencies and
nonprofits, and other inter-
ested individuals, worked with
the NVP to create an org,aniza-
don that would expand the
SCMTA's 'h�ail Days to include
he Tra
il �om anion
p
Winter 2000
A, Brief H is�o�y of the Trail Center
Pea�
A Guide w'Outdoar RecreatiQn
in Santa Clara. San Mateo
Santa Cntz San Francis�o Counties
L���-� J
p„et�a �y me ��r�tn. cErnER
l.a Altoc, c�ita�ia
«�s���oe�
�Il►
projects in public lands throu�hout
the San Francisco Peninsula and
Sou[h Ba� Area. ln 1953, the Trail
lnformation and �'olnnteer Center
(TIVC) w•as born as a"forum in
which the public, land managers
and land owners w�ork as partners.
to maintain and expand our area
trail network, and to J open neN•
opportunities for citizens to partici-
pate in recreational activities on
public lands they helped to pur-
chase." The TNC's mission, as
stated in the articles of incorpora-
tion, was to "provide trail informa-
tional and educational programs for
the general public and to increase
opportunides for public steward-
ship of trails in San Mateo, Santa
Clara. Santa Cruz and San Fran-
cisco Counties in cooperation with
public agencies, organizations and
indivia+sals."
For the first few� years, the TIVC,
located in the Peninsula Conserva-
don Center near California Avenue
(cont'd on page 26}
Coe Backcountry Weekend Information page 6
Vote in the March 7 Elec�tions pa$e 7
Hilcin$ up Black Mour�tain pa$e 10
Complete List of al) Trail Center Projects pa$e 14
Activity Schedufe pa$e 21
nadP 1
The Trail Center
The Trail Center is a non-profit volun-
ceer organization formed in 1983 to
provide and promote qualic� non-
motorized trail opporcunites for all peo-
ple in San Mateo. Santa Clara. Santa
Cruz. Alameda and San Francisco coun-
ties. The Trail Center works with gov-
ernment agencies, ovtdoor enthusiasu
and other inceresced parties to creace
and manage an interconnecced networl:
of trails for the 6ve-counc� region. The
Trail Cencer publishes The Trail Com-
panion and organizes vail building.
repair and mapping projeccs.
The Board of Direccors meets even•
month on the third Thursday at 6:30 at
the Peninsula Consen�ation Center
Board of Directors
David Croker
Scott Heeschen
Tim Oren
Geoffrev Skinner
Address:
3921 East Bavshore Road
Palo Alto. CA 94303
Telephone:
(650) 968-7065
Web Site Address:
.vww. trailcen ter.org
Trail Companion:
Scott Heeschen Editor
Geoffrev Skinner Staff Writer and
Literary Editor
The Trai1 Companion (1SSN 152&0241
(print): 1094-222X (online)) is the
quarterly newsletter of the Trail Center.
ATTAC:�AlEh'T 4
VarMs& Recre�twn Ca �bn Ap��� Z000
60815 far Trai1S
1. 8bt�io accarate apdat� af Iagal st�taa of all traifa a aodfhl maps a
Mastor Plan to reflect same.
2. Obt�le accurate apdate of p6ysicsl condftlon of aii dedicated traila.
3. Eat�blisb a policy for eaforcfag ffi� gial's �lhts with respect to eli legal
easements. [This will reqalre Commaoi�l fepat as well ea legal advicel.
4. Est�qlis6 a prfe�ql Ifst fer trsll improvementa a� overhaals oo existlng
easements and establiad fanding for same.
5. Establish a m ainteoanee progra� to keep theae tralla opee a safe.
6. Est�bliad �n �c�oo �lao for obt�ioing and improviog t�e proposed
linkages iodicstad on the Maater Pieo.
1. Cro�te more cowmeoi� i�terost in our trails recre�tlon, alt�roat�vves to
aatamoUile trsf�c a� herft�ge rosaorce. Tdis may loclede pablicf�eg uail
locatl�o: fn recrestlaeal ms ilfags a CNamber of Commerce docomenta, aa weil
as cnatlog a progrsm for organfzad bikea.
MEMOFANDUM
Date: April 19, Z000
To: Parl:s and Recreation Commission
From: Cary Bloomquist
P.E: Girl Scouts of America Park Clean-up Day, April 7, 2000 at
Wildwood and El Quito Parks
The Girl Scouts of America did a good job cleaning up and painting bot11
Wildwood and El Quito Park. The girls painted park benches and so2ne of the
signs at both parks and performed a trash pick-up as well. As staff liaisorl, I
recommend a letter be generated by the Commission thanl:ing the Girl Scouts of
America for their efforts. This could easily be accomplished at out nest regular
nleeting via a motion and vote.
j ��vii�.,ai v ..ai �i.�l..� vrL.11 JI.UUIVJ �Jc.l�l�
\��1.41.\u.li 11c�1n���1.i�,.1��ri11_'.?IIUU
(:Ot �I�f(:I I. 131;(;fN,S
)f,�(.[ 1,�,��ON�i A!�O(1'1'
Iz I;�f I'I'A[,1'/,(N(J '1'f I1;
13l 1,�II�11�„�,� I)l,�"l'I�l(; 1'.�
i!}� tr� ,�ri «fie�r<! ��itli j�l�r�ts
f (II' �i�ll�NZ�?�ll y 1111�)I U2��111('lll.1
:1 !ei clluirt.s' i<leus 2uu�rted
f��' KAItA ClIA1.MERS
hcthcr ihc Saratoga City ('oun-
cil �eci�ics tc� fe�rm a recleveti�p-
mci�t agcncy ��r takc sum� c�thcr
acti�m, mcmhcr� a�rcc; that tw�� c�f the city's
busincss �listricts—thc Villagc anci thc
Cial�w�y—nc;�c) rcvit llll'L�UOIl.
At an AFiril 5 nucting, the council bcgan
a cliscussie�n c�n ea�nc►mic redevelopment
in thcse arcas. A rcccnt cc�uncil ciccisic�n tu
��lacc a muraturium c�n convcrting cum-
n�crciully z�inccl arcas tu rc;sicicntial z�inin�;
bruught Sarat��g.�'s husincss clistricls lu thc
fc�refrc►nt in rccent wechs.
Accur�ing t�► intcrim city ►nunagcr
lMilG�dm i�lurtc���. �'ity �'uuncil inc:mh�rs arc
wun�c;ring what thc:y can clu to hc pruac-
tive an�1 rusitivc, sincc; lhc moralc�rium was
a rcactivc mcasurc. ""@'hc cc�w�cil wants t��
�n�vicic s�imething ���silivc becausc s��mc
pec�plc havc saicl ncg��tivc lhingsahc�ut th�
council im�ic�sing a nu�ralurium," I�lurlun
sai� latur in a�h��nu intcrvicw.
R!�►rtc��� sai� hc cli�i nut want thc cc�uncil
tu mabc a�lccisiun un .inyt hing at th� A��ril
5 mccling, �artly hc:caus� theru wcrc n��
mcrchanls at Ihc mccting whc► sp��hc ��uh-
licly un th� issuc. I lc s;ii� hu wantrJ t�►
makc; sur� h� h�u1 in��u1 fn�m all mu►
anci ��r����crty uwiwrs in th.: tw�� arcas. f Ic
suggcst�� scn�in�uut a surv�y tu resi�l�nts
t�� tin�l uut what �inJs uf rctail thcy w�iulJ
sun��►rt in Saratuca. I I� alsu wanlc�l lu
.,a �.7
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ry
S��me 2ltO (;irl Scauts representing 22 Saratoga troops devoted their energies to cleaning up Saratoga's
V+/ildev�ui�! anc! �I �uite, �arl:s �Pcer sc;hool on April 7. liere, some of the girls paint parlc equipment.
City of Saratoga
HERITAGE PRESERVATION COMMISSION
DRAFI' MINUTES
Date: Tuesday, April 11, 2000, 9:15 a.m.
Flace: Warner Hutton House, 13777 Fruitvale Avenue
Type: Fegular Meeting
Foutine Organization
A. Foll Call
Present: Peck, Peepari, Wyman, hing, and Koepernik
Absent: Anderson (Note: Jill Hunter has been appointed and will begin in May)
Staff: Erik Pearson, Assistant Planner;
Guests: Judy Alberts, Parl:s and Recrearion Commission Chair; Caiy Bloomquist, Adininistrative Analyst;
Ann Waltonsmith, Council member
B. Appioval of minutes from 3/14/00
Fobei�t Peepari noted that he would like to have the manufacturei and model number of the proposed
home on the Bellicitti property. It was agreed upon by the Commission that all futtu�e references to the
Pike Estate should include the name "Old Grandview Ranch" in parenthesis.
