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Home My WebLink About05-05-2003 Park and Recreation Commission AgendasSaratoga Parks and Recreation Commission Meeting City of Saratoga Adult Daycare Center 19655 Allendale Avenue, Saratoga, CA Monday, May 5, 2003 7:00 p.m. AGENDA I. Organization 1) Roll Call: Clabeaux, Deimler, Dodge, Frazier, Fronczak, Gates, Seroff 2) Report on Posting of the Agenda: Pursuant to Gouernment Code 54954.2 the agenda was properly posted on May2, 2003 3) Review April 7, 2003 Action Minutes II. Administration 1) Update by Council Liaison Ann Waltonsmith 2) Update by Public Works Director John Cherbone 3) Update by Recreation Director Joan Pisani III. Oral Written Communication (This section is for the public to speak on any item not on the agenda-3 minute limit per person) Take items under advisement for possible placement on a future agenda. N. Action Items 1) El Quito Park Playground Equipment Replacement Project-Presentation by El Quito Park Task Force Selection of equipment 2) Wildwood Park Playground Equipment Replacement Project-Presentation by Wildwood Park Task Force Selection of equipment 3) Brookglen Park Playground Equipment Replacement Project-Presentation by Brookglen Park Task Force Selection of equipment. V. Old Business None. VI. New Business 1) A.Y.S.O. VIP Program VII. Renorts 1. Sub Cominittees a. Trails 2. Task Forces a. Gardiner Park b. Other 3. Commissioner Reports VIII. Wra -p up 1) New Actions/ Items to place on future agenda: IX. Adiournment Saratoga Parks and Recreation Commission Meeting Administrative Conference Room 13777 Fruitvale Avenue, Saratoga April 7, 2003 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:34 p.m. II. Roll Call Commissioners Present: Elaine Clabeaux, Sandra Dodge, Logan Deimler, Angela Frazier, Norbert Fronczak, Greg Gates, Nick Seroff Commissioners Absent: None Others Present: Council Liaison Ann Waltonsmith, Public Works Director John Cherbone, Recreation Director Joan Pisani, Saratoga Resident Bert Martel, Staff Liaison Cary Bloomquist III. Reaort on Postin� of the A�enda: Pursuant to Government Code 54954.2 the agenda was properly posted on March 3, 2003 N. Anqroval of Minutes of Meetin�: Motion by Commissioner Greg Gates, Seconded by Commissioner Elaine Clabeaux, to approve March 3, 2003 Action Minutes. Vote taken, action minutes approved 7-0. V. Administration: 1) Council Liaison Ann Waltonsmith gave an update regarding the Gardiner Park Trail, indicating the report was informational only. Staff Liaison Bloomquist gave overview of Staff report to Council indicating legal issues and Council direction to open trail by June 1, 2003. Issue needs to be reviewed by Santa Clara Valley Water District Board at their Board meeting in May 2003. Prospect road widening mentioned. 2) Recreation Director Joan Pisani reported winter program participation at 2,200. Spring programs commence in 2 weeks. No usage at El Quito Park until construction ends sometime June 2003. Trips continue to be very popular and are typically booked solid several weeks in advance. 3) Public Works Director John Cherbone reported El Quito Park Irrigation and Drainage projects to commence next week. Completion to occur in approximately 6 weeks. Azule Park entrance by Knollwood Court to be closed at Grand Opening, which should occur sometime late May 2003. Signage to be placed at Azule Park stating our pog ordinance. Westhope Church parking agreement delayed because of ineetings with residents in Condo/Townhouse complex. Should be brought back to Council sometime mid-May 2003. VI. Oral and Written Communication. Mr. Bert Martel spoke regarding dumping of contaminated soil at West Valley College Campus by the West Valley Sanitation District. Presented maps and other statistical information to Commission. Issue has been discuss at length by City Council and the responsibility lies with West Valley Sanitation District and West Valley College. VII. Action Items 1) Chair Sandra Dodge discussed PRC Retreat on Saturday, June 7 at Hakone Gardens around 9:00 a.m. Draft agenda thoroughly reviewed. Feedback received from each Commissioner. Via consensus, draft, as presented, was accepted with minor changes. 2) Chair Sandra Dodge presented draft report for joint meeting with City Council on Saturday, Apri126, 2003. Draft report thoroughly reviewed, feedback received from each Commissioner. Changes to be incorporated into final draft. 3) Chair Sandra Dodge introduced El Quito Park Improvement Project being placed on May 5, 2003 PRC Agenda. Expectation is to have presentation during PRC meeting. Open house will be earlier that same day, from 8:00 a.m. 5:00 p.m. VIII. Old Business None IX. New Business None X. R�e orts 1. Sub Committees: a) Trails: Commissioner Deimler, Chair of the Trails Sub Committee, reported some dissention regarding House trail. Jan Garrod looking into bringing more easements into the City through his property. 2. Task Forces: Brief overview of each task force given by appropriate Commissioner. El Quito, Brookglen and Wildwood Park Task Forces will be presenting at the May 5, 2003 PRC meeting. XI. Wrap-up New Actions f5 minutesl Agenda for Retreat Brookglen Park Task Force Presentation El Quito Park Task Force Presentation Wildwood Park Task Force Presentation XII. Adiournment Commissioner Logan Deimler made a motion to adjourn the meeting. Commissioner Elaine Clabeaux seconded the motion. Vote taken and motion carried 7-0. The meeting was adjourned at 10:00 p.m. Prepared By: Cary Bloomquist, Staff Liaison ELQUITO PARK IMPROVEMENT PROJECT IRRIGATION AND DRAINAGE IMPROVEMENTS TIMELINE IRRIGATION PROJECT: 9-Mar-03 14-Mar-03 Beals Beals 95% Doc 100% Doc Review Review 2-Apr-03 To C�ouncil for approval 9-Apr-03 Earliest date to begin construction 18-Mar-03 Advertise and send out bid packets. 9-May-03 Irrig on Project Complete 25-Mar-03 Second advertise- ment. 27-Mar-03 Bid Closed DRAINAGE PROJECT: 12-M�ay-03 23-M�ay Drainage Drainage Project Project Begins Complete 28-Mar-03 0 0 Bid Award 5/26/2003 to 6/13/2003 Turf g�rowth period 16-Jun-03 V Field Reopens U o �N4µ Q �.T' i�1 �WB. �r� U "Y z o� ��`�'0�� 13"7� F'1iI�iT'ZTHILI: AVEI�?L'� SAI�A'].'('aCTA, C:P.I:IFORI��IA �i�0i0 ��405) �'r$.t`?()() IT:CUlpora+,.c+d !.)C4c:iber'l", I�56 April 25, 2003 7ennie Micko, Assistant Operating Ufficer Lower Peninsula a�1d West Valley Watersheds Santa Clara Valley Water District 5750 Almaden Expressway San Jose, CA 95118-3686 Re: Progress Report on City of Saratoga Issues Dear Ms. Micko: c.�;�.;hciL n qi;t�•i[31:i2�: Srar Bogasian liathleen Kirtg Nor,ma�i Kl;n.e NiCk Sl�ert knn t^1a!ronsmirh Thank you for your ]etter of April 14, 2003 providing a progress report on issues of concern to the City of Saratoga. You asked in your letter whether the City believes the District's lands a�ong Wildcat Creek should be a trail. This is to assure you that the City has long supported the Dish initia] decision to open the land in question to public use and continues to support such a use by the District. The City appreciates the District's willingness to consult with the City and to work with Saratoga residents with an interest in the trail. The City has been pleased to facilitate this working relationship through the Wildcat Creek trail task force. The City supports the District in working with the task force and urges the District to implement the recommendations of the task force at its meeting Iast night to "turn back the hands of time" and remove the fences that were erected ]ast summer to allow the historic use of the trail to resume as soon as possible. In your letter you indicated that the District would be interested in entering a joint use agreement with the City. The City is currently in the process of updating both its Genera] Plan Open Space Element and its Parks and Trails Master Plan. This process will provide an ideal forum for the community and the City Council to consider the best role for the City to play in managing the trail. City staff will ensure that the District and th� members of the task force are notified of all public workshops and public review drafts of the relevant plans. We expect this process to be completed by year's end. Thank you again for your attention to this important issue. Sincerely, �V Nick Streit, Mayor City of Saratoga Cary Bloomquist From: Sent: To: Cc: Subject _.1 VIP Presentatlon.ppt Mark Linsky [mark_linsky@earthlink.netj Friday, May 02, 2003 8:54 AM Cary Bloomquist Bob Hopkins (E-mail); Van Nelson (E-mail); Mark Chapman (E-mail); Nick Streit (E-mail); John Cherbone; Sandra Dodge (E-mail) VIP Use of CSP c: Reg Ryer Apr03.da VIP Reg Form.doc VIP One Page Flyer.da VIPbrochure-draft VIP Infwmatlon 2.da SheeLda Cary Here is the AYSO VIP Program information for the PRC. print this cover letter with the information package? Could you also please Thanks for your help. Although I will be out of town until Sunday, please give me a call on my cell phone if there are any concerns or problems. Regards, Mark L. To: Saratoga Parks and Recreation Commission cc: John Cherbone Subject: Request for Use of Congress Springs Park for AYSO VIP Program AYSO Area 2J, of which Saratoga Soccer Region 27 is a member region, is requesting use of Congress Springs Park for their