The minutes were approved 5-0
C. Posting of the Agenda
Pursuant to Government Code Section 94954.2, the agenda was posted on Thursday April 6, 2000
D. Oral Communications
Conutiissionei� Peepari noted that he went to the last Parks and Recreation Commission where the
Heritage Orchard was discussed. He read from the minutes of that meeting which discussed putting
the idea of developing the Orchard for recreation purposes on the ballot. Commissioner Peepari noted
that he opposes putting the issue before the voters.
Commissioner Kcepernik commented that building a museum with a gymnasium in the Heritage
Orchard is not necessary because Saratoga already has a museum and does not have the budget to
maintain two museums. He added that parking would be an issue and that a bridge over the creek
would have to be large enough to allow emergency vehicles to pass. Commissioner hcepernik added
that Saratoga should better utilize school facilities in the area.
Commissioner Peck commented that a vote would serve as a guide for the City Council and may be
helpful.
Commissioner King noted that when the City voted on the Highway 85 interchange, it didn't help
much as when it was built people were not happy. She noted that the population changes over time
and that people change their minds. Commissioner King thought the decision should be up to the City
Council.
Conimissioner Wyman found it interesting that the Ciry of Sunnyvale is currently trying to recreate an
orc�lard while Saratoga is considering developing a portion of the Heritage Orchard.
Commissioner Koepernik handed out his notes (see attached) and discussed several things the
Commission and the City could do to learn more about the history of the Orchard and to t�etter utilize
the Orchard.
,)udy Albei explained to the Commission that Council member Nick Sh•eit caitie to tl�e Farl:s aild
Recreation Commission as an individual with only an idea. The Parks and Fecreation Conunission did
vote on the idea, but only as an advisory. She noted that the City already has agreeitients with all
schools in the City for sharing playfields. One problem is that schools limit the number ot soccer games
and practices due to the increased turf maintenance required. Alberts agi�eed that the City should
promote the Orchard and that if it is better utilized, people will be less likely to see tl�e la►ld as available
for development.
Commissioner Koepernik commented that instead of putting money into new develo�nlent of the
Orchard, put the money into maintenance of existing playfields.
Council member Waltonsmith commented that not only should we be debaring what to do witl�
existing City-owned property and open space, but that the City should try to rncrease the aniount of
open space. Waltonsmith noted that Saratoga only has three acres of open space per t�lousand people.
Commissioner Wyman commented that we should hear from the old-time orchat•dists in tlle area to
educate the City on the history of orchards in Saratoga. She will follow-up by tryillg to set up a class o►•
lectui to be held at the library. Commissioner Wyman directed staff planner Pearson to report back to
the Commission on what the three acres per thousand people figure includes (e.g. railroad property).
Alberts, Bloomquist and Waltonsmith left the meeting.
E. Written Communications
The following letters were noted:
Letter from Robert Peepari to City Council regarding the reappointments of Norman Koepernik and
Willys Peck.
II. Old Business
A. None
III. New Business
A. 14700 Sixth Street St. John's Episcopal Church
Commissioner Peepari excused himself from the discussion due to a conflict of interest.
Commissioner Peck noted that the house had been changed a lot over the years. He moved to approve the
demolition of the structure.
Commissioner Koepernik commented that the house does need a lot of work, but that it has a lot of charm. He
would like to see it restored.
Coitii�iissioner ting secotlded the motion with the condirions that the Commission review t�ie new proposai for
the site and that a plac�ue be posted at the site to the sarisfaction of the Commission. Approved �-1. I�oepec�ilik
opposed.
B. 20355 Orchard Road Review of wall under construction along Sar atoga Aveilue (a Heritage
Lane). Two stucco walls are proposed to match the color of the house.
Commissioner I�oepei nik moved that the wall be approved with the condirion that vines be plailted at tlle base
of the tall wall and that at least one oak tree be planted adjacent to Saratoga Avenue.
Commissioner Peck seconded the motion. Approved 5-0.
C. 14195 Saratoga Avenue Design Review application to demolish all e�isring struchu�es acici btiild a
new sit�gle family residence, detached garage and second unit.
The Coinmission agreed that exisring trees and vegetation at the front propei-ty line should 1�e maintained to
the nlaximum eatent feasible.
Commissiotlei� Wyman moved that the Commission recommend to the Planning Commission tllat the proposal
be approved with the requirement that significant trees be preserved and that the plantitig of additiotlal oak
h•ees be encouraged if feasible. Commissioner Peck seconded the motion. Approved 5-0.
IV. Items Initiated by the Commission
A. Discussion of Mills Act was continued to the regular meeting in May.
B. "Adopt a Tree" idea for the Heritage Orchard was mentioned during Oral Co►iimunications. Tl�e
Commission decided to first focus on hosting a lecture or class.
C. Commissioner Peck told the Commission that he knew of a man who lives on Austin Way and is
concerned about preserving the brick surface on Austin Way. The Commission decided that
Conunissioner Peck should invite the person to the next meeting to discuss the possibility of
designating Austin Way a Heritage Lane.
D. Commissioner Peck noted that he will be writing an article about the Heritage Orchard for the City
newsletter.
E. Commissioner Wyman said that she would bring an applicarion for a state "Point of Interest" for
the Orchard to the next meeting.
V. Items Initiated by the Secretary
A. Plaque of the Hyde House 11995 Walbrook Drive.
Commissioner Koepernik commented that the shop in the Los Angeles area that used to make the plaques is out
of business. He will follow up to try to find the template.
Staff Pearson agreed to find the City's policy on when we require plaques, how many are out there and where
they are.
This item was continued to the regular meeting in May.
B. Grant application for State Office of Historic Preservahon
Staff Pearson presented the grant applicarion for State Office of Historic Preservation.
Commissionei� hoepernik commented that he would like to pursue a grant to fi�nd projects ror the Heritage
Orchard.
Conunissionei� Wyman noted that the grant amounts are typically in the range of $2, 500. Tl�e Coi�unission
decided that more money would be needed and that other funding opportunities should be coilsidered.
VI. Adjournment
11:00 a.m. Tuesday April 11, 2000 Warner Hutton House
Fespectfully Submitted by,
Erik J. Pearson, HPC Secretary
EQUIPMENT RENTAIS, INC.
Contractors Homeowners Industrial
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1110 N. Tenth Street, San Jose, CA 95112
(408) 292-1888 FAX (408) 292-6625
MEMORANDUM
Date: April 19, 2000
To: Parks and Recreation Commission
From: Cary Bloomquist
RE: Follow-up Regarding Proposition 12 13
Per conversations with our Director of Finance, Mary Jo Walker, and with our
Acting Public Works Director John Cherbone, no follow-up is needed to capture
the funds to be allocated to the City of Saratoga from the passage of Propositions
12 13.
The funds from the passage of these two propositions will not be available for a
minimum of 18 months (a more probable time frame is 2-3 years). The
mechanism for funds dispersal and the manner in which the Bonds to raise the
funding are going to be liquidated has yet to be determined. In other words, the
process for which the money is going to be raised and distributed needs to be
created.
As information becomes available, I will update the Commission on the progress
of the funding dispersal process.
Agenda
item
PARKS AND RECREATION COMMISSION ACTION MATWX, May 1, 2000
Follow-up Action Required
Trail Easement on Mt. Eden Road, APN 503-09-008
Parker Ranch "Water Tank" trail segment
Congress Springs Park-Playfields
improvements timeline.
Staff Responsible Due Date
Completion Date
Trails Subcommittee Ongoing timeframe
Bloomquist Trails
Subcommittee
Public Works Dept.
is investigating
repair options.
Targeted
Completion, July
2001. Two finalists
for contract are
Greg Ing. And the
bealsgroup.
N/A at present time-too
early in process.
and Turf Bloomquist
Park Restroom Improvements-Wildwood, El Quito and Bloomquist
Congress Springs Parks.
Targeted July, 2001.
Final interview and
review of cost proposals
tentatively scheduled
early May, 2000.