new VIP (Very Important Player) Program for the fall of 2003. This soccer league is intended to allow children and young adults with special needs, who are not able to participate in the mainstream AYSO program, to have the same opportunities to participate in a safe, fair, fun youth soccer program. This program will be organized and operated under the guidelines of National AYSO, which has VIP Programs throughout the Unite@ States, including Sunnyvale and Prunedale. Tn fact, the Prunedale VIP league is part of Area 2J. This program is intended to primarily cover families from Saratoga, Cupertino, and West San Jose, although the program is open to children from all communities. There are no geographical boundaries in AYSO as required by two of our key philosophies of ��Everyone Plays" and "Open Registration". We are estimating about 120 players, although this is just a guess. we have no real way of estimating the number of players. We expect to run the program on Sundays from noon 2:00, with one hour for practice and one hour for games. CSP is a very ideal location because of the flatness of the field, parking, accessibility, facilities, size, etc. I£ the City agrees, then all maintenance costs would be handled under its cur.rent agreement with Saratoga Soccer. As for usage, Saratoga Soccer is willing to eliminate Friday usage to continue to provide one idle day. There are no registration fees for VIP Program participants, however families, if they would like, will have the opportunity to sponsor their player with a donation of $100. In addition to Player Sponsors, our current thinking, to fund the program, is to also offer additional sponsorships of $250 (Team Sponsors), $500 (League Sponsors), and $1000 (Program Sponsors), with various levels of recognition/value for each type of sponsor. Our current proposal for working with the residents, Parks and Recreation Commission, and City Council, is as follows: May 2: Provide information to Cary Bloomquist, John Cherbone, and Sandra Dodge for distribution to the Commissioners. 1 May 19: Mail letter to CSP residents providing information about the program and notice of Parks and Recreation Commission meeting on June 2. June 2: Provide opportunity for the community to understand and discuss the VIP Program at the Parks and Recreation Commission meeting. June 4: Present request/recommendation to City Council and have first discussion. June 18: Obtain approval for agreement at City Council meeting. I have attached several documents to help you understand the scope of the program: A2J VIP Presentation VIP Registration Flyer VIP Registration Form VIP One-Page Flyer VIP Brochure VIP Information Regards, Mark Linsky AYSO Area Director 2J South Bay to Monterey (Saratoga, Cupertino, W. San Jose, N. Monterey County/Prunedale, Watsonville) home: (406) 741-1949 hfax: (408) 741-3492 cell: (408) 568-2880 email: mark_linskyQalum.mit.edu 1 1:;� ;ti�;`�-:� r x. i�.v. .'�ji��l`S��a�-`.';�. t i��.: `5Y 4 A .ti �k�i.\�•lT. 1. �v'�' !�.F.'.��Y.. a 3 0 ^?�s t 1 i Program for Players with Special Needs All children need to feel a sense of belonging and acceptance. Because special schools and other programs can isolate them from the rest of the community children with special needs often find that acceptance hard to come by. The American Youth Soccer Organization VIP program opens the door for them. The VIP program is not separate from the rest of AYSO. It is more like another division, with "buddies" drawn from other AYSO teams to help the players both on and off the field. VIP players laugh. They score goals. They have fun. And they are part of a team. The VIP program carries the AYSO philosophy of "Everyone Plays" to a new height. Now, kids with special needs can have a good time playing soccer on their own level, while learning confidence and soccer skills. Like all of AYSO's programs, VIP soccer aims to teach the fundamentals of the game, encourage teamwork, and foster fair play and good sportsmanship. And even more than other programs, it increases self-esteem and provides an opporlunity to make new friends. Because VIP soccer uses adult volunteers and younger "buddies" from other AYSO teams, it increases community involvement throughout AYSO and promotes understanding between people. For parents who may have thought they would never see their child playing a sport, the VII' program is more than just fiMess and recreation for their kids, it allows them a joy they might never have known. Of course, along with these lofty ideals, the VIP program's biggest goal is just to give these kids a chance to have fun! The AYSO VIP program is