Targeted June, Targeted June, 2000
2000
Kevin Moran Gardiner Parks Play Equipment Bloomquist Targeted July 2000. Waiting for Contract to
projects. Bids opened on be returned from
March 28, 2000. Contractor. Once
Lowest bid was contract returned,
$268K construction should
commence within 1
�veek. Construction
should commence early
May 2000. Duration
should be approx. 6
weeks. Targeted
Distribution: City Council, City Manager, City Manager's Secretary, City Clerk, Director of Community Development, Director of Admin. Services, Acting
Director of Public Works, Director of Recreation, Senior Administrative Analyst
i
Brookglen Park Maintenance
i i
Bloomquist Ongoing
completion July 2000
Per conversation with
parks supervisor David
Mooney, this park is
maintained at the same
level as all the other
City Parks.
Distribution: City Council, City Manager, City Manager's Secretary, City Clerk, Director of Community Development, Director of Admin. Services, Acting
Director of Public Works, Director of Recreation, Senior Administrative Analyst
0
���o�
13777 FRUITVALE AVENUE SARATOGA, CALIFOBNIA 95070 •(408) 868-1200
Incorporaied October 22, 1956
April 21, 2000
Mr. Jay Beals
The Beals Group
Two Nort6 Market, Fifth Floor
San Jose, CA 95113
COUNCIL MEMBERS:
Evan Baker
Stan Bogosian
John MehaHey
Nick Sbeit
Ann Waltonsmi�h
Subject: Clarifications to Request for Cost Proposal to provide professional planning and design
services for the development of new athletic playfields at Congress Springs Park, dated
April 17, 2000.
Dear Mr. Beals,
Listed below are clarifications to the Request for Cost Proposal w6ic6 was sent to you on April 17'�:
1. Assume the project budget is 1 million dollars.
2. Final Design Plans should include: (in addition to Topographical Plan, Irrigation Plan
and Construction Details) Demolition Plans, Grading Drainage Plans, Pla�eld and Site Layout
Plans, and Electrical Plans.
3. Provide a Construction Cost Estimate at 25%, 75%, aad 100%.
4. Iaclude provisions for two weekly site visits for a period of 12 weeks during construction.
If you have any questions, please call me at: (408) 868-1241.
Very truly yours,
Jo n Cherbone
Acting Public Works Director
Printed on recycled paper
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C��`�'� O� �.�'�'OO C��
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-1200
Incorporated October22,1956
April 17, 2000
Mr. Jay Beals
The Beals Group
Two Nort6 Market, Fifth Floor
San Jose, CA 95113
COUNCIL MEME3EkS:
Evan Baker
Stan Bogosian
John MehaHey
Nick Slreif
Ann Waltonsrnifh
Subject: Request for Cost Proposal to provide professional planning and design services for
the development of new athletic playfields at Congress Springs Park.
Dear Mr. Beals,
The City of Saratoga has chosea your firm as one of the two finalist in t6e Selection process for
the Congress Springs Park Improvement Project. Please prepare a cost proposal based on the
following tasks:
TASK
1. Field Survey Topographical Map
2. Conceptual Design Plans Min. 10, Indicate price per plan)
3. Final Design Plaas, including Design Construction Details (25 percent)
4. Final Design Plans, including Desiga Construction Details (75 percPnt)
5. Final Design Plans, including Design Construction Details (100 percent)
6. Irrigation Plans, including Design Construction Details (50 percent)
7. Irrigation Plans, including Design Construction Details (100 percent)
8. Construction Specifications (50 percent)
9. Construction SpeciGcations (100 percent)
Page 1
PnMed on recycled paper
10. Construction Cost Estimate
11. Public Presentations (Min. 5@ 4 hrs. EA.)
12. Project Coordination Meetings (Min. 10 2 hrs. EA.)
13. Construction Observation (Includes all necessary site visits, material approvals, and s6op
drawing approvals)
14. Construction Surveying
15. Project Administration
SUBMISSION DEADLINE
In order for your cost proposal to be considered, submit eight (8) copies to:
John Cherbone
Acting Public Works Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
(408) 868-1241
(408) 868-1281 (Fax)
Submission deadline: May lst, 2000
CONSULTANT SELECTION PROCESS
Following the submissioa deadline, the City will review the proposals. It is intended that a
consultant will be selected based upon the review of the proposals.
If you have aay quesNons, please call me at: (408) 868-1241.
Very truly yours,
Jo n Cherbone
Acting Public Works Director
Page 2
�1��Q��
O�
13777 FRUITVALE AVENUE SARATOGA, CALIF'ORNIA 95070 •(408) 868-1200
Jncorporated October 22, 1956
April 21, 2000
Mr. Steven J. Kikuchi
Greg G. Ing Associates
1585 The Alameda, Ste. 201
San Jose, CA 95126
COUNCII. MEMBERS:
Evan 8aker
Stan Bogos�an
John Mehe!ley
NiCk Sbeit
Ann Walionsmith
Subject: Clarificatioas to Request for Cost Proposal to provide professional planning and design
services for the development of new athletic pla�elds at Congress Springs Park, dated
April 17, 2000.
Dear Mr. Kikuchi,
Listed below are clarifications to the Request for Cost Proposal which was sent to you on April 17
l. Assume the project budget is 1 million dollars.
2. Final Design Plaas should include: (in addition to Topographical Plan, Irrigation Plan
and Construction Detai{s) Demolition Plans, Grading Drainage Plans, Playfield and Site Layout
Plans, and Electrical Plans.
3. Provide a Construction Cost Estimate at 25%, 75°!0, and 100%.
4. Include provisions for two weekly site visits for a period of 12 weeks during construction.
If you 6ave auy questions, please call me at: (408) 868-1241.
Very truly yours,
John Cherbone
Acting Public Works Director
Pnmed on recycled paper.
C��`2�� o� ��`2�OC��
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(�OS) 868-1200
Incorporated October 22, 1956
Apri117, 2000
Mr. Steven J. Kikuchi
Greg G. Ing Associates
1585 The Alameda, Ste.201
San Jose, CA 95126
COUNCIL b4EMBERS:
Evan Baker
Stan Bogos�an
John MehaNey
NiCk Streit
Ann Waltonsrnith
Subject: Request for Cost Proposal to provide professional planning and design services for
the development of new at6letic playfields at Congress Springs Park.
Dear Mr. Kikuchi,
The City of Saratoga has chosen your firm as one of the two rnalist in t6e Selection process for
t6e Congress Springs Park Improvement Project. Please prepare a cost proposal based on t6e
following tasks:
TASK
1. Field Survey Topographical Map
2. Conceptual Design Plans Min. 10, Indicate price per plan)
3. Final Design Plans, including Design Construction Details (25 percent)
4. Final Design Plans, including Design Coastruction Details (75 percent)
5. Final Design Plans, iucluding Design Construction Details (100 percent)
6. Irrigation Plans, iacluding Design Construction Details (50 percent)
7. Irrigation Plans, including Design Construction Details (100 percent)
8. Constructioa Specifications (50 percent)
9. Construction Specifications (100 percent)
Page 1
Printed on recycled paper
10. Construction Cost Estimate
11. Pubiic Presentations (Min. 5@ 4 hrs. EA.)
12._ Project Coordination Meetings (Min.10 2 hrs. EA.)
13. Construction Observation (Includes all necessary site visits, material approvals, and shop
drawing approvals)
14. Construction Surveying
15. Project Administration
SUBMISSION DEADLINE
In order for your cost proposal to be considered, submit eight (8) copies to:
John Cherbone
Acting Public Works Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
(408) 868-1241
(408) 868-1281 (Fax)
Submission deadline: May lst, 2004
CONSULTANT SELECTION PROCESS
Following the submission deadline, the City will review the proposals. It is intended that a
consultant will be selected based upon the review of the proposals.
If you have any questions, please cali me at: (408) 868-1241.
Very truly yours,
John Cherbone
Acting Public Works Director
Page 2
MEMORANDUM
Date: April 21, 2000
To: Parks and Kecreation Commission
From: Cary Bloomquist
P.E: Update on Wildwood Park
I spoke with John Cherbone regarding Wildwood Park and the recommended
safety improvements today. John indicated the safety improvements will be
completed in conjunction with the completion of the restroom improvement
project. The tentative completion date should be sometime in June 2000
(contingent upon contractor delays, weather, etc.).
I will keep you updated as I receive information.
COTTON, SHIRES ASSOCIATES, INC.
CONSULTING ENGINEERS AND GEOLOGISTS
April 11, 2000
P4250
Mr. John Cherbone
Acting Public Works Director
CITY OF SARATOGA
13777 Fruitvale Avenue
Saratoga, CA 95070
SUBJECT: Preliminary Engineers Construction Cost Estimates
RE: Wildwood Park, Hakone Gardens, and Parker Ranch
Saratoga, Califomia
Dear Mr. Cherbone:
As you requested, we have prepared preliminary engineers construction cost estimates
to mitigate several slope related failures in the City of Saratoga. These estimates include the
cost to investigate and survey the site, analyze and develop design recommendations, prepare
plans and specifications, construct the designed mitigation, and provide construction
observation and testing services. To prepare these cost estimates we have visited the sites and
reviewed mitigation costs of similar projects which we have been associated with. We
understand that these preliminary cost estimates will be used for budgeting purposes only, and
that the mitigation methods proposed can be modified and more accurate cost estimates
prepared in the future if the projects proceed.
WILDWOOD PARK
A 10- to 15-foot high; steep alluvial creek bank slope appears to be raveling. It appears
that this condition can be mitigated by grading back the top of the slope and constructing a
soldier pile retaining wall at the base of this slope.
Estimated Cost: $75,000 to $85,000
HAKONEGARDENS
An existing vraoden retainir.g wall on the downslope. side of driveway, near the
entrance to the gardens, appears to be failing. This wall can be replaced with a soldier pile
retaining wall.
Estimated Cost: $60,000 to $70,000
An existing fill wedge on the entrance portion of the driveway appears to be
experiencing downslope creep-related movement. This distress can be mitigated by
constructing a soldier pile retaining wall along the downslope side of the driveway.
Estimated Cost: $155,000 to $�80
Northem California Office
330 Village Lane
Los Gatos, CA 95030-7218
(408) 354-5542 Fax (408) 354-1852
e-mail: losg csageo.com
Southern California Office
5245 Avenida Encinas Suite A
Carlsbad, CA 92008-4374
(760) 931-2700 Fax (760) 931-1020
e-mail: carlOcsa zeo.com
Mr. John Cherbone April 11, 2000
Page 2 P4250
An existing rock retaining wall on the exit portion of the driveway appears to be failing.
This wall can be replaced with a soldier pile retaining wall.
Estimated Cost: $260,000 to $300,000
PARKER RANCH
A landslide has removed a portion of a trail. It appears that the section of trail can be
repaired by installing a soldier pile retaining wall using remote access equipment.
Estimated Cost: $110,000 to $125,000
Uur services consist of protessional o�inions and recommendations made in accordance
with generally accepted engineering geology and geotechnical engineering principles and
pracrices. No warraniy, expressed or implied, or merchantability of fitness, is made or intended
in connection with our work, by the proposal for consulting or other services, or by the
furnishing of oral or written reports or findings.
We trust that this provides you with the information that you need at this time. If you
have any questions, or need additional information, please call.
Respectfully submitted,
COTTON, SHIRES AND ASSOCIATES, INC.
David T. Schrier
Senior Geotechnical Engineer
GE 2334
1 V�y,,
William F. Cole
Managing Engineering Geologist
CEG 1202
WC:POS:DTS:st
COTTON, SHIRES ASSOCIATES, INC.
C� O� ��`�'C���
13777 FRUITVALE AVENUE SARATOGA, CALIH'ORNIA 95070 •(408) 868-1200
lncorporated October 22, 1956
AGENDA
Pre-Construction Conference
COUNCIL MEMBERS:
Evan Baker
Slan Bogos�an
John MehaXey
NiCk Sfreit
Ann Waltonsrnith
Kevin Moran and Gardiner Park Play Area Improvements
April 18,2000
ATTENDEES
John Cherbone
Jason Chou
Howard Lewis
Dave Mooney
�A��r B� oc:�
Jim Pike
PURPOSE OF MEETING
Acting Public Works Director
Assistant Engineer
Public Works Engineer
Parks Maintenance Supenrisor
yN'►,hij�<.;-fl�
Playgrounds Unl
1159 Willow Avenue
Sunnyvale, CA 94086
(408) 868-1243
(408) 868-1219
(408) 668-1243
(408) 868-1247
cy��) '�6
(408) 639-0997
To discuss the project's scheduling and coordination, to review
contract administration procedures and to introduce the principal
individuals involved during construction.
DISCUSSION ITEMS
1. INTRODUCTIONS.
2. CONTR.ACT CONDITIONS
A
B
Length of contracts 45 working days
Liquidated damages -$300 per calendar day
3. NOTICE TO PROCEED
The City will issue a Notice to Proceed with work at
the end of the pre-construction conference. The contractor
shall begin the work within 15 calendar days.
4. HOURS OF WORK
Generally, between 7:30 a.m. and 5:00 p.m., Mondays through
Fridays.
Pr�nled on recycled paper.
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13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-1200
Incorporated October 22, l956
5
WARRANTY
Ztems of work and products not covered by specific
shall be warantied for one year from the date the
Completion is recorded in the Santa Clara County
Office.
INSPECTION
Primary inspection will be performed
Public Works Inspectors. Additional
performed by the Public Works Director,
and their authorized representatives.
COUNCIL MEMBERS:
Evan Baker
Stan Bogosran
John Mehatley
N�ck Streif
Ann Wa��onsrnith
warranties
Notice of
Recorder's
by
inspection will be
Assistant Engineer,
7. TESTING
The City has retained a qualified testing lab to perform
tests on materials and workmanship to determine compliance
with the plans and specs. Anything found not to be in comp-
liance shall be replaced or made good at the contractor's
expense. The City shall pay the costs for initial testing
while any re-testing as a result of non-compliance shall be
paid by the contractor.
8. CONSTRUCTION DEBRIS
The contractor is responsible for the
struction debris and shall maintain
and orderly condition at all times to
Public Works Director and Inspectors.
disposal of all con-
the work site in a neat
the satisfaction of the
9. TEMPORARY FACILITIES
Discuss water, power, and sanitation requirements.
10. STORAGE/PARKING/ACCESS/SECURZTY
Discuss City's and contractor's needs. Designate authorized
storage sites for equipment and construction materials and
temporary sites for demo materials.
Printed on recyCled paper.
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13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-1200
Incorporated October 22,1956
11. EMERGENCY CONTACTS
COUNCIL MEMBERS:
Evan 8akar
S1an Bogos�an
John MehaNey
Nick Streit
Ann Waltonsmith
In the event of an emergency, notify the Public Works Director
immediately. Additionally, the contractor is to provide the
name, address and telephone number of individual(s) who can
respond to emergencies 24 hours a day.
12. CHANGES/CLAIMS
Changes to the contract affecting the contract amount, time
or scope of work will be issued only by the City Engineer and
only by written change order. A written field order may be
issued to the contractor pending issuance of a change order.
Claims for extra costs or time must be submitted in writing to
the Public Works Director within 10 days from the event
causing delay and/or additional expense to the contractor.
Requests for quotations from the contractor for possible
changes to the contract shall be responded to within 5 days.
13. EXZSTING CONDITIONS
It is important that the contractor familiarize himself with
the existing field conditions and locate all existing utili-
ties before commencing any work. Any damage to utilities
because of failure on the part of the contractor to adhere to
the above shall be repaired by the contractor at his own
expense.
14. SUPERINTENDENCE
The contractor shall maintain a qualified English speaking
superintendent on the job at all times. He shall receive
orders from the Public Works Director or his authorized
representatives.
Prinled on recytled paper
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13777 FRUITVALE AVENUE SARATOGA, C'ALIFORNIA 95070 •(408) 8G8-1200
Incorporated October 22, 1956
15. CORRESPONDENCE
All written correspondence and payment requests
the City shall be sent to:
City of Saratoga
13777 Fruitvale Ave.
Saratoga, CA 95070
Attn: Jason Chou
Assistant Engineer
16. PROGRESS PAYMENTS
CUUNCIL MEMBERS:
Evan 8aker
Stan Bogos�an
John MBhaHey
Nrck Strert
Ann Waltonsmith
submitted to
Once each month the Public Works Director will review the
current status of the project and determine the percentage of
work completed for which the contractor may submit a payment
request. The contractor must then submit his pa�ment request
to the Public Works Director. The City will withhold 10� of
the amount due the contractor unless arrangements are made
otherwise.