designed for kids with special needs, including physical and developmental challenges. VIP teams may include individuals with Down syndrome, autism, cerebral palsy, emotional disturbances, visual impairments or other conditions that limit mobility, strength and/or comprehension. They all play together on teams that combine their varied levels of ability. Teams are made up of 5-10 players and may be coed. VIP teams are balanced like other AYSO teams with players rated by physical ability. When numbers allow, older and younger players form their own divisions. The South Bay VIP Program is a cooperative effort between three AYSO Regions, covering Cupertino, Saratoga, and West San Jose. For more information, visit the VIP Program link at htta://www.avso2i.or� or contact Bob Hopkins at vinsoccer(�a,attbi.com or 408 255-9679. The VIP program carries the AYSO philosophy of "Everyone Plays" to a new height, giving everyone a chance to play. Through participation in VIP soccer, the goal for every player is to: Have fun playing soccer Understand the fundamentals of The game Learn teamwork and fair play Increase positive self-esteem Become more physically fit Meet and be comfortable with new people You can sign up your child at registrations going on this Spring. If you need more information or want to be apart of the AYSO VIP program please call or visit our web site. For more information: h tt p:l/www. avs o2 i. o rq Bob Hopkins Phone 408 255-9679 E-mail vipsoccer@attbi.com AYSO REGION 35 P O BOX 929 Cupertino, CA 95015-0929 +o SOCCfy p9 Q 9 i s �a •J 0 0 96u Mv��a�a�a Youth Socce� Orga�6�8a�av �4YS0 Saccer Center 12501 S. Iris Ave. Hawthome, CA 90250 (80Q) ALL- AYSO WWW.SOCC2P.orq e r on� a I .,f-+� a t�' _�'w!`�_� Y. AYSO VfBYlMP09TAN1 P1AYfRS �Or/r/P/� ��i r f s�:� .i E� t�� k 'Soccer The American Youth Soccer Organization (AYSO) V�ry Important Player (V!P) program provides a qualify soccer experience for children and adults whose physical or mental disabilities prevent 4hem from successful participation on mainsfream teams. VIP teams may include individuals with Down syndrome or mental retardation, autism, cerebral palsy, emotional disturbances, visual impairments, or other conditions that limit mobility, strength, and/or comprehension. EVERYONE PLAYS! i T'` s i __r�"., f �s,= All individuals with disabilities are welcome, starting at age five. Although the typical AYSO program ends at age 18, for V!P players playing on VIP teams there are no upper age limits. The focus is on participation and fun! VIP coaches are flexible and positive, finding a way for all players to participate as fully as they are able. If you thought your son or daughter could not p(ay soccer, think again! With VIP soccer, dreams become realities. Ei/ERYON� BENEFI �S! Through participation in VIP soccer, individuals with disabilities experience the thril( of belonging to a team, wearing uniforms, and making new friends. They learn r�ew skills and develop physical fitness while enjoying fihe game of soccer. VIP benefits all participants, not jusf fihe players! Non-disabled players assist VIP players on the field as "buddies". They learn to understand and appreciate people with special needs. For parents who thought they would never see their children having fun playing a sport, VIP gives them joy and hope. I VIP Program For Players with Special Needs i I The American Youth Soccer Organization (AYSO) Very Important Player (VIP) program provides a quality soccer experience for children and adults whose physical or mental challenges prevent them from successful participation on mainstream teams. VIP teams may include individuals with Down syndrome or mental retardation, autism, cerebral palsy, emotional disturbances, visual impairments, or other conditions that limit mobility, strength, and/or comprehension. EVERYONE PLAYS! All individuals with special needs are welcome, starting at age five. Although the typical AYSO program ends at age 18, for VIP players playing on VIP teams there are no upper age limits. The focus is on participation and fun! VIP coaches are flexible and positive, finding a way for all players to participate as fully as they are able. If you thought your son or daughter could not play soccer, think again! With VIP soccer, dreams become realities. EVERYONE BENEFITS! Through participation in VIP soccer, individuals with disabilities experience the thrill of belonging to a team, wearing uniforms, and making new friends. They learn new skills and develop physical fitness while enjoying the game of soccer. VII' benefits all participants, not just the players! Non-disabled players assist VIP players on the field as "buddies". They learn to understand and appreciate people with special needs. For parents who thought they would never see their children having fun playing a sport, VIP gives them joy and hope. For more information, please contact: Bob Hopkins VIP Director viusoccer n,attbi.com AMERICAN YOUTH SOCCER ORGANIZATION AYSO V. I. P. SOCCER ioJ ,�N S 0 CCF9 p9 Q 9 s v N a �o Jo F �UN D E D �96�` (Very Important Player) For Children and Young Adults with Special Needs We offer children and young adults with physical and/or developmental disabilities the opportunity to play soccer at their own level, to be part of a team, and to have fun! REGISTRATION (no registration fee required, but $100 player sponsorship appreciated) Sat, Sun, Sat, Sat, Sat, Sat, Thu, Sat, Thu, Sat, Sat, May 3 May 4 May 10 May 17 May 31 May 31 Jun 5 Jun 14 Jun 26 Jun 28 Aug 23 10:30 am 2:30 pm noon 3:00 pm 10:30 am 1:30 pm 10:30 am 3:30 pm 1:00 pm 4:00 pm 1:30pm-5:30pm 6:00 pm 9:00 pm 10:30 am 3:30 pm 6:00 pm 8:30 pm 10:00 am 12:30 pm 10:30 am noon Creekside Rec Center Christa McAuliffe School Redwood Middle School Creekside Rec Center Redwood Middle School Creekside Rec Center Christa McAuliffe School Creekside Rec Center Christa McAuliffe School Redwood Middle School Redwood Middle School Creekside Recreation Center, 10455 Miller Avenue, Cupertino Christa McAuliffe School, 12211 Titus Avenue, Saratoga Redwood Middle School, 13925 FruiNale Avenue, Saratoga All games and practices will be played on Sundays From 10:00 to noon or from noon to 2:00 Starting Sunday, September 7 through November 16. For more information, call: Bob Hopkins, Area 2J-North VIP Director, at (408) 255-9679 or send an email to vipsoccer@attbi.com Helping kids get their kicks! AYSO VIP SOCCER VIP Player Registration Form American Youth Soccer Organization Area 2J Information line for VIP (408) 255-9679 Age Divisions: 5 to 7 year olds 8 to 11 year olds —12 to 18 year olds (AS OF AUGUST 1 Pleyel' Info1'matloll: A separate form is needed for each player LAST NAME: STREET ADDRESS EMERGLNCY CONTACT NAME: Boy Girl Birth Date Age Experience Player has medical insurance? Yes (name of insurance carrier) Add i tional In formation: ParenUGuardian Information: FATHER'S/GUARDIAN'S LAST NAME 1 would like to be a Coach Assist Coach MOTHER'S/GUARDIAN'S LAST NAME FIRST NAME FIRST NAME 1 would like to be a Coach Assist Coach Buddy Medical Release Form �I lu�� No HOMEPHONE DAYPHONE HOME PHONE DAY PHONE Does this child have any disabilities, handicaps, present injuries or limitations, allergies, hemophilia, heart condition, history of respiratory illness or any other significant medical condition? Yes Please explain below No Emergency Authorization: 1, the undersigned, parent or legal guardian of the participant, minor, hereby authorize the coaches, assistant coaches or parents of team members acting in the capacity of activity supervisors/vehicle drivers, as my Agents, to consent to medical, surgical or dental examination and/or treatment. In case of emergency, 1 hereby authorize treatment and/or care at any hospital. If there is an emergency and I cannot be reached, please contact the person listed above who is hereby authorized to act on my behalf. Waiver of Liabiliry and Disclaimer: l, the parent or guardian of the above named individual, aclmowledge that participation in athletic events necessarily involves risk or physical injury. I further aclmowledge that the programs of the American Youth Soccer Organization (AYSO) are primarily administered by parents who volunteer their time, rather than paid professionals. In consideration for accepting the registration of said individual in its programs, 1 hereby telease, discharge, and hold harmless AYSO, its employees volunteers and other representatives from any claims arising out of or relating to any physical injury that may result to any said individual while participating in AYSO sponsored events, including any physical injury caused by the negligence of any official, referee or coach while performing his/her duties during any practices or games. Acknowledgment and Consent: For both the intemal and external use, I aclmowledge that AYSO may compile address and mailing labels and may utilize soccer photographs of the named individual. 1 consent to such uses and hereby waive all rights to.compensation. SIGNATURE OF PARENT/GUARDIAN RELATIONSHIP AYSO USE ONLY: Amount Paid Check Division: FIRST NAME: M.I CITY EMERGENCY PHONE NUMBER: Buddy HOME TELEPHONE STATE ZIP DOCTOR: Name(s) of sibling(s): DATE Mailing Address for VIP Registrations: P.O. Boz 929, Cupertino, CA 95015-0929