17. SUHSTANTIAL COMPLETIONjPUNCH LIST
When the contractor believes the work is complete, he may
request a substantial completion inspection to be performed by
the Public Works Inspector. Upon completing this inspection,
the Public Works Director will give the contractor a punch
list of items that will need to be completed prior to final
inspection.
18. FINAL INSPECTION
After the contractor has completed the punch list items, a
final inspection will be held. Upon passing the final
inspection, the City will accept the project as complete.
19. LETTER OF ACCEPTANCE NOTICE OF COMPLETION
Within 10 days after final acceptance of the project as
complete, the City will send the contractor a Letter of
of Acceptance and file a Notice of Completion with the Santa
Clara County Recorder's Office.
Pnnled on recycled paper
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1377? FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-1200
IncorporaLed October 22, 1956
20. FINAL PAYMENT REQiJEST
COUNCIL MEMBERS:
Evan Bakei
Stan Bogosian
John MehaNey
N�ck Strei(
Ann Waitonsrnifh
The contractor may submit his final payment request upon
passing the final inspection.
21. TEN PERCENT RETENTION PAYMENT
If no subcontractor claims are filed with the City within 30
days after recordation of the Notice of Completion by the
County Recorder's Office, the contractor may submit a pay-
ment request for the 10$ retained from earlier payments.
Also discuss substitution of securities.
22. QUESTIONS AND ANSWERS
23. OTHER
Daily work Schedules
Building Permits
Pnmed on recycled paper.
C��`�'� o� ��`�'OC��
I3777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-1200
Incorporated October 22, 195fi
April 18,2000
Playground's Unlimited
1159 Willow Ave.
Sunnyvale, CA 94086
Attn: Joe Mendes
COUNCIL MEMBERS:
Evan Baker
Slan Bogos�an
John Mehaltey
Nick Stre�r
Ann Waltonsrnith
Re: Kevin Moran and Gardiner Park Play Area Improvements-
Execution of Contract
Dear Mr. Mendes:
At their regular meeting on April 5, the Saratoga City Council
declared your firm to be the lowest responsible bidder on the 1999
Pavement Management Program. The City accepted your bid of
$268,786.93 and authorized award of a construction contract to
your firm for that amount.
Enclosed are an original and two copies of the conformed contract
for your execution. Please execute all three copies as follows
and return them to me within 10 calendar days:
1. Sign the contract signature page on page 21 and provide
the other requested information.
2. Sign and date the Hold Harmless Agreement on page 22 and
provide the other requested information.
3. Provide three copies of Performance and Labor and
Material Bonds either directly or on forms similar to
those on pages 23-26.
4. Sign the Escrow Agreement for substitution of the 10� re-
tention funds on page 27-29 and provide the other
requested information onlv if you desire to handle the
retention funds in the manner prescribed in section 10263
of the Public Contract Code.
5. Provide one copy of your proof of insurance naming the
City of Saratoga as an additional insured and evidencing
the coverages and limits specified in Section IX
Insurance, pages 55 and 56 of the Special Provisions.
Pnnted on recycled paper
C��`�� o� ��`�OC��
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 •(408) 868-12�0
Incocporated October22,1956
COUNCQ. MEMBERS:
Evan Baker
Slan Bogosien
John MehaHey
NiCk SVBiI
Ann Waltonsmnh
Upon receipt of the three executed copies of the contract from
you, the City will complete execution of the contracts and return
one copy to you for your files along with your Bidder's Bond.
I look forward to working with you towards the successful
completion of this project. Until then, if you have any
questions, please give me a call at (408) 868-1219.
Sincerely,
Jason Chou
Assistant Engineer
Pnnted on recycied oaper
Parks Recreation, City of Sedona
http:lfw«�v. cin� sedonaneUparksd i��.htm
Sr.;,�r..3, i,•.:n� :a
.r--
Hbme Sedona Councll De�artmenis N'ews Codes Gu�s1.s
A�4»inistraGon DIVISION OF PARKS RECREATION
Our Mission Statement:
Arts Culture Recreation Programs serve the community by providing opportunities for
youth, adult, seniors, and challenged individuals to improve iheir quality of life
City Attorrrey through participation in recreational programs which will reduce stress and
provide for socialization and menial and physical well being.
Com�ctrgt�r �veto,p,►rter�t
Cornmunity S�rvic�.s
Finance
�tSlMapping
��Iuman Resources
Magistrate Couri
Paries Recrseati�n
6�OIiCe
Public Works
Vt/astewater
De,�artm�nf Phone #s
Who to Contact
Erin Fitzgerald, Recreation Coordinator efitzqerald(�a.citV.sedona.net
General Assistance:
Jan•Ryer, Administrative Assistant �rver(a�citv.sedo�a.net
Parks Recreation Commission meetings are held on the 4th Monday of each
month! For other commissions in the city click here.
The Commission has two sub-committees:
The Park Development Committee
This committee helps research and bring back to the full
commission recommendations on future park development.
The Trai{s Committee
This committee helps research and bring back to the full
commission recommendations, plans and events on future trail
development, maintenance and new construction. This committee
atso coordinates efforts with the Sedona Ranger Station and Red
Rock Pathways.
The Parks Recreation Division's "Red Rocking Recrea4ion"
Newsletter
Annually Parks 8 Recreation produces a complete guide to the years
recreational activities in Sedona. Enclosed in this newsletter is a registration
form for participating in any scheduled event. In addition there is a Participant
Survey which the Division would like you to fill out!
Get the "Red Rockinq Recreation" (1,OOOK PDF What is PDF?) Annual issue,
2000 Vol. 4, NO. 1. This file will take about 8 minutes with a 28.8kps
connection.
Also information about the National Forest Recreation check out the Sedona
Ranger District's �USFS) "Red Rock Countrv": (520) 282-4119
If you are still having problems or have questions, please contact Erin
Fitzgerald, efitzqerald(�a citv.sedona.net or 520-282-7098.
1 of 2 4/4I00 8:21 PM
Pazks Recreation, Ciry of Sedona
http://ww.��.city sedonaneUparksdiv. htm
Our community park is located in the heart of West Sedona at 525 Posse
Grounds Road.
Red rock ctiffs surround two lush ballfields and a newly renovated soccer
field. Visitocs and residents can picnic at covered ramadas while chiidren
romp on the new kid friendty playground equipment.
An exercise parcourse and outdoor sand volleyball court becken to those
seeking ways to tone up and improve their physical fitness.
A sky bfue swimming pool is a popular destination during the summer months.
Two new state-of-the-art tennis courts are available year round.
Home About Sedona Cit�r Council Deoartments
News Plans/Codes Guests Search Contents Links
O Ciry of Sedona. Last revised on March 23, 2000. Send comments to
Webmasterf�citv.sedona.net. Thank you for visiting.
2 of 2 4/4/00 8:21 PM
STATE OF CALIFORNIA RESOURCES AGENCY
DEPARTMENT OF PARKS AND RECREATION
P.O. BOX 942896
SACRAMENTO, CA 94296-0001
(916) 653-8758
April 3, 2000
Prospective Appiicant:
Subject: Application deadlines for Local Assistance Grants
Land and Water Conservation Fund Program June 16. 2000
Recreational Trails Program
Habitat Conservation Fund Program
Land and Water Conservation Fund Program
October 1. 2000
October 1. 2000
GRAY OAVIS, Govemor
Califomia's allocation is $3.1 million. Approximately $1.7 million is available for
grants to local agencies, $1 million for Southem Califomia and $700,000 for Northem
California. Cities, counties, and districts are eligible to apply. The program requires a
dollar for dollar match.
Recreational Trails Program (RTP)
Califomia's allocation will be approximately $3.2 million. About $2.2 will be
available for non-motorized projects and $1 million for motorized projects. Cities,
counties, districts, state agencies, and nonprofit organizations with management
responsibilities over public land are eligible to apply. The program provides for
statewide competition and requires a 20% match.
Habitat Conservation Fund Program
There are $2 million available under the program. Cities, counties, and districts
are Al�gible to apply. The program provides for statewide competition and requires a
dollar for dollar match. The four eligible categories this year are Deer/Lion; Rare,
Threatened, Endangered or Fully Protected Species; Wetlands; and Riparian.
Program information and application forms, are available from the Local Services
Section at the above address and phone number or from our web site at
(htto://www.Qarks.ca.aov/arants/index.htm). The RTP program information may also be
obtained from the Off-Highway Motor Vehicle Division. They may be reached at
(916) 324-1573.
Sincerely,
d�� �i�
Odel T. King, Jr., Manager
Local Services Section
Germ Hot Spots
Over a three-month period, University of Arizona
researchers tested 800 public surfaces in Tucson,
Chicago and San Francisco for body fluids that can
contain iliness-causing bacteria or viruses. The
results of the study, underwritten by the Clorox Co.,
are as follows:
Percentage of each surface contaminated with blood,
urine, mucus, saliva or sweat:
Playground equipment
Bus rails or armrests
Public restroom surtaces
Shopping cart handles
Chair seats or armrests
Escalator hondrails
Customer-shared pens
Vending machine knobs
Public telephones
Elevator buttons
44%
35%
25°k
21%
21%
19%
16°�6
14%
13%
10%
Source Deoarmenr ot Soa. woter ana Enwronmen.oi Sa?nce. un�versiN ot anzcr.o
City Council was right
to appeal winery permit
It is important that Saratoga residents
understand the basis of the current dispute
between the City of Saratoga and the new
owners of the Masson Mountain Winery.
'Ihe Mountain Winery has a ri� and notable
history as a performance venue. No one, not
the City Council, nor neighborhood groups,
is interested in shutting down the Mountain
Winery or n�ung its abi(iry to offer high qual-
iry performances in an exu�aordinuy setting.
A conditiona!-use permit for ihe winery's
performance business has never been issued
although there have been several recent
ownecship changes. The new ovvneis applied
to the county Planning Commission for a
conditional-use peimit (the Mountain Win-
ery is situated partially in Saratoga and par-
tially in a county unincorporated area). Orig-
inally, Saratoga was told that the use permit
would snnply legitimize the status quo at the
winery. However, when the application for
the use permit was submitted, it asked for
permits covering a major expansion in seat-
ing (more than 40 percent increase), as well
as in parking. The permit application was
accompanied by an environmental impact
report that stated, among other thing,s, that
performances at the Mountain Winery have
no impact on traffic in Saratoga.
Anyone who has attempted to navigate
Big Basin Way, Saratoga Avenue, or
Pierce Road before or after a performance
knows that this is a ridiculous finding. T'he
county ignored Saratoga's concerns and
refused to include suggested mitigation
measures when they granted the permit.
Fortunately, the Saratoga City Council has
appealed that decision.
A performance venue may be an impor-
tant cultural asset to a community, but it can
aLso be incredibly oppressive and intrusive
for a neighborhood or an area of a city. The
question is balance, and the issues are the
number of pedocmances scheduled and the
size of the perEormance venue. For the per-
formance venue, land, building cosu,
grounds keeping, property taxes, etc. are
fixed. Therefore, the more frequendy per-
formances can be scheduled, the more rev-
enue accrues in proportion to the fixed
costs. However, is it reasonable to expect
Saratoga's westem hilLside residents to oon-
tend with an unlimited number of evenings
and weekends when they cannot escape the
sound of the performances and whea their
streets are blocked by concert traffic?
Is it reasonable that the county ignore
Saratoga's parks and traiLs master plan and
that Saratoga lose vital foot and equestri-
Contini�ed fiorri page26
an trails, with no replacement alternatives?
The size of the performance venue is also
crucial to surrounding resident�. At the cur-
rent capacity, traffic is horrendous before
and after concerts; Pierce Road, for exam-
ple, is impassable. What will the proposed
40 percent mcrease in seating and parking
mean for traffic leveLs? For noise? For envi-
ronmentalimpacts on our western hillsides?
There is another, potentially life-threat-
ening issue that has not been addressed—
fire safety. If Saratoga should have a fire
similar to the Oakland hills fire of several
years ago, residenu in our western hillsides
would have serious difficulry evacuating. If
such a fire occurred during a performance.
thousands and thousands of people (con-
certgoeis and residents alike) could be
trapped with no available escape route.
The City Council has acted courageous-
ly to protect our safety interests and to
require balance between the financial inter-
ests of the new owners of the Mountain
Winery and the impact of increased traffic
congestion and noise pollution on Sarato-
ga residents. All Saratogans should support
and commend the City Council's action.
MARCIA FARISS
Saratoga Glen Place
Please turn tv page 27
Commissioner suggests �n
advlso vote on orchard
By KnRA CHALN�RS
Parks and Recreation Commissioner
Nick Seroff proposed taking an advisory
vote of Saratogans concerning Ehe use of
the Heritage Orchard for other recre-
ational purposes and, if so, how much.
This would give the commission the best
possible data on how citizens really feel
about uses for the orchard.
At the April 3 commission meeting,
Seroff said that such a vote on the Novem-
ber presidential election ballot would be a
great opportunity to measure the will of
the citizens. The election is projected to
have a large turnout.
Seroff, who was appointed to the com-
mission in December, had suggested the
Heritage Orchard as a possible site for
play fields in 1998 as a resident. He has
three sons, ages 5,10 and 13, who play bas-
ketball and soccer in the city.
Seroff said that people have brought their
ideas for using the orchard to the commis-
sion's attendon, and they will continue to do
so. The commission needs to find out the
percentage of residents who would oppose
using even a small part of the orchard.
"I think a lot of things are going to keep
coming up and we don't know what we
should and shouldn't do," Seroff said.
Seroff's idea comes on the heels of a
major City Council decision to explore
replanning and rebuilding the entire Civic
Center complex, located next to the Her-
itage Orchard. On March 21, council
members listened to an architecture firm's
presentation for aS7.5 million communi-
ty and senior center. They said it was a
great start, but only a start, and cited the
growing youth population and diminish-
ing space in the city as two reasons for the
council to look at a bigger picture.
When the orchard was suggested for
play fields in 1998, the idea never got off
the ground. And when councilman Nick
Streit suggested in February building an
indoor gym for the city.on a portion of the
orchazd, the Heritage Preservation Com-
mission was not supportive. A subcom-
mittee of the Parks and Recreation Com-
mission may reexamine Streit's gym idea
when they decide on possible locaaons for
sports and recreation in the city.
"I want to correctly ascertain not just
the vocal people, I want hard data as to
what the majority of citizens want done
with it," Seroff said of the orchard.
Seroff says that every time the commis-
sion discusses a proposed use for the
orchard, such as Streit's gym suggestion,
there is always a cloud of ambiguity over
the discussion. The commissioners don't
know how many people would actually
object to the various proposals.
According to Streit, there are people in
the community who support the concept of
a community gym, whether it is part of a new
�mmunity ceater or in the orchard In addi-
tion, some people see the need for more
spons fields and playgrounds and would like
to bulldoze the whole area. Streit suggests
that if elected city officials and commission-
ers don't take definidve action soon, future
govemments, at the request of residents, will
have no choice but to develop the orchard.
"It's time for the City Council to be
proactive, not reactive, when it comes to
the orchard," he said in an interview.
Streit said he believes importance of the
orchard's maintenance and the replanting
of the trees needs to be raised. The historic
nature of the orchard also needs to be
explained to residents in order to insure its
preservation.
Commissioner Sandra Dodge said at
the Apri13 meeting that nothing should be
done to the orchard and there should not
be an advisory vote. She said she was wor-
ried that a vote would be a call to action to
only those voters who want change.
Commission chairwoman Judy Alberts
directed Seroff to estimate the cost and
deadline for an advisory vote, and to
return with suggested wording. Even if the
commission decides to support an adviso-
ry vote, the council would make the final
decision on the vote and its wording.
�111. l/� .�i. 1
COMMISSION TO
ASK CITY COUNCIL
FOR $30,000 TO
REBUILD TRAILS
Subcommittee says no2v
it's city's tur�r to respond
Paths damaged ove�grow�r
By KARA CHALMERS
n Apri125, when the City Council
next meets with the Parks and Recre-
ation Commission, (he commission
will ask the council to approve up to $30,000
for some trail reconstruction in the city.
Because of limited time at the last adjourned
meeting between the commission and the
council, Saratoga's traiLs, which have received
a lot of attention lately, were not discussed.
The commission formed a subcommittee
at its February meeting to specifically
addTess the needs of trails. According to
the subcommittee, some trails in the city
are so overgrown they need to be totally
reconstructed. According to commission-
er Sheila Ioannou, one of the three sub-
committee members, the suhcommittee
has been productive so far.
"All we can do is recommend that the city
take some responsibility for its trails," Ioan-
nou said. "We feel we have a receptive
council, so now is a great opportunity."
In October, when the commission pre-
sented its priority list to the council for pro-
jects, members recommended that $100,000
of.the more than $2 million park develop-
ment fund be allocated for trails.'I�e fund
may only be spent on renovations.
Although the council approved, it again
needs to give its blessing to spend the money
for the specific projects the commission has
requested, which total $30,000. The projects
'1'rails
Conrinued fiom page 1
wouid all involve rebuilding trail segments
in the city's 1991 master plan of trails.
Specifically, the commission has recog-
nized four trail segments as urgently in
need of repair. One is the Parker
Trail, where some of the damage may have
been caused by mountain bikes, which are
not permitted on the trail. At the March 13
commission meeting, the subcommittee
suggested ti�at the city post a sign that
warns the area is closed to mountain bik-
ers and to put up new bike barriers.
The park development fund is only to
be used for upgrades and improvements,
not for maintenance. The city is only
responsible for maintaining trailheads,
which means it is responsible for signs and
for keeping the entrances.to trails free of
debris. The city does not yet have the staff
or funds to maintain more.
On April 25, the subcommittee also
plans to recommend that the city establish
an annual trail maintenance budget as
part of its general fund, as well as investi-
gate ways to increase community aware-
ness ol the tra�l system, loannou said.
Only one user group, the Saratoga Trails
Enthusiasts, has come forward so far with
projects for the commission. But accord-
ing to Ioannou, the commission is hesitant
to spend the entire $100,000 in one or two
areas of Saratoga, when the trail money
should go to improving trails throughout
the city. The commission will postpone
budgeting the rest of the $100,000 until
more user groups come forward.
In addition, the commission operates a
trail grant program, which allows trail usecs
to obtain grants for materials to help
improve the trails they personally use. A
group may come to the commission and ask
for amounts less than $5,0(Yl. Amounts over
$5,000 require council approval. In fact, the
commission has already spent about $800 of
the $100,000 in a trail grant to the enthusi-
asts group, according to Ioannou.
The Parks and Recreation Commission
invites commentr on traiLr from hikers, bik-
ers nnd equestrians. The commission also
encourages trail users, or any members of
the pu6lic, to atrend their monthly mee�-
ings, held �he first Monday of each month.
Contact city staff tiaison to the commrssion,
Cary B[oomquis� at 408.868.1258.
Please turn to page 18
LETTERS
Enthusiasts have reached
out to Mountain Winery
On March 15 I�1C SARATOGA NEWS f3I1
an article about the Mountain Winery.
And while the News did a very credible job
of reporting the viewpoints of the oppos-
ing sides, there is one problem—the
Mountain Winery did not tell the S,art,aTO-
�A News the truth.
The article, referring to statements
attributed to Nancy Bussani, president of
the Mountain Winery, stated, "Bussani
said the trail' enthusiasts have not
approached winery officials."
The truth is that the Trail Enthusiasts (a
community-based, all-volunteer organiza-
tiQn whosE purpose is tu ensute the.imple-
mentation of the Trails Master Plan) have
been in continuing contact with the Moun-
tain Winery officials since last spring. When
my wife (who currently heads the Saratoga
Trail Enthusiasts) and I heard about the
first neighborhood meeting (organized by
the Mountain Winery) in the spring of 1999,
we attended. We put our names, address,
and phone number on the sign-up sheet and
participated in the two-hour discussion.
We offered our continuing help with the
winery's permit process. We also offered
to work with the winery to find ways to min-
imize the impact of the winery'soperation
on the residents of Saratoga. We expressed
our interest in seeing the project prosper
and become a"good neighbor" to Sarato-
ga. Unfortunately, we also mentioned our
interest in trails. We were not invited back
or notified of any subsequent meetings.
Moreover, the Mountain Winery heard
our written and oral comments at the EIR
hearing in December 1999. We were pre-
sent at the Good Government Group
meeting in January when Nancy Bussani
spoke. We questioned Ms. Bussani about
trails and explained to her the communi-
ty's interest in trails.
We specifically asked her if the Mountain
Winery was willing to grant the trail easc-
ments (shown on the county and city mas-
ter plans) voluntarily. She explained that
the Mountain Winery was considering the
issue but hadn't taken a final position yet.
We provided over SOwritten comments
(deaiingwith trail issues) in response ro the
Draft EIR. We attended, along with 8 or
10 other people, the EIR hearing and sup-
ported the projecr but we requested that
the Mountain Winery mitigate its impact
on the residents of Saratoga. Issues of
noise, poUution, traffic, and trails have not
been adequately addressed.
The day before the hearing on the final
EIR, the Trail Enthusiasts were told (in a
telephone conversation) by a representa-
tive of the Mountain Winery that the
Mountain Winery "intended° to consider
the possibility of a"floating easement" for
some future trail easement provided that
certain future conditions werc met. When
asked if the Mountain Winery would put
it in writing; the answer was no.
IAMES BARON
Saratoga Resident and Trail Enthusiast
Via Escuela
COUNCIL APPROVES
`�SH��T TERM FIXES
FOR COMMUNITY,
SENIOR CENTERS
HVAC repairs an� a ne�m-
roof �at top of priority lzst
Streit questions portables
By KARA CHALMERS
he City Council at its Apri15 meet-
ing gave the approval to proceed
with a few short-term repairs to the
city's community and senior centers. Inter-
im city manager William Norton is talking
to architectural firms about master plan
proposals for replanning and rebuilding
Saratoga's entire civic complex, which
would include the two centers.
Since the city is far from a concrete plan
for this larger vision, council members
agreed that some of the community and
senior centers' short-term needs should be
addressed now.
On March 21, Anderson Brule Architects
presented ideasto the council fornew com-
munity and senior centers. V�/hen council
members saw the three different plans,
which would house both facilities with costs
up to $7.5 million, they said the presenta-
tion was a great start. They were still not sat-
isfied, and directed staff to explore what it
would take, both financially and physical-
ly, to completely overhaul the area from the
Civic Theater on Fruitvale Avenue to the
corporation yard off Allendale Avenue.
Realizing the plan could take years to
come to fruition, the council directed recre-
ation director Joan Pisani to return with a
priority list of short-term repairs ana
improvements to the community and
senior centers that cannot be ignored.
Please turn to page 12
Center Fixes
Continued fiom page I
Joan Pisani presented a 13-item priority
list to the council on Apri15, and said that
the items on it came directly from a needs
assessment report on the two centers that
Anderson Brul� prepared in January 1999,
for several facilities improvements.
"If we do these changes, we can get five
years out of it [the facilityJ during con-
struction," Pisani said, noting that even
two years would be too long to wait for
some of the improvemenLS.
Although the council was hesitant to
approve all 13 items, some of which
involved portable buildings, members did
agree to tackle each item in order of pri-
ority on Pisani's list. The top items
include, in order of priority, repairing the
heating, ventilating and air-conditioning
system, reroofing the entire structure,
enlarging the customer counter area and
office space, installing a portable building
for the preschool and converting the old
one to a conference room, and laying
down new carpet.
The cost estimates for the items on the
list were based on best guesses, according
to the staff report Pisani prepared, since
she could not get firm estimates from con-
tractors and vendors on short notice. Of
the top five priorities, the new roof would
cost the most, at $60,000, with the HVAC
modifications second at 540,000.
The council directed staff to begin the
work on each item in order and to report
back as the costs are finalized. Once the
final master planning for the entire civic
area gets underway, the city could always
halt work on the list, council members said.
Councilman Nick Streit noted that he
was concerned about the three portable
buildings on city property, as the 13-item
List recommended. He was concemed that
once portables are installed, people might
become complacent about building a new
community center.
"I think it's important that we don't go far
on this list," he said, adding that it is his goal
to make sure the new community center is
built within the next two and a half years. He
said he would support the top five items.
Ann Waltonsmith thought the opposite,
that unsightly temporary portables might
push the council to get on with iis master
planning more quickly.
In 1996, the council appointed a task
force to find out what citizens' priorities are
for spending the city's park development
fund—money allocated to buy or renovate
pazks or parks buildings. The cauncil found
that a community center renovation and
expansion was the top priority of citizens.
Anderson Brule Architects put togeth-
er the 1999 needs-assessment report for
the existing community center, and
reported on three options: a$733,115 min-
unal renovation, a remodel and expansion
costing more than $1.3 million and a$4.4
million rebuild. None of these plans
included the senior center.
Since then, the council narrowed its
focus to only a complete rebuild, and the
senior center put its own renovation plans
on hold so that it could be part of the larger
plan which includes the community center.
Norton said the council would discuss
master planning of the civic area, but no
date has been set.
Gounci� fina�izes �ans for
P
sharin hi h schoo= oo�
g g P
City might offer
aquatics program
B}' LEIGH ANN MAZE
Saratoga's recreation department may
soon be able to offer something the city
has never had—aquatics programs for the
community. The City Council unani-
mously approved a five-year contract with
the Los Gatos-Saratoga Joint Union High
School District for the use of Saratoga
High School's new Olympic-size pool,
which is under construction. 'I'he school
district and the city plan to work together
to develop aquatic programs that serve the
entire community, not just the schooLs.
The high school was able to start the
pool's planned construction, with all of the
hoped-for amenities, because of the city's
$150,000 contribution from its general fund
that the council approved on January 19.
After two years of fundraising, the high
school still did not have enough money
before the January 19 council meeting to
fund atl of the planned features for the
pool. To cut cosu, principal Kevin Skelly
was prepared to choose a very basic con-
struction plan. T'hanks to the city's contri-
bution, he was able to proceed with the full
design of the pool.
In return, the citv will use its contribu-
tion as a deposit against future use fees
which it may incur for the recreation pro-
grams it holds on high school pro�ertv.
'The remainder ot the pool's $1.6 million
cost was covered by Booster's Club. com-
munity and school district donations.
This winter, crews demolished the old
pool, and now there is just a hole in the
ground. 'The high school expects con-
struction to be compieted h�� the swim
teams'seasonnext fall.
Today, the city rents the high school's
gym, tennis courts and playing fields for
reaeation programs. Recreation programs
include the junior league team tennis pro-
grams and lessons, basketball camp, men's
open-play basketball, men's basketball
leagues and outdoor volleyball camps.
When the city begins using the new pool,
highschool functions will have first priori-
ty. Saratoga recreation department pro-
grams will have second priority, and com-
munity youth leagues will have third pri-
ority. The school district guarantees at
least 400 hours of usage per year to the city.
Until now, the city has referred people
who are interested in aquatics programs to
the YMCA and the Los Gatos-Saratoga
Education and Recreation Department,
according to Kim Saxton-Heinrichs, the
city's recreation supervisor. "We hope
someday to be able to offer a swimming
program," Saxton-Heinrichs said.
Winery should put
trail offer in writing
In 1775-76, Juan Bautista de Anza led a
large company of colonists from Sonora,
Mexico to San Francisco Bay, where they
established a presidio and a mission. In
1990, to commemorate that historic trek,
the United States Congress included the
Juan Bautista de Anza National Historic
Trail in the National Trails System.
Much of that trail now exists only on
maps and in the minds and hearts of histo-
rians, hikers, equestrians and preserva-
tionists. The responsibility of making the
"Trail and on-the-ground reality rests with
the National Park Service and the local
counties through which the trail passes.
One of the planned trail segments goes
through Henry Coe State Park, some go
through San Jose and one goes through the
Paul Masson Winery grounds in the hills
above Saratoga, now owned by Chateau
Masson, LLC. The trail segments in Santa
Clara County are part of the 1995 Santa
Clara County Trails Master Plan.
For about 40 years, the Paul Masson
Mountain Winery, under various owner-
ship, has hosted the summer concert series
at the mountain estate on Pierce Road, ille-
gally, without a use permit from the county.
The new owner appfied for a conditional-
use permi t, to compty with oounty oodes, and
was required to provide an environmental
impact report. The draft version received
comments complaining that the draft had
inadequate mitigation forvarious issues (traf-
6c on Pierce Road, noise, etc.) and that it
ignored the requests for "floatmg" easements
for the Bautista de Anza National Historic
Trail and a sepatate short trail linkmg two dry
of Saratoga vails. Incidentally, the de Anza
trail seg�►ent would also oonnect the Sanbom
and Stevens Creek County Parks.
The final EIR came out with no changes
from the draft, contending that no further
mitigation was needed. The EIR and the
conditional- use permit, were approved in
Mazch by the county planning commission
by a 3-2 vote.
TLat decision has been appealed by the
city of Saratoga and by the Saratoga Trail
Enthusiasts. The county board of supervi-
sors will consider the appeal about mid-
May or later. Saratoga's City Council is
concemed about traffic impacts on Pierce
Road, especially since the winery owner
hopes to enlarge the venue from 1,750
seats to 2,500 in a couple of years.
Trail Enthusiasts fear that without a writ-
ten commitment from the owner, the his-
toric trail will never become a reality. In a
conversation with a county parks and
recreation representative, I was told that
the winery owner would consider volun-
tary provision of trail easements, but didn't
want them as part of the conditional- use
permit. However, in light of the IBM
affair—where IBM, as mitigation for the
impact of concentration of personnel at its
research center, promised San Jose to keep
the extra land in open space, and a decade
later offered it to a subdivision developer,
saying its promise was only verbal—I feel
that the only real offer is a written one.
To weigh in on any part of these issues—
traffic, noise, trails, winery exp�nsion—
write to the county Board of Supervisors.
Joe Simitian is our District 5 supervisor,
and other supervisors are likely to give
some deference to his opinion on issues
concerning his district, but all supervisors
should receive copies of cc,rrespondence—
Jim Beall, Pete McHugh, Blanca Alvara-
do and Don Gage. The address is: Santa
Clara County Board of Supervisors, 70
West Hedding Street, San Jose, CA 95110.
MARJORIE Of'IENBERG
Foothill l.ane
Nemat Ma�eksalehi accused
of a conspiracy in :�ouisiana
By KARA CHALMERS
Saratogan Nemat Maleksalehi has been
charged with conspiracy—and this time
the charges come from the United States
Attorney's office in Lafayette, Louisiana.
Maleksalehi allegedly conspired to
defraud the federal government of hous-
ing subsidies, according to a one-count bill
of information from the U.S. Attorney's
Office for the Western District of
Louisiana in Lafayette dated April 6.
Maleksalehi, also known as Matt Madi-
son or Matt Malek, 57, is a real estate mag-
nate who lives in a beautiful hilltop home in
Saratoga. He offered in January to build,
fund and manage an indoorgym for the ciry.
He owns and manages real estate in four
states, including California through his Los
Altos based business, Housing Network Inc.
Maleksalehi owns Acadian Manor
Apartments in Lafayette. According to
the bill of information, Maleksalehi
received federal assistance for the apari-
ment complex from about 1995 to 1998,
from the U.S. Department of Housing and
Urban Development, in excess of $10,000.
According to the bill of information,
Maleksalehi "knowingly, unlawfully and
intentionally misapplied property in the
form of materials, labor and money worth
at least $5,000..."
In March, Maleksalehi pled not guilty to
similar federal charges of mail and wire
fraud and money laundering by the U.S.
Attorney's Office for the Northern District
of California. These charges say Malek-
salehi collected $13 million in subsidies for
a housing complex he owns in Pittsburg,
Calif. Allegedly, this scheme lasted from
1991 to 1996 and again, Maleksalehi
defrauded the federal Department of
Housing and Urban Development,
according to the U.S. Attorney's Office for
the Northern District of California.
Maleksalehi was released on a$1 million
bond in April and is awaiting trial. He is
scheduled to appear in U.S. District Court in
San Jose in May and could be sentenced to a
maximum 115 yeazs in years in federal prison
Also, Maleksalehi in February admitted
to state charges of welfare fraud and felony
grand theft in California. According to the
Santa Clara County District Attorney's
office, Maleksalehi stole $212,000 in hous-
ing subsidies meant for the county's poor.
Maleksalehi is set to appear in state supe-
rior court for his probation formal hearing
May 12. Maleksalehi faces up to three
years in state prison for these crimes.